Backup SAN - RFP - 2019.pdf

TRAVERSE BAY AREA INTERMEDIATE SCHOOL DISTRICT:

ENTERPRISE STORAGE

REQUEST FOR PROPOSAL

RFQ Issue Date: May 20, 2019 RFQ Response Due Date: June 5, 2019 at 3:00PM Final Award Date: June 18, 2019

*TBAISD reserves the right to extend deadlines for proposals or questions.

● This Request for Proposal (RFP) is strictly proprietary to the Traverse Bay Area Intermediate School District

(TBAISD).

● Your acceptance of this RFP indicates your agreement to TBAISD confidentiality request.

● Vendors cannot and must agree that they will not duplicate, distribute, or otherwise disseminate or make available this document or information contained herein, or in any supporting documentation, without the express written consent of TBAISD.

● Vendors may make this document available to employees who have a need to know its contents in order to participate in the preparation of the RFP response.

Overview:

Traverse Bay Area ISD has a combination of Microsoft and Linux servers in an environment 95% virtualized utilizing VMWare and backed up to the secondary array using Veeam. The purpose of this storage refresh is to get an array that is capable of running all the backed up servers if the primary site loses functionality.

Currently TBAISD believes that solutions provided by Dell EMC best fit the current and long term strategy of the school district. TBAISD has been a Dell EMC customer for the previous 10+ years and views its investment in EMC technologies as strategic in its alignment with the above stated mission statement.

TBAISD is seeking a proposal for a technology solution that meets the following criteria:

● Provides true enterprise class zero downtime storage environment in support of TBAISD’s critical services

● Zero downtime means that system will not go down for any planned or unplanned downtime (99.9999+ uptime)

● Storage system that can scale to the hundreds of Terabyte range

● Storage solution will need to be able to spin up the districts servers in case of primary data center failure

● Leverages current investments in technologies and training in environment (VMware, EMC)

● Solution must be a high-performing unified storage platform that is simple, efficient, optimized for virtual applications, and characterized by the highest levels of protection, compliance, and ease of management.

● Solution must be scoped out in usable capacity

● Solution must have 80+TB of usable space after provisioning

● Solution must be on the VMware compatibility list

● Solution must have Redundant Controllers

● Solution must have Dual Active/Active Controllers

● Solution should implement a no Single Point of Failure (SPOF) architecture.

● Solution must be able to support Flash Drives to maximize performance with minimum footprint and power consumption.

● Solution must support 16Gb Fibre Channel for storage network connectivity

● Solution should also include 2 fibre channel 16Gb switches, minimum of 12 ports each, with the option of expanding to 24.

● Solution will also require 3 PCI-E 16Gb fibre channel HBAs.

1101 Red Dr. | Traverse City, MI 49684 | (231) 922-6200 | www.tbaisd.org

Desired Solution:

Taking into account the aforementioned criteria TBAISD seeks proposals for the following options.

We will only be purchasing one of the options, please make a separate proposal for each the Unity 400H and the Unity 450F and their respective configurations.

Quantity Manufacturer Part Number Details

1 EMC (Option 1) Unity 400H

- Unit must be configured with 18 800GB SSDs with 1 hot spare and 75 1.8TB 10K HDDs with 3 hot spares, for a total of 107.71TB usable capacity.

- Unit must come with a 3 year service contract through

EMC.

1 EMC (Option 2) Unity 450F

- Unit must be configured with 23 3.84TB SSDs for a total of 65.58 usable capacity.

- Unit must come with a 3 year service contract through

EMC.

2 Broadcade M6505 - 24 Port 16Gb fiber channel switches licensed for 12 ports each.

- Quotation should include prices for licensing for 24 port usage.

3 HPE SN1200E

(Q0L14A)

- Dual Port 16Gb fiber channel HBA.

- Needs to include both standard and low-profile adaptor.

RFP Process

RFP Contact:

Any and all questions relating to the content, timeline, or requirements outlined in this RFP, should be made only via email to: breynolds@tbaisd.org. Please note that any questions, clarifications, or any other requests must be submitted according to the timeline below.

Timeline and Key Dates:

Activity Date

RFP Issued May 17, 2019

Vendor RFP Questions Due May 17, 2019 - June 5, 2019

Vendor RFP Responses Due June 5, 2019 3:00PM

Proposal Evaluation, clarification requests from TBAISD June 5, 2019 - June 17, 2019

Award Date June 18, 2019

RFP Response Format:

Proposals are to be clearly marked with Traverse Bay Area ISD Enterprise Storage RFP Response and delivered to:

Brandi Reynolds Traverse Bay Area ISD 1101 Red Drive Traverse City, MI 49684

Proposal Preparation:

Where signatures are required, the signatory must be authorized to act on behalf of the vendor, including, without limitation, authority to sign contracts on the vendor’s behalf.

Bid Validity:

Any proposal submitted by vendor(s) during this process is considered legally binding and valid for the terms set forth in this document. Proposals will be considered an offer to do business with the TBAISD, and shall be binding for a period of 90 days from the proposal due date.

Late Submissions:

Late submissions will not be considered for this RFP process.

Submission Details:

Proposals should include the following:

● Part number, description and price of each product needed for this project

● Shipping costs, if any

● Completed forms from the appendices of this RFP

● Technical specifications of each product

● Installation and configuration costs

Selection Process:

Proposals will be evaluated by the TBAISD. Each vendor’s ability to satisfy TBAISD’s requirements as described in the RFP and will be evaluated upon the basis of the quote submitted and previous client experience. Upon completion of the evaluation, each vendor will be notified via email which proposal was selected. TBAISD reserves the right to select to move forward with proposals in whole or in part.

General Terms and Conditions:

Each vendor shall meet all of the specifications and proposal terms and conditions as set forth in this Request for Proposal, including all sections, attachments and appendices hereto. By virtue of the proposal submission, the vendor acknowledges agreement with and acceptance of all provisions of the specifications except as expressly qualified in the proposal. Non-substantial deviations may be considered provided that the vendor submits a full description and explanation of and justification for the proposed deviations. Whether any proposed deviation is non-substantial will be determined by TBAISD in its sole discretion. These terms and conditions shall be adhered to relative to any project for which the selected Vendor provides services. TBAISD reserves the right to delete or alter these terms and conditions or to add additional terms and conditions at its discretion.

A. COMPLIANCE WITH ALL LAWS – The selected vendor shall comply with all applicable laws, ordinances, executive orders and regulations of the federal, state, and local government, as well as all applicable District policies, rules, and procedures which may in any manner affect the performance of the Contract.

B. HOLD HARMLESS AND INDEMNIFICATION – Selected Vendor agrees to defend, and hold harmless TBAISD and all of its schools, Board members, agents, officials, officers, representatives and employees, from and against all claims, lawsuits, liabilities or damages of whatever nature arising out of or in connection with, or relating in any manner to any act or omission of Vendor, its agents, employees, and subcontractors, and employees thereof, pursuant to the performance or non-performance of this Contract. The Vendor shall thoroughly investigate any and all claims and indemnify TBAISD and its schools and do whatever is necessary to protect TBAISD and its schools, their agents, officials, officers, representatives and employees as to any such claims, lawsuits, liabilities, expenses, or damages arising out of this contract.

C. RELATIONSHIP OF ALL PARTIES – It is expressly understood and agreed by the Vendor and TBAISD that the Vendor, its officers, employees and agents are not employees of TBAISD. The Vendor’s relationship to TBAISD is that of an independent contractor.

D. NON-LIABILITY OF PUBLIC OFFICIALS – Under no circumstances shall any board member, officer, employee, or agent of TBAISD, acting within the course and scope of his/her District responsibility, be personally liable to the Contractor, or any party through or on behalf of the Vendor, with regards to this contract, including but not limited to its negotiation, execution, performance, or termination.

Appendix A

Legal Status and Signature of Vendor

(Company’s or individual’s legal name)

Vendor shall fill out appropriate section and strike out the business entity types that do not apply below.

A. A Corporation duly organized and doing business under the laws of the State of

________________________________, for Whom _______________________________

(Name of authorized representative) bearing the official title of ___________________________whose signature is affixed to this bid Form, is duly authorized to execute contracts.

B. A partnership, all of the members of which, with addresses are:

Whom_______________________________bearing the official title of ________________________ (Name of authorized representative) whose signature is affixed to this bid form, and is duly authorized to execute contracts.

C. An individual, doing business as __________________________________________________ whose signature is affixed to this Bid Form.

Vendor

By

Title

Signed and sealed this _____ day of ____________________________

Appendix B

Familial Relationship Disclosure

I/We, the undersigned, acknowledge the following board members and superintendent of Traverse Bay Area Intermediate School District (TBAISD):

Board of Education: Superintendent:

Joseph Fisher Nick Ceglarek, Ed, D.

Jim Carpenter Elizabeth McKellar Jim Scherrer Jason Tank Robert McCall Rachael Birgy

I/We have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the school board and/or superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal will make our proposal incomplete and void.

Vendor

By

Title

Date

Subscribed and sworn to before me this ___________ day of _______________________

Notary Public, _______________________________ County, Michigan

My commission expires: ______________________________________

Appendix C

IRAN Economic Sanctions Act Certification