B1._25-283_IFB.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

25-283

INVITATION FOR BID

Notice to Prospective Bidders

12/4/2025

You are invited to review and respond to this Invitation for Bid (IFB) entitled 25-283 – Telecommunications Network Cabling, Related Electrical Services, and Related Hardware Installation Services at Sacramento DMV Headquarters, Building East (4th Floor). This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Allison Stanek Department of Motor Vehicles

Phone: (916) 818-2848 Email: allison.stanek@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

ALLISON STANEK

Contract Administrator http://www.dgs.ca.gov/

IFB/25-283

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Bidder Security

4. Prevailing Wage

5. Pre-Approved Equal Manufacturers/Brands

6. Schedule of Events

7. Mandatory Pre-Bid Conference

8. Written Questions

9. Submission of Bid

10. Bid Opening

11. Disposition of Bids

12. Evaluation and Selection

13. Notice of Contract Award

14. Standard Conditions of Service

15. Required Documents (Awarded Contractor)

16. Bid Preference(s)

17. Bid Incentive(s)

18. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions EXHIBIT C – General Terms and Conditions EXHIBIT D – Special Terms and Conditions EXHIBIT E – Additional Provisions EXHIBIT F – Noncollusion Declaration EXHIBIT G – Standard California Nondiscrimination Construction Contract APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination

Assurances DOT Order No. 1050.2A APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination

Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

ATTACHMENT 7 – California Civil Rights Laws Certification ATTACHMENT 8 – Bidder’s Bond

1. Purpose and Description of Services

A. Telecommunications network cabling, electrical services, and related hardware installation services for Sacramento DMV Headquarters, Building East (4TH Floor). Term: Seventeen (17) months (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

B. The bidder shall possess a valid C-10 contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

3. Bidder Security

A. Bidder shall submit one of the following forms of bidder security (equal to 10% of the total bid amount) at the time of bid submittal if total bid amount exceeds $461,000.00:

(1). Bid bond executed by an admitted surety insurer and made payable to the DMV. Utilize the Bidder’s Bond form in Attachment 8.

(2). Cash

(3). Cashier’s check

(4). Certified check.

4. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at DMV Headquarters, and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at:

http://www.dir.ca.gov.

http://www.dir.ca.gov/

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform wofrk under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract, and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

5. Pre-Approved Equal Manufacturers/Brands

A. For all materials, products, and/or items identified in Exhibit A, Scope of Work, that allow for a pre-approved equal manufacturer/brand, a bidder may submit a maximum of one (1) alternative manufacturer/brand per material/product/item identified for the DMV’s consideration. The bidder shall email alternative manufacturer/brand requests to the contact person identified on the cover page of this IFB no later than the date and time specified in the Schedule of Events for submitting written questions regarding this IFB. The DMV’s consideration of any alternative manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

6. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 12/4/2025 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 7.)

12/17/2025 10:00 a.m.

(3). Written questions regarding IFB are due by:

(Note: See additional info in Section 8.)

12/18/2025 10:00 a.m.

(4). Written responses to questions released by: 12/23/2025 5:00 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 9.)

12/29/2025 11:59 p.m.

(6). Date of bid opening:

(Note: See additional info in Section 10.)

12/30/2025 10:00 a.m.

(7). Proposed start date of contract: 2/1/2026 N/A

7. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at DMV Headquarters East Building, (Meeting in the Building East Lobby), 2415 First avenue, Sacramento, CA 95818, for the purpose of discussing concerns regarding this IFB.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this IFB package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

8. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

9. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 25-283 for ALLISON STANEK for CABLING AND ELECTRICAL

SERVICES FOR SACRAMENTO DMV HEADQUARTERS, BUILDING EAST

(4TH Floor) Due: 12/29/2025 BY 11:59 P.M.

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

(4). Bidders that send bid submission emails that are successfully received by the DMV at the above email address will receive an automated confirmation of bid received email response (the response will only acknowledge the receipt of an email and not identify the bid number or service/project description). In the event a bidder does not receive an automated confirmation of bid received email response after sending a bid submission email to the above email address, the bidder shall be responsible for confirming the DMV’s receipt of their bid with the contact person indicated on the cover page of this IFB package.

mailto:DMVBIDS@dmv.ca.gov

B. Bids must be received by the DMV no later than the specified in the Schedule of Events. Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

10. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

11. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

12. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

F. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

G. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

I. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

13. Notice of Contract Award

A. The DMV shall email or mail bidding contractors a written notice of contract award.

14. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

15. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

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16. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Program info can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference info can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

17. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment 7 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

18. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

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DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform telecommunications network cabling, related electrical services, and related hardware installation services, in connection with a scheduled long-term DMV office facility renovation project, at DMV Headquarters Building East (4th Floor) for the term of this Agreement. The Contractor is responsible for field verifying all dimensions and existing site conditions pertinent to this Agreement and shall reference all key notes listed within provided blueprints/drawings for details pertinent to this project. The DMV does not guarantee a minimum or maximum use of this Agreement.

2. The services shall be performed at: 2415 First Avenue, Sacramento, CA 95818.

3. Commencement of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the state. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

4. The services shall be performed during DMV business hours, during non-DMV business hours or on weekends as requested by the DMV Project Manager. All work dates and times must be approved by the DMV Project Manager before work is performed.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address:

TBD Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Contract Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. GENERAL

(1). CODES AND STANDARDS

a. The Contractor shall perform all work in strict accordance with all applicable national, state, and local codes including, but not limited to, the latest legally enacted editions of the following specifically noted requirements:

1. California Electric Code (CEC).

2. ANSI-C2, National Electrical Safety code (NESC).

3. California Building Code (CBC).

4. California Fire Code (CFC).

b. Reference to the following standards infers that installation, equipment, and materials shall be within the limits for which it was designed, tested, and approved, in conformance with the current publications and standards of the following organizations:

1. American National Standards Institute (ANSI).

2. American Society for Testing and Materials (ASTM).

3. Institute of Electrical and Electronics Engineers (IEEE).

4. Insulated Cable Engineers Association (ICEA).

5. National Electrical Contractors Association (NECA).

6. National Electrical Manufacturers’ Association (NEMA).

7. National Fire Protection Association (NFPA).

8. Underwriters’ Laboratories (UL).

(2). WORK REQUESTS

a. The Contractor shall respond to standard and emergency work requests as follows:

RESPONSE TYPE STANDARD EMERGENCY

On-Site Review Of Work Within 5 Business Days Within 24 Hours

Submittal Of Project Quote Within 5 Business Days Within 2 Hours

Start Of Work From Notice To Proceed Within 5 Business Days Within 24 Hours

b. Work request items may be added or deleted by the DMV Project Manager in order to ensure operational efficiency. All work request item changes shall be pre-approved by the DMV Project Manager.

(3). MULTIPLE INSTALLATIONS

a. The Contractor shall perform simultaneous installations at multiple DMV office locations when requested by the DMV Project Manager.

(4). PROJECT ASSIGNMENT

a. The DMV Project Manager shall assign a project number to each DMV project and provide the Contractor with the detailed project instructions. The Contractor shall provide the DMV Project Manager with a price quotation for each assigned project in accordance with the item unit costs identified in Exhibit B.

(5). CONFERENCE WITH THE DMV PROJECT MANAGER

a. The Contractor shall confer with the DMV Project Manager to confirm exact locations, mounting heights, and arrangements of all finished work prior to roughing-in. Minor relocations and rearrangements of the work requested at this time shall be included at no additional cost to the DMV. This includes adjusting outlets to suit connection point requirements.

(6). WORKMANSHIP SUPERVISION

a. All workmanship shall be carried out in a manner satisfactory to and approved by the DMV Project Manager.

b. The Contractor shall assign a competent representative to constantly supervise the work performed throughout the term of this Agreement.

(7). DRAWINGS

a. DMV PROVIDED DRAWINGS

1. Applicable drawings provided by the DMV are complementary. Locations of devices, fixtures, and equipment are approximate unless dimensioned.

2. Applicable drawings provided by the DMV may be partly diagrammatic and may not show precise routing of conduits, exact locations of all products, or minute details of all features of an installation.

b. CONTRACTOR PROVIDED DRAWINGS

1. The Contractor shall mark-up a clean set of drawings for each project as work progresses to show the dimensioned location and routing of all electrical and cabling work, which shall become permanently concealed.

2. The Contractor shall maintain up to date “record document” drawings in conjunction with the actual progress of a project installation. Accurate progress mark-ups shall be available at each project location site for examination by the DMV Project Manager at all times.

3. The Contractor shall prepare “as-built” drawings with circuits and cables marked at riser locations.

4. After completion of a project, the Contractor shall deliver one (1) complete hardcopy set and one (1) complete electronic set of electrical and cable drawings/floor plans to the DMV Project Manager.

(8). SAFETY

a. The Contractor shall be responsible for implementing, maintaining, and supervising all necessary safety precautions that shall ensure against injury to persons or damage to property during the term of this Agreement. No drawing review, construction review, or any other act or service rendered by the owner, architect, their employees, or consultants shall be construed to approve or judge upon the adequacy of the Contractor’s safety measures.

(9). SUBSTITUTIONS

a. Materials and equipment have been specified to establish a standard of design and quality.

b. DMV reserves the right to require originally specified items.

c. Acceptance of a substitute shall not be considered a release from these specifications. The Contractor shall correct any deficiencies in a product if not approved at the Contractor’s own expense.

d. The Contractor shall be responsible for installation of approved substitutions.

Substitutions that affect or change other trades as a result of installation of substituted items shall be repaired or replaced at the Contractor’s own expense.

(10). INSPECTION

a. The Contractor shall cooperate with the DMV and shall provide assistance at all times for the inspection of the Contractor’s work. The Contractor shall remove covers or perform any reasonable work that, in the opinion of the DMV, shall be necessary to determine the quality or adequacy of the work.

b. If the DMV Project Manager determines that any materials provided by the Contractor does not conform to these specifications, the Contractor shall remove the non-conforming materials from DMV’s property within three (3) DMV business days at the Contractor’s own expense.

(11). PROJECT COMPLETION REPORT

a. Upon completion of a DMV Headquarters’ project, the Contractor shall prepare a project completion report, sign and date the project completion report, and either fax or email the signed and dated project completion report to the DMV Project Manager.

(12). BASIC MATERIALS AND METHODS

a. The Contractor shall layout all work in advance and avoid conflict with other work in progress. Physical dimensions shall be determined from architectural and structural plans. The Contractor shall verify locations for junction boxes, disconnect switches, stub-ups, etc. for connection to equipment furnished by others or in other divisions of this work.

c. All materials furnished and installed by the Contractor in permanent constructions shall be new, full-weight, standard in every way, and in first-class condition. All materials shall conform with the standards of an organization acceptable to the authority having jurisdiction and concerned with product evaluation that maintains periodic inspection of labeled equipment or materials, and by who’s labeling the manufacturer indicates compliance with appropriate standards or performance in a specified manner. Only materials designed for the purpose employed shall be used.

d. Capacities, sizes, and dimensions provided by the DMV are considered minimum unless otherwise indicated. All systems, materials, and equipment proposed for use by the Contractor on this project shall be subject to review by the DMV Project Manager for adequacy and compliance with these specifications.

e. All materials provided by the Contractor shall be delivered and stored in original containers which shall indicate the manufacturer’s name, the brand, and the identifying number. Items subject to moisture and/or thermal damage shall be stored in a dry, conditioned space. All items shall be covered and protected against dirt, water, chemical, and/or mechanical damage.

f. The Contractor shall deliver materials and equipment to project sites in manufacturer’s original packaging with labeling showing product name, brand, model, project name, address, and Contractor’s name. The Contractor shall store materials and equipment in a secure location determined by the DMV Project Manager.

g. The Contractor shall utilize skilled craftsmen to install all materials and equipment. The norms for execution of the work shall be in conformity with NEC Chapter 3 and the National Electrical Contractors’ Association’s Standards of Installation.

h. The Contractor shall repair all surfaces and furnish all required materials and labor to maintain fireproof, airtight, and waterproof characteristics of the construction.

i. Installation of all equipment shall be in accordance with manufacturer’s instructions.

j. The Contractor shall obtain written permission from the DMV Project Manager before cutting or piercing structural members.

k. Sleeves through floors and walls shall be black iron pipe or galvanized rigid steel, flush with walls, ceilings, or finished floors, and sized to accommodate the raceway. All penetrations through concrete walls and floors shall be grouted.

Holes through existing concrete shall be core bored.

l. The Contractor shall keep the work area reasonably neat and orderly by performing periodic clean-ups throughout the duration of this project.

m. As independent parts of the installation are completed, the completed independent parts may be commissioned and utilized during construction.

n. All testing, verification, and termination of wires and cables shall be performed by the Contractor.

o. After an installation has been completed, the DMV shall conduct an operating test. The DMV shall notify the Contractor if any equipment fails to operate in accordance with the requirements of these specifications. The Contractor shall correct any deficiencies at no additional cost to the DMV.

p. Prior to performing services at the DMV Headquarters’ Complex location on each working day, the Contractor shall meet with the DMV Project Manager or DMV Project Manager’s authorized representative to discuss daily tasks.

q. The Contractor shall obtain a copy of the construction schedule and phasing from the DMV Project Manager.

r. The Contractor shall become familiar with all work areas as well as the local conditions under which work is to be performed. Work shall be scheduled with regard to local conditions that may affect the progress and quality of the work.

s. The Contractor shall provide and install all items identified in Exhibit B, as requested and directed by the DMV Project Manager. The Contractor shall provide all required screws, nuts, bolts, straps, zip ties and etc., necessary to perform the requested services, at no additional cost to the DMV.

(13). PULLING

a. Wire and cable pulling lubricant shall be UL or Factory Mutual approved.

b. No oil, grease, or similar substances shall be used to facilitate the pulling-in of wires and cables.

c. No wires or cables shall be pulled-in until all construction materials that might damage insulation or fill conduit with foreign material is completely removed.

d. Wires and cables shall be pulled into conduits and raceways with care to prevent damage to insulation. The Contractor shall use basket pulling grips to avoid slipping of insulation on wire and cable. Nylon rope or other soft surfaced cable shall be used for pulling-in conduits other than steel.

B. SELECTIVE DEMOLITION

(1). The general extent of selective demolition work includes, but is not limited to, the following:

a. Removing, relocating, and extending existing installations to accommodate new construction.

b. Removing abandoned wiring to source of supply.

c. Removing exposed abandoned conduit, including abandoned conduit above accessible ceiling finishes. Cutting conduit flush with walls and floors, and patching surfaces.

d. Disconnecting abandoned outlets and removing devices. Remove abandoned outlets if conduit servicing them is abandoned and removed. Provide blank covers for abandoned outlets that are not removed.

e. Disconnecting and removing abandoned luminaires. Remove brackets, stems, hangers, and other accessories.

f. Repairing adjacent construction and finishes damaged during demolition and extension work.

g. Maintaining access to existing electrical installations that remain active. Modify installation or provide access panel as appropriate.

h. Extending existing installations using material and methods compatible with existing electrical installations, or as specified.

C. ELECTRICAL

(1). GENERAL

a. The general extent of electrical work includes, but is not limited to, the following items:

1. Removing and disposing of all existing electrical wiring and circuits specified by the DMV Project Manager or SOW, Work Orders, Written instructions, Verbal via onsite meeting or phone calls, and/or provided blueprints/drawings.

2. Providing and installing regular and Uninterruptable Power Supply (UPS) branch circuit wiring.

3. Providing and installing branch circuits in specified locations.

4. Providing and installing all wire, monuments/risers, fittings, and after sets required.

5. Connecting to existing under floor raceway systems.

6. Overhead delivery of conduit will require installing at minimum 3 / 4” conduit, and in some cases 1”’ or 1 ¼ “conduit based provided blueprints/drawings.

7. Cutting, patching, caulking, and core boring all penetrations required for electrical work.

8. Concrete work that is part of the electrical installation.

b. Upon completion of work at each DMV office location, the Contractor shall prepare or update the electrical panel directories to reflect all modifications.

c. The Contractor shall remove all debris and moisture from raceways, boxes, and cabinets before installing wire.

(2). WIRE

a. All wire shall comply with applicable standards of the Underwriters Laboratories, Inc.

b. Unless specifically noted otherwise herein, all conductors for general wiring shall be a minimum of 98% conductivity, stranded, soft drawn copper.

c. Except, where noted on applicable drawings or within this scope of work, the minimum wire conductor size shall be #12. Provided electrical blueprints/drawings will detail the use of #10 and #8 gauge specified conductor wire.

d. All wire conductors shall be 600volt, type THWN, XHHW, or THHN except as noted otherwise.

e. Wire conductors shall be marked with wire markers (Calpico, Ideal, or approved equal).

f. All wire conductors shall have identical color insulation from circuit breaker or control panel to load or device.

g. Armored Wire (Type AC or MC wire), a fabricated assembly of insulated conductors in a flexible metallic enclosure, is NOT permissible for use on any project performed under this Agreement.

h. Nonmetallic-Sheathed Wire (Type NM and NMC), a factory assembly of two (2) or more insulated conductors having an outer sheath moisture resistant, flame retardant, nonmetallic material, is NOT permissible for use on any project performed under this Agreement.

i. Wire shall be delivered to the job site plainly marked or tagged on 24” centers as follows:

1. Underwriters Label

2. Gauge

3. Voltage

4. Kind of Insulation

5. Name of Manufacturer

6. Trade Name

j. All wire shall be color coded as follows:

TYPE 277 / 480V 120 / 208V

Phase A: Brown Black Phase B: Orange Red Phase C: Yellow Blue Neutral: Gray White Ground: Green Green Isolated Ground: Green w/Yellow Stripe Green w/Yellow Stripe

(3). LABELING

a. All wire shall be numbered and identified by means of wire markers at all switchboards, panel boards, auxiliary gutters, junction boxes, pull boxes, disconnect switches, and circuit breakers. These markers shall correspond to numbers on applicable shop drawings.

b. Each electrical wire run shall be labeled at both ends of the wire with the riser and circuit numbers as identified on the riser plan and in the detailed technical specifications.

c. Following the installation of an after set and monument/riser, pull 2’ long tails through the open front of the monument (do not attach the cover plate) and label both the wire bundle and monument with 1/8” minimum height letters/numbers using label maker to reflect the location, panel, and circuit numbers.

d. Wires shall be neatly laced into electrical panels in a ready-to-land condition, leaving 4’ long tails. Label the bundle of tails with 1/8” minimum height letters/numbers using a label maker containing hot, neutral, and ground with the riser number, location, panel, and circuit numbers.

e. Temporary or pen mark labeling is not permitted.

f. No labeling abbreviations will be permitted without prior approval from the DMV Project Manager.

(4). BRANCH CIRCUITS

a. Branch circuits shall be new 20-amp minimum as specified by provided electrical blueprints/drawings or by the DMV Project Manager. Each circuit will have at minimum #12 THHN stranded copper wire with a neutral for each circuit.

Additionally, there will be projects requiring the use of #10 and #8 THHN gauge wire. Every specified location will require two separate grounds. One ground will be for an isolated ground and the other is a regular ground. Ground wires will be identified by color green and green with a yellow tracer. Grounds shall be stranded with a minimum size #12 THHN copper. Overhead delivery of circuits conductor wire will require at minimum ¾” conduit, however provided electrical blueprints/drawings will detail the gauge of wire and size of conduit which could use #10 or #8-gauge wire with 1” or 1 ¼” conduit.

b. Branch Circuits may be Double-Pole 20 Amp Circuit Breakers as specified in provided blueprints/drawings or Work Orders. Blueprints/Drawings will specify the amp size, conductor wire gauge, and size of conduit.

c. Branch Circuits may be Single-Pole 20 Amp Circuit Breakers as specified in provided electrical blueprints/drawings. Blueprints/Drawings will specify the amp size, conductor wire gauge, and size of conduit

(5). CONNECTORS

a. For conductors #6 and larger, lugs and connectors for conductors shall be compression types of one-piece tubular construction with flat rectangular tongues. Two-hole lugs shall be used for sized 4/0 and larger. Fittings for copper conductors shall be tin-plated aluminum factory filled with a corrosion inhibiting and oxide penetrating compound.

b. For conductors #8 and smaller (if applicable), wire nuts for joints, splices, and taps shall consist of a cone shaped expandable coil spring insert, insulated with a Teflon or plastic shell. Threaded or crimp types will not be accepted. Use Skotchlock, Hydent, or approved equal. Joints, splices, and taps in dry locations shall be made with twist-on connectors suitable sized for the number and gauge of the conductors.

c. Electrical connector type shall be UL approved plastic.

(6). ELECTRICAL PANELS AND TRANSFORMER

a. The Contractor shall provide and install two (2) 42 Circuit panels, one (1) 84 Circuit panel, and one (1) Transformer per provided blueprints/drawings.

b. Provide DMV Project Manager with product specifications to share with DGS for approval.

D. TELECOMMUNICATIONS NETWORK CABLING

(1). GENERAL

a. When requested by the DMV Project Manager, the Contractor shall remove and dispose of all existing telecommunications network cabling and all debris from raceways or other locations.

b. Unless otherwise specified by the DMV Project Manager, the Contractor shall leave 10’ of service loop cable slack in Communications Rooms and 5’ of service loop cable slack at workstations.

c. All cable runs from workstations to Communications Rooms must be continuous.

Splices are not permitted.

d. For modular furniture system cable installations, base feed modules or drop poles must be fitted to size, cables must be laced through furniture raceways, and cables must be terminated.

e. All cabling shall conform to standards based on the environment of the site, building codes, and applicable laws. All cables must be concealed in conduit, floor ducts, paneling, ceiling areas, or similar areas, except at mutually agreed upon areas. The Contractor is responsible for determining and complying with all applicable codes, ordnances, and laws.

f. Every copper pair within each installed cable must be tested from end to end through all…