B1 Solicitation 12639520Q0288.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

CODE 16. ADMINISTERED BYCODE

X

X

X

238220

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

10/30/2020 1630 CT

10/09/2020

6123363432RITA FISH-WHITLOCK

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639520Q0288

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 40 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Edinburg TX 78541-1005 22675 N. Moorefield Rd Bldg 6407

USDA-APHIS-PPQ-MFRF-7M)H

15. DELIVER TO

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available This is a Solicitation for a 5-year Indefinite Quantity Indefinite Delivery (IDIQ) contract for an annual inspection/preventative maintenance of 4 chillers and associated cooling system,and quarterly preventive maintenance, and non-routine repairs as necessary in accordance with the attached price schedule, performance work statement, and Federal contract clauses.

Period of Performance: 01/01/2021 to 12/31/2026

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

PATRICIA M. SIMON

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Routine Quarterly Maintenance for 4 Chillers at 3 EA

Edinburg, TX facility

Base Year 01/01/2021 - 12/31/2021

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0002 Routine Annual maintenance for 4 Chillers at 1 EA

Edinburg, TX Facility

Base Year 01/01/2021 - 12/31/2021

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0003 Labor Rate subject to Wage Rate Requirements 60 HR

(construction) Base 01/01/2021 - 12/31/2021

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0004 Option Year 1 Routine Quarterly Maintenance for 4 3 EA

Chillers at Edinburg, TX Facility

Option Year One 01/01/2022 - 12/31/2022

(Option Line Item)

12/15/2021

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

40 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 40

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639520Q0288

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0005 Option Year 1 Routine Annual maintenance for 4 1 EA

Chillers at Edinburg, TX Facility

Option Year One 01/01/2022 - 12/31/2022

(Option Line Item)

12/15/2021

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0006 Option Year 1 Labor Rate subject to Wage Rate 60 HR

Requirements (construction) 01/01/2022 -

12/31/2022

(Option Line Item)

12/15/2021

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0007 Option Year 2 Routine Quarterly Maintenance for 4 3 EA

Chillers at Edinburg, TX Facility

01/01/2023 - 12/31/2023

(Option Line Item)

12/15/2022

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0008 Option Year 2 Routine Annual maintenance for 4 1 EA

Chillers at Edinburg, TX Facility

01/01/2023 - 12/31/2023

(Option Line Item)

12/15/2022

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0009 Option Year 2 Labor Rate subject to Wage Rate 60 HR

Requirements (construction) 01/01/2023 -

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 40

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639520Q0288

12/31/2023

(Option Line Item)

12/15/2022

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0010 Option Year 3 Routine Quarterly Maintenance for 4 3 EA

Chillers at Edinburg, TX Facility

01/01/2024 - 12/31/2024

(Option Line Item)

12/15/2023

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0011 Option Year 3 Routine Annual maintenance for 4 1 EA

Chillers at Edinburg, TX Facility

01/01/2024 - 12/31/2024

(Option Line Item)

12/15/2023

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0012 Option Year 3 Labor Rate subject to Wage Rate 60 HR

Requirements (construction)

01/01/2024 - 12/31/2024

(Option Line Item)

12/15/2023

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0013 Option Year 4 Routine Quarterly Maintenance for 4 3 EA

Chillers at Edinburg, TX Facility

01/01/2025 - 12/31/2025

(Option Line Item)

12/15/2024

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 40

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12639520Q0288

0014 Option Year 4 Routine Annual maintenance for 4 1 EA

Chillers at Edinburg, TX Facility

01/01/2025 - 12/31/2025

(Option Line Item)

12/15/2024

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0015 Option Year 4 Labor Rate subject to Wage Rate 60 HR

Requirements (construction)

01/01/2025 - 12/31/2025

(Option Line Item)

12/15/2024

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

0016 Portable Chiller Rental per Day when required DA

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

REQUEST FOR QUOTE NO. 12639520Q0288

NOTES TO QUOTERS

1. PLEASE SUBMIT THE FOLLOWING WITH YOUR QUOTATION:

Signed Standard Form (SF) 1449 with completed representations and certifications contained therein, and acknowledgement of Amendments to the solicitation, if any.

Completed Pricing Schedule in Section 1.0 below. Alternative pricing schedules will not be considered.

Technical capability Information. Quoters shall submit technical capability information to demonstrate qualifications, expertise and relevant experience:

a. A detailed description of your business showing capability and an established business. Contractor must provide relevant experience of employees, including relevant experience and training servicing and repairing the specific makes and model of equipment detailed in the statement of work below.

*Relevant experience is defined as servicing commercial industrial-type chillers similar in scope and complexity

b. Three references involving recent and relevant contracts for similar services.

Include:

Project Description Dates of performance Points of Contact with names, titles, phone number, email addresses.

Quotations will be evaluated in accordance with Federal Acquisition Regulations (FAR) Part 13, Simplified Acquisition Procedures. Award will be made to the responsible firm whose quotation represents the best value to the government.

Quotations are due no later than the date and time indicated in the solicitation.

2. Submit quotations by email to Rita Fish-Whitlock at rita.fishwhitlock@usda.gov.

3. Questions concerning this solicitation should be directed to Rita Fish-Whitlock by email at rita.fishwhitlock@usda.gov. Questions must be received not later than 2 business days prior to the response deadline to ensure adequate time is available for the Government to form an appropriate response and amend the solicitation if necessary.

mailto:rita.fishwhitlock@usda.gov

4. Vendors must be registered in the System for Award Management (www.sam.gov) or (www.betasam.gov), including current online representations and certifications, no later than the solicitation response date/time.

5. In accordance with Federal Acquisition Regulation (FAR) Subpart 9.1, a prospective contractor may be requested to provide additional information in order to assist the Government in making a responsibility determination.

6. The United States Department of Agriculture Animal and Plant Health Inspection Service (USDA APHIS) is an agency of the Federal Government and is tax exempt (Tax ID # 41-0696271).

1.0 Price Schedule

This is a 5 year fixed price IDIQ contract for chiller maintenance. The lines for annual and quarterly maintenance are firm-fixed price. Please submit quarterly visit and annual visit preventive maintenance pricing (inclusive of all chiller locations) including on-site routine maintenance for the generator units as outlined in Section 2.0 below. Also, please submit price for labor rates for preventative repairs resulting from the inspections for both routine repairs and construction repairs. The hours listed are estimates only and are not guaranteed.

Line Item Description Unit Price Unit # of Units Total

SERVICES

Base Year- 01/01/2021 – 12/31/2021

001 Quarterly Preventative

Maintenance for 4 chillers at Edinburg, TX Facility $________ QTR 3 $_________

002 Annual Preventative Maintenance $________ YR 1 $_________ for 4 Chillers at Edinburg, TX Facility

003 Repair Labor Rate subject to Wage Rate

Requirement (construction) $________ HR 60 $_________

Option Year 1- 01/01/2022 – 12/31/2022

004 Quarterly Preventative Maintenance $________ QTR 3 $_________ for 4 Chillers at Edinburg, TX Facility

005 Annual Preventative Maintenance $________ YR 1 $_________ for 4 Chillers at Edinburg, TX Facility

006 Repair Labor Rate subject to Wage Rate

Requirement (construction) Base Year $________ HR 60 $_________ http://www.sam.gov/

Option Year 2- 01/01/2023 – 12/31/2023

007 Quarterly Preventative

Maintenance for 4 Chillers at Edinburg, TX Facility $________ QTR 3 $_________

008 Annual Preventative Maintenance $________ YR 1 $_________ for 4 Chillers at Edinburg, TX Facility

009 Repair Labor Rate subject to Wage Rate

Requirement (construction) $________ HR 60 $_________

Option Year 3- 01/01/2024 – 12/31/2024

010 Quarterly Preventative Maintenance $________ QTR 3 $_________ for 4 Chillers at Edinburg, TX Facility

011 Annual Preventative Maintenance $________ YR 1 $_________ for 4 Chillers at Edinburg, TX Facility

012 Repair Labor Rate subject to Wage Rate

Requirement (construction) $________ HR 60 $_________

Option Year 4- 01/01/2025 – 12/31/2025

013 Quarterly Preventative Maintenance $________ QTR 3 $_________ for 4 Chillers at Edinburg, TX Facility

014 Annual Preventative Maintenance $________ YR 1 $_________ for 4 Chillers at Edinburg, TX Facility

015 Repair Labor Rate subject to Wage Rate

Requirement (construction) $________ HR 60 $_________

SUPPLY ITEMS

016 Portable Chiller Rental per Day $________ DA 1 $_________

2.0 Statement of Work

2.1 Title: Preventative Maintenance, Diagnostic Testing, and Repairs of Four Chillers Systems and Air

Handlers

2.2 Location: USDA-APHIS-PPQ

Facilities Management Section Moore Air Base 22675 N. Moorefield Road Edinburg, Texas 78541

2.3 Project Description: USDA APHIS PPQ has a requirement for the inspection, preventative maintenance, emergency repairs, repairs, leak repairs, chiller water loop chemical balance, refrigerant and water pressure, water clarity, support of the equipment, software/hardware and accessories, and proper air handler Cubic Feet per Minute (CFM) flow delivery through equipment coils for four (4) chillers located at the Moore Air Base, Edinburg, TX.

2.4 Project Scope: The Contractor shall provide: Annual, and Quarterly preventative maintenance, repairs, and operational coverage for 4 chillers total, comprising 3 York, and 1 Carrier (Aqua Snap) Chillers.

The Contractor shall furnish all necessary travel, labor, material, tools, documentation, parts, equipment, quality control, and supervision necessary for the inspection, preventative maintenance, leaks, repairs, chiller water loop chemical balance, pressure, and water clarity, emergency repairs, and support of the equipment, software/hardware and accessories listed in the Schedule of Equipment.

Chiller Units

Model Number Serial Number

Quantity Manufacturer Refrigerant Type

Rating and Type

Model# YCAL0066EE17XEB

SDTX

SN: SHAM-766120

1 at location Building 6418 next to Emergency generator

York

R-410A

66 Ton

Air Cooled Liquid Chiller /

Hermetic Scrolled

Model # 30RBF13065-LLL3K

SN: 3416Q84589

1 at location Building 6414

Carrier (Aqua Snap) with

PURON R-420A

PURON

R-410A

130 Ton

AquaSnap – Air Cooled Chiller with

Green Speed Intelligence

Chiller #1: Model #

YCAL0040EC17XCASDTX4XXR

SN: RNMM007228

Chiller #2: Model #

2 at Location Building 6403

York

R-22

40 Ton

Air-Cooled

YCAL0040EC17XCASDTXLXXRLX

SN: RANM007381

Liquid Chillers / Hermetic

Scrolled

ANNUAL MAINTENANCE: A thorough and comprehensive preventative maintenance inspection schedule will be performed once a year to including the following:

• Chiller water condition, proper chilled water flow rate, treatment, temperatures, and level.

• Chiller water pumps, motors, and valves.

• Chiller water isolating ball valves.

• Chiller tube inspection and cleaning.

• Compressor Condition - The contractor shall take 2 compressor oil samples per year and perform analysis on all listed equipment. Test for acid content, ferrous and non-ferrous metal content. If the Contractor determines that the oil should be changed, the oil shall be provided and changed by the contractor.

• Proper Refrigerant Charge.

• Complete air handler condition inspection.

• Comprehensive air handler cooling/heating coil inspection and cleanings. All coils must be inspected on both sides individually to ensure they are not plugged with debris and mildew hindering CFM flow to supply ducts.

• Comprehensive air handler CFM delivery inspection to ensure proper temperature and air is being supplied to every duct, hand in hand with the inspection of clean coils.

• Electric motor and starter contactor equipment.

• Chiller water valve condition and operation.

• Solenoid BELIMO actuators and Zone solenoid actuators. Repair/Replace when dilapidated or necessary.

• 3-way actuator water pipe valves.

• Johnson Controls Pneumatic System equipment to include compressors.

• Johnson Controls Pressure Reducing Station Inspection.

• Automated located computer to proprietary Johnson Controls METASYS HVAC system board controls operational inspection.

• Air Filter condition and change out.

• Vibration analysis.

• Remove all debris, dust, or residue material from the drive enclosure.

• Clean printed circuit boards with an approved cleaner or small brush.

• Inspect for any loose plugs or ribbon cables.

• Inspect for any damaged or missing items.

• Look for any overheated or charred components.

• Look for discolored components, smudges, or smoke residue.

• Tighten all connections.

• Inspect cooling fans for proper operation.

• Check continuity of all control circuit fuses.

• Perform diode test of the diode bridges.

• Perform continuity check of Debus and bus caps.

• Perform diode test of transistors.

• Check and record AC line voltage.

• Check and record motor output lead voltage for balanced supply.

• Check and record Debus voltage.

• Compare data with previous test to expose degradation of components.

QUARTERLY PREVENTATIVE MAINTENANCE

Chiller and Air handler Maintenance shall be completed on a quarterly schedule, this Maintenance shall be scheduled and completed in the first two weeks of every quarter following the annual maintenance. The annual maintenance shall occur in the first two weeks of January and quarterly maintenance shall occur in the first two weeks of the subsequent quarters.

Chillers

The contractor shall clean all water-cooled condensers with a brushed mechanical cleaning system, check and calibrate all safeties or devices that may prevent the chillers from operating normally.

The contractor shall be responsible for replacing any defective parts/devices associated with the equipment listed under this contract. This includes but is not limited to; fans, all valves, gaskets, seals, O-rings, hoses, mechanical seals, sensors, and all other parts that may contribute to leaks or malfunctions.

The contractor shall check all refrigerant levels and compressor oils quarterly. The contractor shall be responsible for repairing any leaks (O-rings, valves, hoses, mechanical seals, etc.) and replacing refrigerant to chillers to up to 1200 pounds total, regardless the machine.

The contractor shall provide semi-annual greasing on all motors in accordance with manufacturer’s standards and requirements, replace motor coolant. The contractor shall perform a vibration analysis on all listed equipment.

The contractor shall provide an inspection of all couplings, check all motor starters, and change with York/Carrier specified coolant. The contractor shall check the electrical distribution of the equipment for loose connections, overheating, wire condition, and the condition of the start/ run devices if applicable.

Upon completion of work performed on each chiller, the contractor shall set water flows, (chilled and condenser) to design specifications, and clean around all listed equipment.

Air Handlers

Check Air Handler Filters, fan belts, frequency drives, control systems, fans, and blower assembly, replace and or adjust as needed.

Check and clean coil and cabinet, drain pans, condensate lines, any fresh air inlets, lines and louvers, inspect all air handler system components for moth and mildew growth, Owner must be notified immediate upon discovery due to the buildings contain laboratories.

Any charges for materials such as lubricants, fluids, cleaning supplies, parts, required for the Contractor to successfully complete scheduled PM shall be provided by the Contractor and are included within this contract, and the agreed upon price.

The Contractor shall notify the CO and the COR, in writing of the existence or development of any defects in, or repairs required upon inspection that the Contractor considers not to be responsible for under the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

REPAIRS and EMERGENCY REPAIRS.

Prices in the schedule include all costs necessary including (but not limited to) overhead, profit, travel, supervision, tools and equipment, to complete the repairs at the government facility.

For work outside of annual and preventative maintenance, the government will issue a request for quote that includes a detailed statement of work (SOW). The contractor will provide a firm fixed price quote that includes a detailed proposal based on the SOW. The proposal shall identify the intended repair, the materials cost, and labor cost (contract rate). The proposal shall be itemized. No work shall commence until the contractor has been issued a notice to proceed in writing (task order).

The contractor shall respond to the normal requests for a repair within two working days and provide a written proposal within 2 days unless mutually agreed upon time frame. All work must be completed within 30 days of the task order being issued.

The contractor shall respond to emergency repair requests within 2-hours, 24-hours a day, and 365 days a year including all holidays. Due to the critical nature of Moore Air Base operations, some work may be requested to be completed prior to the task order being issued. In these instances, a credit card may be used for an initial call out for work up to 2,000.00.

HOURS OF COVERAGE:

a. This contract will include 24/7 coverage for all the chillers listed under covered equipment.

PORTABLE CHILLER:

The contractor is to provide a portable chiller upon request in case of an emergency or to hook up in the event that any of the 4 chillers have to be put offline for maintenance.

DOCUMENTATION/REPORTS:

a. Documentation in the form of Field Service Report (FSR) must be furnished to the COR for all scheduled and unscheduled maintenance performed by the Contractor. Payment will not be certified by COR if proper documentation is not provided.

b. The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance, including replacement parts. Reports must, at a minimum, document the following data legibly and in complete detail:

1. Name of Customer

2. Name of Service Employee who performed services.

3. Description of problem reported by COR/ user (if applicable)

4. Identification of all equipment serviced: device name/description, device location (if applicable). Manufacturer’s name, model number, serial number, inventory/barcode number, and other identification numbers.

5. Itemized description of service performed, and parts replaced.

6. Results of calibration and/or performance testing.

7. Signatures:

a. Service employee performing services described

b. Authorization signature by COR.

c. Only work pursuant to an order, or authorized by a warranted purchase card holder, may be invoiced. Any changes must be approved by a Contracting Officer or a cardholder before the work can commence.

COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

A. The Contractor must have full-time staff available to respond to calls. Contractor must have proof of manufacturer training on specific makes and model of equipment. The Contractor must be properly licensed, and certified, in the state of TX.

PROJECT CONTACT PERSONS:

Facilities Manager Gabriel Lopez

USDA APHIS, PPQ, FO

22675 N, Moorefield Road (956)205-7608

Supervisory Maintenance Mechanic Javier Caltzontzint

USDA APHIS, PPQ, FO

22675 N, Moorefield Road (956)205-7734

Program Specialist Martha Garza

USDA, APHIS, PPQ FO

22675 North Moore Field Building 6407 Edinburg, TX 78541 Tel. No.: (956) 205-7604 Email: Martha.Garza@usda.gov

Contracting Officer Patricia Simon mailto:Martha.Garza@usda.gov

USDA, APHIS, MRPBS, AAMD

250 Marquette Avenue, Suite 410 Minneapolis, MN 55113 Tel. No.: (612) 336-3460 Email: patricia.m.simon@usda.gov

CONTRACTOR RESPONSIBILITY:

• Project Information: Moore Air Base is a restricted facility all contractors need to understand the following information.

• Work Hours are M-F from 7 am -3:30pm. All work outside of the mentioned days and hours shall be approved by the Facilities Manager in writing prior to entering the facility except for emergency requests.

• Contractor is responsible for all chemicals, manpower, equipment, parts and safety equipment.

• Compliance with building codes: In accordance with Public Law 100-678, Federal Agencies must comply with the most stringent National Building Codes, Local Building Codes, FAA and Zoning Ordinances.

• Copies of the “Certificate of Inspection(s)” and warranty certificates shall be provided to the Facility Manager prior to submitting invoices for payment.

• All contractors shall have a valid picture identification such as a driver’s license or a state identification card.

• All vehicles shall have proper insurance and registration for all vehicles entering the facility.

• All contractors working at the facility shall remain in the project area, anyone found outside of the determined area will be removed from the facility and not allowed to return.

• APHIS PPQ FO shall be considered a priority customer; Contractor will respond to a service call with two (2) hours.

• It is the responsibility of the contractor to become fully informed as to the nature and extent of the work required and its relation to any other work in the area including the operation of the Facilities.

• Provide Material Safety Data Sheets (MSDS) for any products the contractor may use in the performance of this contract.

• Contractor shall be responsible for any damages caused by his/her employees and shall repair all damaged systems/equipment immediately at no additional cost to the Facility Management (FM).

• Water and electrical power will be provided by the FM at no cost to the contractor. All connections to this water and/or electrical power must be approved by the COR prior to any connections being made.

• The contractor shall be responsible for placing barricades in appropriate location to protect the well-being and safety of visitors and staff. These barricades shall be removed by the contractor when work is completed or at the end of the workday.

• Contractor shall be responsible for keeping the work site clean, neat and orderly, ensuring that there are no unnecessary cables, hoses, ladders, or other equipment left in an inappropriate location that could interfere with the operation of the government facility or be a cause of risk or hazard to visitors or staff. All equipment shall be removed from any work site that is located within a pedestrian area daily at the end of the workday. At no time shall equipment be left unattended, including breaks and lunch. Contractor shall be responsible for providing their own PPE when needed.

• Contractor shall report, to the COR daily, on the progress of any repairs, along with any deficiencies noted.

3.0 Ordering

This is an Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract. All work will be ordered through the issuance of individual task orders as the requirements of the Government are defined. Task order prices will be in accordance with the fixed rates established in the Pricing Schedule.

Contract and Task Order minimums and maximums are address in the following clauses: 52.216-19 “Ordering Limitations” and 452.26-16-73 “Minimum and Maximum Contract Amounts”. The line item quantities are not intended to convey either a minimum or maximum quantity that will be ordered by the Government. The ultimate contract price for any given ordering period will be the sum of the task orders issued during that period.

When repairs are necessary, the Contracting Officer will request a firm-fixed-price quote. The quote shall include total labor hours proposed and a detailed price breakdown of materials/parts required for the repair.

Prices for labor shall be at the hourly rates specified in the contract. The Repair Labor Rates include wages, travel, overhead, general and administrative expenses, and profit. This is not a time and materials contract.

Prices for parts and materials with regard to any repairs, shall be consistent with the best prices offered to most favored customers and as agreed upon by both parties. Quotes will be evaluated prior to issuing a task order for performing any repair.

4.0 Applicable Wage Decisions for Repairs

This contract is primarily for quarterly and annual preventative maintenance where SCA wage rates apply, and also requires a segregable amount of construction work. The prevailing rates established under the Service Contract Act (SCA) apply to routine quarterly and annual service.

Repairs to the chiller systems are subject to Wage Rate Requirement (Construction), formerly known as the Davis-Bacon Act.

Applicable wage decisions are incorporated in full text as an attachment. The Pricing Schedule includes separate contact line items to identify the applicable wage decision.

Repair Labor Rate subject to Wage Rate Requirements (Construction)”

If an option is exercised, updated wage decisions will be incorporated into the contact in accordance with 52.222-43 “Fair Labor Standards Act and Service Contract Labor Standard – Price Adjustment (Multiple Year and Option Contracts)” and 52.222-30 Construction Wage Rate Requirements – Price Adjustment (None or Separately Specified Method)”

In the event that it is impracticable to segregate an employee’s work, the wage classification (and rate) resulting in the highest rate of pay/fringe benefits to that employee will apply.

Applicable Wage Decisions:

Service Contract Act WD #2015-4001

Davis-Bacon Act WD #TX20200255

5.0 BIOBASED AND SUSTAINABLE PRODUCTS:

The following is a list of categories for bio preferred products that a r e required for performance of this service contract.

[25%] - Biodegradable Foams

[74%] - Packing and Insulating Materials

For more information regarding the Department of Agriculture Biobased Program go to:

http://www.biopreferred.gov.

6.0 Contracting Officer’s Representative

The Contracting Officer will designate a Contracting Officer’s Representative (COR) at the time of award.

The COR will be the contractor’s local Government contact for contracts awarded against this IDIQ contract and will be designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The designation (delegation of authority) shall be provided in writing to the COR and the contractor. The delegation of authority shall clearly explain the COR role and responsibility on the contract, and limitations of authority.

7.0 Invoicing and Payment

All invoices must be submitted through the Invoicing Processing Platform at: www.ipp.gov

USDA uses the Invoice Processing Platform (IPP) for electronic submissions and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services:

Enroll at https://ipp.gov. The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S Department of Treasury’s Financial Management Service (FMS).

The payment provided for in the contract shall constitute full compensation for furnishing all materials, equipment and labor and performing all work under the contract in a complete and acceptable manner.

The contract work shall include providing equipment, tools, supplies, labor, supervision, incidental materials, quality control, environmental protection, meeting safety requirements, transportation, and for performing all work required. Compensation for all work shown, specified, or essential to completion of the project (whether or not the specific material or operation is indicated) shall be included in the total price. The payment provided for in the contract includes compensation for all risk, loss, damage, and expense arising out of the nature of the work, subject to the conditions of the contract. All orders over $2,000.00 shall be made through the governments payment processing system, IPP.gov.

8.0 Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://acquisition.gov/far/index.html http://www.biopreferred.gov./ http://www.ipp.gov/ https://ipp.gov/ http://acquisition.gov/far/index.html

The following clauses are incorporated by reference.

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

52.212-4 Contract Terms and Conditions—Commercial Items (OCT 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

The following clauses are incorporated by full text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Oct 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C. 657a).

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C. 637(d)(4)).

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

(ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C. 657f).

X_ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (May 2020) (15 U.S.C. 632(a)(2)).

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__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar2020) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15U.S.C. 637(a)(17)).

X_ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

X_ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).

X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X_ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

X_ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

X_ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

X_ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X_ (35) (i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

X_ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.

13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

X_ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

X_ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

X_ (48) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X_ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Jun 2020).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Items (Jan2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X_ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

X_ (60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] X_ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter67).

X_ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

X_ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

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