B8 REDACTED SSJ 1301300878.pdf

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Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE FLOW IMAGING MICROSCOPY SYSTEM

YOKOGAWA FLUID IMAGING TECHNOLOGIES, INC.

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification.”

This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare

Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001 (Contracts

Department Code 02).

2. Nature and/or description of the action being approved.

This action will award a firm fixed price purchase order to Yokogawa Fluid Imaging Technologies, Inc., 200

Enterprise Drive, Scarborough, ME, 04074, USA, for the acquisition of Flow Imaging Microscopy system. Failure to procure this hardware will negatively impact project deployment schedule and ability to meet system requirements.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

The following items are being acquired:

Line Part Number Description Qty

1 IN-8410-1488 FlowCam 8400 (488 nm):

Highly versatile flow imaging microscopy instrument for aquatic applications with 488 nm laser excitation to differentiate organisms through fluorescence triggering. Available fluorescence detection channels include

650 nm LP (e.g. Chlorophyll) and Ch2 525/30 BP (e.g. FITC). Equipped with a high-resolution CMOS color camera and autofocus capabilities for rapid data acquisition. Available objectives are 2X, 4X, 10X, and 20X, with matched high optical quality flow cells and precision volumetric syringes to cover a broad size range from 2 μm - 1 mm. Includes VisualSpreadsheet software for data acquisition and comprehensive image analysis. A compact instrument footprint with an integrated computer facilitates operation where benchtop space is limited.

Comes with a 1-year standard factory warranty.

2 PK-80-00041000b FlowCam 8000 Series Objective Kit - 4X, 10X (FOV100):

Objective kit enables characterization of particles between 2 μm and 300 μm in size. Includes fluidics tubing kit and the following objective sets which contain high optical quality fused silica flow cells and precision volumetric syringes:

- 4X objective, FOV300 flow cell, 5 mL syringe

- 10X objective, FOV100 flow cell, 1 mL syringe

3 PK-80-10015 FlowCam 8000 Series 15 μm & 100 μm Standards and Sample Preparation

Kit:

Includes recommended materials needed for proper sample preparation, flow cell cleaning, and FlowCam focusing. Includes one bottle each of 15 μm and

100 μm autofocusing beads and instructions for use.

4 SI-120N-NA Two-day Installation & Training (US/Canada) - FlowCam 8400, FlowCam

Cyano, ALH for FlowCam, FlowCam 8100/LO plus ALH for FlowCam:

Two-day installation and training with a FlowCam technical expert at the customer's location. Includes all travel expenses. Comes with one-year access to virtual FlowCam University, a self-paced, comprehensive online training course for the instrument and software. Includes follow-up training by virtual meetings, emails, and phone calls.

5 SP-8400-SN-NA FlowCam 8400, FlowCam Cyano or FlowCam VS 4 Silver Service Plan -

U.S. & Canada:

The Silver Service Plan provides an extended warranty on FlowCam with annual preventive maintenance and calibration services performed at

Yokogawa Fluid Imaging Technologies' factory. Comes with access to virtual FlowCam University for selfpaced learning and 1:1 remote FlowCam support & training. Includes VisualSpreadsheet software updates within the current software version.

6 PK-8000-1000 FlowCam 8000 Series, FlowCam Macro, and FlowCam LO Instrument Ship

Kit:

Accessory kit consisting of plastic instrument shipping crate, monitor, keyboard, and supplies.

7 CN-6000-001 Power Cord – North America, for use with FlowCam instrument. 1

8 SH-1000-US Shipping & Handling FlowCam - Domestic (Ground):

Shipping and handling of a FlowCam to continental United States.

The Government's minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. This acquisition will be conducted using simplified acquisition procedures with a total dollar value above micro-purchase levels, but not exceeding the simplified acquisition threshold. REDACTED

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service. 10 U.S.C. 2304(c)(1), 10 U.S.C.

2304(d)(1)(B). Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements FAR 6.302-1(a)(2)(iii)(B).

Pursuant to 10 U.S.C. 2304(c)(1), this procurement is sole source for the following reasons.

The Naval Surface Warfare Center Panama City Division (NSWC PCD) has a requirement to place a flow imaging microscope on a Unmanned Underwater Vehicle (UUV). The items in Paragraph 3 of this document are going to be used to support testing and analysis of the aforementioned UUV. The sponsoring program office has used this brand microscope and has a significant amount of test data on file. In order to maintain uniformity across all data sets, it is in the Governments best interest to procure the same hardware that is in use elsewhere. If another brand were to be selected, the collected data may not be consistent with the data on file, resulting in unacceptable analytical errors.

Yokogawa Fluid Imaging Technologies is the OEM of the items listed in Paragraph 3 and does not sell these items through distribution.

As such, the government does not expect significant savings through competition and it is more advantageous to the

Government to award on a sole source basis to Yokogawa Fluid Imaging Technologies for the items listed in

Paragraph 3 of this document.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

For the reasons specified in paragraph 4 above, Yokogawa Fluid Imaging Technologies, Inc.is the only source that can meet the Government’s needs. Additionally, this requirement will be synopsized in the government point of entry SAM.gov.

7. Any other facts supporting the justification.

None

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, Yokogawa Fluid Imaging Technologies, Inc.is the only source that can meet this requirement.

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