B1318 Furniture SOW.pdf

CUI

STATEMENT OF WORK

Furniture Install, Building 1318

33 OSS/F-35 Intel FTU Eglin AFB, Florida

1. SCOPE

1.1 The project is located at Eglin AFB, Florida, 33rd Fighter Wing, Building 1318. The contractor shall be required to furnish all materials, equipment, labor and personnel to deliver and install new furniture in Building 1318, Rooms 135, 136, 138, and 139.

1.2 The Contractor shall furnish all labor, services, facilities, equipment, materials and incidentals, in accordance with this contract, to perform all services to procure and install furniture for the Rooms listed above, located at Eglin Air Force Base. If directions to the location are needed, please contact the Contracting Officer for assistance.

1.3 Contractor shall perform all field investigations, office work, and installation as required to accomplish a complete and usable furniture procurement and installation.

1.4 Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for performance of duties in this Statement of Work (SOW).

2. DESCRIPTION OF WORK

2.1 Installation Services: The contractor shall retrieve furniture already purchased and stored in a warehouse in Building 1408, deliver it to Building 1318, build and install it. This includes all necessary components and materials. The contractor will remove and dispose of any packaging or shipping materials and debris generated by any work under this contract off Eglin Air Force Base. The contractor will be responsible for repairing any damage done to building 1318 during the process. The warehouse in Building 1408 is located across the street from Building 1318 at 1408 Nomad Way, Eglin Air Force Base. The contractor will also be responsible for repairing any damage done to the warehouse Building 1408.

2.1.1 List of Furniture to Be Built and Installed by Room:

o Room 135:

1 x T2 2 x A2 1 x AV1 1 x D4 2 x S5 o Room 136:

1 x A1 1 x A2 1 x AV7/8 1 x D3 6 x T4 o Room 138:

1 x A2

2 x AV1 2 x D3 2 x S4 o Room 139:

1 x A2 1 x AV1 2 x S3 2 x D2 1 x D4 o Additional furniture to be built, not room-depending:

12 x C1 4 x C2A 14 x C9

2.1.2 Reference Order Data Sheets Combined attachment for images and descriptions of furniture.

2.1.3 Furniture should not impede HVAC or Fire Suppression elements in the rooms.

2.1.4 Walkways shall be no less than 36 inches wide.

2.1.5 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any removal, delivery, and throughout installation.

2.1.6 The contractor representative shall have the customer review the installation drawings prior to installation.

2.1.7 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.1.8 During installation the contractor shall protect all furniture and building materials, including carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such types of material. The contractor shall not use protective materials that will leave any type of residual print, outline or image on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by customer but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

2.1.9 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions.

2.1.10 Services shall include assembly of product to conform to final customer approved design drawings.

2.1.11 Any furnishings attached to the building shall be attached securely.

2.1.12 Services shall include removal of packing materials from the installation and thorough cleaning of all products. Prior to acceptance, the contractor shall clean all furniture only with the manufacturer's recommended cleaning agents/products. The contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

2.1.13 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

2.1.14 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.1.15 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use. The contractor shall provide all components, completely assembled, installed, and operational, including keys in each lock set. All powered sit to stand desks must be tested and verified as fully operational prior to acceptance.

2.2 Design Work

2.2.1 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

2.2.2 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

2.2.3 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

2.2.4 The contractor shall provide additional drawings of furniture layouts, if requested by the Government Project Manager (GPM) in .pdf formats unless otherwise specified in the contract.

2.2.5 Design service shall include an initial complete design with up to two additional minor revisions prior to final approval.

2.2.6 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

2.2.7 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.8 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.2.9 Training and Documentation: The contractor shall provide training to facility staff and occupants on the operation and maintenance of the new furniture, if necessary, as well as provide documentation (e.g., user manuals, maintenance schedules, warranty information, care instructions) to support long-term performance and upkeep.

2.2.10 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the customer prior to final Government acceptance of products and services.

2.3 Delivery Work

2.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

2.3.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.3.4 Work shall comply with applicable building standards and codes, specifically:

National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.3.5 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.3.6 The contractor shall maintain accountability and control of any keys provided and shall return them to the customer upon completion of work. Duplication of keys or other means of access is not authorized.

2.3.7 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.3.8 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.3.9 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3. INSPECTION/ACCEPTANCE CHECKLIST

3.1 Validation between the contractor and the GPM that all product has been installed according to manufacturer guidelines and customer specifications.

3.1.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

3.1.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

3.1.3 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

4. GENERAL

4.1 Timeline: The contractor shall provide a detailed project schedule, including milestones and deadlines, as part of the contract.

4.2 Suspension of Work

4.2.1 The Government may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Government determines appropriate for the convenience of the Government. If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Government in the administration of this contract, or (2) by the Government’s failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract. A claim shall not be allowed -- (1) For any costs incurred more than 20 days before the Contractor shall have notified the Government in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order); and (2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

4.3 Budget: The contractor shall provide a detailed breakdown of costs, including materials, labor, and overhead, as part of the contract.

4.4 Contractor’s Access to Base

4.4.1 The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation. The contractor shall submit a written request on company letterhead to the Government listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter is required regardless of the length of visit and will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Government will endorse the request and forward it to the contract specialist for processing into the Security Forces database. Contractors requiring base access for meetings or site visits must:

4.4.2 Complete the Eglin CAB (Contractor Access Badge) Affidavit. Contractors requiring access to work on base will need to complete the Eglin CAB Affidavit and a Form I-9 (Employment Eligibility Verification).

4.4.3 Passes will be obtained from the Eglin AFB Visitor Control Center (VCC) located at the Armament Museum, 100 Museum Dr., Eglin AFB, FL 32542 in Bldg. 2938.

4.4.4 Anticipate a five-day lead time for Security Forces to process the documents and conduct the required background check. Once the background check is complete, notification will be emailed to the POC listed.

4.4.5 When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate and social security card to obtain a vehicle pass.

4.4.6 And commercial traffic now goes to: All deliveries to contractor work sites on Eglin AFB main base must go through the Haul Road (Commercial) Gate, located off FL189 South. Trucks trying to enter the East, West gate will be turned around and told to use the Haul Road Gate. Contractors’ work trucks carrying equipment and tools are also required to use the Haul Road Gate.

4.4.7 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4.4.8 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

4.5 Hours: The normal duty hours of work on Eglin AFB are from 7:30 AM to 5:00 PM, Monday through Friday excluding Federal Holidays. All work shall be performed within normal duty hours. All other hours shall be requested through the Contracting Officer for approval. This request shall be submitted no less than three (3) workdays prior to the time requested.

4.6 Changes to the SOW: No changes to this SOW will be allowed without the Contracting Officer’s consent.

4.7 Location: Work will be performed at building 1318 and the address is 812 Nomad Way, Bldg 1318, Rooms 135, 136, 138, 139, Eglin Air Base, FL 32542.

4.8 Period of Performance: 30-90 days after award of contract.