B2627117_Seller_Office_Automation_Checklist.pdf
PDF 122 KB Posted
- Attached to
- Electronic Signature Pads
- Solicitation number
- B2627117
- Issued by
- Pennsylvania
About this file
This is a seller checklist document for the City of Philadelphia Procurement Department's Office Automation Program, designed to guide vendors through the quote submission process on the PHLContracts platform. The checklist outlines a multi-step submission procedure requiring vendors to complete various tabs within the online system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must confirm their seller role, answer mandatory questions about Local Business Entity (LBE) certification status (though the LBE Program does not apply to this procurement), provide unit costs and discounts for listed items, review and accept terms and conditions, and submit all required documentation before finalizing their quotes.
The procurement relates to Electronic Signature Pads for the City of Philadelphia, Pennsylvania. Key requirements specify that all deliveries must be inside deliveries to a loading dock, with vendors responsible for providing installation and configuration costs unless otherwise directed by the City. Vendors are required to submit product literature at the City's request. The checklist emphasizes that red validation messages will appear until all required fields are completed across each tab, and vendors must address these warnings before submission is possible through the PHLContracts.phila.gov portal.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role *** Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 8: Accept the terms and conditions of the bid
Step 9: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .