B11 Artwork SOW.pdf

01-SOW Statement of Work -Artwork and Displays

Wright Patterson AFB, OH

DAF version 12 JUNE 2025

Artwork and Displays

Statement of Work

3 July 2025

Facility 30011, First and Second Floor

Area A

5151 Wright Ave

Wright-Patterson Air Force Base, OH 45433

Stephanie Nishanov Interior Design Specialist

Wright Patterson AFB CEG-Interior Design Specialist 5151 Wright Ave, Building 11

WPAFB, OH 45433-5339

937-207-2098

Revision History

Author Name Date Reason For Changes Version

1.0 Scope

This project will be proposed using product lines with Open Market/GSA. This project will be awarded on a competitive basis using total project cost.

• The Contractor shall provide all supervision, labor, materials, equipment, and Certified Electrician to hook up the wall features to Building power, including transportation to accomplish this project in accordance with this Statement of Work (SOW), project drawings.

• A certified electrician shall provide hardwire connection complete from the acoustical wall lighting to building power. Provide break box labeling for new and/or altered circuit.

• The Contractor shall provide 30 days storage, and the requirements contained in the soliciting documents.

• The Contractor shall include an itemized quote that includes labor to receive, inspect, deliver to project job site, and install product per approved final design layout.

• The Contractor may include AutoCAD design hours for all phases of design (initial, revisions and final).

• The Contractor may include design hours for in person meetings to review all phases of design (initial, revisions and final), finish selections, site visits (field measurement), and any other means and methods for the contractor to execute the project.

• Contractor to provide all installation materials and supplies to securely install the products

• Contractor to provide final art layouts prior to printing and ordering. Reference section

2.2.20 for information regarding redesign

• Contractor to protect flooring and surrounding areas while installing items. Reference section 2.5.7 for additional information

• For this project repair/replace flooring and ceiling, where applicable if damaged upon installation of project.

• The Contractor shall provide overall 2D Floor Plan and detailed 3D Image of each typical.

For this project we require the following product types: Wall art, award display, wallcovering, raised lettering and acoustical displays

Basis of design: equivalent or better

Wall Frame-Metal

Typical WF.1

Tag Item Description Finishes

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• WF.1-WF.7 to come from same manufacturer **Great American Art Company has created layout and design for this requirement

• Contemporary metal frame

• Easy access to interchange photos

• Dimensions:

• Overall: 15.26”W x 23.5”H+/-

• Top photo: 10.25”W x 8.25”H +/-

• Bottom certificate: 11”W x 9”H +/-

• Frame: 5/8” Matte black metal frame

• Mat:

• Top frame to top photo: 1.5” +/-

• Photo to certificate: 1” +/-

• Bottom frame to certificate: 1.5” +/-

• Sides to top photo: 1.875” +/-

• Sides to certificate (bottom): 1.5”

• Single matte with two cutouts

• Image on top

• Award below

• Reference image above

• Acid-free, archival quality

• Acrylic glazing

• Government to provide artwork; contractor to scale/edit, print images and install in frame on archival photo paper. Matte finish. If image resolution is poor, contractor to notify Government.

• Installation

• Frames to be installed on plaster walls. Install frames securely, but with least amount of damage to facility walls

• Mounted flush and level

• Height of facility wall: First floor- 7’-10.5”; Second floor- 9’-10”H

• Reference I-1 and B11 Artwork Layout for location and placement

• First floor installed linear (six across)

• Second floor stacked install (four on top, four on bottom)

• Frame:

• Matte black metal

• Mat:

• Topsail white

Overall QTY: 28

First Floor: 12 Second Floor: 16

Typical WF.2

Tag Item Description Finishes

Overall QTY: 18

First Floor: 14 Second Floor: 4

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• WF.1-WF.7 to come from same manufacturer **Great American Art Company has created layout and design for this requirement

• Contemporary thin metal frame

• Easy access to interchange photos

• Dimensions:

• Overall: 30”W x 24” H+/-

• Frame: Slim profile matte black metal frame

• Mat:

• ** Frame and mat can be altered per the dimensions above and below, to accommodate the user provide digital image file; this ensures the image resolution and scale are appropriate. All mat frames to be the same dimensions. Notify Government of changes

• Top frame to top photo: 1.5” +/-

• Sides to photo side (bottom): 1.5”

• Single matte with single cutout

• Acid-free, archival quality

• Acrylic glazing

• Government to provide artwork link; contractor to obtain file, scale/edit, print images and install in frame on archival photo paper. Matte finish. If image resolution is poor, contractor to notify Government.

• Installation:

• Frames to be installed on plaster walls and or acoustical wallcovering with plaster wall behind. Install frames securely, but with least amount of damage to facility walls

• Mounted flush and level

• Height of facility wall: First floor- 7’-10.5”; Second floor- 9’-10”H

• Reference I-1 and B11 Artwork Layout for location and placement

• Some are installed as single prints other are grouped into evenly spaced

(4) pack

• Frame:

• Matte black metal

• Mat:

• Topsail white

Example of digital image

Typical WF.3

Tag Item Description Finishes

Overall QTY: 4

First Floor: 2 Second Floor: 2

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• WF.1-WF.7 to come from same manufacturer **Great American Art Company has created layout and design for this requirement

• Contemporary thin metal frame

• Easy access to interchange photos

• Dimensions:

• Overall: 36”W x 30” H+/-

• Frame: Slim profile matte black metal frame

• Mat:

• ** Frame and mat can be altered per the dimensions above and below, to accommodate the user provide digital image file; this ensures the image resolution and scale are appropriate. All mat frames to be the same dimensions. Notify Government of changes

• Top frame to top photo: 1.5” +/-

• Sides to photo side (bottom): 1.5”

• Single matte with single cutout

• Acid-free, archival quality

• Acrylic glazing

• Government to provide artwork link; contractor to obtain file, scale/edit, print images and install in frame on archival photo paper. Matte finish. If image resolution is poor, contractor to notify Government.

• Installation:

• Frames to be installed on plaster walls. Install frames securely, but with least amount of damage to facility walls

• Mounted flush and level

• Height of facility wall: First floor- 7’-10.5”; Second floor- 9’-10”H

• Reference I-1 and B11 Artwork Layout for location and placement

• Frame:

• Matte black metal

• Mat:

• Topsail white

Typical WF.4

Tag Item Description Finishes

Overall QTY: 2

First Floor: 1 Second Floor: 1

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• WF.1-WF.7 to come from same manufacturer **Great American Art Company has created layout and design for this requirement

• Sandwiched acrylic frame with metal offsets

• Easy access to interchange photos

• Squared corners (NOT ROUNDED)

• Dimensions:

• Overall: 36”W x 30” H +/-

• 1” border inside offsets

• ** Acrylic can be altered per the dimensions above, to accommodate the user provide digital image file; this ensures the image resolution and scale are appropriate. Notify Government of changes

• Polished edges

• Government to provide artwork link; contractor to obtain file, scale/edit, print images and install in frame on archival photo paper. Matte finish. If image resolution is poor, contractor to notify Government

• Installation:

• Frames to be installed on plaster walls. Install frames securely, but with least amount of damage to facility walls

• Mounted flush and level

• Height of facility wall: 9’-10”H

• Reference I-1 and B11 Artwork Layout for location and placement

Wall Frame-Acrylic

Example of digital image

• Frame:

• Clear

• Offsets:

• Minimum of (2) metal options

Typical WF.5

Tag Item Description Finishes

Overall QTY: 1

First Floor: 1

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• WF.1-WF.7 to come from same manufacturer **Great American Art Company has created layout and design for this requirement

• Sandwiched acrylic frame with metal offsets

• Easy access to interchange photos

• Squared corners (NOT ROUNDED)

• Dimensions:

• Overall: 60”W x 40” H+/-

• 1” border inside offsets

• ** Acrylic can be altered per the dimensions above, to accommodate the user provide digital image file; this ensures the image resolution and scale are appropriate. Notify Government of changes

• Polished edges

• Government to provide artwork; contractor to scale/edit, print images and install in frame on archival photo paper. Matte finish. If image resolution is poor, contractor to notify Government.

• Installation:

• Frames to be installed on plaster walls. Install frames securely, but with least amount of damage to facility walls

• Mounted flush to wall

• Height of facility wall: 7’-10.5”

• Reference I-1 and B11 Artwork Layout for location and placement

• Frame:

• Clear

• Offsets:

• Minimum of (2) metal options

Wall Frame-Acrylic

Award Display

Typical AD.1

Tag Item Description Finishes

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• Acrylic award display

• Dimensions:

• Overall: 30”W x 36”H+/-

• Top, bottom and sides: 2” +/-

• Off set categories inserts (Category II, Category III, Small team and Large team):

• 12”W x 9”H +/-

• Title (CEN QUARTERLY AWARD WINNERS) text printed/embossed on acrylic

• Easy access to interchange awardee information insert (located within Category II, Category III, Small

Team and Large Team)

• Categories will not be permanently printed acrylic, instead be part of interchangeable insert

• Installation

• Display to be installed on plaster walls. Install securely, but with least amount of damage to facility walls

• Mounted flush to walls

• Height of facility wall: 9’-10”H

• Reference I-1 and B11 Artwork Layout for location and placement

• Government to provide artwork for acrylic background, contractor to reimage accordingly to match image above. Provide proof. If image resolution is poor, contractor to notify Government

• Finish to match blue from WC.1. Utilize Wright Flyer from graphic as well as noted above

Overall QTY: 1

Second Floor: 1

• Frame:

• Clear with graphic

• Offsets:

• Minimum of (2) metal options

Acrylic example Proposed Design

Typical FW.1

Tag Item Description Finishes

Overall QTY: 1

Second Floor: 1

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• Wall and ceiling feature

• Dimensions:

• Wall: 8’W x 9’-10”H

• Ceiling: 9’-10”H

• Exacted panels:

• (G8 Grille) 1.7”+/- spacing between protruding panels

• Polyester (PET) felt

• Minimum 60% pre-consumer recycled material

• Minimum 9mm HDP

• Wood pattern

• Capped edge blades

• Lighting:

• (3) LED, 48”L, Slate 1 linear light fixture (Axis)

• Installed flush with grill panel and evenly spaced

• Direct output- 200lm/ft

• 277V

• To be field cut and installed

• PET Emblem:

• Government to provide emblem graphic file to contractor. Contractor to provide proof and finish sample prior to production

• 46” round

• Minimum 9mm

• Mounted on top of Grille

• Installation:

• To be installed on plaster walls. Utilize least damaging mounting options (Z-clips)

• Tegular ceiling tiles. Ceiling panels to be attached to 2’x2’ grid. Remove existing tiles

• Cove base is existing. Grille wall to begin above cove base

• PET wall and ceiling:

• Primary: Minimum 4 wood grain options

• Background:

Minimum 10 color options

• Lighting:

• Powder coat, minimum 4 options

Feature Wall

Turf Grille and Axis lighting are depicted

Typical WF.6

Tag Item Description Finishes

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• WF.1-WF.7 and WC.1 and L.1 to come from same manufacturer **Great American Art Company has created layout and design for this requirement

• Contemporary metal frame suspended from top and bottom beam

• Dimensions:

• Overall: 10.51”W x 13.51”H+/-

• Top photo: 7.25”W x 8.75”H +/-

• Metal Label: 4”W x1.25”H +/-

• Frame: 5/8” metal frame

• Mat:

• Top frame to top photo: 1” +/-

• Sides to photo: 1”+/-

• Photo to metal label: .6” +/-

• Bottom frame to label: .6” +/-

• Single matte with two cutouts

• Image on top

• Metal label below

• Reference image above

• Acid-free, archival quality

• Acrylic glazing

• Government to provide artwork, contractor to print images and install in frame on archival photo paper. Matte finish. If image resolution is poor, contractor to notify Government.

• Metal label centered below image. Government to provide description for metal label.

Contractor to engrave

• Installation

• Total of (4) horizontal, low-profile tracks for frames to be installed from

• Track to be installed on plaster wall and over wallcovering. Contractor to securely install, but with least amount of damage to facility wall

• Tracks to span slightly past image (NOT to extend full length of wall) Resemble image above

• Frames to be securely suspended and interchangeable by two cables (frames must not sway)

• Top track grouping to accommodate (16) frames, stacked in two rows

• Bottom track grouping to accommodate (8) frames

• Reference image above for layout

• Height of facility wall: 9’-10”H

• Reference I-1 and B11 Artwork Layout for location and placement

• Track:

• Minimum 2 metal finish options. Must include black and brushed silver

• Frame:

• Matte black metal

• Mat:

• Topsail white

• Label:

• Minimum 2 metal finish options

Overall QTY: 24

Second Floor: 24

Typical WF.7

Tag Item Description Finishes

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• WF.1-WF.7 and WC.1 and L.1 to come from same manufacturer **Great American Art Company has created layout and design for this requirement

• Contemporary metal frame

• Easy access to interchange photos

• Dimensions:

• Overall: 13.05”W x 16.05”H+/-

• Top photo: 7.25”W x 8.75”H +/-

• Metal Label: 4”W x1.25”H +/-

• Frame: Slightly thicker metal frame than WF.6.

• Mat:

• Top frame to top photo: 2” +/-

• Sides to photo: 2”+/-

• Photo to metal label: .6” +/-

• Bottom frame to label: 1.6” +/-

• Single matte with two cutouts

• Image on top

• Metal label below

• Reference image above

• Acid-free, archival quality

• Acrylic glazing

• Government to provide artwork, contractor to print images and install in frame on archival photo paper. Matte finish. If image resolution is poor, contractor to notify Government.

• Metal label centered below image. Government to provide description for metal label.

Contractor to engrave

• Trim around frame:

• Trim finish to match track in WF.6. Trim to be offset approximately 2”around frame

• Installation

• Frames and trim to be installed on plaster wall/ above wallcovering (WC.1) (NOT ON

TRACK). Install securely, but with least amount of damage to facility walls

• Mounted flush to wall

• Height of facility wall: 9’-10”H

• Reference I-1 and B11 Artwork Layout for location and placement

• Frame:

• Matte black metal or brushed silver

• Mat:

• Topsail white

• Label:

• Minimum 2 metal finish options

• Trim:

• Minimum 2 metal finish options. Must include black and brushed silver

Overall QTY: 2

Second Floor: 2

Typical WC.1

Tag Item Description Finishes

Overall QTY: 1

Second Floor: 1

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• To come from same manufacturer as WF.6, WF.7 and L.1

• Commercial grade wallcovering *GRAPHIC WILL BE PROVIDED UPON AWARD; BLUE BACKGROUND ABOVE IS JUST A PLACE HOLDER

• Dimensions:

• Wall: 192”W x 96”H

• Government to provide final graphic to Contractor. Contractor to provide proof prior to final print.

Contractor to make adjustments as required. If image resolution is poor, contractor to notify Government

• Installation:

• To be installed on plaster walls

• Cut around bulk head and 1-2 wall outlets

• Reference I-1 and B11 Artwork Layout for location and placement

• Commercial grade with standard vinyl texture finish

Wallcovering

Typical LT.1

Tag Item Description Finishes

Overall QTY: 1

Second Floor: 1

For Government Use OnlyMeets Does Not Meet

Reason(s) does not meet:

• Etched or printed lettering on clear acrylic

• **Great American Art Company has created layout and design for this requirement

• BASE CIVIL ENGINEER and DEPUTY CIVIL ENGINEER (NO UNDERLINE AS DEPICTED ABOVE)

• Dimensions:

• Wall: 192”W x 96”H

• BASE CIVIL ENGINEER:

• Acrylic-52.5”W x 7.5”H +/-

• Lettering-325pt 3.25in x 50.25” +/-

• DEPUTY CIVIL ENGINEER:

• Acrylic-58.7”W x 7.5”H +/-

• Lettering-325pt 3.25in x 56.75” +/-

• Spaced evenly over WF.6 and WF.7

• Reference widths in above layout

• (4) offsets per sign

• Provide proof prior to final print. Contractor to make adjustments as required

• Installation:

• To be installed on plaster walls and over wallcovering

• Install acrylic offsets securely, but with least amount of damage to facility walls and wallcovering.

• Reference I-1 and B11 Artwork Layout for location and placement

• Acrylic:

• Background-clear

• Text:

• White (Neutral color that will stand out against dark wallcovering background)

• Offsets:

• Minimum of (2) metal options

Lettering- On Acrylic

DAF version 12 JUNE 2025

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore, any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 3.2

2.0 Description of Work

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. Contractor will also meet with Interior Designer (Stephanie Nishanov, stephanie.nishanov@us.af.mil) and end user to finalize finishes.

2.1 General Services

Coordination and management of all products, equipment and people required to create, deliver, and install new within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 The contractor shall perform tasks in accordance with the requirements stated in this Statement of Work (SOW).

2.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install products.

2.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

2.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6 The contractor shall provide a Project Manager with a minimum of 3 years of experience installing your company's product, responsible for project site management, scheduling, coordination, and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

2.1.7 Any electrician provided by the contractor shall be a licensed electrical contractor.

2.1.8 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

2.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.10 The contractor shall be the authorized dealer of the specific product manufacturer proposed for the project.

2.1.11 The contractor shall manage ordering, shipment, delivery, and installation of all new products from manufacturer to final acceptance by the Government Project Manager (GPM).

2.1.12 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

2.1.13 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.14 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.15 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-workdays or other periods where government offices are closed.

2.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.17 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.18 Reserved

2.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the local GPM.

2.1.20 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the GPM in accordance with the local security forces policy.

2.1.21 The contractor shall be responsible for any storage up to maximum of 30 days of all products, components, parts, and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.1.22 Reserved

2.1.23 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

2.1.24 The contractor shall maintain continuity between the support operations at FACILITY 30011, WPAFB, Ohio and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract.

The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the 88ABW Civil Engineering Directorate, CENM, Stephanie Nishanov , Interior Design Specialist, 937-207- 2098 or thru email at stephanie.nishanov@us.af.mil during the same business day.

2.1.25 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located at FACILITY 30011, WPAFB, Ohio and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.26 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Design Service

2.2.1 Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

2.2.2 As a part of the request for proposal/quote process, the contractor will propose products and a design that takes into account site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based. The proposal shall show list price and discount and net price.

2.2.3 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

2.2.4 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

2.2.5 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires, and walk-through inspections of the facility, as well as the existing furniture database (if available).

2.2.6 Services shall include site evaluation to ensure proper fit of the products within the given space and that all structural and other anomalies are taken into account.

2.2.7 The contractor is responsible for notifying the GPM of all power requirements regarding location of communication, LAN, and power junction boxes, with the expectation that the government will be responsible for providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor.

2.2.8 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by components.

2.2.9 Design shall consider utilize wall mounted applications where possible.

2.2.10 All designs layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

2.2.11 The contractor shall meet with the GPM to review the installation drawings prior to submission of any revised price quote.

2.2.12 The contractor shall provide additional layouts, if requested by base organizations via mutually agreed upon electronic media transfer in both .dwg and .pdf formats unless otherwise specified in the contract.

2.2.13 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Revit. The software shall be fully compatible with Microsoft Windows, the most current version.

2.2.14 Design service shall include an initial complete design with up to three additional revisions prior to final approval.

2.2.15 Designs of each location shall include a Basic component floor plan sheet in which all typicals are tagged: to include graphic symbols for all major hanging components, in 1/4" = 1'-0" scale.

2.2.16 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all inventory, and (electronic) copies of all plans including basic floor plan, movable wall, panel, and electrical layouts will be provided to the GPM for the project.

2.2.17 The contractor shall maintain an updated, automated master copy of all layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

2.2.18 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.19 Contractor shall provide the GPM a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

2.2.20 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.2.21 Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

2.3 Product Markings/Documentation/Tools

2.3.1 Items used after product acceptance used to identify or modify a particular product.

2.3.2 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

2.3.3 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

2.4 Delivery Services

2.4.1 Transportation of all products, loading, unloading, storage, and all necessary movement from factory to final onsite set up.

2.4.2 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product. This includes any products obtained from suppliers other than the holder of the contract.

2.4.3 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

2.4.4 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.4.5 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

2.4.6 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.4.7 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.4.8 The contractor shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work.

Duplication of keys or other means of access is not authorized.

2.4.9 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.4.10 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.4.11 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.5 Installation and Removal Services

2.5.1 Manufacturer certified professionals to install products per the approved design drawings.

2.5.2 Contractor shall provide or have capability of obtaining support services to include removal and warehousing of the proposed products

2.5.3 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

2.5.4 The contractor representative shall meet with GPM to review the installation drawings prior to installation.

2.5.5 The contractor shall install products in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

2.5.6 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.5.7 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by CO but will be responsible to pay for damages.

The government will make repairs and back charge the installation contractor.

2.5.8 Services shall include product transportation of existing inventory as required.

2.5.9 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions. Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPM and make all arrangements for replacement or repair of the item(s) damaged.

Damaged items are not to be installed unless otherwise directed by the

GPM.

2.5.10 Services shall include assembly of product to conform to final Air Force approved design drawings.

2.5.11 Any furnishings attached to the building shall be attached securely.

2.5.12 Installation of products must be under the oversight of an onsite manufacturer certified installer.

2.5.13 Services shall include removal of packing materials from the installation and cleaning of product including steam cleaning reused panels and thorough cleaning of all products.

2.5.14 Services shall include removal of all excess product and transport to the GPM approved warehouse or other location as specified.

2.5.15 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

2.5.16 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.5.17 Light fixtures shall have appropriate lamps and be in working order.

2.5.18 Prior to acceptance, the contractor shall clean all products only with the manufacturer's recommended cleaning agents/products.

2.5.19 The contractor shall provide all components, completely assembled, installed, and operational, including keys in each lock set.

2.5.20 Artwork and displays shall be level, square, and in proper alignment with facility.

2.5.21 The contractor shall inspect to ensure the products are free of surface dirt and defects, the installation is complete, and the items are ready for use.

2.6 Inspection/Acceptance Checklist

2.6.1 Validation between the contractor and the GPM that all product has been installed according to manufacturer guidelines and customer specifications.

2.6.2 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

2.6.3 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

2.6.4 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

3.0 Government Furnished Support

3.1.1 Base support includes Government-controlled working space and utilities.

4.0 Site Conditions

4.1.1 Standard site conditions shall be considered those that include:

4.1.2 Free and clear hard surface access to the receiving and installation location during regular working hours.

4.1.3 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

4.1.4 Threat condition level of the base requires dealer personnel to get base access in order to complete the product installation.

4.1.5 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials.

4.1.6 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor.

4.1.7 Current and correct CAD drawings of the building shell

4.1.8 A building ready for the installation of artwork and displays (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

4.1.9 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

5.0 Voluntary Protection Program (VPP)/Safety

5.1.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP.

All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

6.0 Base/Installation Specifics

6.1 All commercial trucks must enter through Gate 26A, WPAFB, Ohio, which is located off St. Rt. 235, WPAFB, Fairborn, Ohio, for inspection. In accordance with the Installation 88 ABW/SFS base entry procedures must adhere to delivery vehicle process requirements mandated by the WPAFB AFI 31-101. Once at Gate https://www.osha.gov/vpp

16A the driver must have a current pass AF Form 75, Visitor Pass, requested by 88 ABW/PZ, Area A, Building 1, POC assigned from Interior Designer, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

6.2 Gate Procedures:

• Once at Gate 26A be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave Gate 26A and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

6.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

6.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Area A, Building 286.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

6.5 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Area A, Building 286, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

6.6 Mission Essential Services: Contractors are not considered mission essential.

6.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

7.0 Delivery

7.1 Installation Details:

7.1.1 First and second floor

7.1.2 No elevator. Ramp on the west side of facility that leads to first floor. No loading dock, require lift gate service

8.0 Removal of Existing:

8.1.1 N/A

9.0 Period of Performance:

9.1 Installation to begin no later than 14 weeks after contract award. Project completion must occur no later than 16 weeks from the contract award. This is inclusive of in person post award site visit, material finish selection, lead time and installation.

9.2 Delivery to be coordinated with all applicable furniture packages and any additional contracts such as UNICOR and/or SABER/MACC construction project that could be occurring in project site.

9.3 All corridors and aisles to be kept clear during furniture installation.

9.4 The government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

10.0 Attachments

10.1 Drawings:

10.1.1 I-1

10.1.2 B11 Artwork Locations