MAST_Call_2_Industry_Day_Slides.pdf

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Air Force Research Laboratory

Integrity Service Excellence

Motor Aging and

Surveillance Technology (MAST)

CALL 2 INDUSTRY DAY

Erik H. Weber, Ph.D.

Chemical Engineer

Motors Branch

March 13, 2015

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Agenda

• 0800-0815 PDT Welcoming Remarks and Introductions

• 0815-0900 PDT Business Information

• 0900-0915 PDT Break

• 0915-1015 PDT Technical Information

• 1015-1100 PDT Question & Answers

• 1200-1330 PDT Individual Company Q&A Sessions as Assigned

Schedule may change and will update as we go

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Meeting Objectives

• Objectives of industry day

• Present proposed program: clarify acquisition strategy, goals, and schedule

• Inform industry on details of Broad Area

Announcement (BAA) and Call 2

• Gain feedback from industry on this plan

• Need responses no later than March 23, 2015 to impact BAA

• Overarching strategy

• Help ensure technology availability for the Air Force

• BAA focus on achieving Rocket Propulsion 21st

Century (RP21) Aging and Surveillance (A&S) goal

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Government Key Team Members

• Contracting Officers

• Ms. Kathrin Day (661-277-7453)

• Kathrin.day@us.af.mil

• Mr. Timothy Palen (661-277-8216)

• timothy.palen@us.af.mil

• AFRL A&S Project Manager

• Dr. Erik Weber (661-275-5004)

• erik.weber@us.af.mil

• AFRL Program Manager

• Mr. James Singleton (661-275-5907)

• james.singleton.7@us.af.mil

Communication is preferred by e-mail mailto:Kathrin.day@us.af.mil mailto:timothy.palen@us.af.mil mailto:erik.weber@us.af.mil mailto:james.singleton.7@

Overview of AFRL

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Integrity Service Excellence

MAST BUSINESS

INFORMATION FOR

CALL 2

Kathrin Day Contracting Officer

Rocket Propulsion Support Branch Air Force Test Center

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Business Information Overview

• Acquisition Background

• Requirements to do Business with the

Government

• Contract Type & Contract Structure

• Acquisition Conditions

• Programmatic Information

• Tentative Acquisition Schedule

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Acquisition Background

• NAICS Code: 541712 – Research & Development in the Physical, Engineering & Life Sciences

• Size Standard: 1000 employees for Space Based

Research

• Performance Based Service Acquisition

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Acquisition Background

• Basic Broad Area Announcement (BAA) with multiple calls

• Call 1 – Technology Development – Closed One Step

Process (Released April 2014)

• Call 2 – Aging and Surveillance RP21 2017 goal

Demonstration – Closed One Step Process

• Call 3 – Technology Development (~Spring 2016) –

Potentially Closed Two Step Process

• Call 4 – Technology Development (if needed ~Spring

2017) – Potentially Closed Two Step Process

• Ordering period is five years from BAA release

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Requirements to do Business with the Government

• System for Award Management (SAM): required in accordance with FAR 4.1102. Access at https://www.sam.gov/portal/public/SAM/.

• Wide Area Work Flow (WAWF): Contracts are required to submit payment requests in accordance with DFARS 252.232-7003. Contact your DCMA office for training. Access at https://wawf.eb.mil.

https://www.sam.gov/portal/public/SAM/ https://wawf.eb.mil/

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Contract Type & Contract Structure

• Technical effort is Cost Plus Fixed Fee (CPFF)

• CLIN Structure

• CLIN 0001 – A&S RP21 2017 goal demonstration (Call 2) (CPFF)

• CLIN 0002 – Residual Hardware (NSP)

• CLIN 0003 – Software (NSP)

• CLIN 0004 – Exhibit A (NSP)

• CLIN 0006 – Exhibit B (NSP)

NSP – Not Separately Priced

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Acquisition Considerations

• Considerations for contract performance

• Government furnished property or information

• Public Law 98-94 (Export Control)

• International Traffic in Arms Regulations (ITAR)

• No Foreign or Foreign-influenced prime or sub-contractor

• Associate Contractor Agreements Possible

• Classified material is not expected

• Base support is not expected

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Acquisition Considerations

• Data Rights

• Unlimited data rights to all technology developed under this effort is anticipated; will be negotiated with contracts

• At a minimum, Government purpose data rights for all technology that is modified on this effort; will be negotiated with contracts

• Foreign Disclosure

• International Traffic in Arms Regulations (ITAR) will apply to this effort (22 CFR 120-130).

• Export Administration Regulations (EAR) may apply to items developed under this effort (Title 15 CFR Export Administration Regulations, part 770. and Title 15 CFR part 779 Technical Data).

• No foreign participation at any level

• Raw material exemption

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Contract Data Requirements List (CDRLs)

• A-series CDRLs are non DD250

• B-series CDRLs are DD250

• CDRLs will vary by contract for appropriateness

• JANNAF presentations and papers are part of

CDRL A008

• Enables information flow to community

• Accomplishes AFRL Mission

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Sample CDRLs

CDRL Authority Description Frequency A001 DI-ADMN-81373/T Presentation Material As Required A002 DI-MGMT-81468/T Contract Funds Status Report (CFSR) Quarterly A003 DI-FNCL-80331A/T Funds and Man-Hour Report (FMHR) Quarterly

A004 DI-MGMT-80227/T Contractor’s Progress, Status & Management Report Quarterly

A005 DI-SESS-81785/T Systems Engineering Management Plan (SEMP) Once & Revisions

A006 DI-MISC-80711A/T Scientific and Technical Reports, Subtitle Interim Report As required*

A007 DI-NDTI-80566A Test Plan (A&S Methodology) Once A008 DI-ADMN-81373/T JANNAF Papers and Presentations As necessary

B001 DI-MISC-80711A/T Scientific and Technical Reports, Subtitle Final Report Once & Revision

B002 DI-IPSC-81443A/T Software User Manual Once, if necessary

B003 DI-SESS-81002E/T Developmental Design Drawings/Models and Associated Lists Once, if necessary

* CDRL A006 will be submitted annually and at the end of the technical effort.

Soliciting Feedback & Alternative Approaches

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Tentative Acquisition Schedule

• Original BAA release April 2014

• Draft Call 2 release February 2015

• Industry day March 2015

• Official Call 2 release April/May 2015

• Proposals Due Call 2 release + 45 days

• Contracts award Call 2 release + 6-8 months

• All Call 2 efforts complete By July 2021

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Integrity Service Excellence

MAST TECHNICAL

INFORMATION for CALL 2

James Singleton Aging and Surveillance Group

Motor Branch

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MAST Overall BAA Objective

• Call 2/Topic 2

• Demonstrate RP21 2017 Aging & Surveillance (A&S) goal achievement (Reduce an individuals motor’s service life estimate predictive uncertainty 20%), with negligible impact to other RP21 goals

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Call 2 Overview

• Ideal A&S program would be a 40-year study on a complete fleet (300+) of full scale motors used in strategic assets placed in all possible operationally representative environments

• This ideal study is prohibitively expensive and does not satisfy near term customer need!

• AFRL is interested in a 5 year study of non-proprietary SRM to demonstrate RP21 A&S goal achievement

• Statistically significant number of motors

• Representational motors with common SRM features and propellants

• Aged in multiple environment types

• Baseline based on TSSS A&S Phase I technologies

• Defined contractor baseline is integral to aging study

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Aging & Surveillance History

• Service Life Prediction Technology (SLPT) ATK (1998-2003)

• Developed mechanistic models for prediction of the future mechanical state of SRMs based upon chemical predictions, and from that, service life estimates

• Critical Defect Assessment (CDA) ATK (1999- 2012)

• Developed enhanced service life prediction methods using fracture mechanics, coupled Computational Fluid Dynamics (CFD)/structural analyses, and automated meshing of flaws from NDE data

• Collected several long-term propellant aging verification and validation data sets

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• Non-Destructive Evaluation Data Processing (NDE DP)

ATK (1999-2008)

• Increased computed tomography (CT) resolution and developed an automated method for analyzing and evaluating CT images for large solid rocket motors (ANDES/2)

• Sensors Application and Modeling (SAM) – ATK and Aerojet (2003-2007)

• Developed embedded sensor technologies and examined manufacturing and aging effects of sensors

• RQRP Embedded sensor development (2005-present)

• Developing embedded sensor analysis and measurement techniques

• Advanced Missile Prop. Tech. (AMPT) Task Order 1 (TO1) – Aerojet (2006-2007) and ATK (2006-2008)

• Conceptual design for integrated vehicle health management of

SRMs

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• AMPT TO 4 – Aerojet (2007-2010) and ATK (2007-2011)

• Improved AAB-3772 propellant moisture resistance, developed generation zero health management sensor suite including data warehousing software, and polymer cure theory

• AMPT TO5 – Aerojet (2008-2011) and ATK (2008-2011)

• Smart weather seal sensor suite, monitoring of embedded sensors, and micro-constitutive propellant theory

• Integrated Motor Life Management, Data Acquisition and Analysis System (IMLM DAAS) ATK (2011-2015)

• Integration of data management system to collect sensor data, conduct performance analysis, and output results

• Small Business Innovative Research (SBIR) – sensor and Computed Tomography (CT) technologies (2006-present)

• Bore gas sensors, case damage detection, degradation sensor, and CT software/algorithm enhancements

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Operational View of A&S local data controller on platform

Base Data Management design and production info

• Service Life

• Reliability

• Performance

Command and Control

Platform Data

Analysis non destructive inspection transportation/ storage

Sensors Temperature

Humidity Acceleration

Normal Stress

BIT

Check

Data Information Action

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Aging & Surveillance

To achieve overall BAA requirements:

• Call 2 is demonstration effort in direct support of RP21 2017 A&S goal attainment

• May include hardware development/computer modeling but must be in direct support of aging study; standalone development would not be appropriate for this Call

MAST project potential transitions:

• Focused on future strategic acquisitions

• Possible impact on tactical missile acquisitions

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Overall Technical Requirements (page 1 of 3)

• Program shall define contractor technology baseline including individual technology/area uncertainties and how they aggregate into the overall contractor baseline uncertainty

• Program shall define contractor technology suite that will demonstrate and validate the RP21 2017 A&S goal attainment

• Program shall define a scientific methodology to validate RP21 2017 A&S baseline

• The proposal methodology shall also be applied to the demonstration and validation of the RP21 2017 A&S goal attainment.

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(page 2 of 3)

• The program’s methodologies and technologies shall rigorously verify the customer A&S baseline.

• The program’s methodology shall utilize a statistically significant number of non-proprietary SRMs with motor features and propellants representative of those found in strategic motors and include multiple defined, operationally relevant environments in direct support of A&S goal demonstration.

• Risk management processes shall be used at all stages of the methodology to maintain focus on proper RP21 2017 A&S goal demonstration.

• Technologies shall clearly demonstrate and increase understanding of the RP21 2017 A&S goal attainment.

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(page 3 of 3)

• Community forums such as JANNAF meetings and broad integrated product teams shall be used to disseminate program progress and results.

• All methodologies, technologies, risk analyses and results shall be reported throughout the program in Distribution C (U.S. Government Agencies and their contractors) sources.

• The program’s structure and approach shall be focused on achieving a significant advancement in the demonstration and validation of the RP21 2017 A&S goal attainment at the end of the program.

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Integrated Product Team (IPT)

• All efforts resulting from awards will operate within an IPT arrangement led by AFRL

• The IPT will consist of representatives from academia, other government entities with an interest in this technology, Federally Funded Research and Development Centers (FFRDC), and other qualified commercial and non-commercial entities

• The IPT will meet as necessary but at least once per quarter alternating between Edwards AFB and virtually

MAXIMUM possible information sharing is KEY to IPT success

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Program Structure

• Planning and Documentation – Six month stage

• Define methodology to experimentally verify contractor A&S baseline and RP21 A&S goal attainment

• Define routine surveillance for the 5-year study

• Define, defend uncertainties (baseline and demonstration)

• Documented in report and reviewed/accepted by government-lead IPT (CDRL A007)

• Build assets and establish A&S program for 4+ years

• Semiannual assessment of baseline’s service life estimate

• Semiannual assessment of goal attainment demonstration motors’ service life estimate, including analysis of program’s potential to demonstrate RP21 goal attainment at end of A&S program

• At end of program, possible transition to government storage

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Call 2 Anticipated Funding Profile

Topic Topic Title FY16 FY17 FY18 FY19 FY20 Total

2 RP21 2017 Goal Demonstration $XXX $XXX $XXX $XXX $XXX $6,000

Contract Dollars in 1,000s

The Government reserves the right to award none, part, or all of each proposal received.

Budget will be managed to the topic level and not per award.

All efforts are anticipated to be between $2,000,000 and $3,000,000.

Efforts that are less than or greater than this range should provide additional justification.

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Principles of AFRL Management Approach

• Openness/ Honesty/ Integrity

• Would like to know both good and bad news as soon as possible (No surprises!)

• Open door policy with all personnel supporting project

• System engineering discipline

• Systems Engineering Management Plan (SEMP)

• Requirement tracking and verification

• Technical excellence with innovation

• Measured risk

• Safety is paramount for all operations

• Collect and preserve valuable data and observations

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Basis of Award

• Proposals will be categorized I, II, or III based on evaluation criteria

• All Category I proposals are usually awarded before Category II proposals; Category III proposals are not awarded

• Government reserves the right to award any, all, part, or none of each proposal; part of a Category III can be awarded

• Technical, Management, and Price evaluations will be conducted simultaneously

• Technical is more important than management, and management is more important then price

• Basis of award - Integrated “Best Value” assessment

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Evaluation Criteria

• Technical Evaluation Criteria: Technical criterion 1 is more important than criterion 2, and criterion 2 is more important than criterion 3. (1 > 2 > 3)

• Criterion 1 – Sound Validation Approach to Program Objective

• Criterion 2 – Sound Technology Approach

• Criterion 3 – Sound Risk Management Approach

• Management Evaluation Criteria: Criteria 1, 2 and 3 are of equal importance to each other. (1=2=3)

• Criterion 1 – Sound Resources Approach

• Criterion 2 – Sound Personnel Management Approach

• Criterion 3 – Sound Capabilities

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Evaluation Criteria

• Cost/Price: Substantial factor but third in priority. The Price Evaluation Criteria are of equal importance to each other. (1=2=3)

• Criterion 1 – Reasonableness

• Criterion 2 – Realism

• Criterion 3 – Affordability

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Summary and Conclusion

• MAST Call 2 release planned in April/May 2015

• Program is a five-year demonstration of technology baseline and RP21 2017 A&S goal achievement

• AFRL will incorporate market research & industry day comments and findings as appropriate

• Feedback is important to ensure proper acquisition strategy (This is Not an RFP)

• BAA final solicitation instructions, feedback, and materials will be available via the Government Wide Point of Entry webpage

• http://www.fbo.gov/ http://www.fbo.gov/spg/USAF/AFMC/AFFTC/

Questions

Individual Question & Answer

Sessions

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Acronym List

• A&S – Aging and Surveillance

• AFB – Air Force Base

• AFRL – Air Force Research Laboratory

• ANDES – Automated NDE Data

Evaluation System

• AMPT – Advance Missile Propulsion

Technology

• BAA – Broad Area Announcement

• CAT - Category

• CDA – Critical Defect Assessment

• CDRL – Contract Data Requirements

List

• CFD – Computational Fluid Dynamics

• CFR – Code of Federal Regulations

• CLIN – Contract Line Item Number

• CPFF – Cost Plus Fixed Fee

• CT – Computed Tomography

• DCMA – Defense Contract

Management Agency

• DFARS – Defense Federal Acquisition

Regulations Supplement

• DoD – Department of Defense

• EAR – Export Administration

Regulations

• FAR – Federal Acquisition Regulations

• FFRDC – Federally Funded Research and Development Corporation

• FY – Financial Year

• IMLM DAAS – Integrated Motor Life

Management, Data Acquisition, and Analysis System

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Acronym List

• IAW – In Accordance With

• IPT – Integrated Product Team

• ITAR – International Traffic in Arms

Regulations

• JANNAF – Joint Army, Navy, NASA, and Air Force

• MAST – Motor Aging and Surveillance

Technology

• NAICS – North American Industry

Classification System

• NDE – Nondestructive Evaluation

• NSP – Not Separately Priced

• Q&A – Question and Answer

• PDT – Pacific Daylight Time

• RFP – Request for Proposal

• RP21 – Rocket Propulsion 21st

Century

• RQRM – Solid Motor Branch

• RQRP – Propellant Branch

• SAM – System for Award Management

--or-- Sensors Application and Modeling

• SBIR – Small Business Innovative Research

• SEMP – Systems Engineering Management Plan

• SLPT – Service Life Prediction Technology

• SRM – Solid Rocket Motor

• TRL – Technology Readiness Level

• WAWF – Wide Area Work Flow

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Backup Slides

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Closed One-Step Process

Closed Process:

• This approach allows for white paper and/or proposal submittals at a specified date and time as set forth in the BAA. Late bid and proposal provisions (IAW FAR 52.215-1(c)(3)) are usually included in the BAA.

One-Step Process:

• The one-step process is used to request full technical and cost proposals from each offeror. The proposals are evaluated in accordance with the solicitation criteria, and all of a selected proposal, part of a selected proposal, or none of the proposals are selected.

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Closed Two-Step Process

Two-Step Process:

• The two-step process is sometimes used when a large number of proposals are anticipated. Potential offerors are invited to submit brief descriptive white papers in lieu of full proposals. The BAA must state whether an unfavorable white paper evaluation will bar the offeror from further consideration.

• Full proposals are requested from those offerors selected in the white paper evaluation process.

• The proposals are evaluated in accordance with the solicitation criteria, and all of a selected proposal, part of a selected proposal, or none of the proposals are selected.