B7- RFP N449823R4025.pdf

This is a 100% Small Business Set-Aside IAW FAR Subpart 19.502-2(a). The Deputy for Small Business concurs w ith the set-aside decision.

The North American Industry Classif ication System (NAICS) code is 238220.

IAW FAR 36.204, the estimated construction magnitude of this project is betw een $250,000 and $500,000.

A site visit w ill be held on Wednesday, 08 MAR 2023 at 0900 EST. All requests to attend the site visit, including visitor name, company name and address, must be sent to kaitlyn.r.saw icki.civ@us.navy.mil no later than 06 MAR 2023.

Requests received after this date may not have suf f icient time for processing. Further information w ill be provided upon request of attendance, including exact location, security processing, etc.

A proposal submitted prior to the date in BLOCK 13a below w ill be accepted and is highly encouraged.

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

03-Mar-2023

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________60 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________03 Apr 2023 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0242, KAITLYN SAWICKI

KAITLYN.R.SAWICKI.CIV@US.NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

12:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

N6449823R4025 118

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section B - Supplies or Services and Prices

PRICING STRUCTURE

PRICING STRUCTURE

Not to Exceed (NTE) Items: CLIN 0003 is priced on an NTE basis. The total price of CLIN 0003 shall be the sum of items 1-9 of the Price Proposal Form. CLIN 0003 items are not guaranteed, and shall only be used following written approval by the Contracting Officer or his/her designated Representative.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Clean & Seal AHU

FFP

Clean and seal Air Handling Units AC-1 (Return Fan), AC-1 S-1, AC-1 S-2, AC-2, RTU-1 (Melville) and all components of the system including, but not limited to, return and supply diffusers, ductwork, reheat coils, drain pans, air distribution devices, louvers, outside air intakes, fans, variable air volume (VAV) boxes, and the AHU coil in accordance with the contract drawings and specifications.

FOB: Destination

PSC CD: Z1HB

NET AMT

0002 1 Lot OPTION Clean & Seal AHU

FFP

Clean and seal Air Handling Units AC-1 S-3, AC-3, AC-4 Partial, AC-5, AC-7, AC-9, Rooftop Unit (Secure Room) and all components of the system including, but not limited to, return and supply diffusers, ductwork, reheat coils, drain pans, air distribution devices, louvers, outside air intakes, fans, variable air volume (VAV) boxes, and the AHU coil in accordance with the contract drawings and specifications.

0003 1 Lot NTE Additional Cleaning and Sealing

FFP

This CLIN is priced on a Not to Exceed basis. The price of this CLIN is the sum of all NTE items on the Price Proposal Form. Prior written authorization from the Contracting Officer is required before any work can be performed under this CLIN.

Pricing as set forth in the Price Proposal Form will be binding for all work under this CLIN. Only work authorized in writing by the Contracting Officer at a price established in the Price Proposal Form shall be invoiced. Any residual funding shall be removed if not used. Pricing on the Price Proposal Form shall include everything necessary to meet the requirements listed in the contract technical documents and the SOW including, but not limited to, protection of existing features to remain, equipment, labor and material. Work shall be completed to the same standard and specification as non-NTE work.

FOB: Destination

PSC CD: Z1HB

Section C - Descriptions and Specifications

STATEMENT OF WORK

BLDG 77L AIR HANDLING UNIT AND AIR DUCT CLEANING AND SEALING

STATEMENT OF WORK

Division 01 – General Requirements

Section 01 11 00 – Summary of Work

1.1 SYNOPSIS: The contractor shall provide all labor, material, tools, equipment, supplies, testing, and supervision to complete all work described in this Statement of work (SOW) for Air Handling Units (AHU):

AC-1 (Return Fan), AC1-S-1, AC1-S-2, AC-1-S-3; AC-2, AC-3, AC-4 Partial, AC-5, AC-7, AC-9, RTU-1, Rooftop Unit (Secure Room), and located as shown on Attachment 1 and presented in Table 1 of this SOW.

The contractor shall clean the AHUs, supply and return ductwork, outside air intakes, air distribution devices, blowers and fans, terminal units, coils, return and supply diffusers, and other components identified in SOW Paragraph 1.35 and shown in Attachment 1 to a visibly clean condition; this includes cleaning of all system component exteriors. After successful cleaning of the Heating, Ventilation, and Air Conditioning (HVAC) system, the ductwork shall be sealed with a white-colored, flexible, durable, and moisture resistant penetrating coating to improve air flow and discourage both mold and the build-up of particulate matter in the HVAC system as detailed in SOW Paragraph 1.36. Work requirements are further detailed in Attachment 2.

Work shall take place on weekdays from 0600 to 1500; however, dependent on critical mission impact, work outside of regular business hours may be necessary or during the weekend. Work outside of the listed is dependent on Government approval and limited by Government Oversight.

AC-1

AC1-S1

AC1-S2

AC-1-S3

AC-2

AC-3

AC-4

AC-5

AC-7

AC-9

Rooftop Unit

RTU-1

Table 1: Air Handling Units – Note. Although AC1-S1, AC1-S2, and AC-1-S3 are all part of AC-1, they are listed separately because they each have their own supply fan for their respective sections (see SOW Attachment 1 Ductwork Drawings). AC-1 returns are all serviced by one return fan.

1.2 SITE LOCATION: The work is located on Government-owned property at the Philadelphia Naval Business

Center (PNBC), also known as the Philadelphia Navy Yard. The work is located in Naval Surface Warfare Center Philadelphia Division (NSWCPD) Building 77L having street address of 1000 Kitty Hawk Avenue, Philadelphia, PA 19112. See Attachment 3 for overall site location within PNBC. Building 77L was constructed circa 1918 and is a single-story building. Building 77L has a footprint of approximately 345-feet wide by 401-feet long and contains 138,345-gross-square feet of mixed use including warehouse, laboratory, and personnel space.

1.3 GOVERNMENT TECHNICAL POINT OF CONTACT (TPOC): The TPOC is a representative of the

NSWCPD Procuring Contracting Officer for this contract and provides technical and administrative assistance related to the subject contract and work. All scheduling and coordination shall be through the

NSWCPD TPOC.

1.4 MEETINGS: The Contractor shall conduct meetings at an interval as directed by the Government. The interval shall be once every two weeks. The Contractor shall host the meetings via either audio or video conference format as agreed upon with the Government; draft and submit meeting agenda to stakeholders;

author meeting minutes; and, submit meeting minutes for Government approval in electronic industry standard format. Additional meetings to be conducted by the Contractor may be requested by the Government.

Section 01 14 00 – Work Restrictions

1.5 GOVERNMENT FURNISHED UTILITIES: The Government shall furnish the following utility services for use as may be required for the work to be performed under the contract: electricity and potable water.

Government-furnished electricity may be used by the Contractor unless contractor’s use adversely impacts a building’s electrical distribution system and equipment or the Contractor’s equipment exceeds the available capacity of the outlet. Information concerning the location of existing outlets may be obtained from the NSWCPD TPOC. The CONTRACTOR shall provide and maintain the necessary service lines from existing Government outlets to the site of the work. For the utilities specified above, they shall be furnished at no cost to the Contractor. In the event that the Government is unable to provide the required types of utilities, the Contractor shall arrange for the required utilities.

1.6 PERMITS: The Contractor shall obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state, and local laws. Evidence of such permits and licenses shall be provided to the PCO or his/her representative before work commences.

1.7 INSTALLATION ACCESS, SECURITY, CONTRACTOR BADGES & IDENTIFICATION, AND

OPSEC REQUIREMENTS

1.7.1 Operational Security (OPSEC): The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

1.7.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

1.7.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

1.7.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

1.7.5 No or representative of the CONTRACTOR shall be admitted to the work site unless the employee has satisfactorily completed an installation-pass application (business/Contractor-employee) and has furnished satisfactory proof that the employee is a citizen of the United States.

The Government Security Office shall approve each installation-pass application before the employee or representative shall be authorized admittance to the work site by NSWCPD.

1.7.6 CONTRACTOR and subcontractor personnel shall carry photographic identification (ID) on their person at all times on-site for review by Government Security or Access Control Personnel upon request. For each day on NSWCPD property, the CONTRACTOR shall complete the current version of the NSWCPD COVID-19 Screening and Self-Assessment Questionnaire (Attachment 4) for each employee. If there are any “Yes” answers, the CONTRACTOR shall contact the TPOC, the Procuring Contractor Officer, or Contract Specialist.

1.7.7 Citizenship Requirements: Work under this contract is restricted to U.S. citizens. No employee or representative of the CONTRACTOR shall be admitted to the work site unless he/she furnishes satisfactory proof that he/she is a citizen of the United States. In accordance with current NSWCPD security protocol, CONTRACTOR employees who hold dual citizenship shall not be granted security clearance to our facilities. Documents acceptable for Proof of Citizenship include:

1.7.7.1 Birth registration card.

1.7.7.2 Certificate of live birth, birth certificate.

1.7.7.3 Certificate of Naturalization.

1.7.7.4 Certificate of registration.

1.7.7.5 DD-214 (Shall Cite Birthplace).

1.7.7.6 DD Form 4 (Contract for Enlistment and Shall Cite Birthplace).

1.7.7.7 DD 1966 (Application for Enlistment).

1.7.7.8 Military discharge papers (shall cite birthplace).

1.7.7.9 Delayed birth certificate.

1.7.7.10 Hawaii certificate of foreign birth.

1.7.7.11 Hospital birth certificate.

1.7.7.12 Marriage license certificate.

1.7.7.13 Merchant marine certificate.

1.7.7.14 Military officer ID card.

1.7.7.15 Notification of birth registration.

1.7.7.16 State of Hawaii ID card.

1.7.7.17 USA passport.

1.7.7.18 Verbal inquiry with State of Hawaii Vital Statistics Office.

1.7.8 Application for Contractor Identification Badges: The Contractor's employees or representatives who will be working inside NSWCPD facilities or secure perimeters shall obtain a Contractor's ID badge that can be valid for up to 12 months or the duration of the contract, whichever is less.

For all Contractor employees or representatives that do not have a CONFIDENTIAL or higher security clearance, the Contractor shall provide a completed SECNAV 5512/1 (DoN Local Population ID Card/Base Access Registration Form) for each employee or representative to the NSWCPD TPOC for CNRMA (Command Navy Region Mid-Atlantic) vetting, review and approval.

The 5512 forms shall be submitted following the directions on Page 3 of the form and shall be submitted within 14 calendar days following the award of the contract for all employees requiring building or site access. The current SECNAV 5512/1 form is Attachment 10. Provide photocopies of each form of personal identification listed on Page 1 of the form with submission of the SECNAV 5512/1 form. In addition to the submission requirements for individuals requiring access, provide a background check spreadsheet (provided by TPOC post-award) with select information from each SECNAV 5512/1 form transposed onto the spreadsheet. Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. Contractor must submit forms containing Personally Identifiable Information (PII) using the DoD Secure Access File Exchange (SAFE).

Contact the TPOC for more details following contract award.

Once approved, the Contractor's employees shall report to Security (Bldg 29) with the SECNAV 5512/1 form and the two forms of identification listed on the form for issuance of the ID badge.

Hours of operation may vary due to ongoing efforts to mitigate the spread of COVID-19. The Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. shall obtain the required employee ID badges from the Government. The ID badge shall be returned within 5 calendar days to Security (Bldg 29) when an employee leaves the Contractor's service, when the job is complete, or the ID badge has expired. The Government is not responsible for any cost or lost time associated with obtaining or the use of daily or Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. ID badges.

One-Day Visitor Badges: The Contractor's employees or representatives can obtain a daily Visitor's badge from the Security desk inside NSWCPD facilities. However, a Government escort shall be required at all times, and the badge shall only be valid for the facility where the badge was issued.

The use of daily visitor's ID badge is not recommended, as a Government escort shall be scheduled in advance and escort's availability is limited and granted on a case-by-case basis (i.e., availability is not guaranteed). The Contractor's personnel would have to obtain daily passes, be subject to daily mandatory vehicle inspection, and would have limited access to the installation if using a Visitor badge. The Government is not responsible for any cost or lost time associated with escort availability in conjunction with the use of Visitor’s badges for the Contractor’s employees or representatives.

1.7.9 General Access Requirements and Restrictions: The following access requirements and restrictions apply to work at any NSWCPD facility or secured perimeter.

1.7.9.1 No employee or representative of the Contractor shall be admitted to the site of the work unless they have satisfactorily completed the Application for Contractor Identification Badge process and have furnished satisfactory proof that they are a citizen of the United States.

The Government Security Office shall approve each base application form before the employee or representative shall be authorized admittance to the site of work by the Government.

1.7.9.2 Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. is responsible to collect and account for all identification badges issued to its personnel at the expiration of the contract, expiration of the badge or when no longer required. Collected badges shall be returned by the Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. to the NSWCPD Security Office (Bldg 29).

1.7.9.3 Comply with all security regulations and policy currently in force by the Government

Security Office having jurisdiction and as communicated directly by Government Security personnel or as conveyed by the NSWCPD TPOC.

1.7.9.4 Employees or representatives of the Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. , while working at NSWCPD, shall display the Government issued badge over the front of their outer clothing at all times.

1.7.9.5 Roll up/garage doors shall only be opened by Government personnel or Access Control

Personnel (ACP). The ACP or Government personnel shall guard the door during the entire time the door is un-secured. The doors shall be secured immediately following its use, unless otherwise permitted by the Command Security Director.

1.7.9.6 Fence gates shall only be opened by Government personnel or Access Control

Personnel (ACP). The ACP or Government personnel shall guard the gate during the entire time the gate is un-secured. The gate shall be secured immediately following its use, unless otherwise permitted by the Command Security Director.

1.7.9.7 Commercial vehicles (with company logo) that are required to enter the fence line perimeter or enter the building at any NSWCPD facility shall be inspected by the Government Mobile Vehicle Inspection Team (MVIT) currently situated adjacent to Bldg 753 along Langley Avenue prior to entering the Philadelphia Navy Yard property. Location is shown on Attachment 3. No personally-owned vehicles (POVs) are permitted within the fence line perimeter of any NSWCPD facility. Coordinate vehicle inspections with the NSWCPD TPOC.

1.7.9.8 No Contractor or personally-owned cameras are allowed inside NSWCPD facilities. If photographs are required for design or work records, submit a written request to the NSWCPD TPOC or PCO to have photographs taken by a Government Official using a Government camera. Photographs taken by the Government shall be reviewed by Security before release to the CONTRACTOR and may not be released to the Contractor.

1.7.9.9 If a security alarm is required to be temporarily disabled for a work activity, the CONTRACTOR shall submit a completed Request to Mask Security Alarm form to the NSWCPD TPOC at least three business days in advance of the required date. The NSWCPD TPOC shall coordinate with the NSWCPD Security Office to obtain approval for the request.

1.8 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION

(CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: a cross-cut shredder; a certified commercial destruction vendor; a central destruction facility;

incineration; chemical decomposition; pulverizing, disintegration; or, methods approved for classified destruction.

1.9 IDENTIFICATION OF CONTRACTOR EMPLOYEES

1.9.1 The Contractor shall provide to the PCO the name or names of the responsible supervisory person or persons authorized to act for the Contractor as outlined in NSWCPD Site Access Requirements.

1.9.2 The Contractor shall furnish sufficient personnel to perform all work specified within the contract and complete the work by the Contract Completion Date

(CCD).

1.9.3 Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner.

1.9.4 The Contractor shall remove from the site any individual whose continued employment is deemed by the PCO to be contrary to the public interest or inconsistent with the best interests of National Security.

1.9.5 No employee or representative of the Contractor shall be admitted to the site of work until and unless they have satisfactorily met, the requirements outlined in NSWCPD Site Access Requirements.

1.9.6 All Contractor /subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

1.9.7 All Contractor personnel shall carry photographic ID at all times while on site to present to security access personnel and Government law enforcement officers.

1.10 IDENTIFICATION OF CONTRACTOR VEHICLES: The Contractor shall obtain parking passes for company vehicles, if required, from the PCO. The company name shall be displayed on each of the Contractor 's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

Section 01 30 00 – Administrative Requirements

1.11 MEETNGS: The Contractor shall conduct meetings as directed by either the Contracting Officer or the

TPOC. For these meetings the Contractor shall:

- host periodic progress meetings in a communications means and interval as approved by the

TPOC;

- author and send out a meeting agenda to stakeholders electronically prior to the meeting;

- author and send out meeting minutes which includes an action item list to stakeholders electronically and revising based on stakeholder feedback.

1.12 SUPERVISION AND CONTRACTOR PERSONNEL: The Contractor shall have at least one qualified supervisor, i.e., Project Superintendent, capable of reading, writing, and conversing fluently in the English language on the work site full-time during all working hours. The Project Superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project and shall be on-site anytime work is being performed. The Project Superintendent shall have at least five (5) years of experience in jobs with similar scope, complexity, size, and cost. The Project Superintendent shall attend (either remotely or in-person) all meetings associated with this project. The Contractor shall provide qualified personnel and subcontractors to perform all work. Two (2) contractor personnel may perform the functions of the Project Superintendent, Site Safety and Health Officer (SSHO), and Contractor Quality Control System Manager (CQCSM) provided all qualifications are met; however, note that the Project Superintendent may not act as the SSHO nor may he or she act as the CQCSM. The SSHO and CQCSM personnel responsibilities and qualification requirements are described in the Subsections below:

1.12.1 Site Safety and Health Officer (SSHO): The Contractor shall provide a Safety oversight team that includes a minimum of one (1) Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall visit the work site daily, unless specified differently in the contract, to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The SSHO shall review and approve of the Accident Prevention Plan and Activity Hazard Analysis submittals in conjunction with the CQCSM. The SSHO’s training, experience, and qualifications shall meet EM 385-1-1 paragraph 01.A.17 and all associated sub-paragraphs. The SSHO shall attend (either remotely or in-person) all meetings associated with this project.

1.12.2 Contractor Quality Control System Manager (CQCSM): Provide a CQCSM for the work site to manage and implement the Contractor Quality Control (CQC) program. The CQCSM shall be responsible for overall management of the CQC program and has the authority to act and give direction in all CQC matters for the CONTRACTOR. Duties shall involve oversight of the work ensuring compliance with the contract, submittal development and review prior to submission to the Government, leading quality control and partnering meetings, and oversight of inspection and tests associated with the contract work. The CQCSM shall have been regularly engaged in projects of similar type, size, and complexity that has included the major trades executing the work of this contract. The CQCSM shall be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification, safety compliance, and sustainability.

Section 01 32 16.00 20 – Small Project Construction Project Schedules

1.13 PROJECT SCHEDULE: Prior to the start of work, the Contractor shall prepare and submit, a work schedule to the NSWCPD TPOC. The schedule shall, at a minimum, show the contract award date, Notice to Proceed (NTP), mobilization, work activities, development and review periods for submittals, security access processing periods, material/equipment delivery, utility and system outages, on-site work, testing and inspections, closeout activities, demobilization, and the Contract Completion Date. The schedule shall be a time scaled bar chart, generated using scheduling software such as Microsoft Project, and shall have a clear critical path. Show the durations, successors and predecessors for each schedule activity. Provide schedule within fourteen (14) calendar days after contract award. The schedule shall be kept current during this contract, reflecting actual activity progress and plan for completing the remaining work. Submit schedule updates at least monthly and provide a brief narrative with each update detailing the progress made, activities completed since the last update, upcoming activities in the following month, and any issues encountered.

1.14 EXECUTION OF WORK: The Contractor’s and subcontractor(’s) work shall take place on weekdays from

0600 to 1500; however, dependent on critical mission impact, work outside of regular business hours may be necessary or during the weekend. Work outside of the listed is dependent on Government approval and limited by Government Oversight. The only exception to this requirement is badging of personnel detailed in SOW Section 1.7 that must be performed during the specified hours that the Pass and ID office is open for badging. All access shall be closely coordinated with the NSWCPD TPOC. Contractor must provide five (5) days written notice of each weekend personnel are scheduled to work to ensure a Government escort is made available for oversight of the work and to provide access to the building. Failure to report within one (1) hour of the scheduled start time will result in a denial of building access and will not be considered a Government-caused delay. Contractor’s work site(s) will include obstructions such as cubicles, desks, tables, and other office furnishings that will need to be protected from dust and debris generated by the work. Relocation of movable obstructions such as chairs shall occur at the Contractor’s expense to accommodate work activities and protect existing features-to-remain. The Contractor may not move larger fixed obstructions such as cubicles or desks and shall submit electronically a request to the TPOC for translocation of non-movable obstructions five business days prior to the need movement date. All administrative and office environments within the limits of work must be returned to their original condition by 0500 of the next day unless otherwise approved by the TPOC or Contracting Officer. Contractor may store equipment on site in designated mechanical areas or Contractor provided storage units as approved by the TPOC.

Section 01 33 10 – Submittal Procedures

1.15 SUBMITTALS: The Contractor shall submit the pre-work submittals listed in SOW Paragraph 1.16 below within fourteen (14) calendar days after award unless otherwise specified electronically. Additional submittals requirements are detailed in SOW Paragraph 1.17 and other sections of the contract documents.

The Contracting Officer or NSWCPD TPOC may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal shall be legible, well-organized, complete, and in sufficient detail to allow ready determination of compliance with contract requirements. Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only “FIO.” The Government will have five (5) business days for submittal review.

1.15.1 Submittal Procedures: Both “G” and “FIO” submittals shall be transmitted electronically to NSWCPD using a Transmittal format. Provide submittals in electronic format, with the exception of material samples. Compile the submittal file as a single, complete document, to include the ENG FORM 4025-R Transmittal Form available for download at: https://www.publications.usace.army.mil/USACE- Publications/Engineer-Forms/. Note that all instances of the “US Army Corp of Engineers” on the transmittal form shall be interpreted as “Naval Surface Warfare Center Philadelphia Division.” Name the electronic submittal file according to its contents. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Provide hard copies of submittals when requested by the Contracting Officer or NSWCPD TPOC. Submittals requiring Government approval shall be scheduled and made prior to the acquisition of the material or equipment covered thereby.

1.16 PRE-WORK SUBMITTALS: All Submittals shall be approved by the NSWCPD TPOC prior to the start of work and submitted electronically. The Contractor shall provide a submittal register stating document submittal and approval date to the TPOC electronically.

1.16.1 Pre-work submittals marked with a “G” require Government approval prior to the Contractor's mobilization to the work-site location.

1.16.2 Project Schedule - G: Prior to the start of work, the Contractor shall prepare and submit a work schedule to the NSWCPD TPOC in accordance with SOW Paragraph Error! Reference source not found.1.14 above.

1.16.3 Requirements for Contractor Lift Operations: See Attachment 5. This shall be completed as required per Section 1.15. Submittal is not required if lifting equipment or operations are not used.

1.16.4 Activity Hazard Analysis - G: in accordance with EM 385-1-1. See Attachment 6 for blank form and sample. See SOW Paragraph 1.22.3 for additional information. The AHA shall cover all aspects of the work including Personal Protective Equipment and controls necessary to safely perform work.

1.16.5 Accident Prevention Plan (APP) - G: The Contractor shall submit a site-specific abbreviated APP to the NSWCPD TPOC. The site-specific APP shall outline the job-specific hazards associated with the project scope and reflect the Contractor’s overall safety and health program. At a minimum, the plan shall meet the requirements of the abbreviated Accident Prevention Plan identified in the U. S.

Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1, Appendix A.

1.16.6 All Required Security Forms for Badging and Building Access – See SOW Paragraph 1.7.

1.16.7 List of Proposed Subcontractors – FIO: Provide the NSWCPD TPOC a list of all proposed subcontractors including address, telephone number, point of personal contact, qualifications, and certifications for the completion of project tasks in this SOW. Provide alternate POCs for each company.

1.16.8 List of Proposed Products - G: Provide the NSWCPD TPOC a list of proposed Product Data Sheets (PDS), manufacturer specification sheets, manufacturers installation guidelines, etc., and Safety Data Sheets (SDS) for all materials to be used in the performance of this project. All equipment shall be approved by the government TPOC prior to the start of work. Note that this overall, comprehensive list of proposed products is G; however, some individual items on this list of proposed products may be considered FIO by the NSWCPD TPOC. At a minimum, submittal must include PDS, SDS, and installation instructions for cleaning products and the HVAC system coating & sealing product(s).

1.16.9 Coordination Plan – G: Provide NSWCPD TPOC a work Coordination Plan that identifies what portion of the HVAC system will be worked on each shift, affected office spaces identified on the contract drawings, and controls used to protect the spaces. Link the work plan to the Project Schedule detailed in SOW Paragraph 1.14. Work plan shall be submitted as a baseline submittal with updates provided a minimum of three (3) calendar days prior to each week or weekend of work.

Contractor shall utilize the floor plans provided by Government after contract award to develop the Coordination Plan. Attachment 1 indicates the extent of where all contract work is located within Building 77L, the zoning for the distribution system in the occupied spaces, and provides more precise details on the routing of the AHU and air duct systems, respectively.

1.16.10 Schedule of Values and Progress Reports – G: Prior to the start of work, the Contractor shall prepare and submit a Schedule of Values (i.e., Master Progress Report), detailing major work elements and indicating their respective percentages and associated cost of the contract. If a variance exists between the Contractor's and the Government's estimate, the Contractor will be given the opportunity to support their position. If the additional information is not adequate or not provided, the Master Progress Report will be rejected. Following approval of the Master Progress Report, the Contractor shall submit Progress Reports on a weekly basis, indicating the percentages of each work element completed during the period. Weekly Progress Reports are subject to Government approval.

Progress Payments will be based on the last verified, approved progress report submitted with the invoice. The form used to document Progress Reports is provided as Attachment 7.

1.17 ADDITIONAL SUBMITTALS: The Contractor shall make other submittals as required in this Statement of Work, in addition to the pre-work submittals of Statement of Work Paragraph 1.16 above. Additional submittals include, but are not limited to:

1.17.1 Contractor’s Daily Production Report: See Attachment 8. The Requirements are listed in SOW

Paragraph 1.30 below.

1.17.2 Machinery and Mobile Equipment Checklist: See Attachment 9. This shall be completed as required per SOW Paragraphs 1.18 and 1.22.2.14. Submit each day equipment is used with Contractor’s Daily Production Report.

1.18 CONTRACTOR REQUIREMENTS FOR LIFT OPERATIONS: Contractor shall comply with the requirements of Naval Facilities Command (NAVFAC) P-307, Weight Handling Program Management, and Attachment 5, “Requirements for Contractor Lift Operations” for all work performed with cranes or other machines used to lift equipment or materials. Related to lift and weight-handling operations, Contractor shall submit Machinery and Mobile Equipment Check List (Attachment 9) if required. NAVFAC P-307 is available for download at:

https://www.navfac.navy.mil/navfac_worldwide/specialty_centers/ncc/about_us/resources/p307.html

Section 01 35 26 – Governmental Safety Requirements

1.19 DIRECTIVES: The Contractor and its employees shall comply with all referenced regulations, directives, and instructions. Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and regulations are available from the Contracting Officer.

1.20 FIRE PROTECTION: The Contractor and its employees shall know where fire alarms are located and how to turn them on. The Contractor shall handle and store all combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire in accordance with activity instructions.

1.21 ENVIRONMENTAL PROTECTION: The Contractor shall comply with all federal, state, and local environmental protection laws, regulations, and standards. The Contractor shall coordinate all environmental protection matters with the Contracting Officer. The Activity Environmental Protection Coordinator or other authorized officials may inspect any of the facilities operated or maintained by the Contractor at any time and without prior notice. If a regulatory agency assesses a monetary fine against the Government for violations resulting from Contractor actions, the Contractor shall reimburse the Government for the amount of the fine and related costs. The Contractor shall clean up any oil or chemical spills resulting from its operations at its own expense. The Contractor shall not create a nuisance or hazard to the health of military or civilian personnel.

The Contractor shall provide the NSWCPD Environmental Management System (EMS) Awareness training to each employee coming on-site. Completion of the training requires each employee to read and understand each slide of the training material. This document is available by email only and will be provided by the TPOC upon request. Training is typically completed within 15 minutes. Upon completion of the training, the Contractor shall certify by e-mail to Ms. Jennifer Stager (jennifer.l.stager.civ@us.navy.mil) that on-site employees have read the NSWCPD EMS Awareness training. The e-mail shall include the employee name(s), work site, and contract number. Copy the TPOC and COR on the email to Jennifer Stager.

1.22 SAFETY REQUIREMENTS AND REPORTS

1.22.1 All work and equipment shall be performed and installed in accordance with local, state, federal, and industry codes, standards, and regulations.

1.22.2 All work shall be conducted in a safe manner and shall comply with all requirements of the U.S.

Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1 available for download at: https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/.

The Contractor shall be responsible for instructing its employees in appropriate safety measures and shall not permit them to place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. The Contractor shall employ a competent person as defined in EM-385-1-1 to function as the Site Safety and Health Officer (SSHO). The following paragraphs denote minimum safety requirements. Contractor shall consult EM-385-1-1 for additional information or any safety issues not discussed in this specification.

1.22.2.1 Personal Protective Equipment Minimum Requirements

1.22.2.1.1 Head Protection: All persons working in or visiting hard-hat areas shall be provided with and required to wear Type I or Type II, Class G meeting the requirements of ANSI Z89.1 Hardhat areas are those areas with potential hazard of head injury.

1.22.2.1.2 Clothing: Employees shall wear clothing suitable for the weather and work conditions: the minimum for work sites shall be short sleeve shirt, long pants (excessively long or baggy pants are prohibited).

1.22.2.1.3 Protective Footwear: Employees shall wear safety–toed boots meeting ANSI Z41 while working on work sites.

1.22.2.1.4 Eye and Face Protection: All eye and face protection shall meet the requirements of ANSI/ASSE Z87.1, employees shall also use eye side protection.

1.22.2.1.5 High visibility vests shall be worn when working around work equipment or when working on highways.

1.22.2.2 Display of Safety Information: Within one calendar day after commencement of work, erect a safety bulletin board at the job site. The following information shall be displayed on the safety bulletin board in clear view of the on-site work personnel, maintained current, and protected against the elements and unauthorized removal.

1.22.2.2.1 Map denoting the route to the nearest emergency care facility.

1.22.2.2.2 Emergency phone numbers.

1.22.2.2.3 Copy of Activity Hazard Analysis (AHA).

1.22.2.2.4 Occupational Safety and Health Administration (OSHA) 300A form. A copy of this form shall also be given to NSWCPD Safety department.

1.22.2.3 Emergency Medical Treatment: CONTRACTOR shall arrange for its own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

1.22.2.4 Use of Hand and Power Tools: Hand and power tools shall be of a manufacturer listed by a nationally recognized testing laboratory for the specific application for which they shall be used.

1.22.2.4.1 Use, inspection, and maintenance:

1.22.2.4.1.1 Hand and power tools shall be used, inspected, and maintained in accordance with the manufacturers’ instructions and recommendations and shall be used only for the purpose for which designed.

1.22.2.4.1.2 Hand and power tools shall be inspected, tested, and determined to be in safe operating condition before use. Continued periodic inspections shall be made to assure safe operating condition and proper maintenance.

1.22.2.4.1.3 Hand and power tools shall be in good repair and with all required safety devices installed and properly adjusted. Tools having defects that shall impair its strength or render them unsafe shall be removed from service.

1.22.2.4.1.4 Loose and frayed clothing, loose long hair and dangling jewelry (including dangling earrings, chains and wristwatches) shall not be worn while working with any power tools.

1.22.2.4.2 Guarding—Power tools designed to accommodate guards shall be equipped with such guards:

1.22.2.4.2.1 All guards shall be functional.

1.22.2.4.2.2 Reciprocating, rotating, and moving parts of equipment shall be guarded if exposed to contact by employees or otherwise create a hazard.

1.22.2.5 Portable Extension Cords: Portable extension cords shall be sized in accordance with manufacturer ratings for the tool to be used and shall be protected from damage. All damaged extension cords shall be immediately removed from service. Portable extension cords shall meet the requirements of National Fire Protection Association (NFPA) 70 and shall contain GCFI in all runs (pigtails allowed).

1.22.2.6 Ladders: All portable ladders shall be of sufficient length and shall be placed so that workers shall not stretch or assume a hazardous position. The top or top step of a stepladder shall not be used as a step unless it has been designed to be so used by the manufacturer. Ladders may be used as work platforms only when use of small hand tools or handling of light material is involved.

1.22.2.7 Fall Protection: Fall protection shall be provided for safe access for all work activities as…