B8 - Solicitation W912NS22Q2008 Yellow Ribbon Event 26-28 AUG.pdf

Solicitation W912NS22Q2008. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04.

The associated North American Industrial Classification System (NAICS) code for this procurement is: 721110 - Hotels (except Casino Hotels) and Motels with a size standard of $35,000,000.00. The Federal Product/Service Code is V231 – Transportation/Travel/Relocation – Travel/Lodging/Recruitment Lodging, Hotel/Motel.

The commercial lodging requested in accordance with attachment: B8 - Statement of Work…:

CLIN 0001 Lodging Rooms. 150 total rooms, 75 each night for Friday, 26 AUG 2022 and Saturday, 27 AUG 2022. Contracted lodging room block titled “Yellow Ribbon.”

Reservation cut-off date no earlier than 03 JUN 2022.

CLIN 0002 One Meeting Room - Yellow Ribbon General Session. This room will be used for training, briefings, and seating for meals. Must have a 24 hour hold 26-28 AUG 2022. Set up banquet style with table cloths/draped, pads of paper, and pens.

Seating for 100 people. Water dispenser stations with ice and glassware at the back of the room and large trash cans. One table with two chairs and table cloth/draped in the hotel lobby set up for registration on Saturday, 27 AUG 2022 from 6:00 am-8:00 am and for sign-out on Sunday, 28 AUG 2022 from 6:00 am-8:00 am.

CLIN 0003 A/V requirements for Yellow Ribbon General Session. A/V cart with power and power strip. Large projector screen with projector. Two Mics set up (cordless handheld) with speakers or tie in to house sound including necessary cables. Strong Wi-Fi access with a password or secure lines for five people (if Wi-Fi isn’t strong enough secure lines will be required).

CLIN 0004 One Room - Childcare (Ages 0-5). Must have 24 hour hold 26-27 AUG 2022. Locking capable with two keys for staff. Outside each room, one table with two chairs for registration. Two round tables with 10 chairs each. Suitable for 18 children (federal law requires 35 square feet per child). Mini refrigerator provided in the room.

Water dispenser station with plastic cups and large trash can at the back of the room.

CLIN 0005 One Room - Youth Activities (Ages 6-17). Must have 24 hour hold 26-28 AUG 2022. Locking capable with two keys for staff. Outside each room, one table with two chairs for registration. Eight round tables with 10 chairs each. Contain open space for circle group work. Must be suitable for 48 youth (federal law requires 35 square feet per child). Water dispenser station with plastic cups and large trash can at the back of the room.

CLIN 0006 Meals. 400 EA Breakfast Meals (including coffee)—200 on Saturday, 27 AUG 2022 and 200 on Sunday, 28 AUG 2022 at 7:00-8:00 am. 200 EA Lunch Meals (including coffee) on Saturday, 27 AUG 2022 at 11:30 am-12:30 pm.

CLIN 00007 Indoor Activities. Family team-building activities for 200 participants to meet the intent of this Yellow Ribbon Event requirement include, but are not limited to, indoor waterpark, miniature golf, arcade, arts & crafts, games, and story time.

See attached file “B8 - Statement of Work…” for detailed requirements.

Quote Submission Instructions: Submit your quote on Company Letter Head (include CAGE) or the attached “B8 - Statement of Work...” file (not both). Offeror shall utilize the Contract Line Item Number (CLIN) structure when submitting Quote. Quote Price shall include any taxes or fees to fully meet criteria of the RFQ. If offeror fails to fully demonstrate Quoted items meet the specifications, they shall be considered not acceptable or non-responsive.

Submit quotes electronically via email to stephen.j.miller1.civ@army.mil and craig.l.lueckenotto.civ@army.mil utilizing the following subject: RFQ W912NS22Q2008 "Company Name". All quotes shall be submitted by 3:00 P.M./1500 Central Time on 26 April 2022. Late submissions will not be considered.

Question Submittal: Submit in similar format to quote submission above and to the same email addresses not later than 3:00 P.M./1500 Central Time on 21 April 2022.

Basis of Award: Price Only, after demonstrating the proposed items meet or exceed the salient characteristics as stated in the attachment “B8 - Statement of Work…” Evaluation price will be determined by calculating the total cost of the lodging rooms, meeting rooms, A/V support, meals, and family team-building activities.

Award Type: will be a firm-fixed price purchase order for meeting room space, A/V support, and light refreshments only. The Missouri National Guard reserves the right to look at past performance, references, and SBA certificate of competency before finding technically acceptable. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

Registration must be “ACTIVE” at the time of award.

Payment: invoiced and paid through Wide Area Work Flow (WAWF).

The following provisions and clauses apply to this acquisition:

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation (Jan 2017) mailto:stephen.j.miller1.civ@army.mil mailto:craig.l.lueckenotto.civ@army.mil http://www.sam.gov/

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

FAR 52.204-17 Ownership or Control of Offeror (Aug 2020)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

FAR 52.204-20 Predecessor of Offeror (Aug 2020)

FAR 52.204-22 Alternative Line Item Proposal (Jan 2017)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Nov 2021)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct

2020)

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred Suspended, or Proposed for Debarment (Nov 2021)

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Feb 2016)

FAR 52.211-16 Variation in Quantity (Apr 1984)

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Nov

2021)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and

Commercial Services (Nov 2021) with Alternate I (Oct 2014)

FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services

(Nov 2021)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items (DEVIATION 2018-O0021) (Sep 2018)

FAR 52.215-8 Order of Precedence-Uniform Contract Format (Oct 1997)

FAR 52.217-5 Evaluation of Options (Jul 1990)

FAR 52.219-1 Small Business Program Representations (Sep 2021)

FAR 52.219-28 Post Award Small Business Program Rerepresentation (Sep 2021)

FAR 52.222-3 Convict Labor (Jun 2003)

FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun

2020)

FAR 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)

FAR 52.232-18 Availability of Funds (Apr 1984)

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct

2018)

FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)

FAR 52.233-3 Protest After Award (Aug 1996)

FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep

2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov

2011)

DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992)

DFARS 252.204-7006 Billing Instructions (Oct 2005)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

(Deviation 2016-O0001) (Oct 2015)

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting (Deviation 2016-O0001) (Oct 2015)

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May

2016)

DFARS 252.211-7003 Item Unique Identification and Valuation (Mar 2016)

DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk

System in Past Performance Evaluations (Sep 2019)

DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

(Jan 2018)

DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous

Materials (Sep 2014)

DFARS 252.223-7008 Prohibition of Hexavalent Chromium (Jun 2013)

DFARS 252.225-7001 Buy American and Balance of Payments Program (Dec 2017)

DFARS 252.225-7002 Qualifying Country Sources as Subcontractors (Dec 2017)

DFARS 252.225-7036 Buy American—Free Trade Agreements—Balance of Payments Program

(Dec 2017)

DFARS 252.225-7048 Export-Controlled Items (Jun 2013)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

(Dec 2018)

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018)

DFARS 252.232-7010 Levies on Contract Payments (Dec 2006)

DFARS 252.232-7017 Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration (Apr 2020)

DFARS 252.243-7001 Pricing of Contract Modifications (Dec 1991)

DFARS 252.244-7000 Subcontracts for Commercial Items (Jan 2021)

DFARS 252.246-7008 Sources of Electronic Parts (May 2018)

DFARS 252.247-7023 Transportation of Supplies by Sea (Feb 2019)

FAR PROVISIONS AND CLAUSES INCORPORATED BY FULL TEXT

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ (End of provision)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ (End of clause)

52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR

Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)