BAA-AFRL-RQKP-2015-0002.pdf

As of April 2015

1-Step Broad Agency Announcement

Overview Information

To access hyperlinks from this electronic solicitation – Hit CTRL and click on the link.

NAICS Code: 541712

Federal Agency Name: Air Force Research Laboratory, Power and Control Division, Mechanical & Thermal Systems Branch AFRL/RQQM

Broad Agency Announcement Title: Hybrid-Cycle Power and Thermal Management System (PTMS)

Broad Agency Announcement Type: This is the Initial Announcement

Broad Agency Announcement Number: BAA-AFRL-RQKP-2015-0002

Catalog of Federal Domestic Assistance (CFDA) Number(s): N/A

Proposal Due Date and Time: 11 Sep 2015, 3:00PM Local (WPAFB) Time.

NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3). It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late.” Furthermore, note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Be advised, if the U.S. Postal Service is used, this building only receives U.S. Postal Mail twice a week and delivery by that means may not meet the proposal due date and time established herein. Early proposal submission is encouraged.

Solicitation Request: Air Force Research Laboratory, Power and Control Division, Mechanical & Thermal Systems Branch (AFRL/RQQM) Wright Research Site is soliciting technical and cost proposals on the research effort described below.

Proposals should be addressed to the Contracting Point of Contact (POC) stated in Section VII of the Full Text Announcement. This is an unrestricted solicitation.

Small businesses are encouraged to propose on all or any part of this solicitation.

The NAICS Code for this acquisition is 541712 , and the small business size standard is 1,500 employees. Proposals submitted shall be in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. Offerors should be alert for any BAA amendments that may permit extensions to the proposal submission date.

System for Award Management (SAM) Registration: FAR 52.204-7, System for Award Management (SAM) (JUL 2013), and DFARS 252.204-7004, Alternate A, System for Award Management (SAM) (Feb 2014) are included by reference. SAM is the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It replaces CCR/FedReg, On-line Representations and Certifications (ORCA) and the Excluded Parties Lists System (EPLS). By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220.

Type of Contract/Instrument: The Air Force reserves the right to award the instrument best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the FAR or Other Transaction (OT) for Prototype, grant, cooperative agreement, or OT for Research.

The Air Force may also consider award of an appropriate technology transfer mechanism if applicable. It is anticipated that awards under this BAA will generally be Indefinite Delivery Indefinite Quantity (IDIQ) with cost type task orders to include Cost Plus Fixed Fee and Cost No Fee. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

Estimated Program Cost: $24M Shared Ceiling. Offerors are hereby notified that the budgeted amount of $24M shall be cited as the overall shared contractual ceiling amount on the planned awards. The total of all task orders actually placed on all contracts (aggregate) over the life of the effort will not exceed the available program funding set forth as the contract ceiling. The minimum order amount is $100K; the maximum order amount is $18M.

Anticipated Number of Awards: The Air Force anticipates awarding three (3) IDIQ contracts and three (3) initial task orders (one per basic IDIQ contract) for this announcement, but reserves the right to award more or less. After initial award, future task orders will be awarded based on Fair Opportunity in accordance with FAR 16.505(b)(1).

Brief Program Summary: Next generation fighter aircraft are likely to require an unprecedented level of advanced capabilities in order to ensure air superiority in contested environments. These capabilities, which include advanced electronic attack, high-power laser, and future low-observability features, are expected to require as much as 10x higher power levels than current tactical systems. While these power system demands are significant, thermal management of these advanced systems may present a larger concern as component efficiencies and waste heat qualities are low. Modern vehicle design factors including composite aircraft skins, higher efficiency engines, and highly embedded vehicle systems compound these challenges. Further, the duty cycles of these loads can be rather varied from continuous to less than 5% of mission duration requiring wide thermal management system (TMS) full-range to nominal operational levels. Conventional air cycle systems (ACS) offer the advantages of higher temperature lifts over comparable vapor cycle systems (VCS). However, VCS are generally 10x more efficient at moving heat, resulting in reduced heat rejection demands on vehicle thermal sinks. VCS also reduce prime power requirements, typically in the form of shaft power extraction which is more efficiently supported by the engine cycle than the bleed air driven ACS. Additionally, storage in the form of chilled fuel or other thermal energy storage mechanisms can also be used to reduce the system maximum performance requirement. As such, hybrid approaches which attempt to capitalize on the benefits of various thermal cycles while minimizing their detriments may offer significant promise for these challenging applications.

Further, all potential thermal sinks including engine burn-fuel, fan bypass air, third stream air, ram-air or ACM-generated sinks may not be available over the full range of aircraft operation. The ability to selectively use available heat sinks in the most optimal way to ensure sufficient and efficient cooling over the entire vehicle flight regime is a desired capability.

Communication Between Prospective Offerors and Government Representatives: Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals. If not proprietary, questions and responses will be published via an amendment to the BAA as deemed appropriate by the Contracting Officer. Technical questions can be in writing or open discussion until submission of proposals. Contracting questions must be in writing and can be submitted through email to the contracting points of contact shown below. After submission of proposals, direct any questions to the contracting points of contact only. Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the Government.

Address technical questions to: Capt Daniel Hatzung, Program Engineer, (937) 255-6214, daniel.hatzung@us.af.mil

Address contracting questions to: Sally Roliff, Contract Negotiator, (937) 713- 9954, sally.roliff@us.af.mil, or Sarah Chaffe, Contracting Officer, (937) 713-9952, sarah.chaffe@us.af.mil.

mailto:daniel.hatzung@us.af.mil mailto:sally.roliff@us.af.mil

Full Text Announcement

I. Program Description: Air Force Research Laboratory, Power and Control Division, Mechanical & Thermal Systems Branch (AFRL/RQQM) is soliciting technical and cost proposals on the following research effort identified below. A separate Statement of Objectives (SOO) for the Basic Contract is provided as attachment 1 to this BAA, and the Statement of Objectives (SOOs) for Task Order 0001 is provided as attachment 2 to this BAA.

1. Statement of Objective/Needs: See Attachments 1 and 2 to this BAA. \

2. Deliverable Items:

a. Data Items: Shall be delivered in accordance with the DD Form 1423-1, Contract Data Requirements List (CDRLs) as attached to the model contract (reference attachment 3 to this BAA). Specific CDRLs will be identified for each task order. A final report will be required for each task order, but not for the basic ID/IQ contract.

b. Software: To be specified on individual task orders as applicable.

c. Hardware: To be specified on individual task orders as applicable.

d. Other: To be specified on individual task orders as applicable.

3. Schedule:

a. Overall effort: 72 months; 60 month ordering period. Individual task orders will indicate the actual period of performance for those orders.

b. Data Items: Specified on individual CDRL(s)

c. Software: As specified on individual task orders as applicable.

d. Hardware: As specified on individual task orders as applicable.

4. Other Requirements:

a. Program security classification: Secret. See DD Form 254, Attachment

4 to the model contract. The DD Form 254 provides the highest security requirements under this program. Only proposals that meet these criteria or have the ability to obtain these security requirements will be considered for contract award. Offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil.

b. OPSEC: See attached IDIQ SOO for OPSEC guidance.

c. Export Control: Information involved in this research effort will be subject to Export Control (International Traffic in Arms Regulation (ITAR) 22 CFR 120-131, or Export Administration Regulations (EAR) 15 CFR 710-774). A Certified DD Form 2345, Militarily Critical Technical Data Agreement, will be required to be submitted with proposal.

http://www.dss.mil/

d. Export-Controlled Items: As prescribed by DFARS 225-7901-4, DFARS 252.225-7048, “Export-Controlled Item (JUN 2013)” is contained in this solicitation (as shown below). This clause shall be contained in ALL solicitations and resulting contracts.

EXPORT CONTROLLED ITEMS (JUNE 2013)

(a) Definition. “Export-controlled items,” as used in this clause, means items subject to the Export Administration Regulations (EAR) (15 CFR Parts 730-774) or the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130). The term includes:

(1) “Defense items,” defined in the Arms Export Control Act, 22 U.S.C. 2778(j)(4)(A), as defense articles, defense services, and related technical data, and further defined in the ITAR, 22 CFR Part 120.

(2) “Items,” defined in the EAR as “commodities”, “software”, and “technology,” terms that are also defined in the

EAR, 15 CFR 772.1.

(b) The Contractor shall comply with all applicable laws and regulations regarding export-controlled items, including, but not limited to, the requirement for contractors to register with the Department of State in accordance with the ITAR. The Contractor shall consult with the Department of State regarding any questions relating to compliance with the ITAR and shall consult with the Department of Commerce regarding any questions relating to compliance with the EAR.

(c) The Contractor's responsibility to comply with all applicable laws and regulations regarding export-controlled items exists independent of, and is not established or limited by, the information provided by this clause.

(d) Nothing in the terms of this contract adds, changes, supersedes, or waives any of the requirements of applicable Federal laws, Executive orders, and regulations, including but not limited to—

(1) The Export Administration Act of 1979, as amended (50 U.S.C. App. 2401, et seq.);

(2) The Arms Export Control Act (22 U.S.C. 2751, et seq.);

(3) The International Emergency Economic Powers Act (50 U.S.C. 1701, et seq.);

(4) The Export Administration Regulations (15 CFR Parts 730-774);

(5) The International Traffic in Arms Regulations (22 CFR Parts 120-130); and

(6) Executive Order 13222, as extended.

(e) The Contractor shall include the substance of this clause, including this paragraph (e), in all subcontracts.

(End of clause)

5. Other Information:

a. Government Furnished Property (GFP) availability: GFP is not anticipated to be made available under any resulting contract.

b. Base Support/ Network Access: Base Support/Network Access is not anticipated to be made available under any resulting contract.

c. Multiple awards subject to Fair Opportunity are anticipated.

d. Data Rights Desired:

(1) Technical Data: Unlimited Rights

(2) Non-Commercial Software (NCS): Unlimited Rights

(3) NCS Documentation: Unlimited Rights

(4) Commercial Computer Software Rights: Customary License

The Air Force Research Laboratory is engaged in the discovery, development, and integration of warfighting technologies for our air, space, and cyberspace forces. As such, rights in technical data and NCS developed or delivered under this contract are of significant concern to the government. The Government will therefore carefully consider any restrictions on the use of technical data, NCS, and NCS documentation which could result in transition difficulty or less-than full and open competition for subsequent development of this technology.

In exchange for paying for development of the data, the Government expects technical data, NCS, and NCS documentation developed entirely at Government expense to be delivered with Unlimited Rights.

Technical data, NCS, and NCS documentation developed with mixed funding are expected to be delivered with at least Government Purpose Rights. Offers that propose delivery of technical data, NCS, or NCS documentation subject to Government Purpose Rights should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the program, and address whether those portions or processes are segregable. The Government expects that delivery of technical data, NCS, and NCS documentation subject to Government Purpose Rights will fully meet program needs.

Offers that propose delivery of technical data, NCS, or NCS documentation subject to Limited Rights, Restricted Rights, or Specifically Negotiated License Rights will be considered. Proposals should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a government contract will be incorporated and how the incorporation will benefit the program.

Offerors are reminded that the Identification and Assertion of Restrictions on the Government’s Use, Release, or Disclosure of Technical Data or Computer Software (the assertions list), required under DFARS 252.227- 7013 and DFARS 252.227-7014, is included in Section K and due at time of proposals. Assertions must be completed with specificity with regard to each item, component, or process listed. Nonconforming assertions lists will be rejected.

Note that DFARS 252.227-7014(d) describes requirements for incorporation of third party computer software (commercial and nonconmmercial). Any commercial software to be incorporated into a deliverable must be clearly identified in the proposal. Because many commercial software licenses are not transferrable or may not be acceptable to the Government, commercial software licenses proposed for delivery to the Government must be approved by the contracting officer prior to award.

As used in this subparagraph, the terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Limited Rights in technical data are as defined in DFARS 252.227-7013. The terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Restricted Rights in noncommercial computer software and noncommercial software documentation are as defined in DFARS 252.227-7014. The term Commercial Computer Software is as defined in DFARS 252.227-7014.

II. Award Information

1. Anticipated Award Date: 31 DEC 2015

2. Anticipated funding for the program (not per contract) FY15 /$500K;

FY16 /$5M; FY17/$3.2M; FY18/$7.3M; FY19/$8M

This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. Potential offerors should be aware that due to unanticipated budget fluctuations funding in any or all areas may change with little or no notice.

3. Number of awards anticipated: Three (3) IDIQ contracts and three (3) initial task orders (one per basic IDIQ contract) are anticipated. However, the Air Force reserves the right to award zero, one, or more contracts for all, some or none of the solicited effort based on the offeror’s ability to perform desired work.

III. Eligibility Information

1. Eligible Offeror: This is an unrestricted solicitation. Small businesses are encouraged to propose on this solicitation.

2. Cost Sharing or Matching: Cost Sharing is not required.

3. Federally Funded Research and Development Centers: The following guidance is provided for Federally Funded Research and Development Centers (FFRDCs) contemplating submitting a proposal, as either a prime or subcontractor, against this BAA. FAR 35.017-1(c)(4) prohibits an FFRDC from competing with any non-FFRDC concern in response to a Federal agency request for proposal for other than the operation of an FFRDC (with exceptions stated in DFARS 235.017-1(c)(4)). There is no regulation prohibiting an FFRDC from responding to a solicitation. However, the FFRDC’s sponsoring agency must first make a determination that the effort being proposed falls within the purpose, mission, general scope of effort, or special competency of the FFRDC, and that determination must be included in the FFRDC’s proposal. In addition, the non-sponsoring agency (in this case AFRL) must make a determination that the work proposed would not place the FFRDC in direct competition with domestic private industry. Only after these determinations are made would a determination be made concerning the FFRDC’s eligibility to receive an award.

4. Government Agencies: If a Government agency is interested in performing work, contact the Program Office identified in the BAA. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this announcement.

5. Other:

a. Foreign participation: No.

b. This acquisition involves data that are subject to export control laws and regulations. Only contractors who are registered and certified with the Defense Logistics Services Center (DLSC) and have a legitimate business purpose may participate in this solicitation. Contact the Defense Logistics Services Center, 74 Washington Avenue N., Battle Creek, Michigan 40917-3084 (1-800-352-3572) for further information on the certification process. You must submit a copy of your approved DD Form 2345, Militarily Critical Technical Data Agreement, with your proposal.

c. There are no limits to the number of proposals an offeror may submit.

d. You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date as identified above.

IV. Proposal and Submission Information

1. Overview: Proposals submitted shall be in accordance with this announcement. There will be no other solicitation issued in regard to this requirement. The Government intends to evaluate proposals and award some, all, or none of the proposals received without negotiation/discussion;

however, the Government reserves the right to negotiate with those offeror(s) whose proposal is selected for funding.

Offerors should be alert for any BAA amendments that may permit extensions to the proposal submission date.

Note that a supplemental information package for Task Order 0001 will be made available upon request. This supplemental information package is subject to the International Traffic in Arms Regulations (ITAR)(22 CFR Parts 120-130) and must be handled in accordance with DFARS 252.225-7048, Export-Controlled Item (Jun 2013). Offerors receiving the supplemental information will be asked to certify that no foreign nationals will have access to information within the supplemental information.

Requesting offerors must provide a current DD Form 2345 to receive the package. For additional information on this supplemental package, see Attachment 2 of the BAA. For questions and to make a request, please contact Capt Daniel Hatzung, Project Engineer, (937) 255-6214, daniel.hatzung@us.af.mil, or Jim Tschantz, Project Engineer, (937) 255- 5813, james.tschantz@us.af.mil.

For additional information, a copy of the Broad Agency Announcement (BAA) Guide for Industry is located at https://cs.eis.afmc.af.mil/sites/contracting/AFRL/BAA%20Guidance/BAAIndG uide_Mar_2015.pdf http://www.dlis.dla.mil/jcp/ mailto:daniel.hatzung@us.af.mil mailto:james.tschantz@us.af.mil https://cs.eis.afmc.af.mil/sites/contracting/AFRL/BAA%20Guidance/BAAIndGuide_Mar_2015.pdf

2. Content and Form of Proposal Submission: The paragraphs below identify proposal format and content. Proposals should be addressed via mail to the Contracting Point of Contact (POC) identified in Section VII.

a. General Instructions:

i. Offerors should apply the restrictive notice prescribed in the provision of FAR 52.215-1(e) Instructions to Offerors—Competitive Acquisition. Offerors should consider proposal instructions contained in the Broad Agency Announcement (BAA) Guide for Industry, which can be accessed on line at https://cs.eis.afmc.af.mil/sites/contracting/AFRL/BAA%20Guidance /BAAIndGuide_Mar_2015.pdf. This guide is specifically designed to assist the offeror in understanding the BAA proposal process.

ii. Technical/management and cost volumes should be submitted in separate volumes, and must be valid for 180 days.

iii. Proposals must reference the announcement number BAA-AFRL-RQKP- 2015-0002.

iv. Offerors must submit one-original and 5 hard copies of their proposals via mail to the Contracting POC, identified in Section VII.

v. Offerors must include 2 CDs in Microsoft WORD Format containing all electronic versions of required submittals (Technical/Management Proposal/SOW/Cost/Business Proposal). All electronic versions must match the hard copies.

a) Technical/Management proposals, Statements of Work and

Subcontracting Plan (if Applicable in accordance with FAR 19.7) must be provided in Microsoft WORD.

b) The cost file(s) spreadsheets must include the formulas for calculating cost element bases (i.e., G&A, O/H, etc.)

c) The CDs should be labeled with the company name and proposal title.

vi. Offerors are advised that only contracting officers are legally authorized to contractually bind or otherwise commit the government.

vii. The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

viii. No classified technical proposals or cost volumes are expected.

Offerors are encouraged to keep all elements of the proposal package unclassified. In the rare case where an offeror has a need to submit a classified appendix, please contact the technical POC listed in Section VII for delivery instructions.

b. Offerors must propose/submit each of the following to be considered for an IDIQ award:

i. Basic IDIQ

a) Basic IDIQ proposal-Technical and Management

b) Basic IDIQ Statement of Work (SOW) in response to applicable

Statement of Objectives (SOO)

c) Basic IDIQ Business Proposal (including Subcontracting Plan, if applicable, in accordance with FAR 19.7)

ii. Task Order (T.O.) 0001

a) T.O. 0001 Proposal-Technical and Management

b) T.O. 0001 SOW in response to applicable SOO

c) T.O. 0001 Cost (T.O.s only) and Business Proposal

c. Technical/Management Proposal:

i. Page Limitations: The following describes the page limitations on the proposal submittal:

a) The Technical/Management Proposal shall be limited to 15 pages for the Basic IDIQ; and the Technical/Management Proposal shall be limited to 30 pages for T.O. 0001, with the pages, prepared and submitted in Microsoft Word format.

b) Font shall be standard 10-point business font Arial.

c) Character spacing must be “normal,” not condensed in any manner.

d) Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom.

e) All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items.

f) Pages shall be numbered starting with the cover page being Page 1, and the last page being no greater than Page 15 (for Basic IDIQ) and Page 60 (for Task Order 0001). The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc.

g) The proposal page limit does not include the offeror’s proposed Statement of Work (SOW); however, the same formatting rules apply to the SOW, which is limited to 10 pages for both the Basic IDIQ and Task Order 0001.

h) Please note: the Government will check the proposal and SOW for conformance to the stated requirements. Any pages in excess of the stated page limitation after the format check will not be considered.

ii. The Technical/Management proposal(s) for the Basic IDIQ and T.O.

0001 shall include a discussion of the nature and scope of the research and the technical approach. Additional information on prior work in this area, descriptions of available equipment, use of base support (if desired), data and facilities and resumes of personnel who will be participating in this effort should also be included as attachments to the technical proposal. These volumes shall include a SOW(s) detailing the technical tasks proposed to be accomplished under the proposed effort and suitable for contract incorporation. Do not include any proprietary information in the SOWs. Refer to the BAA Guide for Industry referenced above to assist in SOW preparation.

If Government Furnished Property is requested, you are required to submit the following information with your offer—

a) A list or description of all Government property that the offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);

b) The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

c) The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and

d) The voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property.

iii. Any questions concerning the technical proposal or SOW preparation shall be referred to the Technical POC cited in the Overview Information.

d. Cost/Business Proposal:

i. Separate the proposal into a business section (for both basic IDIQ and task order) and cost section (for task order only). Adequate price competition is anticipated.

a) The business section should contain all business aspects to the proposed contract, such as type of contractual instrument, any information not technically related, etc. Provide rationale for exceptions.

b) Identify any technical data that will be delivered with less than unlimited rights.

http://www.afrl.af.mil/contract/default.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm%23P814_129251

c) Cost/Business proposals have no page limitations; however, offerors are requested to keep cost proposals to 100 pages as a goal.

d) The Cost proposal (applicable to the task order only) shall be furnished with supporting schedules and shall contain a person hour breakdown per task. Refer to the BAA Guide for Industry for detailed proposal instructions.

ii. Subcontracting plans, for efforts anticipated to exceed $650,000, shall be submitted along with the technical and cost proposals. Reference FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) for subcontracting plan requirements. Small business concerns are exempt from this requirement. If an IDIQ contract arrangement is anticipated, the basis for the subcontracting plan should reflect the entire ceiling amount.

e. Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

Reference Section VIII for a Checklist of the requirements.

3. Proposal Due Date and Time: 11 Sep 2015, 3:00PM Local (WPAFB) Time NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3).

NOTE: Intent to Propose: Offerors that anticipate submitting a proposal are requested to submit an e-mail to Sally Roliff, at Sally.Roliff@us.af.mil containing the name of the contractor, the POC, and the contractor’s intent to submit a proposal. This “Intent to Propose” is requested by 19 AUG 2015, 3:00 p.m. local time (EST).

4. Intergovernmental Review: None

5. Funding Restrictions: None

6. Other Submission Requirements: Proposals must be submitted to:

Sally Roliff, AFRL/RQKPA, Bldg 45, 2130 8th St., Wright-Patterson AFB, OH 45433-7541. Electronic submission of proposals is NOT authorized.

V. Proposal Review Information

1. Evaluation Criteria: The selection of one or more sources for award will be based on an evaluation of each offeror’s Basic IDIQ proposal (technical aspects) and task order proposal (both technical and cost/price aspects) to determine the overall merit of the proposal in response to the announcement, as well as on Agency need and funding availability. The evaluation of the Basic IDIQ proposal is of greater importance than the evaluation of the task order 0001 proposal. The task order proposal will be mailto:Sally.Roliff@us.af.mil evaluated only if the Basic IDIQ proposal is evaluated as a Category I or II (in technical and risk only). The Basic IDIQ proposal shall be evaluated based on the following criteria that are of equal order of importance:

a. Basic IDIQ Contract Evaluation Criteria (more important that task order):

1) Technical: The technical aspect, which is the only evaluation criteria under the basic IDIQ contract, shall be evaluated based on the following criteria which are of equal importance:

(a) Unique and innovative approach proposed to accomplish the technical objectives. New and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art.

(b) The offeror’s understanding of the scope of the technical effort.

(c) Soundness of the offeror’s technical approach.

(d) The potential for AFRL to transition the research and development deliverables to future Government needs.

Any proposed restriction on technical data or computer software will be considered.

(e) Availability of qualified technical personnel and their experience with the applicable technologies.

(f) Availability, from any source, of necessary research, test, laboratory, or shop facilities.

2) Proposal Risk Assessment: Proposal risk for technical and schedule will be assessed as part of the evaluation of the above technical evaluation criteria. Proposal risk relates to the identification and assessment of the risks associated with an offeror's proposed approach as it relates to accomplishing the proposed effort. Tradeoffs of the assessed risk will be weighed against the potential payoff.

b. Task Order Evaluation Criteria (less important than Basic

IDIQ):

1) Technical: The technical evaluation, which is ranked as the first order priority, shall be evaluated based on the following criteria that are of equal order of importance:

(a) Unique and innovative approach proposed to accomplish the technical objectives. New and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art.

(b) The offeror’s understanding of the scope of the technical effort.

(c) Soundness of the offeror’s technical approach.

(d) The potential for AFRL to transition the research and development deliverables to future Government needs.

Any proposed restriction on technical data or computer software will be considered.

(e) Availability of qualified technical personnel and their experience with the applicable technologies.

(f) Availability, from any source, of necessary research, test, laboratory, or shop facilities.

2) Cost/Price: Cost/Price is a substantial factor, but ranked as the second order of priority. Cost/Price includes the reasonableness and realism of the proposed cost and fee and consideration of proposed budgets and funding profiles.

If an offeror proposes the use of GFP other than any GFP identified in this BAA, and that proposed GFP provides the offeror an unfair competitive advantage, then FAR 45.202 requires rental equivalent be applied to the Cost Factor for evaluation purposes only.

3) Proposal Risk Assessment: Proposal risk for technical, cost, and schedule will be assessed as part of the evaluation of the above evaluation criteria. Proposal risk relates to the identification and assessment of the risks associated with an offeror's proposed approach as it relates to accomplishing the proposed effort.

Tradeoffs of the assessed risk will be weighed against the potential payoff.

2. Review and Selection Process

a. Categories: The technical and cost proposals will be evaluated at the same time and categorized as follows:

i. Category I: Demonstrates technical merit. Is important to agency programs. The offeror presents relevant experience and access to adequate resources. Risk is acceptable. The cost/price is reasonable and realistic. Proposals in Category I are recommended for acceptance (subject to availability of funds) and normally are displaced only by other Category I proposals.

ii. Category II: Demonstrates technical merit; is important to agency programs; and presents relevant experience and access to adequate resources; but requires further development. Risk is acceptable. The cost/price is reasonable and realistic. Category II proposals are recommended for acceptance, but at a lower priority than Category I.

iii. Category III: Does not demonstrate technical merit; does not meet agency needs; does not present adequate experience or resources; the risk level is unacceptable; or the cost/price is not reasonable or realistic .

b. No other evaluation criteria will be used. The Air Force reserves the right to select for award any, all, part or none of each proposal received.

VI. Award Administration Information

1. Award Notices: Offerors will be notified whether their proposal is recommended for award, by letter or e-mail, on or about 30 SEP 2015. The notification is not to be construed to mean the award of a contract is assured, as availability of funds and successful negotiations are prerequisites to any award.

2. Administrative and National Policy Requirements: See Section I.

3. Reporting: Specific reporting requirements will be specified for each task order. See paragraph I.2.a.

VII. Agency Contacts

1. Address technical questions to: Capt Daniel Hatzung, Program Engineer,

(937) 255-6214, daniel.hatzung@us.af.mil

2. Address contracting questions to: Sally Roliff, Contract Negotiator, (937) 713-9954, sally.roliff@us.af.mil, or Sarah Chaffe, Contracting Officer, (937) 713-9952, sarah.chaffe@us.af.mil.

VIII. Other Information

1. Acquisition of Commercial Items: Based upon market research, the Government is not using the policies contained in Part 12, Acquisition of Commercial Items, in its solicitation for the described supplies or services.

However, interested persons may identify to the contracting officer their interest and capability to satisfy the Government’s requirement with a commercial item within 15 days of this notice.

2. Support contractors: Only Government employees will evaluate proposals for selection. Offerors are advised that employees of commercial firms under contract to the Government may be used to administratively process proposals, monitor contract performance, or perform other administrative duties requiring access to other contractors' proprietary information. These support contracts include nondisclosure agreements prohibiting their contractor employees from disclosing any information submitted by other contractors or using such information for any purpose other than that for which it was furnished.

3. Debriefings: If a debriefing is requested in accordance with the time guidelines set out in FAR 15.505 and 15.506, a debriefing will be provided, but the debriefing content may vary to be consistent with the procedures that govern BAAs (FAR 35.016).

4. Wide Area Work Flow: NOTICE: Any contract award resulting from this solicitation will contain the clause at DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) which requires electronic submission of all payment requests. Any contract resulting from this solicitation will establish a requirement to use WAWF-RA for invoicing and receipt/acceptance, and provide coding instructions applicable to this contract via the clause at DFARS 252.232-7006, Wide Area Workflow Payment Instructions (MAY 2013). Contractors are encouraged to take advantage of available training (both web-based and through your local DCMA office), and to register in the WAWF-RA system. Information regarding WAWF-RA, including the web-based training and registration, can be found at https://wawf.eb.mil. Note: This WAWF-RA requirement does not apply to Universities that are audited by an agency other than DCAA.

5. Item Unique Identification and Valuation. Any contract award resulting from this solicitation may contain the clause at DFARS 252.211-7003, Item Unique Identification and Valuation, (DEC 2013) which requires unique item identification and valuation of any deliverable item for which the Government’s unit acquisition cost is $5,000 or more; subassemblies, components, and parts embedded within an item valued at $5,000 or more;

or items for which the Government’s unit acquisition cost is less than $5,000 when determined necessary by the requiring activity for serially managed, mission essential, or controlled inventory. Also included are any DoD serially managed subassembly, component, or part embedded within a delivered item and the parent item that contains the embedded subassembly, component, or part. Per DFARS 211.274-3 Policy for Valuation, it is DoD policy that contractors shall be required to identify the Government’s unit acquisition cost for all deliverable end items for which Item Unique Identification applies. Therefore, your proposal must clearly break out the unit acquisition cost for any deliverable items. See DFARS 211.274-3, Policy for Valuation, for policy. (Per DoD, “fully burdened unit costs” to the Government would include all direct, indirect, G&A costs, and an appropriate portion of fee). If you have questions regarding the Unique Item Identification requirements, please contact the Contracting Point of Contact listed above. For more information, see the following website:

http://www.acq.osd.mil/dpap/pdi/uid/index.html. The contract will also https://wawf.eb.mil/ http://www.acq.osd.mil/dpap/pdi/uid/index.html include DFARS 252.211-7007, Reporting of Government-Furnished Property

(AUG 2012).

6. Forward Pricing Rate Agreements: Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

7. Pre-Award Clearance: Pursuant to FAR 22.805, a preaward clearance must be obtained from the U.S. Department Of Labor, Employment Standards Administration, Office Of Federal Contract Compliance Program’s (OFCCP) prior to award of a contract (or subcontract) of $10,000,000 or more unless the contractor is listed in OFCCP’s National Preaward Registry http://www.dol-esa.gov/preaward. This registry indicates that the contractor has been found to be “in compliance” within the past two years with The Equal Employment Opportunity (EEO) regulations that the OFCCP is mandated to enforce. The registry is updated nightly and facilities reviewed more than 2 years ago are removed and new ones are added. Award may be delayed if you are not currently listed in the registry and the contracting officer must request a preaward clearance from the OFCCP.

8. Limitations on Pass-Through Charges. As prescribed in FAR 15.408(n)(1) & 15.408(n)(2), provisions 52.215-22, “Limitations on Pass Through Charges – Identification of Subcontract Effort (OCT 2009),” and 52.215-23, “Limitations on Pass-Through Charges (OCT 2009),” are contained in this solicitation by reference. Any contract valued greater than the threshold for cost or pricing data threshold, except fixed price contracts awarded on the basis of adequate price competition, resulting from this solicitation, shall contain the Clause at FAR 52.215-23 (or Alt I).

9. Post-Award Small Business Program Rerepresentation: As prescribed in FAR 19.309(d), FAR Clause 52.219-28, “Post-Award Small Business Program Rerepresentation (JUL 2013),” is incorporated by reference in this solicitation. This clause will be contained in any contracts resulting from this solicitation. This clause requires a contractor to rerepresent its size status when certain conditions apply. The clause provides detail on when the rerepresentation must be complete and what the contractor must do when a rerepresentation is required.

10. Employment Eligibility Verification: As prescribed by FAR 22.1803, FAR

Clause 52.222-54, “Employment Eligibility Verification (AUG 2013),” is hereby incorporated by reference in this solicitation. Any contract awarded as a result of this BAA that is above the Simplified Acquisition Threshold, and contains a period of performance greater than 120 days, shall include this clause in its contract. This clause provides the requirement of contractors to enroll as a Federal Contractor in the E-Verify program within 30 days after contract award.

11. Reporting Executive Compensation and First-Tier Sub-contract/Sub-recipient Awards: As prescribed by FAR 4.1403(a), FAR 52.204-10, “Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013),” is hereby incorporated by reference in this solicitation. Any contract valued at $25,000 or more, excluding classified contracts or contractors with individuals, must contain this clause. Any grant or agreement award resulting from this announcement may contain the award term set forth in 2 CFR, Appendix A to Part 25.

12. Updates of Publicly Available Information Regarding Responsibility

Matters: Any contract or assistance award that exceeds $500,000.00; and when an offeror checked “has” in paragraph (b) of the provision FAR 52.209- 7, shall contain the clause/article, FAR 52.209-9, “Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013).”

13. Contractor Business Systems: DFARS 252.242-7005, Contractor Business

Systems (FEB 2012), is hereby incorporated by reference.

14. Safeguarding of Unclassified Controlled Technical Information: As prescribed in DFARS 204.7304, DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information (NOV 2013), is hereby incorporated by reference.

15. Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation: DFARS 252.203-7998, “Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation,” is hereby incorporated by reference.

16. Disclosure of Ownership or Control by a Foreign Government: As prescribed in DFARS 209.104-70, DFARS 252.209-7002. “Disclosure of Ownership or Control by a Foreign Government,” is hereby incorporated by reference.

17. Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism: As prescribed by DFARS 209.409, DFARS 252.209-7004, “Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism,” is hereby incorporated by reference.

18. Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism: As prescribed by DFARS 225.771- 5, DFARS 252.225-7050, “Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism.” is hereby incorporated by reference.

19. Animal Welfare: As prescribed by DFARS 235.072(a), DFARS 252.235- 7002, “Animal Welfare,” is hereby incorporated by reference.

20. Ombudsman: The Ombudsman clause, AFFARS 5352.201-9101 Ombudsman (NOV 2012) will be contained in any contracts or agreements resulting from this Solicitation. The AFRL Ombudsman is Barbara G. Gehrs, Director of Contracting, AFRL/PK, (937) 904-4407, email:

Barbara.Gehrs@us.af.mil.

21. Proposal Content Checklist: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

a. Proposals are due to the Contracting POC.

b. Proposals are due no later than the due date and time specified in this announcement.

c. Proposal page limits are strictly enforced. See Section IV.2.c.of the solicitation for page limits.

d. Completed Certifications and Representations (Section K) are due with the proposal. Certifications and Representations (Section K) can be found at Attachment 5.

e. The Cost/Business Proposal must contain all information described in the Content and Form of Proposal Section.

f. For any subcontracts proposed, the Cost/Business Proposal must contain a subcontractor analysis IAW FAR 15.404-3(b).

g. Offerors other than small businesses are to include a subcontracting plan in Microsoft Word Readable Format on a CD ROM as well as a hard copy.

h. Proposals must be submitted in the format specified in Section IV.

i. Offerors who have Forward Pricing Rate Agreements (FPRA’s) and

Forward Pricing Rate Recommendations (FPRR’s) should submit them with their proposal.

j. Offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil.

k. Offerors must submit a Certified DD Form 2345, Militarily Critical Technical Data Agreement, with proposal.

Attachments:

1. Statement of Objectives (SOO) Hybrid-Cycle Power and Thermal Management System (PTMS) Development

2. SOO Task Order 0001

3. Contract Data Requirements List (CDRL), DD Form 1423-1 mailto:Barbara.Gehrs@us.af.mil http://www.dss.mil/

4. Scientific and Technical Reports-Preparation, Presentation and Preservation Format Guidelines

5. AFRL Form 25, All Purpose Checklist

6. Standard Form 298, Report Documentation Page

7. DD Form 254, DoD Contract Security Classification Specification

8. Section K, FA8650-15-D-0000