B3-23Q0164 Solicitation Package.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

APHIS-PPQ-4245 CODE 16. ADMINISTERED BYCODE

X

X

X

238220

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/28/2023 1530 CT

05/05/2023

612-336-3209THOMAS WESLEY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639523Q0164

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 75OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

GAINESVILLE FL 32641

2820 E. UNIVERSITY AVENUE

USDA APHIS WILDLIFE SERVICES

15. DELIVER TO

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available This solicitation is for an IDIQ Services Contract based on Firm Fixed Price.

to preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the Contractor in accordance with the manufacturer's specifications.

Contractor will perform all work in accordance with the manufacturer's recommendations.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

THOMAS J. WESLEY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

See Scope of Work for Details.

Base Year May 15, 2023 - May 14, 2024

Follow on Year 1 - May 15, 2024 - May 14, 2025

Follow on Year 2 - May 15, 2025 - May 14, 2026

Follow on Year 3 - May 15, 2026 - May 14, 2027

Follow on Year 4 - May 15, 2027 - May 14, 2028

Period of Performance: 05/15/2023 to 05/14/2028

0001 Base Year May 15, 2023 - May 14, 2024

Annual Inspection and Preventative Maintenance.

To preserve the original design, operational characteristics and performance of these HVAC

Systems; all equipment in these HVAC systems will be maintained by the Contractor in accordance with the manufacturer's specifications.

Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2023 to 05/14/2024

0002 Base Year May 15, 2023 - May 14, 2024

Semi - Annual Inspection (every 6 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

752 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639523Q0164 specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2023 to 05/14/2024

0003 Base Year May 15, 2023 - May 14, 2024

Quarterly Inspection (every 3 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2023 to 05/14/2024

0005 Base Year May 15, 2023 - May 14, 2024

Repair Hourly Rate Routine repairs

$500.00 cap

Period of Performance: 05/15/2023 to 05/14/2024

0006 Base Year May 15, 2023 - May 14, 2024

Repair Hourly Rate Emergency Repairs (after hours)

$500.00 cap

Period of Performance: 05/15/2023 to 05/14/2024

0007 Base Year May 15, 2023 - May 14, 2024 parts for any repair, (advantageous prices)

$500.00 cap

Period of Performance: 05/15/2023 to 05/14/2024

0008 Follow on Year 1 - May 15, 2024 - May 14, 2025

Annual Inspection and Preventative Maintenance.

To preserve the original design, operational characteristics and performance of these HVAC

Systems; all equipment in these HVAC systems will be maintained by the Contractor in accordance with the manufacturer's specifications.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639523Q0164

Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2024 to 05/14/2025

0009 Follow on Year 1 - May 15, 2024 - May 14, 2025

Semi - Annual Inspection (every 6 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2024 to 05/14/2025

0010 Follow on Year 1 - May 15, 2024 - May 14, 2025

Quarterly Inspection (every 3 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2024 to 05/14/2025

0012 Follow on Year 1 - May 15, 2024 - May 14, 2025

Repair Hourly Rate Routine repairs

$500.00 cap

Period of Performance: 05/15/2024 to 05/14/2025

0013 Follow on Year 1 - May 15, 2024 - May 14, 2025

Repair Hourly Rate Emergency Repairs (after hours)

$500.00 cap

Period of Performance: 05/15/2024 to 05/14/2026

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639523Q0164

0014 Follow on Year 1 - May 15, 2024 - May 14, 2025 parts for any repair, (advantageous prices)

$500.00 cap

Period of Performance: 05/15/2024 to 05/14/2025

0015 Follow on Year 2 - May 15, 2025 - May 14, 2026

Annual Inspection and Preventative Maintenance.

To preserve the original design, operational characteristics and performance of these HVAC

Systems; all equipment in these HVAC systems will be maintained by the Contractor in accordance with the manufacturer's specifications.

Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2025 to 05/14/2026

0016 Follow on Year 2 - May 15, 2025 - May 14, 2026

Semi - Annual Inspection (every 6 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2025 to 05/14/2026

0017 Follow on Year 2 - May 15, 2025 - May 14, 2026

Quarterly Inspection (every 3 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2025 to 05/14/2026

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639523Q0164

0019 Follow on Year 2 - May 15, 2025 - May 14, 2026

Repair Hourly Rate Routine repairs

$500.00 cap

Period of Performance: 05/15/2025 to 05/14/2026

0020 Follow on Year 2 - May 15, 2025 - May 14, 2026

Repair Hourly Rate Emergency Repairs (after hours)

$500.00 cap

Period of Performance: 05/15/2025 to 05/14/2026

0021 Follow on Year 2 - May 15, 2025 - May 14, 2026 parts for any repair, (advantageous prices)

$500.00 cap

Period of Performance: 05/15/2025 to 05/14/2026

0022 Follow on Year 3 - May 15, 2026 - May 14, 2027

Annual Inspection and Preventative Maintenance.

To preserve the original design, operational characteristics and performance of these HVAC

Systems; all equipment in these HVAC systems will be maintained by the Contractor in accordance with the manufacturer's specifications.

Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2026 to 05/14/2027

0023 Follow on Year 3 - May 15, 2026 - May 14, 2027

Semi - Annual Inspection (every 6 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2026 to 05/14/2027

0024 Follow on Year 3 - May 15, 2026 - May 14, 2027

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639523Q0164

Quarterly Inspection (every 3 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2026 to 05/14/2027

0026 Follow on Year 3 - May 15, 2026 - May 14, 2027

Repair Hourly Rate Routine repairs

$500.00 cap

Period of Performance: 05/15/2026 to 05/14/2027

0027 Follow on Year 3 - May 15, 2026 - May 14, 2027

Repair Hourly Rate Emergency Repairs (after hours)

$500.00 cap

Period of Performance: 05/15/2026 to 05/14/2027

0028 Follow on Year 3 - May 15, 2026 - May 14, 2027 parts for any repair, (advantageous prices)

$500.00 cap

Period of Performance: 05/15/2026 to 05/14/2027

0029 Follow on Year 4 - May 15, 2027 - May 14, 2028

Annual Inspection and Preventative Maintenance.

To preserve the original design, operational characteristics and performance of these HVAC

Systems; all equipment in these HVAC systems will be maintained by the Contractor in accordance with the manufacturer's specifications.

Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2027 to 05/14/2028

0030 Follow on Year 4 - May 15, 2027 - May 14, 2028

Semi - Annual Inspection (every 6 months) and

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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CONTINUATION SHEET

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(A) (B) (C) (D) (E) (F)

12639523Q0164

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2027 to 05/14/2028

0031 Follow on Year 4 - May 15, 2027 - May 14, 2028

Quarterly Inspection (every 3 months) and

Preventative Maintenance. To preserve the original design, operational characteristics and performance of these HVAC Systems; all equipment in these HVAC systems will be maintained by the

Contractor in accordance with the manufacturer's specifications. Contractor will perform all work in accordance with the manufacturer's recommendations.

Period of Performance: 05/15/2027 to 05/14/2028

0033 Follow on Year 4 - May 15, 2027 - May 14, 2028

Repair Hourly Rate Routine repairs

$500.00 cap

Period of Performance: 05/15/2027 to 04/14/2028

0034 Follow on Year 4 - May 15, 2027 - May 14, 2028

Repair Hourly Rate Emergency Repairs (after hours)

$500.00 cap

Period of Performance: 05/15/2027 to 04/14/2028

0035 Follow on Year 4 - May 15, 2027 - May 14, 2028 parts for any repair, (advantageous prices)

$500.00 cap

Period of Performance: 05/15/2027 to 05/14/2028

For general contract questions, please contact:

Tom Wesley, Contracting Officer

(612)366-3209

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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(A) (B) (C) (D) (E) (F)

12639523Q0164 thomas.j.wesley@usda.gov

Technical POC

Eric Tillman

352-448-2132 eirc.a.tillman@usda.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

NOTES TO QUOTERS:

1. In order for an quote to have a complete quotation package, the following checklist items must be submitted to the Contracting Officer to be considered for award:

□ A signed copy of the SF 1449 Form (included with solicitation posting) and firm-fixed price line item pricing and Line Item Negotiated Firm Fixed Price Repairs with Labor. If any, to the solicitation.

□ Completed Pricing Schedule (Pages 3 – 7 ) Alternative pricing schedules will not be considered. The Government will award on an “All or None” basis. Quotations must include a price for all items to be eligible for award.

□ Submit Attachment 1, Project Experience Questionnaire, for a minimum of three (3) projects to demonstrate relevant experience performed withing the past five years.

Relevant experience is defined as preventative maintenance service and repair services for the same or similar HVAC system.

□ Quality Control Plan. See evaluation factors for award on page

□ A currently active Federal Contractors Registration at http://www.sam.gov. An offeror shall include a printed copy of the first page of the SAM listing, or a DUNS number registration showing current in SAM at time of quote and award. The online Certification and Representations for business size determination should use NAICS code 333415.

Please note that registering in the SAM database is free of charge. Free SAM registration assistance can be obtained by calling the help desk toll free at 866-606-8220. Free assistance can also be found at your local PTAC office, http://www.aptac-us.org/new/Govt_Contracting/find.php.

2. Quoters are urged and expected to inspect the equipment on which maintenance or repair services are to be performed. A site visit is not scheduled. This is a recompete due to contract expired earlier than expected.

If a date is to be published, an amendment will be supplied and dates with extension will be posted.

IF site is required or requested by more than vendors the competed before, the required material for onsite visit.

Company Identification/Current Drivers License

No Firearms / Weapons of any kind are permittable in or on Federal Property

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 10 of 75 http://www.sam.gov/ http://www.aptac-us.org/new/Govt_Contracting/find.php http://www.aptac-us.org/new/Govt_Contracting/find.php

If required:

Point of Contact for Facility Tour:

Eric Tillman 352-448-2132 eric.a.tillman@usda.gov

3. This solicitation is for an Indefinite Delivery Indefinite Quantity contract for Base year plus four (4) option year Firm Fixed Price HVAC Maintenance and Services contract. Quoted price shall include all costs necessary to provide Annual Inspection, Semi Annual Inspection, Quarterly Inspections, and all preventative maintenance to keep systems up and running correctly, this includes replacement of air unit filters at expected serviceable intervals, (see page 8-9 for Air Filters size and Air Handler number) services at the address and buildings as noted in SOW. Please use the price schedule (next page). A full details and description will follow this page.

4. Any questions pertaining to this solicitation shall be directed to Tom Wesley at thomas.j.wesley@usda.gov. No later than two days prior to date solicitation closes 5 May 2023, 3:00pm CST. Quotes shall be emailed no later than 4 May 2023. No late submissions accepted.

5. USDA is an agency of the federal government and is tax exempt.

Federal tax ID numbers 41‐0696271.

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 11 of 75 mailto:eric.a.tillman@usda.gov mailto:thomas.j.wesley@usda.gov

PRICE SCHEDULE FOR HVAC SYSTEM:

Maintenance and Services for the U.S. Department of Agriculture (USDA), Animal Plant Health Inspection Service (APHIS), Wildlife Services NWRC, Gainesville, FL. Work shall be performed as described in the statement of work on site.

BASE CONTRACT PERIOD: May 15, 2023 - May 14, 2024

Item Description Quantity Monthly Total

001 Annual Inspection and 1 Annual $ _ __ $ _______ Preventative Maintenance as within the statement of work*

Item Description Quantity Unit Unit Price Total

002 Semi-Annual (SA) Inspection (6mo) 2 SA $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Quantity Unit Unit Price Total

003 Quarterly Inspection (every 3 mo) 4 Qtr $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Hourly Rate MIN Cap

004 Repair Hourly Rate Routine $500.00 For routine repairs

Item Description Hourly Rate MIN Cap

005 Repair Hourly Rate (Emergency $500.00 For After hour calls)

Item Description Cap

006 Parts for any Repair (advantageous prices) $500.00

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 12 of 75

Option Year 1: May 15, 2024 - May 14, 2025

Item Description Quantity Monthly Total

001 Annual Inspection and 1 Annual $ _ __ $ _______ Preventative Maintenance as within the statement of work*

Item Description Quantity Unit Unit Price Total

002 Semi-Annual (SA) Inspection (6mo) 2 SA $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Quantity Unit Unit Price Total

003 Quarterly Inspection (every 3 mo) 4 Qtr $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Hourly Rate MIN Cap

004 Repair Hourly Rate Routine $500.00 For routine repairs

Item Description Hourly Rate MIN Cap

005 Repair Hourly Rate (Emergency _____ $500.00 For After hour calls)

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 13 of 75

Option Year 2: May 15, 2025 - May 14, 2026

001 Annual Inspection and 1 Annual $ _ __ $ _______ Preventative Maintenance as within the statement of work*

Item Description Quantity Unit Unit Price Total

002 Semi-Annual (SA) Inspection (6mo) 2 SA $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Quantity Unit Unit Price Total

003 Quarterly Inspection (every 3 mo) 4 Qtr $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Hourly Rate MIN Cap

004 Repair Hourly Rate Routine $500.00 For routine repairs

Item Description Hourly Rate MIN Cap

005 Repair Hourly Rate (Emergency $500.00 For After hour calls)

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 14 of 75

Option Year 3: May 15, 2026 - May 14, 2027

001 Annual Inspection and 1 Annual $ _ __ $ _______ Preventative Maintenance as within the statement of work*

Item Description Quantity Unit Unit Price Total

002 Semi-Annual (SA) Inspection (6mo) 2 SA $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Quantity Unit Unit Price Total

003 Quarterly Inspection (every 3 mo) 4 Qtr $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Hourly Rate MIN Cap

004 Repair Hourly Rate Routine $500.00 For routine repairs

Item Description Hourly Rate MIN Cap

005 Repair Hourly Rate (Emergency $500.00 For After hour calls)

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 15 of 75

Option Year 4: May 15, 2027 - May 14, 2028

001 Annual Inspection and 1 Annual $ _ __ $ _______ Preventative Maintenance as within the statement of work*

Item Description Quantity Unit Unit Price Total

002 Semi-Annual (SA) Inspection (6mo) 2 SA $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Quantity Unit Unit Price Total

003 Quarterly Inspection (every 4 mo) 4 Qtr $ ______ $ _______ And Preventative Maintenance as within the Scope of work*

Item Description Hourly Rate MIN Cap

004 Repair Hourly Rate Routine $500.00 For routine repairs

Item Description Hourly Rate MIN Cap

005 Repair Hourly Rate (Emergency $500.00 For After hour calls)

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 16 of 75

1.0 General

1.1 Introduction

The mission of the National Wildlife Research Center is to solve human and wildlife conflicts.

This acquisition is to provide HVAC systems maintenance to ensure mechanical failure does not interrupt the mission of NWRC.

1.2 Objective

The intent of this service is to preserve the original design, operational characteristics and performance of the onsite HVAC Systems; all equipment within these HVAC systems will be maintained by the Contractor in accordance with the manufacturer's specifications.

Contractor will perform all work in accordance with the manufacturer's recommendations.

1.3 Scope of Work

This work consists of performing normal preventative maintenance per manufacturers specifications on all HVAC equipment listed in section 2.0. Additional services for responding to emergency calls from the Department to troubleshoot and repair all Heating, Ventilation, and Air Conditioning (HVAC) Systems, and related equipment, at NWRC Gainesville will be paid on a time and parts quote and would be authorized as a negotiated Firm Fixed Price for repairs.

1.4 Background

NWRC Gainesville was originally built in the 1950’s but was recently renovated in 2016 to include the installation of all new HVAC systems. This contract is a preventative maintenance contract for those systems.

1.5 Type of Contract

This is a combination “firm‐fixed‐price” and “firm fixed price negotiated” for routine repairs, or emergency repairs as stated in contract.

a. The line items established for annual, semi‐annual, and quarterly preventative maintenance services will be paid on a firm‐fixed‐price basis (52.212‐4). Each service is to be invoiced according to services provided.

Payments will be made upon completion and acceptance of the work. The payment provided for in the contract shall constitute full compensation for furnishing all materials, equipment, and labor and performing all work under the contract in a complete and acceptable manner. The contract work shall include providing equipment, tools, supplies, labor, supervision, incidental materials, quality control, environmental protection, meeting safety requirements, transportation, and for performing all work required.

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 17 of 75

Compensation for all work shown, specified, or essential to the completion of the project (whether or not the specified material or operation is indicated) shall be included in the total price. The payment provided for in the contract includes compensation for all risk, loss, damage, and expense arising out of the nature of the work or its prosecution, subject to the conditions of the contract.

a. The line items established for Repairs and Parts will be paid upon FFP quote has been agreed upon and services have been completed.

(1) Direct labor hours are to be single blended hourly rate (fully burdened) that include wages, overhead, general and administrative expenses, and profit;

and

(2) Actual cost for materials (except as provided for in FAR 31.205‐26(e) and (f).

The contractor shall obtain parts at the most advantageous prices available with due regard to securing prompt delivery of satisfactory material. Invoices for Repairs and Parts shall include detailed breakdown of total labor hours and parts required for the repair. See clause 452.216‐74 “Ceiling Price”.

The contractor shall not make expenditures or incur obligations in the performance of this contract which exceed the ceiling price specified as routine repairs. The ceiling price of this repairs portion of the contract is $1,500.00 total for time and parts each year period: Part costs are limited to $500.00. The cost of hourly repairs during regular business hours is limited to $500.00. The cost of hourly repairs during non‐business hours is limited to $500.00. A quote must be supplied showing the specified repairs, part prices and labor as a Firm Fixed Price for complete repairs. Upon approval repairs may commence and payment be made by credit card payment (if within the micro purchase card limit) or by task order submitted by Contracting Officer(CO). Anything over and above the ceiling limit would be negotiated directly with the CO for approval and authorization.

1.6 Period of Performance

This contract includes a base period of one year and four (4) option years. The option years may be unilaterally exercised by the Government in accordance with clause 52.217‐9, Option to Extend the Term of the Contract. Services are anticipated to begin in May 2023.

1.7 Place of Performance

USDA APHIS WS NWRC, 2820 E. University Ave, Gainesville FL 32601

1.8 Applicable Document

Contractors are subject to background clearances. All employees of the contract who will be working on location must have an adjudicated background clearance completed prior to receiving access. Clearance forms and badges will be provided by the Federal Government.

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Contractor shall submit to the Contracting Officer’s Representative the names of the personnel who will be performing work under this contract during an on‐site Pre‐Service Meeting. The Contractor shall ensure that all security clearances are obtained.

1.9 SAFETY

• All necessary safety precautions are the responsibility of the contractor.

• All work will be performed in a professional, safe and orderly manner, and in

• accordance with state and local laws.

• The Contractor shall be well‐informed of, and comply with, all Department of

Environmental Protection (DEP) safety regulations, especially those which apply to entering confined areas.

• The Contractor shall be well‐informed of, and comply with, all Occupational Safety and Health Administration (OSHA) regulations.

• No Firearms are permitted on Federal Property, in or around facilities.

2.0 Specific Requirements/Tasks

This work is to provide HVAC System maintenance, troubleshooting, and repair services in accordance with the manufacturer specifications at NWRC Gainesville.

Work will be initiated at the contractors timing per the manufacturers specifications.

Contractor will provide a schedule at the start of every contract to reflect the upcoming schedule. Semi‐annual services shall be scheduled every 6 months. Annual services shall be scheduled every 12 months. Work under this contract shall be performed during regular work hours.

Normal working hours are Monday – Friday 8:00 am – 4:30pm. The contractor shall respond to requests for emergency repairs within 4 hours, on an as‐needed basis 24 hours a day, seven days a week throughout the contract period.

3.0 Contractor Tasks/Responsibilities

a. The contractor is responsible for the appropriate fees, licenses and permits as required for work.

b. All services shall be performed under the guidelines of the EPA regulations for handling, disposal, storing, transporting, delivery, reclamation, recycling, recovery and reporting.

c. All services shall be performed under the guidelines of OSHA regulations for jobsite safety and reporting.

d. The Contractor shall comply with all Federal, state, and local regulations.

e. Best commercial practices shall be applied in the performance of work. All work shall

12639523Q0164 Solicitaition for HVAC System Maintenance and Repairs for USDA APHIS NWRC FL 19 of 75 be completed in accordance with accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and all other technical requirements identified in the contract.

f. The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract.

g. Only the authorized manufacturer parts shall be provided for any repair or maintenance work performed under this contract. Only new parts are acceptable for use under this contract unless otherwise approved by the Contracting Officer or Contracting Officer’s Representative.

h. During execution of the work, the Contractor shall protect Government property.

The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

i. The Government’s acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

3.1 Preventative Maintenance Services

The contractor shall develop and implement a Preventative Maintenance Program Plan for the equipment specified below to ensure proper operation, to minimize breakdowns, and to maximize useful life. The Preventative Maintenance Program Plan shall be submitted to the Contracting Officer’s Representative within 14 days following contract award.

Maintenance services shall be accomplished in accordance with the Contractor’s Preventative Maintenance program and the schedule/requirements below. Preventative maintenance shall be performed in accordance with the manufacturers’ recommended procedures.

The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Preventative Maintenance Services shall include incidental repairs related to or detected during maintenance and servicing procedures.

If incidental repairs are needed to any of the equipment identified in Section 2.1, the contractor shall provide the replacement parts and perform the repairs at no additional cost to the Government. Incidental repairs include but are not limited to replacements (with the exception of filters), up to a total of $50 per occurrence in direct material.

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All work under this contract services shall be performed in a skillful and workman like manner.

The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor will not be allowed to have any persons (family members or otherwise) on the premises to either work or accompany the Contractor or his/her employees during any performance of the contract.

All contractors shall have a valid picture identification such as a driver’s license or a state identification card.

All vehicles shall have proper insurance and registration for all vehicles entering the facility grounds.

All contractors working at the facility shall remain in the area of the project. Anyone found outside of the designated work area will be removed from the facility and not allowed to return.

No guns, firearms, ammunition and/or weapons of any kind are permitted on site, regardless of the permitting authority or where the item(s) is stored, secured or carried.

3.2 Equipment/Systems/Components on site:

a. Service and Maintenance of two (2) Air‐cooled Carrier chillers (Model 30RAPO356FOCF14).

b. Service and Maintenance of three (3) AAON rooftop units:

1. RTU‐1, Model RN‐010‐3‐0‐OWDN‐000

2. RTU‐2, Model RQ‐005‐3‐V‐OW9N‐000

3. RTU‐3, Model RN‐009‐3‐0‐OWDL‐000

c. Service and Maintenance of one (1) Mitsubishi mini‐split unit (Model MUZ‐FE09NA).

d. Service and Maintenance of two (2) Carrier Fan coil units (Model No.

42CGB04BL4YBCYBR).

e. Service and Maintenance of two (2) Lochinvar Knight XL boiler units (Model KBN400).

f. Service and Maintenance of one (2) Expansion tank (Taco Inc., Part No. CBX42‐125).

g. Service and Maintenance of one (1) Air separator (Bell and Gosset, Xylem Inc., Part No. BY536025N12002, R‐2, 1/2N).

h. Service and Maintenance of two (2) Heating hot water pumps (Bell and Gosset E90

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1.5 hp).

i. Service and Maintenance of two (2) Chilled water pumps (Bell and Gosset E90 1.5 hp).

j. Service and Maintenance of one (1) Greenheck Centrifugal Exhaust Fan (Model 13‐

CSW‐X‐10‐CCW‐TH‐0‐A15).

k. Service and Maintenance of one (1) Dri‐Steem Humidifier (Model GTS‐100).

l. Service and Maintenance of two (2) By-Pass (Chemical pot) Feeders (Neptune, Model no.

DBF-5HP).

3.4 Annual visit for Preventative Maintenance:

1) Maintenance of the equipment listed above shall include one (1) annual visit to perform maintenance on the Lochinvar Boilers, Pumps, Air Separator, Bypass Feeders and the Expansion Tanks.

2) Maintenance of the equipment listed above shall include one (1) annual visit to perform maintenance on the Carrier Chillers and Water Pumps.

3) Maintenance of the equipment listed above shall include one (1) annual visit to perform maintenance on the Dri‐Steem humidifier.

3.5 Semi Annual visit for Preventative Maintenance

a. Maintenance of the systems listed above shall include two (2) semi‐annual visits to perform routine maintenance and log the operation of the AAON, Mini‐Split, and Fan Coil equipment. This shall include removing and replacing air filters in the Fan Coil equipment (see Section 5.0 for a list of air filters: FCU-1 and FCU-2).

b. Maintenance of the systems listed above shall include two (2) semi‐annual visits to perform routine maintenance on the Exhaust Fan.

3.6 Quarterly Visit for Preventative Maintenance

a. Maintenance of the systems listed above shall include four (4) Quarterly visits to remove and replace the filters in the Air Handler Units (see Section 5.0 for list of air filters for AHU-I, AHU-2, and AHU-3).

b. Two of the filter changes will be performed during the Semi Annual PM visits; Minisplit filters will be rinsed during full PM.

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3.7 Repairs

All repair work, with the exception of incidental repairs (Section 2.1.1), must be approved by the Contracting Officer’s Representative and coordinating with the Contracting Officer prior to beginning the work. Repairs shall be performed on an as‐needed basis. The Contractor shall provide a point of contact for receiving notifications of repair work requirements. The Contracting Officer’s Representative will notify the Contractor of requirements for repair work by phone and/or by email. A record will be maintained and sent to CO with quarterly reports.

Repairs shall be made in accordance with the manufacturers’ specifications and guidelines and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or othercontractor inadequacies.

3.7.1 Routine Repairs

The contractor shall respond to routine repair requirements within two (2) business days.

Performance of routine repairs is not required outside of Government regular working hours. The Contractor shall schedule and complete routine repairs in a timely manner and ensure equipment and systems are restored to safe, normal working condition and function properly. Routine repairs shall be completed within 30 days unless otherwise agreed upon by both parties.

3.7.2 Emergency/Urgent Repairs

The contractor shall respond to urgent repairs within 4 hours with the appropriate service personnel and equipment to commence work immediately. Emergency repairs may be required at any time, 24 hours a day, seven days a week, throughout the contract period.

The contractor shall remain at the work site until the emergency has been arrested.

The Contractor shall complete urgent repairs in a timely manner and ensure equipment and systems are restored to a safe, normal working condition and function properly.

4.0 Contractor Quality Assurance.

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4.1 Delivery or Deliverables

The Contractor shall submit to the Contracting Officer’s Representative/Technical Representative, copies of their service and maintenance logs from each visit, within two weeks of the visit date.

5.0 List of HVAC air filters

AHU‐1

2 ea 14” x 25” x 2” Pre‐filters 4 ea 16” x 20” x 2” 4 ea 16” x 20” x 4”

AHU‐2

2 ea 20” x 20”x 4”

AHU‐3

4 ea 12” x 20” x 2” Pre‐filters 4 ea 20” x 25” x 4”

FCU‐1

1 ea 8” x 32” x 1”

FCU‐2

1 ea 8” x 32” x 1”

2” filters are to have a minimum filtration rating of MERV 8 4” filters are to have a minimum filtration rating of MERV 13

6.0 Contracting Officer’s Representative

The Contracting Officer will designate a Contracting Officer’s Representative (COR) at the time of award. A copy of the delegation letter shall be provided to the Contractor at time of award.

The delegation will clearly explain the COR’s role and responsibilities on the contract, and limitations of authority. Presently there will be a Technical Point of Contact and will be in contact with Contracting Officer regarding all services and repairs until COR has been appointed.

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7.0 Hours of Operation. No work will be performed on Federal holidays without prior approval of the Contracting Officer (CO).

New Year’s Day Martin Luther King, Jr. Birthday Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

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CLAUSES:

CLAUSES INCORPORATED BY REFERENCE

52.204-18 --Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-21 – Basic Safeguarding of Covered Contractor Information System (NOV 2021)

52.212-4 -- Contract Terms and Conditions -- Commercial Items (DEC 2022)

52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

CLAUSES INCORPORATED BY FULL TEXT

16.501-1 Definitions.

As used in this subpart-

Delivery-order contract means a contract for supplies that does not procure or specify a firm quantity of supplies (other than a minimum or maximum quantity) and that provides for the issuance of orders for the delivery of supplies during the period of the contract.

Task-order contract means a contract for services that does not procure or specify a firm quantity of services (other than a minimum or maximum quantity) and that provides for the issuance of orders for the performance of tasks during the period of the contract.

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/far/index.html

(End of Clause)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services. (MAR 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

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Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

_X_ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

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_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (13) [Reserved]

_X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2021) of 52.219-9.

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

_X_ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (MAT 2023)( 15 U.S.C. 632(a)(2)).

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