B3 RFQ 12639522Q0036.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

APHIS-VS-NVSL-6197 CODE 16. ADMINISTERED BYCODE

X

X

X

541370

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/31/2021 1100 CT

12/01/2021

612-336-3204JEREMY POULIOT

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639522Q0036

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 37 1053222OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Ames IA 50010 1920 Dayton Avenue

USDA-APHIS-VS-NVSL

15. DELIVER TO

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available Delivery: 12/08/2021 Period of Performance: 01/03/2022 to 01/01/2027

Fixed Wing Flight Survey Service 1 HR

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JEREMY A. POULIOT

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37 2 of

0002 Down/canceled Days due to weather or Government delays.

RFQ 12639522Q0036 Flight Surveying Services 3 of 31

Notes to Offerers

1. This solicitation is being issued in accordance with FAR Part 13, Simplified Acquisition Procedures and is a Request for Quote. This solicitation is for commercially available flight hours and thus fall under FAR Part 12, Acquisition of Commercial Items. This solicitation is for one (1) or more (5) year Blanket Purchase Agreement (BPA) awards.

2. Offerer’s price (2.0 Price Schedule) shall include all costs necessary to provide flight surveying services. Price must be valid for 90 days. Price will be used to determine award and fair and reasonable pricing from.

a. Offerers shall include a fully burdened price for services in accordance with the Statement of Work (SOW) for one hour.

b. Offerers shall include a price for days where plane is in standby and could not fly due to weather or government delays/cancelations. These are days where the government intended to fly and ordered services but for unforeseen circumstances flights could not take place due to weather or government agency.

3. You may email your offer directly to Jeremy Pouliot before the time specified on the solicitation announcement. Send your offer to Jeremy.pouliot@usda.gov. It is the contractor’s responsibility to ensure quotes are received on time. Please note that file size limitations, formatting, or other problems may hamper receipt so please verify that the contract specialist has received your offer.

a. The following items must be submitted with a valid offer

i. Company DUNS number and confirmation of current SAM registration

ii. Completed Price Schedule (section 1.1) for all Contract Line Items (CLINs)

iii. References/evidence for flying at low altitudes in mountainous terrain.

iv. Completed fill-in sections of all applicable Provisions under section: 5.0

Contract Provisions. Many of the provisions have sections to be completed if applicable and checkboxes that require a selection of one or another checkbox. Please ensure to read all provisions carefully and fill in all applicable sections

4. Awards will be made to the offerer(s) determined to provide the Best Value quoted and to the quantity needed to maintain competition in future orders.

5. Entering into a BPA with USDA for flight services does not guarantee a current or future order. A BPA is required for initial competition in future orders.

6. Any questions pertaining to this Request for Quote (RFQ) shall be directed to Jeremy Pouliot, by email to Jeremy.pouliot@usda.gov no later than five (5) business days before offers are due.

7. Contractors must be registered in SAM prior to submitting an offer. Please ensure that your registration is current.

8. USDA is an Agency of the Federal Government, Tax-Exempt Federal Tax ID No 41- 0696271.

9. This solicitation is being issued as a small business set aside under NAICS 541370, with a small business size standard of $16.5 Million.

mailto:Jeremy.pouliot@usda.gov mailto:Jeremy.pouliot@usda.gov

RFQ 12639522Q0036 Flight Surveying Services 4 of 31

Adendum

1.0 General Information

United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife Services (WS) program safeguards U.S. agriculture and natural resources through wildlife management and control. This BPA is for fixed wing pilot and aircraft that could effectively conduct wildlife surveys to support aerial capture and hunting operations as part of the Idaho Wildlife Damage Management Program.

Idaho Wildlife Services in conjunction with Idaho Department of Fish and Game conducts aerial capture work to collar wolves during the winter season. Utilizing a wildlife survey crew in a fixed wing aircraft is the most effective method for accomplishing this task. Using their own aircraft, the survey pilot locates the wolf pack and communicates the location to the USDA helicopter crew. This method saves substantial amount of fuel and time for the helicopter crew. With the cost of running helicopters being quite expensive, it is critical that the most efficient methods be utilized. If possible, Idaho Wildlife Services would like to coordinate with the same pilot/survey crew that the Idaho Department of Fish and Game utilizes.

Idaho counties that possibly would be worked:

Idaho, Adams, Valley, Washington, Payette, Gem, Boise, Elmore, Camas, Blaine, Custer, Lemhi, Butte, and Clark

1.1 Price Schedule

Cost per unit shall include all costs necessary to provide fixed wing flight surveying including but not limited to, fuel, travel time, maintenance, pilot expense.

Estimated number of flight hours for future seasons is unknown at this time. Quantity estimated above if for FY22 flight requirements.

1.2 Type of Contract

This is a Blanket Purchase Agreement (BPA) with a limit of $500,000.00 throughout the life of the BPA (5 years). Services will be ordered through the issuance of individual Call Orders (orders) as the requirements of the USDA dictate. Each order will include the specifics of the flight surveys required.

Order pricing will be provided in a fair opportunity competitive quote for all orders above the Micro- Purchase Threshold. Call Orders shall be issued by a warranted USDA Contracting Officer or a USDA P- Card holder via email.

The line item quantities listed in the Pricing Schedule are estimates for FY22 and are for evaluation

CLIN No. Description Est Need

Unit Unit Price Total Price

0001 Fixed Wing Flight for Surveying Wildlife 70 HR 0002 Standby/Stand down due to

Weather/Government Day

RFQ 12639522Q0036 Flight Surveying Services 5 of 31 purposes only and are not intended to convey either a minimum or maximum quantity that will be ordered by the Government.

1.3 Scope of Work

The USDA, APHIS, requires fixed wing low altitude flight surveying services in the mountainous regions of the following counties in Idaho:

• Idaho

• Adams

• Valley

• Washington

• Payette

• Gem

• Boise

• Elmore

• Camas

• Blaine

• Custer

• Lemhi

• Butte, and

• Clark

Using their own aircraft, the survey pilot shall fly in grid like flight patterns at low altitudes such that the pilot can easily locate and identify wolf packs. Once located and identified, the pilot shall radio the location of the pack to the USDA helicopter crew that will be ready to fly to the location.

A typical Flight day shall consist of roughly 5 flight hours, weather and other constraints permitting.

Some flight days may extend beyond five (5) flight hours and others may be less. Pilot fatigue shall be a considering factor to maintain safety in all operations. It is the duty of the pilot to communicate fatigue level to USDA crew to maintain safety in flight. The pilot shall also communicate any other element that may contribute to higher risk of life or property before or during flight services in order to maximize safety.

Aerial capture activities are conducted during the winter months, typically December through March.

1.4 Period of Performance

Award (December 31, 2021) through five (5) years (estimated December 30, 2026).

2.0 Minimum Technical and Performance Requirements

The fixed wing pilot must have extensive experience flying in mountainous conditions and have an aircraft that is capable of flying and maneuvering in mountain terrain. The fixed wing pilot must have extensive knowledge in tracking wolves from the air in winter conditions within trees and mountainous terrain. The fixed wing pilot must be able to effectively and safely locate wolves, keep track of the

RFQ 12639522Q0036 Flight Surveying Services 6 of 31 spotted wolves, and aid the helicopter pilot into position. The fixed wing pilot must have telemetry antennas attached to their aircraft and be able to effectively and efficiently use them.

2.1 Pilot Qualifications

1. Pilot must be able to be carded by the Wildlife Services Aviation Operations Training Center.

2. Pilot must be able to pass the required background check.

3. Commercial pilot certificate with current class II medical.

4. 1,500 hours total pilot time.

5. 1,200 hours pilot time in command in single engine land (SEL) aircraft.

6. 100 hours pilot in command (PIC) time in the preceding 12 months,

7. 100 hours PIC in the same make and model of aircraft to be used on WS missions.

8. 250 hours flight experience as PIC for wildlife damage management operations or 500 hours flight experience in Wildlife Services type flying.

NOTE: Depending on the total experience level of the pilot, pilots that do not meet the recent short-term flying time: requirements, but meet a1l other requirements, may be granted a waiver by the National Aviation Coordinator.

9. PILOT MINIMUM BACKGROUND INVESTIGATIONS Pass a National Agency Check with Inquiries (NACI), background investigation as per the Homeland Security Presidential Directive/HSDP-12, issued August 27, 2004 “The Contractor shall provide to the Contracting Officer Representative (COR), Contracting Officer, or designated responsible individual, a list of all contractor and subcontractor employees full name, job title, employer (prime or subcontractor), performance period, and information on any standard commercial security or background clearances conducted by the prime or subcontractor, and that contractor employees pass the background check. The Contractor shall also identify those contractor and subcontractor employees requiring routine access to federally controlled facilities and/or federally controlled information systems and/or exceed 180 days (6 months). All background or security background clearances must be done one (1) week prior to commencing work. Where this is not practical and the prime or subcontractor require intermittent access to federally controlled facilities or are under the 180 day limit, a temporary quest ID badge will be issued and/or such personnel may be under constant supervision and their access to areas or data may be more restricted.

The COR will submit the list to the Personnel Security Officer of those contractor or subcontractor employees requiring routine access to federally controlled facilities and/or federally controlled information systems and/or exceed 180 days (6 months). The COR will work with HR Classification to determine the level of background investigation for those prime and subcontractor employees consistent with those position sensitivity designations in the Homeland Security Presidential Directive (HSPD) 12. Prime and subcontractor employees identified by HR Classification and coordinated with the Security Personnel Officer to meet this requirement, must complete the appropriate level of government background check; National Agency Check with Inquiries (NACI), Minimum Background Investigation (MBI), or Limited Background Investigation (LBI), and that contractor employees pass the

RFQ 12639522Q0036 Flight Surveying Services 7 of 31 appropriate level of investigation.

The Contractor shall take full responsibility to ensure that prime and subcontractor employees who require routine, long-term (6 months or more) physical access to federally controlled facilities and logical access to federally controlled information systems except for "national security systems" as defined by 44 U.S.C. 3542 (b) (2), or if the nature of the aerial operations being performed by the contractor or subcontractor even if less than 180 days, dictate an elevated background investigation, are required to complete and submit an AD-1197, and HRO Supplement AD-1197 for Contractors Personnel Security Document to the following:

USDA/ APHIS, MRPBS, HRD

Attn: Personnel Security Officer 250 Marquette Ave, Suite 410 Minneapolis, MN 55401

The Personnel Security Staff will validate the level of background investigation required of the employee's position, initiate them into OPM's secure on-line e-QIP portal and will provide further instructions by means of email for completing the electronic questionnaire.”

2.2 Pilot Authority and Responsibility

1. The pilot is responsible for the safe operation of the aircraft and the safety of its occupants and cargo. The pilot may be able to function as a mechanic on his aircraft, as long as both combined duties do not exceed the 8 hour per day limit. Safety requirements, such as preflight, reserve fuel, weight and balance limitations shall be strictly adhered to. The pilot shall refuse any flight or landing which the pilot considers hazardous or unsafe.

2. Pilots must demonstrate the following:

a) Positive flying safety attitudes and habits.

b) Positive attitude regarding requirements and procedures for aerial hunting of predator animals.

c) Emotional stability under the stress of low-level aircraft operations required for aerial hunting.

d) Positive personality characteristics required to work and communicate effectively with field personnel and cooperators.

e) Knowledge of and/or willingness to learn predator habits and how to effectively and efficiently hunt them.

f) Ability to safely identify and maintain effective airborne contact with the target animal.

g) Willingness to work unusual hours and lodge at remote field locations.

3. Pilots shall be limited to flight during daylight hours and under VFR conditions only. Daylight hours are defined as 30 minutes before official sunrise to 30 minutes after official sunset, or

RFQ 12639522Q0036 Flight Surveying Services 8 of 31 during extended twilight hours when terrain features can be readily distinguishable for a distance of at least one mile.

4. Pilots shall be responsible for reporting daily activities to the WS State Director for the purpose of capturing information for activity data entry into the WS Management Information System or OARS system.

5. Pilots shall insure that crewmembers or passengers use approved PPE provided by WS as described in 2.3. below.

2.3 Personal Protective Equipment (PPE)

1. The pilot shall provide and wear an aviator’s protective helmet equipped with microphone and headset compatible with radio specifications of this purchase order during all flights. The helmet shall be equipped with a chin strap and shall be individually fitted to cover the head, back of the neck and ears. Flights helmets must be the specification within WS Aviation Safety and Operations Manual.

2. Pilots shall wear long-sleeved flight suit made of fire-resistant polyamide or aramid material or equal. Pilots shall wear leather or polyamide or aramid gloves. Flight suits and gloves will be provided by Wildlife Services. The shirt, trousers, boots and gloves shall overlap to prevent exposure to flash burns.

3. Pilots shall have available personal protective clothing and equipment for personal use in winter weather conditions such as snowshoes, parka or heavy jacket, mitts and sunglasses.

2.4 Flight Operations

Flight operations will be conducted in strict compliance with the WS Safety and Operations Manual, the WS Aviation Safety Program Policies, the Federal Aviation Regulations, Federal Airborne Hunting Act, and any applicable State and local laws. (See Attachment 1 – Wildlife Services Aviation Safety and Operations Manual)

2.5 Pre-Use Inspection of Equipment

1. The Contractor shall make its equipment available for inspection at the designated base of operations or other location acceptable to the Government at a mutually agreed upon time not later than 24 hours prior to the established reporting date. At the time of inspection, the aircraft shall (1) be properly certified and registered by the FAA, and (2) comply with all specifications set forth herein.

2. If the aircraft meets all requirements of the contract, an Aircraft Data Card (APHIS Form 150) authorizing use of the equipment will be issued by the Contracting Officer or his/her designated representative. The Aircraft Data Card shall be with the aircraft at all times.

2.6 Inspection/Reinspection Expenses

RFQ 12639522Q0036 Flight Surveying Services 9 of 31

The Contractor will not be charged for the pre-use inspection nor one re-inspection after each 90 calendar days of exclusive use within the contract period. The expense of any other re-inspection required due to either the Contractor’s failure to provide equipment or personnel meeting contract requirements or from substitution of personnel or equipment will be charged to the Contractor.

2.7 Inspection of Personnel

1. Upon request, the Contractor shall promptly submit completed pilot (and mechanic, if applicable) information forms for all personnel that may be utilized under this contract.

Information from these forms will be used in evaluating the pilot's and mechanic's qualifications. Only those individuals whose past experience can be verified will be considered for use on this contract.

2. Pilot performance evaluation will be conducted to further verify the pilot's ability to perform on this contract. The aircraft used for this evaluation shall be the same type and model as offered for this contract and will be provided by the Contractor for the evaluation flights at the Contractor's expense. Location of the evaluation flights should include access to terrain similar to that to be flown during the contract period when possible.

3. Location and time of evaluation flights should be the same time as established for aircraft inspection. The determination as to the ability of the pilot, through an evaluation flight, to successfully meet the requirements of this purchase order will rest with Government. Evaluation flights will be conducted at a minimum of once per year.

The Contractor shall report as scheduled on an as-needed basis during the contract period Services required will be coordinated in advance.

2.8 Availability of Service

The aircraft must be ready to perform flight at the designated base as required by the Contracting Officer or the COR. The schedule of operations will be planned by the Government with the cooperation of the pilot. The Government may or may not order flight on any day during daylight hours, depending upon the necessity of the work and suitability of flying conditions. Daylight hours are defined as between ½ hour before sunrise to ½ hour after sunset.

2.9 Recording and Payment of Services

1. All services received will submitted for payment in IPP.

2. Fixed wing flight time begins when the airplane leaves the blocks for the purpose of a directed flight and ends when the aircraft arrives at the destination blocks. Flight time will be recorded in hours and tenths by means of an engine hour recorder activated by an oil pressure switch or recording tachometer.

3. Payment shall be made only for flight time ordered by the Contracting Officer or authorized representative. Payment will be made to the nearest tenth of an hour of actual flight time.

2.10 Accident Reporting and Investigation

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1. In the event of an incident or accident involving the aircraft, the pilot, if able, shall notify the WS supervisor and the National Aviation Coordinator (NAC) as soon as practical. A WS Aviation Incident Report (AIR) shall be submitted to the NAC. Other reporting provisions provided in the WS Aviation Safety Manual will submitted in a timely manner.

2. The Contractor shall maintain an accurate record of all aircraft accidents, incidents and injuries to Contractor or Government personnel arising in the course of performance under this purchase order and shall immediately notify the Contracting Officer of all such accidents, incidents or injuries. The Contractor shall not permit removal or alteration of the aircraft following an accident until authorized by the Contracting Officer except in emergencies such as threat to life or property, blocking airport runways, etc. The Contractor shall make available his personnel, records, and any equipment, damaged or undamaged, deemed necessary by the Accident Investigation Board to determine accident cause factors.

3. The Government will be responsible for any costs involved in disassembly of any aircraft, aircraft engine, propeller, rotor assembly or appliance necessary to determine probable accident or incident cause.

2.11 Accident and Rescue and Salvage Responsibilities

1. The Contractor will be responsible for rescue operations of the Government and Contractors' personnel employed under this contract.

2. Salvage of damaged or demolished aircraft will be done at the Contractor’s expense. No equipment or personnel performing under this contract may be used on such operations unless authorized by the Government.

3. When search for and rescue of Government and Contractor’s personnel or repair of aircraft which are out of commission (either at the base camp or in the field) is made necessary by the failure of the Contractor’s equipment or accidents caused by his employees, the cost of such search, rescue and repairs is solely the responsibility of the Contractor.

2.12 Liabilities of the Contractor and the Government

1. The Government will not assume any responsibility for loss or damage to equipment owned or operated by the Contractor, his agents, employees or sub-contractors. The Government will not assume any responsibility for injury or death of the Contractor, his agents, employees or sub-contractors, caused during the performance of the contract. The Contractor will be responsible for the intentional negligent and wrongful acts or omissions of the Contractor, his agents, employees or sub-contractors and employees and agents of the sub-contractors incidental to the performance of this contract.

2. The Contractor will hold and save the Government, its officers and employees harmless from all liability for any death or damage to all persons, (other than the liability of the Government to USDA employees as provided for under the Federal Employees Compensation Act) real property

RFQ 12639522Q0036 Flight Surveying Services 11 of 31 or personal property which results from the operation of, or incident to, equipment furnished by the Purchase order, or otherwise incidental to performance of the agreement. However, the Contractor will not be responsible for any intentional negligent or wrongful acts of omissions of the US Department of Agriculture employees.

3. During the period of performance of the contract, certain Government owned equipment may be assigned to the Contractor, e.g. SpiderX Aircraft Flight Following device, air to ground radio, and flight suit. If the equipment is lost, damaged or totally destroyed as a result of the Contractor’s negligence, or as a result of any accident, the fair market value of the equipment will be charged to the Contractor and withheld from payments due under this contract

2.13 Maintenance Requirements

1. The aircraft shall be fully maintained by the Contractor. If maintenance is required at locations other than the Contractor’s home base, the Contractor shall provide appropriate maintenance support, equipment and personnel necessary to repair the aircraft. Transportation of maintenance personnel and equipment shall be provided by the Contractor at no additional cost to the Government.

2. Aircraft shall be operated and maintained in accordance with all manufacturer requirements and applicable Federal Aviation Regulations and WS Aviation Safety and operations Manual.

3. All applicable manufacturer’s mandatory bulletins and FAA Airworthiness Directives and WS maintenance advisory’s and alerts shall be complied with prior to performance of this contract.

Bulletins or Airworthiness Directives published during the contract shall be complied with in accordance with the individual bulletin or directive.

4. All maintenance deficiencies existing prior to the contract shall be corrected before the starting date of the contract. Those deficiencies occurring during the contract shall be corrected during normal scheduled maintenance.

5. The Contractor shall assure that all maintenance performed on contract aircraft is recorded in the affected aircraft’s maintenance record in accordance with FAR 43, 91, and 135 as applicable.

In addition to aircraft time-in-service, the hour meter reading shall be recorded for all maintenance record entries.

6. A separate list of FAA Airworthiness Directives and Manufacturer’s Mandatory Service Bulletins and WS Maintenance Alerts and Advisories on the make and model of aircraft offered will be made available, recording whether applicable or not and if applicable the date and airframe total time at compliance, method of compliance, next compliance due date if recurring, and authorized signature and number. List will be similar to that shown in Advisory Circular 43-9A, Appendix 3.

7. The Contractor shall supply at the time of the initial agency inspection a list of all items installed on the aircraft which are required to be overhauled or replaced must be done in accordance with the manufacture’s recommendations. This list shall include the component names, serial numbers, service life (or inspection/overhaul time), total time since major inspection.

RFQ 12639522Q0036 Flight Surveying Services 12 of 31

8. Aircraft shall have a current weight and balance that will be updated after any major repair or alteration or applicable change to the equipment list.

9. The aircraft’s static system, transponder and encoding altimeters system shall be maintained in accordance with the requirements of FAR 91.215.

2.14 Fuel, Oil and Lubricants

1. All fuel, and any in-route (only in route?) replacement oil and lubricants required for the aircraft during the effective period of the contract shall be furnished by the Contractor.

2. All fuel used by aircraft shall be approved for use by the engine manufacturer and shall be a petroleum product designed for use in aircraft.

3. Fuels shall be manufactured, transported, stored and dispensed in strict accordance with procedures formulated for aviation fuel standards. Fuels, lubricating oils and hydraulic fluids used to maintain the aircraft shall be supplied by the contractor. Maintenance of fuel storage and fueling facilities is the Contractor’s responsibility.

2.15 Substitution of Aircraft

The Contractor may substitute aircraft during performance of the contract, provided such substitution meets all requirements herein and is approved in writing by the WS National Aviation Coordinator, Contracting Officer and subject to inspections by ATOC Aviation Safety Inspector. Request for substitution shall be made at least 10 days prior to exchange except for unforeseen conditions.

Transportation of aircraft to point of use will be at the Contractor’s expense.

3.0 Contract Administration

3.1 Call Orders

Orders will be issued against BPAs on a firm fixed price bases at the quoted price.

Orders may be placed by a warranted USDA contracting officer or by a USDA P-Card holder up to their limit through email.

3.2 Competitive Process for Placing Orders

Orders will be competitively awarded based on price and favorable past performance. The Government reserves the right to award an order non-competitively based on proper justification identifying past performance, preference, and price considerations.

The following procedures will be followed in issuing orders under multiple award BPAs.

3.2.1 Awardees will be provided a fair opportunity to be considered for each Order exceeding the purchase threshold of $10,000. The value of an order is considered the total price for all required services in a single order to one (1) or more locations. Orders shall be within the scope, issued within the period of performance, and be within the maximum value of the BPA.

RFQ 12639522Q0036 Flight Surveying Services 13 of 31

3.2.2 Orders valued between $10,000 and $250,000

For Orders valued within this range, the contracting officer will contact each of the multiple awardees and request a quote (RFQ) for the flight services before selecting an awardee.

The contracting officer will consider the following information:

(1) Firm fixed prices provided in the awardee’s response to the RFQ

(2) Past performance on earlier orders under the BPA, including quality and timeliness;

(3) Capability of the BPA holder to perform services in time required by USDA;

(4) Other considerations as appropriate.

3.2.3 Orders valued in excess of $250,000

At the time of award of the BPA Call Orders may not be placed above $250,000 for a single delivery/requirement. FAR 13.303 allows for agencies to exceed the simplified acquisition threshold through internal authorized deviations. At the time of award such deviation has not been obtained.

USDA reserves the right to place order greater than $250,000 if such deviation is approved by the

MASCO.

3.3 Placement of Orders

All Orders will be issued via email by a warranted Contracting Officer or a USDA P-Card holder.

The vendor shall provide the products under this BPA only as directed in the Orders.

3.4 Ordering Authority

Orders under the micro-purchase threshold may be placed by a USDA warranted P-Card holder up to their limit. Orders placed by a P-Card holder must be paid with their P-Card and notice of the award must be provided to the Contracting Specialist.

USDA APHIS Contracting Officers may place orders up to their warrant and within the limits of the contract Min/Max as established in the contract clauses. Orders placed by Contracting Officer shall follow the fair opportunity ordering process detailed in section 3.2 above.

3.5 Invoicing

USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services: Enroll at https://ipp.gov. The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS).

Contractors must submit invoices and attach all supporting documentation as required. Supporting documentation includes, number and type of ammunition delivered, Oder number, and company information. The IPP Approver will review the supporting documents before approving invoices in IPP, if supporting documentation is not provided the invoice will be rejected. IPP will issue a notification to contractor that they must submit supporting documentation and resubmit the invoice. See FAR 52.232- 33.

Invoicing for orders placed by P-Card holder, please see FAR 52.232-36. The same supporting documentation and invoice stated above will be required by the P-Card Holder.

3.6 Points of Contact

Contracting:

Jeremy Pouliot Contracting Specialist

RFQ 12639522Q0036 Flight Surveying Services 14 of 31

Office: 612-336-3204 Email: jeremy.pouliot@usda.gov

USDA APHIS AAMD

250 MARQUETTE AVE, SUITE 410

MINNEAPOLIS, MN 55401

Technical Point of Contract:

Jared Hedelius State Director Ph: 208-373-1630

FAX: 208-378-5349

Email: Jared.L.Hedelius@.usda.gov USDA APHIS Wildlife Services 9134 W. Blackeagle Dr.

Boise, ID 83709

Contracting Officer Representative:

TBT

Point of Contact for Invoicing:

TBT

mailto:jeremy.pouliot@usda.gov mailto:Jared.L.Hedelius@.usda.gov

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4.0 Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov 52.204-13 System for Award Management Maintenance. (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.212-4 Contract Terms and Conditions-Commercial Items. (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

(End of clause)

Full Text

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Items. (Sep 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108- 78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

http://www.acquisition.gov/ https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14

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__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Sep 2021) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Sep 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] _X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2021) of 52.219-9.

_X_ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

_X_ (19) 52.219-14, Limitations on Subcontracting (Sep 2021) (15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Sep 2021) (15 U.S.C. 657f).

_X_ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Sep 2021) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Sep 2021) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15U.S.C. 637(a)(17)).

_X_ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

_X_ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

_X_ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

_X_ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

_X_ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

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_X_ (35) (i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

_X_ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

_X_ (48) 52.225-1, Buy American-Supplies (Jan2021) (41 U.S.C. chapter 83).

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Jan 2021)(41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4 001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112- 41, 112-42, and 112-43.

__ (ii) Alternate I (Jan 2021) of 52.225-3.

__ (iii) Alternate II (Jan 2021) of 52.225-3.

__ (iv) Alternate III (Jan 2021) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Feb 2021) .

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