B1 Sources Sought.pdf

SOURCES SOUGHT SYNOPSIS

The Regional Contracting Office MCI-West is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for mattress refrubishment. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811420, Reupholstery and Furniture Repair.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

[Note: In accordance with FAR 10.001(b), agencies should not request potential sources to submit more than the minimum information necessary.]

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules;

cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH,

THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED

THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 31 May

2022. All responses under this Sources Sought Notice must be emailed to jennifer.l.white@usmc.mil.

mailto:jennifer.l.white@usmc.mil

APPENDIX 1:

DRAFT Performance Work Statement (PWS)

Marine Corps Recruit Depot (MCRD)

Mattress Refurbishment Services

1.0 INTRODUCTION. The Marine Corps Recruit Depot (MCRD) recruiting command, located in San Diego, CA, educates, trains and transforms more than 16,000 raw recruits into basic Marines annually (and is currently expecting a greater increase). For 12 weeks, recruits train hard to acquire the knowledge, discipline, team work and fitness level required of a Marine. The Recruit Training Regiment (RTR) utilizes mattress maintenance and refurbishment services to extend the life of the mattress as long as possible. Without mattress refurbishment services, costs and the amount of waste produced would increase dramatically.

2.0 SCOPE. This Performance Work Statement (PWS) establishes and defines the requirements to provide a Firm-

Fixed Price, Requirements Type Contract for Mattress Maintenance and Refurbishment services in support of

Marine Corps Recruit Depot Regiment. The purpose of this acquisition is to provide mattress maintenance and refurbishment services that will preserve the condition and extend the life-cycle-of the mattresses, mattress covers, and components.

3.0 GENERAL REQUIREMENTS.

3.1 The contractor shall provide the necessary mattress maintenance and refurbishment services to ensure the condition and the life-cycle of the mattresses is extended to the maximum extent. To ensure the health and safety of the recruits, each mattress shall be physically inspected at the Recruit Training Regiment (RTR) Warehouse located at 4401 Belleau Avenue, San Diego, California, 92140 in building 238, by the Technical Point of Contact (TPOC) or

RTR Point of Contact and Contractor prior to pickup, and after delivery.

3.2 The contractor shall complete all mattress maintenance and refurbishment services in compliance with all applicable Federal, State, and local laws and regulations, including, but not limited to, 16 CFR 1632-Standard for the

Flammability of Mattresses and Mattress Pads (FF 4-72, Amended) and 16 CFR 1633-Standard for the Flammability

(Open Flame) of Mattress Sets. (Appendix 1)

3.3 The contractor shall provide a primary point of contact for the coordination of tasks identified in this

PWS within 3 business days after the contract award.

3.4 Contractor’s employee’s shall observe and comply with all base rules and regulations applicable to the contractor’s personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract. The only exception, is to posted speed limits when passing troops are in formation where the speed shall be reduced to 10 miles per hour. Troops in formation have the right-of way over all vehicular traffic.

4.0 SPECIFIC TASKS.

4.1 Mattress Maintenance and Refurbishment Services. The contractor shall service and refurbish an estimated 30 twin-sized mattresses each week.

NOTE: Dimensions of the twin-sized mattresses to be refurbished are as follows:

. Length-68 ½ inches.

. Width-38 inches.

. Height-9 ½ inches.

4.1.1 General refurbishments shall include, but not be limited to the following:

. Removal and replacement of broken coils as needed.

. Removal and replacement of padding as needed.

. Removal and replacement batting with a minimum of one inch densified fiber and/or flexible polyurethane foam batting treated for flame retardancy.

4.1.2 The contractor shall sterilize twin-sized mattresses, to include but not be limited to the mattress covers and all structural frames to be used in refurbishment after unserviceable materials are removed in accordance with standard commercial practices.

4.1.3 The Contractor shall completely package all refurbished mattresses individually in sealed plastic in accordance with commercial standards to prevent contamination.

4.2 Replacement of Unserviceable Mattress Covers. The Contractor shall replace unserviceable mattress covers with new or refurbished mattress covers.

4.2.1 Mattress covers shall be replaced with commercial-grade pinstripe ticking cover.

4.2.2 Mattress covers shall be waterproof and stain-resistant.

4.3 Labeling and Testing.

4.3.1 Labeling. Mattress covers shall label all completed serviceable mattresses as “Refurbished” in compliance with the “Requirements for Law and Flammability Labels,” in accordance with the Federal, State, and local laws and regulations.

4.3.2 Testing. The contractor shall be responsible for conducting all required flame retardancy testing and flammability testing procedures to be in compliance with applicable Federal, State, and local laws and regulations.

4.4 Pickup/Delivery.

4.4.1 Each mattress shall be inspected jointly and documented by the Supply Officer or assigned RTR Point of

Contact and Contractor (contractor personnel) at the RTR Warehouse prior to pick up, and after delivery. The joint inventory inspection shall be documented.

4.4.2 Mattresses shall be delivered to- and picked up from the RTR Warehouse located at 4401 Belleau Avenue, San

Diego, California, 92140 in building 238.

4.4.3 Upon delivery the contractor shall provide the Government with a detailed and signed inspection report and/or repair order documenting mattress maintenance services, refurbishments, and materials used for each mattress.

4.4.4 The contractor shall coordinate all pickup and delivery services and provide the Technical Point of Contact or assigned Government Point of Contact with the identity of the contractor’s personnel at least 24-hours prior to pick up or delivery date.

4.5 Warranty. The contractor’s warranty shall cover all work performed under this contract. It shall also comply with commercial standards for mattress refurbishments.

4.6 Disposal. The TPOC or RTR Supply Officer will determine when mattresses are beyond refurbishment and the contractor shall be responsible for discarding mattresses in accordance with applicable recycling and disposal laws and regulations at no additional charge to the Government.

4.6.1 Contractor shall ensure that disposal of mattresses and materials meet all local, state, and federal recycling and disposal laws and regulations.

4.6.2 The Contractor shall notify the TPOC in writing if an intended mattress refurbishment is later deemed non-refurbishable by the Contractor within 3 business days after pickup.

5.0 DELIVERABLES. Deliverables shall be submitted to the Technical Point of Contact (TPOC) or other specified recipients as identified in the table below. Deliverables shall be provided in the Contractor-preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission.

Deliverable Recipient Frequency

5.1 Contractor’s Primary Point of Contact

Deliverable Recipient Frequency

5.1 Contractor's Primary Point of Contact (POC)

(Ref PWS 3.4) TPOC 3 Business Days after Contract Award

5.2 Inspection Report/Repair Order (Ref PWS

4.4.3) TPOC At the time of Delivery

6.0 PERFORMANCE REQUIREMENT SUMMARY (PRS). The following performance standards shall be utilized by the Technical Point of Contact (TPOC) during the performance of this requirement. These performance standards will be incorporated into the Quality Assurance Surveillance Plan (QASP).

Performance Standards

PWS

Para.

No. Performance Objective

Standard and Acceptable

Quality Level (AQL)

Acceptable Quality Level

(AQL)

PWS 4.1

The contractor shall ensure an estimated 30 mattressses receive maintenance and refurbishment services weekly.

No more than one (1) missed week per quarter 80% of the time

PWS

4.1.2

The contractor shall sterilize twin-sized mattresses IAW commercial standards.

Proper sterilization of mattress shall be performed 98% of the time

PWS

4.1.3

The contractor shall completely package each refurbished mattress individually.

No more than three (3) defective packaged mattresses 90% of the time

PWS

13.0

The contractor shall assure the highest quality of the mattress refurbishment services to meet the requirements of the PWS.

No more than three (3) complaints per week 90% of the time

7.0 PLACE OF PERFORMANCE. The Contractor shall pick up from- and deliver all mattresses to the MCRD

Recruit Training Regiment (RTR) Warehouse located at 4401 Belleau Avenue, San Diego, California 92140 in building 238.

8.0 PERIOD OF PERFORMANCE. This acquisition is for a One-Year Base Period and Four (4) One-Year Option

Periods, and an option to extend services up to 6 months. Period of performance shall be identified in each task order.

9.0 ORDERING. Task Orders shall be issued in accordance with this performance work statement with only CLINs pertaining to the work requested.

10.0 APPLICABLE LOCAL, STATE, AND FEDERAL LAWS AND REGULATIONS. The Contractor shall be in compliance of all applicable mattress refurbishment Federal, State, and local laws and regulations including, but not limited to the following:

10.1 The Contractor shall comply with Federal Flammability Standards.

10.1.1 Code of Federal Regulations, Title 16, Commercial Practices, Chapter 2, Subchapter Dflammable Fabrics Act

Regulations, Part 1632-Standard for the Flammability of Mattresses and Mattress Pads (FF 4-72, Amended), Subpart

B-Rules and Regulations, Section 1632.31-Mattresses/Mattress Pads-Labeling, Recordkeeping, Guarantees and

“One of a Kind” Exemption (16 CFR 1632, April 28, 2017). (Appendix 1)

10.1.2 Code of Federal Regulations, Title 16, Commercial Practices, Chapter 2, Subchapter Dstandard for the

Flammability (Open Flame) of Mattress Sets (16 CFR 1633, May 02, 2017). (Appendix 1)

10.2 The Contractor shall ensure that all mattresses and mattress replacement covers are tested and in compliance with applicable State Safety Compliance Testing.

10.2.1 State of California, Department of Consumer Affairs, Technical Bulletin 117-Residential Upholstered

Furniture Standard. (Appendix 1)

10.2.2 State of California, Department of Consumer Affairs, Technical Bulletin 121-California’s Flammability Test

Procedure for Mattresses for Use in High Risk Occupancies. (Appendix 1)

10.2.3 California Senate Bill (CA SB254), Chapter 388: SB-254 Solid Waste Used Mattresses: Recycling and

Recovery. (Appendix 1)

11.0 GOVERNMENT PROPERTY. This contract provides Government Furnished Property (GFP), which includes mattresses and their components.

11.1 The Contractor shall be responsible and accountable for all Government issued mattresses being rendered for refurbishment services to include all unserviceable mattresses deemed non-refurbishable.

11.2 Government Property Furnished for Repair. In accordance with FAR16.503—Requirements Contracts, the contractor is hereby advised that failure of the Government to furnish mattresses refurbishments in the amounts or quantities described in the Schedule as “estimated” or “maximum” will not entitle the contractor to any equitable adjustment in price.

12.0 GOVERNMENT POINT OF CONTACT. The Government point of contact will be identified at award.

13.0 QUALITY ASSURANCE. The Government will regularly inspect the contractor’s performance under this contract. All findings of incomplete or defective performance will be subject to re-performance. All cost associated with re-performance are the sole responsibility of the contractor. Inspection of deliveries does not constitute acceptance, nor does it relieve the Contractor of any responsibilities to take all actions necessary to assure the highest quality of services rendered.

14.0 INVOICING. Invoicing shall be conducted in accordance with DFARS Clause 252.232-7003 Electronic

Submission of Payment Requests and Receiving Reports.

15.0 INSPECTION AND ACCEPTANCE. The Government appointed representative will be responsible for performing appropriate inspections and acceptance. In the event the deliverables are not in conformance with the terms of the contract, the Government may require re-performance of the non-conforming elements at no additional cost or obligation to the Government.

Appendix 1

References/Publications

1. 16 CFR 1632-Standard for the Flammability of Mattresses and Mattress Pads (FF 4-72, Amended).

https://www.ecfr.gov/cgi-bin/textidx?

SID=b7f5e84a15017c6dcf783961dec08213&mc=true&node=pt16.2.1632&rgn=div5

2. 16 CFR 1633-Standard for the Flammability (Open Flame) of Mattress Sets.

https://www.ecfr.gov/cgi-bin/textidx?

SID=9fd95d6f107ae450272fad7c19815963&mc=true&node=pt16.2.1633&rgn=div5

3. State of California Department of Consumer Affairs-Technical Bulletin 117-2013-Requirements, Test Procedure and Apparatus for Testing the Smolder Resistance of Materials Used in Upholstered Furniture.

http://www.bearhfti.ca.gov/about_us/tb117_faqs.pdf

4. State of California Department of Consumer Affairs-Technical Bulleting 121 Bureau of Home Furnishings and

Thermal Insulation: Flammability Test Procedure for Mattresses for Use in High Risk Occupancies.

http://www.bearhfti.ca.gov/industry/121.pdf

5. California Senate Bill No. 254, Chapter 388: SB-254 Solid Waste Used Mattresses: Recycling and Recovery.

https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201320140SB254 http://www.bearhfti.ca.gov/about_us/tb117_faqs.pdf http://www.bearhfti.ca.gov/industry/121.pdf