67 CW SO Statement of Work with Design Layouts Bldg 2169.docx

STATEMENT OF WORK (SOW)

Replace Modular Furniture in Building 2169 Room 125 67th Cyberspace Wing (CW) Joint Base San Antonio (JBSA) Lackland, TX 17 October 2023

1.0 General Description: Contractor shall provide all supervision, labor, transportation, materials, tools, incidentals, equipment, services and quality assurance necessary to remove and dispose of existing and install new furniture in Bldg. 2169 Rooms 125 and 138, located at Joint Base San Antonio-Lackland, TX, 78243. All size requirements listed in the SOW are approximate, however the number of workstations and other furnishings are required as listed in the SOW. See Appendix B for a plan view and design layout of workstations.

*Please note all measurements given in this document are approximated.*

1.1 Scope: Contractor to remove existing furniture and install new furniture. The work includes, but is not limited to the following. The Contractor shall:

a) Provide, deliver, and install an L-shaped cubical style work stations equipped a rise desk and one under desk and on over desk storage areas.

b) Disassemble, remove and dispose of existing furniture

Building 2169, Room 125

· Remove, haul away and dispose of all old furniture to include all cabinets.

· Manufacture, deliver and install 3 L-shaped cubical workspaces (See Appendix B for design concept). Each workstation shall have:

· (3) 30” x 42” Rectangular Laminate Surfaces

· (3) 30” x 72” Rectangular Laminate Surface with Electric Height Adjustable Base

· (3) Metal Box/Box/File Pedestal

· (3) 42”w Flipper Door Cabinet with LED Task Light and Wire Manager

· (3) Dual monitor arms

· Manufacture, deliver and install 2 desks cubical workspace (See Appendix D for design concept). Workstation shall have:

· (4) 36” Panel with Dry Erase Whiteboard Paint on Magnetic Steel Tile per drawing.

· (2) 29” x 66” Electric Height Adjustable Table with Center Grommet

· (2) Metal Mobile Box/File Pedestal

· (2) Dual Monitor arm

· 42”H Tile-and-Frame Panels

· Fabric Tiles per rendering

· Panels are open to the wall below the surface where against a wall.

· Power & Data run in the panel base (NIPR/SIPR separation can be achieved by running one set of wires under the top cap and dropping down just at each user drop)

· Manufacture, deliver and install (1) 36”w x 18-1/4”d x 77-3/8”h Double-Door Storage Cabinet (See Appendix E for design concept), features:

· Metal Construction

· Six-high with 5 adjustable shelves

· Locking Doors

· Manufacture, deliver and install (2) 30”w x 18-1/4”d x 39-7/8”h Three-drawer lateral filing cabinet (See Appendix E for design concept), features:

· Metal Construction

· One common laminate top included for set of 2 cabinets

· Manufacture, deliver and install (8) Hylone Drafting Chair Tall Office Chair Mesh Standing Desk Stool with Adjustable (See Appendix F for design concept)

Building 2169, Room 138

· Remove, haul away and dispose of all old furniture to include all cabinets.

· Manufacture, deliver and install 4 desks cubical workspace (See Appendix D for design concept). Workstation shall have:

· (4) 36” Panel with Dry Erase Whiteboard Paint on Magnetic Steel Tile per drawing.

· (2) 30” x 60” Electric Height Adjustable Table with Center Grommet

· (2) Metal Mobile Box/File Pedestal

· (2) Dual Monitor arm

· 42”H Tile-and-Frame Panels

· Fabric Tiles per rendering

· Panels are open to the wall below the surface where against a wall.

· Power & Data run in the panel base (NIPR/SIPR separation can be achieved by running one set of wires under the top cap and dropping down just at each user drop)

· Manufacture, deliver and install (1) 36”w x 18-1/4”d x 77-3/8”h Double-Door Storage Cabinet (See Appendix E for design concept), features:

· Metal Construction

· Metal Construction

· Six-high with 5 adjustable shelves

· Locking Doors

· Manufacture, deliver and install (2) 30”w x 18-1/4”d x 39-7/8”h Three-drawer lateral filing cabinet (See Appendix E for design concept), features:

· Metal Construction

· One common laminate top included for set of 2 cabinets

· For use as a Printer Cabinet

2.0 Description of Services

2.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install new systems and modular furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 The contractor shall perform tasks on Systems/Modular Furniture in accordance with the requirements stated in this section

2.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and modular furniture.

2.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work.

2.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.7 The contractor shall be an authorized dealer of the specific Systems and Modular furniture manufacturers specified on the project.

2.1.8 The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

2.1.9 The contractor shall provide customer service during normal duty hours,0730- 1630 hours, Monday through Friday; except for federal holidays.

2.1.10 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.11 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5)work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.12 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.13 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.14 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access. Vehicle registration includes possession of the paper registration certificate.

2.1.15 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

2.1.16 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.1.17 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.1.18 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

2.1.19 The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a singlepoint of contact for this effort to be available in person to the (502CONS), during the same business day.

2.1.20 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on (JBSA-Lackland) and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

2.2.1 As part of their proposal the contractor shall provide a completed design and layout that are within parameters specified below.

2.2.2 The contractor shall be able to provide design services, including space planning, site verification, material selection and programming as necessary for each project.

2.2.3 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils ,fax machines, and office furniture.

2.2.4 The contractor shall be responsible for collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility.

2.2.5 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

2.2.6 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

2.2.7 Design shall not allow more than four cubicles to be served by a single circuit.

2.2.8 Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

2.2.9 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

2.2.10 Design shall consider utilize wall mounted applications where possible.

2.2.11 Color selections for work surfaces, fabric panels, all laminate panels and storage cabinet laminates as well as metal trim, overheads pedestals and hardware shall not be limited in selection to any basic level of choices. Contractor’s full color and material options shall be available without any price increase.

2.2.12 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by, qualified professional Interior Designers with a four (4) year Interior Design degree and three years experience using software similar to that proposed for this contract .Resumes and letters of intent shall be provided for these employees.

2.2.13 The contractor shall provide additional drawings of furniture layouts, to the government acceptor by jpg, pdf, or Visio format.

2.2.14 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Micro station. The software shall be fully compatible with Microsoft Windows, the most current version.

2.2.15 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'-0" scale.

2.2.16 Designs of each location shall include a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel widths (30", 36", 42",etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

2.2.17 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all new powered panels, powered components, receptacles, communication ports, powerpoles, powered raceways, base electrical feeds and building connection points.

2.2.18 Design/redesign timelines shall be expected:

2.2.18.1 Design sheet layouts for all phases of design (initial, revisions and final) of 1-10 workstations shall be received within 3 business days unless otherwise directed in the contract.

2.2.18.2 Design sheet layouts for all phases of design (initial, revisions and final) of 11-25 workstations shall be received within 5 business days unless otherwise directed in the contract.

2.2.19 The contractor shall provide as part of their quote a bill of materials detailing all inventory, and a rendering of the furniture layout to the Government Acceptor for the project.

2.2.20 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

2.2.21 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.22 Reserved.

2.2.23 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.2.24 Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

2.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

2.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

2.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

2.4 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

2.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

2.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.4.4 A maximum of 60 days storage for new products shall be included in the contractor's agreement.

2.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.4.7 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.4.8 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.4.9 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.4.10 Contractor shall have 4 months after award of this contract to complete the installation and project

2.5 Installation and Removal Services

Manufacturer certified professionals to install systems and modular furniture per the approved design drawings.

2.5.1 Each dealership shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems furniture and any demountable walls.

2.5.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager. Resumes and letters of intent shall be provided for these employees.

2.5.3 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation

2.5.4 The contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

2.5.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.5.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

2.5.7 Contractor shall supply a qualified licensed electrician to connect new modular furniture and or any Demountable Walls to facility power connecting to wall power outlets, junction boxes either located above ceiling or under raised floor system.

2.5.8 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.5.9 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

2.5.10 Services shall include assembly of new product to conform to final Air Force approved design drawings.

2.5.11 Any furnishings attached to the building shall be attached securely.

2.5.12 Installation of new systems and modular furniture must be under the oversight of an onsite manufacturer certified installer. Resumes and letters of intent shall be provided for these employees.

2.5.13 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

2.5.14 Services shall include removal of packing materials from the installation.

2.5.15 Reserved

2.5.16 Reserved

2.5.17 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

2.5.18 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.5.19 Light fixtures shall have appropriate lamps and be in working order.

2.5.20 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

2.5.21 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.5.22 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

2.5.23 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

2.6 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

2.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

2.6.2 The Contractor shall be responsible for a successful closeout. They will maintain a punch list that consists of any items damaged, incorrectly installed, and/or missing product. Contractor will provided punch list to the authorized government acceptor for a joint walk through inspection.

2.6.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor. The Government Acceptor will coordinate with the Contract Officer to sign off on the installation phase approving and accepting all the work and services under the awarded contract if it is determined that the work was done in accordance to manufacturer guidelines and government specifications.

2.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor documentation of completed punch list items. The Contractor may then submit a final invoice in the Wide Area Work flow system(WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

3.0 Product

3.1 Stackable Panels and Components

The contractor shall supply a stackable panel system product

3.1.1 With a stackable system panel skins are able to be easily removed without removing work surfaces to allow access behind the panels to get to electrical, cabling or media wires and cables.

4.0 Government Furnished Property/Support

4.1 Base support includes Government-controlled working space and utilities.

4.2 No storage area will be provided by the Government except for the room where the furniture is being installed.

5.0 Standard site conditions shall be considered those that include:

5.0.1 Free and clear hard surface access to the receiving and installation location during regular working hours

5.0.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

5.0.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

5.0.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

5.0.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

5.0.6 Current and correct CAD drawings of the building shell

5.0.7 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

5.0.8 Facility has a loading dock and freight elevator

5.0.9 No other storage area shall be provided by the government except for the room where the furniture is being installed. (4.2)

5.1 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

6.0 Additional Services Information

The below items are for consideration by the local contracting officer prior to issuing a request for quotes. It is informational only and should not be included in the Not to Exceed (NTE) pricing or percentages of the Tier I contracts

6.1 The contractor shall utilize any existing government product to its maximum as applicable when project includes add on parts to existing systems furniture.

6.2 Services shall include product transportation of existing inventory as required.

6.3 Services shall include cleaning of product such as steam cleaning reused panels and removal of dirt and debris from existing products.

6.4 Services shall include removal and/or disposal of all excess product and transport to the Air Force approved warehouse or other location as specified.

6.5 Contractor shall be able to provide professional electrical and cabling services. Any electrician provided by the contractor shall be a licensed electrical contractor. Any cabling specialist provided by the contractor shall be a Building Industry Consulting Service International, Inc. (BICSI) certified. Contractor shall be required to connect furniture to facility power

6.6 The contractor shall be responsible for collection of information relevant to the redesign of a space. Examples could include personnel interviews, questionnaires and walk- through inspections of the facility as well as the existing furniture database (if available).

7.0 Quality Assurance

7.1 Contractor performance shall conform to the requirements of the contract and surveillance and acceptance of contract performance will be in accordance with FAR Clause 52.212-4(a) for inspection and acceptance.

8.0 Reserved

9.0 Base/Installation Specifics

9.1 All commercial trucks must enter through Growden Gate, for inspection. In accordance with the Installation 802 Security Forces Squadron; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing. Once at Growden Gate the driver must have a current pass that will be attained from the Government Point of Contact for entering the secure location for delivery, and be able to show:

· A current Vehicle Registration

· A current Proof of Insurance

· A valid and current Driver's License for the driver

· A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

9.2 Gate Procedures:

· Once at Growden Gate be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

· If the final destination requires the driver to leave Growden Gate and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

· Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

· This procedure will occur each time a commercial truck requests access to the base.

9.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

9.4 Personnel should the following items when entering an installation:

· Current Registration for all vehicles

· Current Proof of Insurance for all vehicles

· Valid driver’s license for each driver

· Valid driver’s license or other state identification for each passenger

· Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass &ID.

· The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

9.5 To sponsor 10 or more people, a typed list of those people must be submitted bythe Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

9.6 Mission Essential Services: Contractors are not considered mission essential.

9.7 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnelare prohibited from sponsoring guests onto the installation.

10.0 Appendices

Appendix A-Table of Deliverables Appendix B- Design Layouts Appendix C- Design Layouts Appendix D- Design Layout Appendix E- Cabinet Design Appendix F- Design Floor Plan

Appendix A-Table of Deliverables (CDRLS)

The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

contract award.

Manager upon completion of the installation

Checklist

Appendix B- Design Layouts

Appendix C- Design Layouts

Appendix D- Design Layouts

Appendix E- Cabinet Designs

Lateral Filing Cabinet Storage Cabinet

Appendix F – Chair Designs image2.emf image3.emf image4.emf image5.emf image6.emf image7.png image1.emf