BA-2026-OE-112-PS Bridge Replacement and Maximum Probable Loss Valuations.pdf

Deadline: Proposals are due to the Authority by 4:00 p.m. Eastern Time on September 10, 2026. See 4.6 for Submission requirements. Note that proposals ma not be submitted using email or transfer software.

The following is a tentative schedule for the milestones in this process. The Authority reserves the right to change any or all of these dates as it deems necessary or convenient in its discretion.

RFP Release:

RFP Questions Due:

RFP Proposals Due:

RFP Interviews at Agency Option:

RFP Contract Award:

RFP Notice to Proceed:

August 19, 2026 August 24, 2026 September 10, 2026

September 14, 2026 September 17, 2026 September 17, 2026

4.3 Written Questions & Responses; RFP Errors and Omissions

The Authority will provide official written responses to all written questions that are submitted to the Authority contact person identified in Section 1.2 of this RFP on or before the date set forth in Section 4.1 of this RFP. These responses will be distributed to all parties that have been furnished with this RFP. Prospective Proposers should rely only on these official written responses. Questions submitted after the due date set forth in Section 4.1 of this RFP may not receive a response.

If a Proposer believes there is any ambiguity, conflict, discrepancy, omission or other error in this RFP, such Proposer should immediately notify the Authority contact person identified as the Authority Contact in Section 1.2 of such error and request clarification of or modification to this document. Such notice should be given prior to the date for submission of questions but in any event not less than 72 hours prior to the deadllne for submission of proposals.

Modifications to this RFP, when appropriate, will be made by addenda hereto and distributed to all parties who have been furnished with this RFP. Clarifications of this RFP, when appropriate, will be made by written notice to all parties who have been.furnished with this RFP.

4.4 Proposal Format

Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective Proposal are not desired and may be construed as an indication of the Proposer's lack of cost consciousness. Elaborate artwork, expensive bindings and expensive visual or other preparation aids are neither necessary nor desired. Conciseness is desirable. Responses should be limited to not more than 50 pages, excluding required forms, credit reports and financial statements.

\IP VAN WINKLE BRIDGE

:atskill, NY 12414

Headquarters I P.O. Box 1010, Highland, New York 12528 I P (845) 691-7245 F. (845) 691-3560 lwww.nysba.ny.gov

KINGSTON-RHINECLIFF

BRIDGE

Kingston, NY 12402

MID-HUDSON BRIDGE

Highland, NY 12528

NEWBURGH-BEACON

BRIDGE

Beacon, NY 12508

BEAR MOUNTAIN BRIDGE

P. 0. Box 323 Ft. Montgomery, NY 10922

All materials submitted in response to this RFP will become the property of the Authority. The return of materials not selected for award shall be in the sole discretion of the Authority.

ARTICLE V. COMPLIANCE WITH NEW YORK STATE FINANCE LAW

5.1 SECTIONS 139-j and 139-k NEW YORK STATE FINANCE LAW SECTION 139-j

RESTRICTIONS ON CONTACTS DURING THE PROCUREMENT PROCESS

Pursuant to New York State Finance Law §139-j and §139-k, this RFP includes and imposes certain restrictions on .communications between the Authority and a Proposer during the procurement process. Effective January 1, 2006, all procurements by the Authority in excess of $15,000 annually, are subject to the requirements of Sections 139-j and 139-k of the New York State Finance Law.

Section 139-j of the State Finance Law restricts the extent and nature of contacts that bidders/proposers (a/k/a "offerors") may make or initiate with the Authority concerning a procurement while that procurement is pending. Section 139-j, subdivision 3 of the State Finance Law requires that offerors shall make only permissible contacts (defined as oral, written or electronic communications with the Authority intended to influence a procurement) with the Authority concerning a procurement, by contacting the designated point of contact only, except in certain designated cases including the submission of written proposals in response to a solicitation, submission of written questions to the designated contact person when all such written questions and responses thereto are to be disseminated to all other offerors who have expressed interest in the procurement, or communications related to contract negotiations after being notified of the tentative award of a procurement.

Section 139-j, subdivision 6 of the State Finance Law requires that the Authority incorporate a summary of the policy concerning permissible contacts during procurements into all solicitations of proposals or bid documents or specifications for procurement contracts subject to the requirements of Sections 139-j and 139-k of the State Finance Law. Further, the Authority is required to obtain written affirmations from all offerors that they understand and agree to comply with the policy relative to permissible contacts during a governmental procurement.

Section 139-j, subdivision 8 of the State Finance Law requires that members, officers and employees of the Authority report violations of the policy regarding permissible· contacts by offerors to the appropriate official responsible for reviewing or investigating such matters. A finding that an offeror knowingly and willingly violated the requirements of Section 139-j may result in a determination of non-responsibility, thereby making the offeror and its subsidiaries, affiliates and related entities ineligible for award of the contract.

Subsequent determinations of non-responsibility based upon a violation of Section 139-j of the State Finance Law will result inthe offeror being ineligible to submit a bid or proposal on any future procurement contract for a period of four (4) years. Finally, the Authority is required to notify the New York State Office of General Services (IIOGS") of any determinations of non-responsibility or debarments due to violations of Section 139- j of the State Finance Law which, in turn, will be listed by OGS.

!IP VAN WINKLE BRIDGE

;atskill, NY 12414

Headquarters I P.O. Box 1010, Highland, New York 12528 IP. (845) 691-7245 F. (845) 691-3560 lwww.nysba.ny.gov

KINGSTON-RHINECLIFF

BRIDGE

Kingston, NY 12402

MID-HUDSON BRIDGE

Highland, NY 12528

NEWBURGH-BEACON

BRIDGE

Beacon. NY 12508

BEAR MOUNTAIN BRIDGE

P. 0. Box 323 Ft. Montgomery, NY 10922