DESIGN-BUILD STATEMENT OF WORK

PROJECT NUMBER: EEPZ254660

REPAIR CONTROL TOWER HVAC, B1806

COLUMBUS AFB, MISSISSIPPI

14 MAY 2026

COLUMBUS AFB, MS PROJECT NUMBER: EEPZ254660

TABLE OF CONTENTS

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS

1.2 BASIC TERMS

DESCRIPTION OF PROJECT

2.1 SUMMARY

2.2 BACKGROUND

2.3 SCOPE OF PROJECT

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS

2.5 SALVAGE

DESIGN REQUIREMENTS

3.1 SUMMARY

3.2 NATURE/EXTENT OF DESIGN

3.3 RESPONSIBILITY

3.4 DESIGN STANDARDS

3.5 SUBMITTALS

3.6 REVIEWS

3.7 CONFERENCES

ADMINISTRATION OF CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

4.3 SCHEDULING

4.4 MANAGING

4.5 MATERIAL SUBMITTALS AND SHOP DRAWINGS

4.6 WORK BY GOVERNMENT

4.7 PRE-FINAL AND FINAL INSPECTION

4.8 WARRANTY

4.9 CONTRACTOR OFFICE

4.10 CONSTRUCTION SITES

4.11 CONSTRUCTION EQUIPMENT

4.12 AVAILABILITY OF UTILITY SERVICES AT JOB SITES

4.13 TEMPORARY UTILITIES

4.14 CONSTRUCTION SECURITY

QUALITY REQUIREMENTS

5.1 QUALITY CONTROL PLAN

5.2 TESTING AND INSPECTION SERVICES

5.3 MANUFACTURERS' FIELD SERVICES

5.4 PRODUCT REQUIREMENTS

5.5 CLOSEOUT PROCEDURES

SAFETY, HEALTH AND ENVIRONMENTAL PROTECTION

6.1 SAFETY AND HEALTH

6.2 GENERAL

6.3 HAZARDOUS MATERIAL

6.4 PROJECT EXECUTION

6.5 HAZARDOUS WASTE GENERATION/DISPOSAL

6.6 RECYCLING

6.7 PROHIBITED MATERIAL/ACTIONS

6.8 SPILLS AND CLEANUP

6.9 AIR CONSIDERATIONS

6.10 AFFIRMATIVE/GREEN PROCUREMENT/BIO-BASED/ENERGY

6.11 ASBESTOS/LEAD BASED PAINT

6.12 DRINKING WATER

6.13 EMS

6.14 HISTORICAL AND CULTURAL ARTIFACTS

6.15 NATURAL RESOURCES

6.16 NOISE

6.17 PESTICIDES/FERTILIZERS

6.18 STORM WATER PROTECTION

6.19 REQUEST FOR CE SERVICE/ACTION/CLEARANCE; AF FORMS 332/813

6.20 TANKS

6.21 LIMITS AND EXCEPTIONS

6.22 LEGAL AUTHORITY

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS

AF Air Force AFI Air Force Instruction AFM Air Force Manual AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit ATFP Anti-terrorism/Force Protection BCE Base Civil Engineer CAD Computer Assisted (or Aided) Design CAFB Columbus Air Force Base CDs Construction Documents CEPM Civil Engineering Project Manager CES Civil Engineering Squadron cfm cubic feet per minute CFR Code of Federal Regulations CHW Chilled Water CMI 14CES Construction Manager Inspector CO Contracting Officer COR Contracting Officer Representative Comm Communications CPM Contractor’s Project Manager CSS Contractor’s Site Superintendent DP Design Professional EMCS Energy Management & Control System EMI Electromagnetic Interference EPA Environmental Protection Agency ETL Engineering Technical Letter FAR Federal Acquisition Regulation FCU Fan Coil Unit FM Factory Mutual

FOD Foreign Object Debris fps feet per second

ft. foot or feet GFCI Government Furnished Contractor Installed gpm gallons per minute Hazmat Hazardous Materials HMW Hazardous Material or Waste HTW Hazardous and Toxic Waste HVAC Heating, Ventilating and Air Conditioning NEC National Electrical Code NTP Notice to Proceed O&M Operation and Maintenance OSP Originally Specified Product PDF Portable Document Format PE Professional Engineer Ph Phase (electrical) PM Project Manager psi pounds per square inch QCP Quality Control Plan RFP Request for Proposal SOW Statement of Work TI Technical Instruction TL Technical Letter TM Technical Manual UFC Unified Facilities Criteria UPS Uninterruptible Power Supply VAV Variable Air Volume V Volts W Watts

1.2 BASIC TERMS

The following table provides many of the meanings of words or phrases commonly used in this document.

All directives, informative, etc. statements are directed to the Contractor even if the term “contractor” or the contractor name is not included (e.g. “Provide a nail.” is equivalent to “The contractor shall provide a nail.” And “remove” is equivalent to “The Contractor shall remove”). Also, the Contractor shall ably and competently execute all directives including all directly or indirectly related tasks required to safely and legally perform the directive (e.g. “remove debris from CAFB” includes “safe and legal removal, disposal and obtaining all necessary permits, etc.)

A device, equipment or system referred to in the singular (e.g. “the pump”, or “the ___ system”) includes all related devices, elements and components required to Provide (see below in this table) that device, equipment, or system.

The Term Shall Mean (*=Shall in Addition Mean) Approved (by CAFB) *without waiving or suspending the full force of Contractor obligation to fulfill the CDs Aspect Distinct feature or element of the project CAFB Government contracting Authority on Columbus Air Force Base

Construction Documents

Drawings, specifications and their references including all Design Criteria and Design & Construction Requirements for this Project.

Contractor The Design-Build entity holding a current Government contract including all personnel in direct or indirect employ of same entity servicing same contract including partners, consultants, subcontractors, suppliers, and manufacturers.

Design Professional (Abbreviated: DP) Professionals including Architects, Engineers and Landscape Architects licensed to practice in one or more states of the U.S.

Day Calendar day unless noted otherwise.

DP Licensed Design Professional fully responsible for all professional design on this project.

Engineer DP For example (e.g.) One among many possible examples Government Columbus Air Force Base Contracting Officer Including [Includes] Including, but not limited to [Includes, but is not limited to] Provide Furnish and install complete, functional, and ready for use without added government action Provision Furnishing & installation complete, functional, and ready for use without added government action Will, must, shall & similar Terms are mandatory directives whereby ‘Term’ = ‘Term + to CAFB satisfaction’ Work The whole or any part, product, system or subsystem of this project Replace Demolish and dispose of existing element. Provide new element of equal or greater value.

Review Review and, if and when acceptable to the government, approval Subcontractor Subcontractor and all personnel in Subcontractor’s direct or indirect employ on any given

Project including suppliers and manufacturers

DESCRIPTION OF PROJECT

2.1 SUMMARY

This scope of work outlines the requirements for the replacement of four (4) existing fan-coil HVAC units within the Aircraft Control Tower, Building 1806, at Columbus Air Force Base, MS. The contractor shall provide all labor, materials, tools, transportation, and equipment necessary to complete the work as described within this Statement of Work (SOW), in accordance with all applicable building codes, Air Force regulations, safety regulations, and the manufacturer's installation instructions.

2.2 BACKGROUND

The project takes place within the Aircraft Control Tower at Columbus AFB, MS. This facility is critical for day-to-day base operations, and the contractor must ensure construction activities do not disrupt these operations. The Control Tower presents its own unique challenges with limited work space, tight ceiling plenums, security protocols, and elevator or stairwell travel for materials and equipment. The scope includes work on floors 1, 2, 4 and 7. All personnel, materials, and equipment are permitted to use the elevator to access the upper floors of the tower. An internal stairwell is also available for use. All contractor personnel are required to check-in at the entrance door to the tower, and will be shadowed by a security escort during the working day. Work can be performed during normal duty hours.

Columbus AFB utilizes JCI’s (Johnson Controls Inc.) Metasys system for our EMCS (Energy Management Control System) architecture. The Aircraft Control Tower utilizes N2 communications instead of BACnet.

2.3 SCOPE OF PROJECT

Sections 2.3.1 through 2.3.15 apply to the following spaces:

• Floor 2, Room 203

• Floor 4, Room 403

• Floor 7, Room 703

2.3.1 Cover and protect all existing furniture, flooring, and equipment in the work area with heavy-duty drop cloths or plastic sheeting prior to demolition.

2.3.2 Carefully disconnect, support, and protect all existing ceiling-mounted devices, including light fixtures, smoke detectors, speakers, etc. If any devices are to be temporarily uninstalled, store them within the room being renovated and cover/protect the devices from damage.

2.3.3 Remove the existing acoustic ceiling tiles, suspended grid system, and existing hanger wires back to the structural deck.

2.3.4 Disconnect electrical power, chilled water lines, and heating water lines from the fan-coil units. Drain existing lines and cap as necessary to prevent leakage during transition. Ensure work does not disrupt the function of chilled and heating water loops feeding the remainder of the building HVAC.

2.3.5 Remove the fan-coil units and their associated mounting hardware, drain pans, ductwork, diffusers, electrical disconnects, and valves.

2.3.6 Supply and install three (3) new 4-pipe cassette-type fan-coil HVAC units designed for integration into standard 2’x2’ suspended ceiling grids. Install fan-coil units in the approximate location of the old units. Units must be independently supported from the building structure using threaded rods and vibration isolators. No outside air is required for these units.

2.3.7 The basis of design for these fan-coil units is the Carrier Airstream 42WKN Hydronic Ceiling Cassette Unit, but approved equal units are acceptable if they meet the specifications required within this SOW. Fan coil units must meet the following criteria:

• MERV 13 filter racks with disposable filters.

• 18 MBH cooling capacity.

• Electro-mechanical 24v controls for integration into the EMCS.

• 4-pipe configuration with both heating water and chilled water coils.

• 208/1 voltage.

• Water control valves that are compatible with the existing EMCS infrastructure.

2.3.8 Reconnect units to the existing chilled water and heating water supply and return piping from the old units.

Install new combination shut-off valves and unions at all water connections.

2.3.9 Install new condensate drain piping from each unit to the existing drain location. All condensate lines shall be properly sloped, trapped, and ensure positive drainage.

2.3.10 Insulate all exposed heating water piping, chilled water piping, and condensate piping located above each room’s ceiling, including any discovered existing piping that is lacking insulation located above the removed ceiling grid.

2.3.11 The new fan-coil units must be equipped with controls that are compatible and can integrate with the existing EMCS architecture. Provide new TEC3000 type thermostats with N2 capability, compatible with the 4-pipe configuration setup of the new fan-coil units. Install the new thermostats in place of the existing ones. Pull new control wiring for the new thermostats. Connect to the existing EMCS DDC controllers.

2.3.12 Integrate the new units into the building's existing EMCS. This facility utilizes N2 communications instead of BACnet. Provide a full control point mapping list and integrate this control scheme into the existing EMCS front-end. At a minimum, the following points must be visible, trended, and controllable (where applicable) at the EMCS graphical user interface:

• Space Temperature (Read)

• Temperature Setpoint (Read/Write)

• Heating/Cooling Mode Status (Read)

• Fan Status / Speed Command (Read/Write)

• Chilled Water Valve Position (Read)

• Hot Water Valve Position (Read)

• Unit Alarm / Maintenance Status (Read)

2.3.13 Provide and install new external electrical disconnects and wiring to the fan-coil units. Install disconnect switches within sight of each unit.

2.3.14 Provide a heavy-duty, commercial-grade, 15/16” tee grid system. Provide minimum 12-gauge galvanized carbon steel hanger wire. Center the ceiling grid layout in each room to avoid narrow border tiles (borders must be greater than half a tile width where possible). Install the main runners and cross tees level and securely tied and braced. Secure hanger wires directly to the building's structural deck (concrete, steel joists, etc.) using approved fasteners. Hanger wires shall not be attached to pipes, conduit, or HVAC ductwork. Provide standard 2'x2' mineral fiber acoustic tegular tiles.

2.3.15 Reinstall and properly align all previously removed light fixtures and ceiling-mounted devices into the new ceiling grid. Ensure all light fixtures and heavy ceiling-mounted devices are independently supported to the structural deck with their own hanger wires. Ensure all reinstalled devices fit flush with the new ceiling tiles.

Restore all electrical and low-voltage connections to the reinstalled lighting and other ceiling devices. Replace any damaged flexible conduit or wiring discovered during the reinstallation process. Ensure all penetrations through the ceiling grid are finished with professional-grade trim kits.

Sections 2.3.16 through 2.3.22 apply to the following spaces:

• Floor 1, Room 107

2.3.16 Disconnect electrical power and heating water lines from the fan-coil unit. Drain existing lines and cap as necessary to prevent leakage during transition. Ensure work does not disrupt the function of the heating water loop feeding the remainder of the building HVAC.

2.3.17 Remove the fan-coil unit and its associated mounting hardware, drain pans, ductwork, diffusers, electrical disconnects, and valves.

2.3.18 Supply and install one (1) new electric unit heater in the approximate location of the existing fan-coil unit.

Unit heater must be independently supported from the building structure.

2.3.19 Permanently demolish, cap, or loop the existing heating water lines to ensure proper operation of the remainder of the heating water loop.

2.3.20 The new unit heater must be equipped with controls that are compatible and can integrate with the existing EMCS architecture. Provide new TEC3000 type thermostat with N2 capability, compatible with the unit heater. Install the new thermostat in place of the existing one. Pull new control wiring for the new thermostat.

Connect to the existing EMCS DDC controller.

2.3.21 Integrate the new unit into the building's existing EMCS. Provide a full control point mapping list and integrate this control scheme into the existing EMCS front-end. At a minimum, the following points must be visible, trended, and controllable (where applicable) at the EMCS graphical user interface:

• Space Temperature (Read)

• Unit Enable/Disable (Read/Write)

• Heating Setpoint (Read/Write)

• Unit Alarm / Maintenance Status (Read)

2.3.22 Provide and install new external electrical disconnect and wiring to the unit heater. Install disconnect switch within sight of the unit. Install new conduit and wiring for this disconnect and connect to nearby emergency panel EP21, located in room 104. Provide a new breaker in this panel within one of the spare locations for the equipment.

Sections 2.3.23 through 2.3.26 apply to entire jobs:

2.3.23 Perform daily cleanup of the work site. Upon completion, thoroughly vacuum floors and wipe down any dust on surfaces, windows, and newly installed grid. This includes all rooms included in the construction plan, any corridors and stairwells utilized by personnel, and the facility elevator if utilized by personnel.

2.3.24 Provide a third-party certified testing, adjusting, and balancing (TAB) report for air and water flow of new HVAC equipment.

2.3.25 Coordinate with the Base Fire Marshal for the testing of any life-safety devices post-reinstallation.

2.3.26 Upon completion of the installation, the contractor shall perform the following:

• Leak-test all piping connections.

• Verify correct electrical voltage and amperage draw.

• Test the condensate pump and drain system to ensure proper operation.

• Functionally test each unit in all modes of operation utilizing the EMCS.

• Balance the chilled water flow to each unit.

• Verify functionality of all reinstalled light fixtures and ceiling-mounted devices.

• Provide training to base maintenance personnel on the operation and maintenance of the new units.

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS

The Government will not furnish any equipment or materials for this project.

2.5 SALVAGE

The Government will not salvage anything for this project.

DESIGN REQUIREMENTS

3.1 SUMMARY

Design consists of all site investigations and the development of material submittals and shop drawings required to execute the work described in this SOW. The Contractor shall develop a work plan based on the functional and technical data contained in this SOW. The Contractor will be required to submit equipment/material data and shop drawings for review as described in Paragraph 3.6. The Contractor will be required to attend review and conference meetings as needed and requested by the Government.

3.2 NATURE/EXTENT OF DESIGN

This project does not require the services of licensed Design Professionals. The scope of this project is limited to the submittal of manufacturer's product data and shop drawings necessary for a complete and code-compliant final installation.

3.3 RESPONSIBILITY

3.3.1 The Contractor must perform all services, including travel, required to prepare and to furnish complete material submittals and shop drawings, as required, for the construction of the project in accordance with this SOW.

3.3.2 Record drawings may be provided to the Contractor as a courtesy, but their accuracy is not guaranteed. The Contractor is responsible for performing their own field investigations to verify all existing conditions.

3.3.3 The conceptual information and sizing provided by the Government within this SOW are considered accurate and reflect the required scope of work. The Contractor shall utilize this information as the primary foundation for their installation plan. While the Contractor is still required to perform standard field investigations to verify existing site conditions and ensure seamless physical integration, the Government-provided specifications shall dictate the baseline for the final design and execution.

3.3.4 The sizing and specification of equipment suggested by this SOW are based on government analysis and are considered accurate for the project's requirements. The Contractor shall base their design and installation on these specifications. The Contractor remains responsible for the final integration, ensuring constructability, code compliance, and a fully functional final product that meets the performance intent of this SOW

3.3.5 The Contractor must immediately notify the contracting officer and secure any documents found with “Classified”, “Controlled Unclassified Information” (CUI), or personal information.

3.4 DESIGN STANDARDS

All work and construction must be accomplished in accordance with applicable UFC’s, ETL’s, (UFC’s and ETL’s may be found on-line at www.wbdg.org.) local and national codes, Columbus AFB Installation Facility Standards (IFS) and all Appendices (Special Construction, Mechanical, and Electrical) and other guidance as modified by this SOW. The IFS document may be found at the following location:

https://www.wbdg.org/airforce/ifs/columbus-afb-ifs. The list of documents includes, but is not limited to, the latest editions of the following:

• UFC 1-200-01 DoD Building Code (General Building Requirements)

• UFC 1-200-02 High Performance and Sustainable Building Requirements

• UFC 3-401-01 Mechanical Engineering

• UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems

• UFC 3-410-02 Direct Digital Control for HVAC and Other Building Control Systems

• UFC 3-410-04 Industrial Ventilation

• UFC 3-501-01 Electrical Engineering

• UFC 3-520-01 Interior Electrical Systems

• UFC 3-530-01 Interior and Exterior Lighting Systems

• UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• NFPA 101

• NFPA 72

• NEC 70

• ACGIH: Industrial Ventilation Manual

• Columbus AFB IFS

• CAFB Base Standards

The Contractor must submit a written request for approval of any deviations from the Government's established standards. No deviations from the Government's established standards will be permitted unless the Contracting Officer has issued prior written approval of such deviation.

3.5 SUBMITTALS

The Contractor shall prepare and furnish all submittals as required by the Contract Documents to ensure the proposed materials and work plans comply with this Statement of Work (SOW).

3.5.1 GENERAL REQUIREMENTS

• Delivery: Unless otherwise specified, the Contractor shall deliver one (1) digital copy of each submittal via DoD SAFE directly to the Contracting Officer (CO), accompanied by a completed AF Form 3000 (Material Approval Submittal). Hard copies, if required, shall be delivered to:

14th Contracting Squadron 495 Harpe Blvd, Suite 293 Columbus, MS 39710

• Ownership: All submittals become the property of the Government upon receipt.

• Procedural and Formatting Requirements: All submittals must be prepared, submitted, reviewed, and revised in accordance with the detailed procedures outlined in Section 4.5, Material Submittals and Shop Drawings. This includes requirements for the Submittal Log, contractor accountability, and government review timelines.

3.5.2 REQUIRED SUBMITTALS

The Contractor is required to provide the following submittals, in addition to any others specified in the Contract Documents:

• Work Plan: A detailed plan outlining the schedule, methods, and procedures for executing all work described in this SOW.

• Shop Drawings & Product Data: Manufacturer's data and shop drawings for all equipment and materials to be installed, as needed for a complete and code-compliant installation.

• Submittal Log (AF Form 66): A comprehensive log of all construction submittals, to be submitted as specified in Section 4.5.8.

• Proposed Products and Qualified Installers List: A complete list of major products and installer qualifications, as specified in Section 4.5.9.

• DD Form 1354: A completed Transfer and Acceptance of Military Real Property form, submitted as specified in Section 4.5.15.

3.6 REVIEWS

3.6.1 SUBMITTAL REVIEWS: Government review of the 'Construction Submittal' will require up to fourteen (14) days. The Government will determine the sufficiency of the submittal as follows:

1. Approved as Submitted: Contractor may proceed with construction.

2. Approved - Except as Noted: The submittal has minor errors. The contractor may proceed with construction but must incorporate corrections.

3. Disapproved: The submittal is incomplete or requires more than minor corrections. The contractor must revise and resubmit. Construction may not begin.

3.6.2 REVIEW PERIOD: The Government will have fourteen (14) days to verify that all review comments have been addressed and no unapproved changes have been made. Upon Government approval of the submittals, the Contractor may begin construction.

3.6.3 IMPACT OF REVIEW ON PERIOD OF PERFORMANCE: Contract completion time includes time for Government review of material submittals. Unless otherwise noted, the Government will use no more than 14 calendar days for review of each submittal and each subsequent re-submittal of “Disapproved” submittals. There will be no increase in the period of performance for review of re-submittals.

3.6.4 RESPONSE TO REVIEW COMMENTS: The Contractor is required to respond to all review comments. All comments must either be accepted and incorporated into the next submittal or satisfactorily rebutted

3.6.5 CONTRACTOR ACCOUNTABILITY: The Contractor is solely responsible for accurately constructing everything necessary to provide a fully functional product. Government approval of any submittal does not waive or remove full liability from the Contractor to provide a facility or final product that meets the intent of this SOW, performs as intended, and adheres to all applicable codes and standards.

3.7 CONFERENCES

3.7.1 PRECONSTRUCTION CONFERENCE: A Preconstruction Conference (Pre-Con) will be held at the Contracting Office as indicated.

3.7.2 COORDINATION/REVIEW CONFERENCES: Coordination/review conferences may be held from time to time as required. The Contractor may request such conferences when it is deemed necessary by both parties to clarify the work or expedite the preparation of plans, specifications or construction.

3.7.3 REVIEW/CONFERENCE MINUTES: The Contractor will be responsible for making memoranda of record of any conversations and minutes of any meeting with Government personnel concerning this project and forward one copy of these memoranda/minutes to each party concerned and one copy to the Contracting Officer within seven (7) days. The final version of the meeting minutes will be approved and filed at the CO’s discretion. Each copy will be numbered consecutively and chronologically.

3.7.4 MEETING LOCATIONS: Meetings will be held in person at Columbus Air Force Base.

Contractor transportation costs for attending all conferences/reviews and meetings must be included in the Contractor’s Proposal. There will be no teleconferences unless permitted otherwise by the Contracting Officer.

End of Design Requirements

ADMINISTRATION OF CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

4.1.1 One week prior to the start of work under this contract, Contractor must submit in writing to the CO for review and possible approval the names and credentials of Contractor Project Manager, Contractor Site Superintendent, and Quality Control Manager. Subsequent proposed changes of approved personnel must be submitted in writing to and receive prior approval from the CO before working on the project. Each of these personnel may upon CO approval hold additional onsite duties which must not diminish their required performance. Contractor must demonstrate to the Government’s satisfaction that proposed personnel exceed education, technical and experience levels of personnel described in this Contract including the following:

4. Contractor Project Manager (CPM) - Provide management of the prime contract to include subcontract purchasing and administration, review of material submittals and shop drawings. CPM must have full authority to develop cost proposals, negotiate with Government and subcontractors, sign awards and modifications, supervise project superintendents, attend weekly CO/CE/PM Contractor status meetings as well as pre-performance site visits, pre-final and final inspections. The CPM must have a minimum of 5 years previous experience as primary contract manager or equivalent experience as a primary estimator and negotiator with a contracting firm engaged in similar multi-discipline commercial construction projects. CPM must also have not less than 5 years’ experience managing subcontractors.

5. Contractor Site Superintendent (CSS) - Provide on-site construction superintendent(s) to oversee all work under this contract. Site supervision must be daily (constant throughout each day) and includes submission of detailed weekly progress reports, scheduling and coordination of subcontractors and material suppliers, and attendance at all construction progress meetings, CO site visits, and pre-final and final inspections. Superintendents must have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. The superintendent must be available within 15 minutes during all normal working hours, except for such incidental errands as required by his duties. The superintendent must be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, his absence from the project site without a suitable substitute Contractor representative must be considered as damaging to the Government.

6. Quality Control Manager (QCM) - Provide quality control management for the project.

QCM must continually (constant throughout each day) ensure full compliance with all safety requirements, verification that work and materials in place and stored on site are in accordance with the approved construction documents, shop drawings and material submittals. QCM must submit daily status reports recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, schedule and coordinate testing procedures, prepare quality control reports for construction progress and other required meetings, and attend all pre-final and final inspections. QCM must have a minimum of five years’ experience in Quality Control Management of multidiscipline construction projects.

4.1.2 Contractor must have additional personnel including management, technical, service, labor or subcontractor, available as necessary to fulfill all construction contract requirements. The Government may restrict employment under this contract of any personnel identified as a potential threat to the health, safety, security, well-being, or operational mission of CAFB and its population.

4.1.3 Contractor must be available by telephone 24-hours a day, 7-days a week and upon 15 minutes’ notice during normal duty hours and 30 minutes’ notice during non-duty hours must meet the CO at a CO designated location.

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

4.2.1 Contractor must start design and various construction phases at times specified by CO issued Notice(s) to Proceed (NTP), prosecute the work, and complete the entire work within the Period of Performance.

4.2.2 Contractor must provide a Submittal Log (Schedule of Material Submittals), Progress Schedules, Progress reports and Status Reports.

7. Submittal Log: See Material Submittals and Shop Drawings below.

8. Progress Schedule: (AF Form 3064) Submit the progress schedule to the CO within 10 days after contract award, unless otherwise specified by the CO. Subdivide total schedule into individual work items. Show completed work percentages at the end of each two-week reporting period. Progress schedule should only be resubmitted during the project duration if there’s an issue with Period of Performance or if deemed necessary by the CO as described in 4.2.2.3.

9. Progress Reports: (AF Form 3065) Submit Project Progress reports to the CO minimum twice per month on the first working day of each month and again on the 15th. Describe the percentage of work completed during the report period. If behind schedule, report in writing what actions will be taken to regain the schedule. If the CO agrees to add days to the contract performance period, Contractor must provide an amended schedule.

10. Status Reports: Submit to the CO daily reports of the work status. In each report, list the tasks accomplished for that day, any deliveries received, equipment currently on-site, weather conditions for that day, and number of personnel working on each area listed by trade. Photos may be included.

4.2.3 Period of Performance: Is the period between the issuance of the NTP and the time all construction is complete, including all punch list items, and final inspection is approved by the Government. The total Period of Performance for this project is 60 days.

4.2.4 Contract Completion: At contract conclusion, vacate all work areas, including: Contractor offices, storage and staging areas, and individual work sites. Restore these areas to their condition prior to Contractor occupancy not more than 14 days from the earlier of: approved final inspection or CO notification.

4.2.5 Coordination and Project Conditions: Schedule and manage submittals, materials, products, equipment, manpower, etc. to control all parts of the work efficiently and orderly. Verify compatibility of existing building utilities with new operating equipment. Coordinate required space, supports, and mechanical and electrical work shown (even if via diagrams) on Drawings. Follow routing shown for pipes, ducts, and conduit; place runs parallel with building lines. Use space efficiently to maximize maintenance and for repair accessibility for other systems. Conceal wiring behind finish surfaces and locate fixtures and outlets with finish elements. Coordinate pre-Substantial Completion clean-up in separate building areas.

After CAFB occupancy, coordinate site access to correct defective (or non-compliant with CDs) to minimize disruption of Government activities.

4.2.6 Cutting and Patching: Only employ skilled and experienced workers to cut and patch. Report in writing to the CO wherever cutting and patching might degrade: safety; appearance, structure, weatherproofing, O&M, or separate Contractor or government construction. Prevent damage to existing or new construction and provide proper surfaces to receive patching and finishing. Match new finishes to existing adjacent surfaces unless noted otherwise. Maintain integrity of existing walls, ceilings, or floors;

completely seal voids. Refinish entire assemblies and continuous surfaces to nearest intersection. Cut, fit, and patch where CDs require e.g.: mechanical and electrical penetrations; integration of new components with one another or with existing construction; removal and replacement of defective and non-conforming elements; remove samples for testing.

4.2.7 Special Procedures: Employ skilled and experienced tradespersons to perform alteration work.

Remove debris from open work areas and concealed spaces. Remove, cut, and patch to minimize damage and provide means of restoring products and finishes to original or specified condition. If a change of plane of 1/4 inch or more is discovered, submit recommendation to the CO for providing a smooth transition.

Patch or replace portions of existing surfaces which are damaged or showing other imperfections. Finish surfaces as specified.

4.2.8 Airfield Waiver: Airfield waiver is not required for this project.

4.2.9 Welding Permits: No cutting or welding will be permitted without first obtaining a permit issued by the Base Fire Department. All fire and safety regulations are to be followed stringently. Contractor’s failure to obtain a cutting or welding permit may not be reason for extending the contract performance period. Any damages incurred while welding work is done without a permit are the responsibility of Contractor.

4.3 SCHEDULING

4.3.1 Contractor must coordinate all work schedules and manage progress of work with the CO and CEPM prior to start of work. Weekly progress meetings will be conducted with the CO, CMI, and Contractor’s team which may require corporate management representation at CAFB discretion.

4.3.2 Contractor must schedule all work. Performance periods must not be established or extended to accommodate insufficient personnel resources. Contractor will not move crews on and off the project while making minimal progress on concurrent projects as this must be construed as having an inadequate work force to fulfill the contract requirements. Contractor’s CPM and CSS must not change more than two (2) times during project construction as this would demonstrate an inadequate management force to fulfill contract requirements.

4.3.3 Before construction begins, Contractor must agree with CO on a sequence of procedures; means of access to premises and buildings; materials and equipment storage space; delivery of materials and use of approaches, corridors, and stairways. Contractor may be required to revise the CD work-phasing schedule.

4.3.4 Interference and inconvenience to Government operations and personnel caused by project work including use and delivery of materials, tools and equipment must be kept to a minimum.

4.3.5 The Government may require that work, so far as practicable, be done in separate phases. Each phase may relate to a different occupied or unoccupied area, in which work in one area must be completed before work in another area may begin. Phased work areas must be clearly delineated and annotated in the CDs.

4.3.6 Hours of Work: Normal work hours will be Monday through Friday from 7:30am to 4:15pm excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Day 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1) Observe Saturday holidays the preceding Friday. Observe Sunday holidays the succeeding Monday.

2) For weekend, after hours, or holiday work, submit a 72 hour advance written request to the CO, describing dates, locations, and types of work. CAFB has the right to approve or deny the request.

Work in CAFB occupied areas during extra-normal work hours require AF escorts in the occupied areas. Modification to contract sum or period of performance will not be allowed.

3) The Government’s request for Contractor to work outside of the normal duty hours must be justification for modification to contract sum or period of performance.

4) If CAFB observes an unscheduled holiday, participates in training exercises, etc. Contractor may be prohibited from working for part or the whole of a day. 14CES does not know how many or when these activities might be scheduled but anticipate not less than two per year. CMI will allow additional contract time for these disruptions. Zero-cost modification to period of performance will be allowed.

4.3.7 Construction Schedule: Submit preliminary schedule to the CO at the Preconstruction Meeting, but not later than fourteen (14) days after issuance of Notice to Proceed. After CAFB review and comment, revise and resubmit schedule within seven (7) days. Upon approval by the CO, the schedule becomes the official Construction Progress Schedule. Keep a copy available at Contractor (field) Office. This schedule will only be changed with prior approval of the CO through a contract Modification.

4.3.8 Construction Progress Schedule: Submit and maintain an accurate and current Gantt chart to track construction progress with a separate horizontal line for each major work activity of subcontractors, manufacturers, and suppliers. Vertical lines must identify the first workday of each week. Show complete sequence of construction by activity, identifying separate stages of work and other logically grouped activities. Indicate early and late start, early and late finish, float dates, and duration of each activity.

Revise chart weekly to accurately identify progress made, percentage completion, and projected completion date for each activity. Show activities modified and scope changes. Submit written report to identify problems, anticipated delays, corrective actions, and affected completion dates. Provide additional progress schedule information as requested by the CMI. Construction progress schedule update forms will be provided at the preconstruction conference.

4.4 MANAGING

4.4.1 Preconstruction Conference: at CAFB will be scheduled by the CO after issuing the NTP. Required attendees include the Contractor, Contractor Project Manager (CPM), and Contractor Site Superintendent (CSS). Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants and to all others affected by decisions made at the meeting. The meeting Agenda will be issued in advance by the CO and will include one or more of the following:

11. Execution of Government-Contractor Agreement.

12. Submission of executed bonds and insurance certificates.

13. Distribution of Contract Documents.

14. Submission of Subcontractors list, products list, schedule of values, and progress schedule.

15. Designation of personnel representing the parties in Contract.

16. Procedures for processing field orders, submittals, substitutions, payment applications, proposal requests, Change Orders, and Contract closeout.

17. Construction Schedule

4.4.2 Site Mobilization Meeting: Prior to Contractor project site(s) occupancy, the CO will schedule a meeting at which required attendants include the CO, Contractor, Contractor’s Project Manager (CPM), Contractor’s Site Superintendent (CSS), and major Subcontractors. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The Agenda for this meeting will include:

18. Government and Contractor Use of Premises.

19. Government Requirements.

20. Construction facilities and controls provided by Government.

21. Temporary utilities provided by Government.

22. Security and Housekeeping Procedures.

23. Construction Schedules.

24. Application for Payment Procedures.

25. Testing Procedures.

26. Record Documents Maintenance Procedures.

4.4.3 Weekly Progress Meetings: with the CMI will occur throughout construction duration. Required attendants include the CO, Contractor, the CPM, and the CSS. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The agenda for these meetings will include the following:

1) Review previous week’s work progress. Review minutes of previous meetings.

2) Evaluate work quality and safety. Review field observations, problems, and decisions.

3) Construction Schedule update. Corrective measures planned to regain projected schedules.

4) Evaluate construction progress. Identification of problems which impede planned progress.

5) Work progress planned for the next week. Effect of proposed changes on construction schedule

6) Submittals: review status and schedule. Review of off-site fabrication and delivery schedules.

7) Other business

4.5 MATERIAL SUBMITTALS AND SHOP DRAWINGS

4.5.1 Definitions: A submittal is a package of project information, samples, drawings, schedules, certifications, product data, etc., submitted to the Contracting Officer for Government review. A deviation is a submittal wherein Contractor identifies an item that is in agreement with the intent of the Contract Documents, but does not precisely conform to those documents and Contractor requests either substitution or change for the purpose of increasing the quality of the final product. A Submittal or Deviation of a system must be considered as an integrated collection of component parts.

4.5.2 Purpose: Submittals formalize Government review of Contractor choices in complying with the CDs and providing Minimum Installer Qualifications (Section 4.8.1). They also formalize Contractor’s proposed Deviations, color choices, shop drawings, etc. early enough in the contract time when changes will have less impact on the ordering of materials and products.

4.5.3 Accountability: Contractor is wholly responsible for the contents of a submittal. Contractor by act of submittal certify that all items listed or implied, fully meet the intent, materiality and requirements of the design, quality, and functionality of the CDs. Neither Contractor furnishing nor Government approval of a submittal either suspends or waives Contractor responsibility for full compliance with the CDs. This includes materials, equipment, equipment sizing, performance, etc. The Contractor maintains sole responsibility for providing a fully functional product that meets the intent of this SOW, performs as intended, and adheres to all applicable codes and standards.

4.5.4 Basic Compliance: Comply with all “Material Submittals and Shop Drawings” requirements of the SOW. All submittals must be delivered to the Contracting Officer within twenty-one (21) days of approval of the Work Plan unless otherwise specified by the CO. Failure to deliver all submittals within this time period constitutes basis for the CO to refuse Progress Payments until all submittals are delivered to the CO.

4.5.5 Submittals must be accurate, easily legible, with all detail necessary for a thorough review. Every copy of product data must clearly identify proposed models, options, and relevant design data including physical, functional, and utility connection requirements. Where practicable, render manufacturer data specific to this Project.

4.5.6 Each submittal package and shop drawing sheet must bear the approval signature of the Contractor before delivery to the CO. Each submittal must be attached to a Material Approval Submittal (MAS) Form (AF Form 3000). Upon Government review, one copy of each submittal will be returned with its MAS form marked to indicate approval or disapproval.

4.5.7 Government Review: Contractor must deliver one (1) copy of each submittal. Contractor must allow fourteen (14) days for government review excluding delivery time from and to Contractor.

4.5.8 Submittal Log: Contractor must during the design phase of the project log all construction submittals required by completing a “Schedule of Material Submittals” (AF Form 66). The form must include all submittals necessary to ensure the project is built to the satisfaction of CAFB including shop drawings, manufacturer's literature, product data, certificates of compliance, material samples, finish samples, extensions to the design, guarantees, test results, etc. The CO will provide Contractor with an AF form 66 template. Contractor must complete and submit the AF Form 66 in MS-Excel electronic format and in hard-copy format to the CO for review and approval by the CEPM within fourteen (14) days upon issuance of the NTP. Form 66 will be the first submittal item and must be attached to its own (MAS) form. Place the entire Submittal Log in an appendix of the final specifications.

4.5.9 Proposed Products and Qualified Installers List: Within 28 days after Notice to Proceed is issued, submit list of major products proposed for use, with manufacturer name, trade name, model or catalog number designation, and reference standards (for products specified only by reference standards) of each product.

4.5.10 Material Approval Submittal: The CO will provide Contractor with MAS form template. Each MAS form must be attached to one and only one submittal item. Multiple submittal items on a single MAS form will be rejected without review. The MAS “Submission Number” must be the same as its corresponding “Item No.” in the Submittal Log. Each submittal must reference the specifications paragraph or the drawing sheet number where the submittal is required. Clearly mark an MAS form “DEVIATION” for any whole system or any part thereof to which the Deviation applies. The Deviation must be reviewed by the CEPM.

4.5.11 Re-Submittals: Resubmitted MAS forms must bear the original “submission number” with an alphabetic suffix (sequenced for multiple re-submittals). Identify all changes made since the previous submission. Allow fourteen (14) days for Government review excluding delivery time from and to Contractor.

4.5.12 Materials, Finishes, Patterns, Textures, Colors, etc.: Submit samples of all visible exterior or interior finish items including: surfaces, materials, paint, fixtures, doors and frames, windows, glass, and hardware prior to ordering or installation. Contractor must deliver the full range of available manufacturer samples to the CEPM showing all materials, finishes, patterns, textures and colors available for each item. Submit ALL samples at the same time. Attach to each sample an AF Form 3000 with Opportunity ID Number, Project Name and Submittal Number. The CEPM will make selections and will keep one sample of each item submitted. Any non-compliance with this paragraph voids any selection regardless of CEPM approval to the contrary. Samples must be the actual material, or actual material coatings bonded to the actual backup material that will be installed. Submittals with false or approximate material or color renderings may be rejected. Sample sizes must be sufficient for the CAFB to perceive true colors and patterns. If a submitted material does not meet the design objectives, CAFB reserves the right to reject the product and require a new submittal. The CEPM decision in this regard will be final.

4.5.13 Certifications: Submit all Contractor, subcontractor, fabricator, and manufacturer certifications for review and, if acceptable, approval by the Government. Denote the specified requirements met or exceeded by the certified element provided whether material, construction system, portion of work, product, equipment, etc. Include supporting references, data, affidavits, certificates, etc. Certifications may be recent or previous test results on the same provided element, but must be acceptable to Government.

4.5.14 Manufacturers Information: For each manufactured product provided in this Project, submit three copies of all manufacturers’ printed instructions for delivery, storage, assembly, installation, adjusting, finishing, and usage to the Government. Submit three copies to the CO of any manufacturer’s field report within 30 days of manufacturer’s field visit and observations.

4.5.15 DD Form 1354: Contractor must submit a completed DD Form 1354, Transfer and Acceptance of Military Real Property to the CO prior to final punch-walk.

4.6 WORK BY GOVERNMENT

4.6.1 The Government reserves the right to accomplish work using Government or Contractor work forces other than those contracted for the Project, as the Government deems necessary or desirable, and so doing will not breach or otherwise violate the Project contract. The Contractor may be required to coordinate work with one or more other Contractors in order to complete the Project.

4.6.2 Contractor must bear responsibility for any existing Government material or equipment to be removed and reinstalled. Contractor must protect against damage or loss any Government equipment remaining at construction sites. Government equipment damaged or lost while stored or moved by Contractor must be replaced by Contractor with equal or better equipment.

4.7 PRE-FINAL AND FINAL INSPECTION

4.7.1 The Contractor may request in writing a pre-final inspection purposed to obtain Government assistance in identifying potential problems prior to final inspection. However, any discrepancies (punch list items) identified at the pre-final inspection shall be completed before the final inspection.