B08(c)_Attachment_2_Performance_Work_Statement-USPP_HMP_NYFO_Stall_Maintenance_.pdf

PERFORMANCE WORK STATEMENT (PWS)

STALL MAINTENANCE SERVICES

UNITED STATES PARK POLICE HORSE MOUNTED PATROL

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide stall maintenance services for a horse stable belonging to the United States Park Police (USPP) Horse Mounted Patrol Unit (HMP) in the geographic area of the New York Field Office (NYFO), Jacob Riis Park, Queens, NY. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and any other items and non-personal services necessary to perform stall maintenance services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The USPP is interested in the purchase of the necessary services to perform stall maintenance and horse stable cleaning for its HMP stable located in the New York Field Office, Jacob Riis Park, Queens, NY. The USPP is one of the oldest uniformed federal law enforcement agencies in the United States. It functions as a full-service law enforcement agency with responsibilities and jurisdiction in National Park Service areas primarily located in the Washington, D.C., San Francisco, and New York City and certain other government lands. In addition to performing the normal crime prevention, investigation, and apprehension functions of an urban police force, the USPP is also responsible for policing many of the famous monuments in the United States and shares law enforcement jurisdiction in all lands administered by the National Park Service (NPS) with a force of National Park Rangers. The USPP HMP is one of the oldest established police equestrian units in the United States. Horse mounted patrols are assigned to Federal parks in Washington, DC, New York City, and San Francisco. These nationally acclaimed officers and mounts are highly respected for crowd management techniques. They also function to maintain order during major demonstrations and special events and have been transported to other sites in the NPS system to control demonstrations. The USPP is a component of the NPS which is a bureau of the US Department of the Interior.

1.3 Objectives: The contractor shall provide stall maintenance and cleaning services for the horse stable belonging to the USPP HMP in the New York Field Office (NYFO), Jacob Riis Park, Queens, NY.

1.4 Scope: The contractor shall provide stall maintenance and cleaning services seven days per week, including Federal holidays, at the USPP HMP stable. Stall maintenance and cleaning services includes, but is not limited to, feeding and watering horses, cleaning box stalls, aisles, the paddock area, and the stable.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months, two

(2) 12-month option years, and a -8 extension. The Period of Performance reads as follows:

Base Year 01 August 2023 to 31 July 2024 Option Year I 01 August 2024 to 31 July 2025 Option Year II 01 August 2025 to 31 July 2026 -8 (6-month Ext) 01 August 2026 to 31 January 2027

The Government reserves the right to exercise any of the options, as the prices stated in the pricing schedule. IAW FAR 17.205(a), the Government shall give the Contractor written notice of its intent to exercise options as least sixty (60) days before the contract expires.

IAW FAR 17.206(a), prices for options will be included in the price schedule. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Service shall be provided seven (7) days a week, to include Federal holidays, except for when otherwise noted in the PWS and/or authorized by the COR.

1.6.4 Hours of Operation: The contractor is responsible for providing services at the HMP stable between the hours of 0600 to 1500. Deviation from this schedule is only permitted with prior permission from the COR. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the USPP HMP stable located at the New York Field Office (NYFO), Jacob Riis Park, Queens, NY. The USPP NYFO has one (1) HMP stable:

LOCATION NAME

ADDRESS

USPP NYFO HMP Stable

Jacob Riis Park, Queens

169 Beach Street

Rockaway, New York 11694

(Queens County, side of the Gil Hodges Memorial Bridge)

1.6.6 Type of Contract: The government will award a Firm-Fixed Price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract will be subject to a National Agency Check and a Local Agency Check at the start of work, and throughout the life of the contract.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The government anticipates issuing keys for facility access to the USPP Horse Stable. Each contractor employee shall be responsible for safeguarding their individual key. The contractor shall be responsible to implement a security plan to ensure accountability of all keys issued to their employees and to ensure all departing employees return their individual key to the government.

1.6.7.3 Lock Combinations: Not applicable.

1.6.8 Special Qualifications: The contractor must provide services in a variety of environmental conditions, including temperature extremes, weather conditions, insects, etc. The contractor must be able to follow oral and written directions and possess the knowledge and ability to use stall cleaning tools. The contractor‘s employees must be able to successfully communicate in English with USPP Staff. The contractor’s employees must be legal US residents with authorization to work. The USPP will IAW 1.6.7 perform a background check on each employee working under this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10.1 The Contracting Officer’s Representative (COR), Alternate COR, and/or his/her designated USPP point of contact (POC) will regularly inspect the quality of the stall cleaning services at the HMP stable.

The contractor shall correct any deficiencies on the spot, when possible, and in all cases, as promptly as practicable. As this contract requires stall cleaning services seven (7) days a week, to include Federal holidays, the contractor must be available seven (7) days a week. The contractor and/or the contractor’s principal representative must be able to be telephonically contacted seven (7) days a week between the hours of 0800 to 1600 in the event the contractor’s employee(s) failed to perform stall cleaning services at any stable, or for any significant deficiency in the work that was performed. The contractor and/or the contractor’s principal representative shall coordinate with the COR or his/her designee to resolve any missed stall cleaning services, or any other identified deficiency as agreed upon.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: contractor’s principal representative and alternate principal representative. The contractor’s principal representative shall be able to speak English and make decisions for the company with respect to the work requested. The contractor shall provide a principal representative who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor shall be designated in writing to the contracting officer. The contractor shall provide the full name and resume of their principal representative and alternate within 10 days after award. The principal representative or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

The principal representative or alternate shall be available between 0800 to 1600 hours seven days a week.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: The contractor is responsible for providing transportation for its employees to and from the USPP HMP stable. The USPP HMP stable is accessible by public roadways and limited public transportation routes. Drivers must be knowledgeable of the roadways and applicable restrictions.

The contractor will have to be able to access the designated stables to perform the designated services.

1.6.14 Other Direct Costs: Not applicable.

1.6.15 Data Rights: Not applicable.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In / Phase Out Period: Not applicable. The contractor must be able to fully perform all services at the start of the performance period.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PRINCIPAL REPRESENTATIVE. The contractor’s principal representative or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of the contract and is responsible for the contractor’s work performance.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AQL Acceptable Quality Level CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DOI Department of the Interior FAR Federal Acquisition Regulation HMP Horse Mounted Patrol KO Contracting Officer NPS National Park Service NYFO New York Field Office OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USPP United States Park Police

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not applicable.

3.2 Facilities: Not applicable.

3.3 Utilities: The Government will provide the necessary utilities, to include, but not limited to, water and electricity, for the contractor to perform its stall maintenance and cleaning services. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment.

3.4 Equipment: Not applicable.

3.5 Materials: The Government will provide the feed, hay, alfalfa, and sawdust that are associated with the contractor’s performance in this PWS.

3.6 Information: This information is provided to assist with planning and level of effort required to complete the tasks as outlined in the PWS. All information provided is an estimation and is not exact.

Stable Information:

The quantity of horses at the stable location is only an estimated and anticipated maximum quantity throughout the life of the contract.

Stable Horse Estimated and Anticipated Maximum NYFO HMP Stable, Jacob Riis Park, Queens

Paddock Area:

The anticipated level of effort for the paddock area is as follows:

Stable Anticipated Level of Effort NYFO HMP Stable, Jacob Riis Park, Queens Area is approximate to 2 stalls

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and any other items and non-personal services necessary to perform stall maintenance services as defined in this PWS except for those items specified as government furnished property and services in Part 3 of this PWS.

4.2 Materials: The contractor shall provide the necessary cleaning detergents and disinfectants that are approved safe to clean and disinfect around horses and horse stables.

4.3 Equipment: The contractor shall provide wheelbarrows, pitch forks, brooms, shovels, powers scrubbers, or other appropriate tools, and other incidental equipment items necessary to successfully perform this PWS.

PART 5

SPECIFIC TASKS

5. STALL MAINTENANCE AND CLEANING TASKS:

5.1 The contractor shall provide stall maintenance services for the stable belonging to the USPP HMP in the geographic area of the New York Field Office, Jacob Riis Park, Queens, NY. The following table provides the number of box stalls in the stable:

LOCATION NAME Number of Box Stalls

Special Notes

NYFO USPP HMP Stable

Jacob Riis Park, Queens

7 Facility Status: Open

5.1.1 Due to the dynamic nature of law enforcement, personnel changes, fluctuation of horse donations and retirements, HMP personnel training and horse training, the quantity of horses at the stable may change during the life of this contract. The stable will not have all available stalls always utilized.

5.1.2 The contractor will be paid based on the number of stalls cleaned. An invoice will be prepared by the contractor and submitted to the COR. The invoice will include the stable location, date services rendered, and the number of stalls, and paddock area serviced. The task of picking manure from the paddock area at the stable shall be the equivalent of two (2) stalls of daily effort when the contractor prepares their invoice. The COR will confirm the work completed on the invoice.

5.1.3 The contractor shall not clean stalls that are not occupied by a horse unless requested by the COR.

Therefore, the contractor shall not be compensated for empty stalls.

5.1.4 The size of a USPP stable box stall is approximately 100 square feet. For each stall to be cleaned, the contractor is responsible to perform the following tasks:

5.2 TASK 1: Initial Feed, Water, and Lead Horses to Paddock Area

5.2.1 The first designated person, either USPP staff or contractor, to arrive in the morning shall:

5.2.1.1 Dispense hay or soaked alfalfa to all horses, to include in the paddock area, as designated on their stall card.

5.2.1.2 Ensure that all horses have available water, either working automatic waterer or full water bucket, to include in the paddock area.

5.2.1.3 A USPP Officer shall feed all horses the designated amount of grain and administer designated medication and/or nutritional additives if applicable. When a USPP officer is not available, the COR or their designee may contact the contractor for assistance with feeding the horses. Stall cards on each stall, as well as the board in the feed room, provides the information required to feed the horses.

5.2.2 After the horse has consumed feed, the contractor shall safely halter and lead the horse from the stall.

5.2.3 The contractor shall check the horse for injuries and signs of illness. The contractor shall assess for any physical symptoms of illness such as: elevated respiratory rate; unusual discharge in the horse’s eyes, nose, and mouth; unusual bowel movements; dark-colored urine; abnormal colored gums; unusual sweating; odd stance; or altered gait. The contractor shall assess for any behavioral symptoms of illness such as: exhibiting dullness in response; signs of restlessness; or unusual eating patterns. Any injuries or illness shall immediately be reported to the COR or USPP staff assigned to the stable.

5.2.4 After leading the horse out of the stall, secure the horse in cross ties or release into the paddock area dependent on what other stall maintenance services may be ongoing or IAW directions provided by USPP staff. The contractor shall always lead a horse with the appropriate halter and lead rope. Horses shall not be in the stall while performing Task 2 and Task 5.5.2.

5.3 TASK 2: Clean Box Stalls

5.3.1 Utilizing wheelbarrows, pitch forks, brooms, shovels, or other appropriate tools provided by the contractor; the contractor shall clean the stall by:

5.3.1.1 Check automatic waterer and/or water bucket for cleanliness. There should be no algae, mold, or foreign debris in the automatic waterer and/or water bucket. Clean if necessary. Test waterer to ensure it is in working condition. Fill water bucket if necessary. Filling of water buckets shall be considered necessary if less than ¾ full.

5.3.1.2 Check feed bucket for cleanliness and consumption of feed. There should be no algae, mold, manure, or foreign debris other than feed in the feed bucket. Clean if necessary.

5.3.1.3 Check stall for damage and sites that pose a potential threat of injury to the horse. Report damage and potential injury sites to USPP staff prior to returning the horse to its stall.

5.3.1.4 Remove all manure, soiled and/or water saturated bedding and soiled hay from the stall. If the stall is equipped with rubber mats, the contractor shall ensure that there is no manure, bedding or other debris lodged under the mats and that the mats lay flat.

5.3.1.5 Dump soiled bedding/hay and manure in the designated manure collection area.

5.3.1.6 Replace removed soiled bedding with an equal amount of Government provided clean/dry sawdust or wood shavings. The amount of sawdust or wood shavings in the stall will be stated on the stall card or IAW directions provided by USPP staff.

5.3.1.7 Sweep sawdust away from stall entrance to prevent bedding from blocking door and spilling into the aisle.

5.3.1.8 Maintain tools in a safe manner to prevent injury to USPP staff, contractors, and horses.

5.3.1.9 Return horse to stall, remove halter and secure door.

5.4 TASK 3: Aisle and Paddock Clean Up, Subsequent Feed and Water

5.4.1 Utilizing wheelbarrows, pitch forks, brooms, shovels, or other appropriate tools provided by the contractor; the contractor shall:

5.4.1.1 Sweep aisle, clean up any manure and/or bedding and dispose in the manure dumpster or other designated area.

5.4.1.2 Pick manure from paddock area.

5.4.1.3 Provide all horses with an additional 2-3 flakes of hay or soaked alfalfa as designated on their stall card (as needed) after stalls are cleaned.

5.4.1.4 Check, clean, and fill outdoor waterers. There should be no algae, mold, or foreign matter in the outdoor waterer. Provide hay or soaked alfalfa as designated on their stall card to horses remaining in paddock.

5.4.1.5 Fill feed bins with 50-pound bags of feed when feed bins are empty.

5.4.1.6 Store all tools in the designated storage area(s).

5.5 TASK 4: Cleaning of Stable Area of the Barn

5.5.1 Remove cobwebs from the barn area, which includes the stalls, aisles, tool room, feed room, tack rooms, and storage areas, during the first week of every month.

5.5.2 Once every six months, the contractor shall clean and disinfect the stall area, fittings, tool room, and tools. The contractor shall:

5.5.2.1 Ensure all horses are removed from the stalls and safely released in the paddock area before the cleaning and disinfecting begins.

5.5.2.2 Remove all manure, soiled and/or water saturated bedding and soiled hay from the stall.

5.5.2.3 Dump soiled bedding/hay and manure in the designated manure collection area.

5.5.2.4 Remove all stable fittings such as feed and water buckets, hay nets, and rubber mattings.

5.5.2.5 Remove organic matter from the walls and floor. Spray the entire stall with water to remove dust, spider webs, and fine bits of hay or bedding. Spray the buckets, feeders, fittings, and all other stall equipment and tools with water to remove organic matter. Scrub all surfaces of the stalls, walls, floor, buckets, feeders, fittings, and all other stall equipment and tools with water and detergent, and rinse thoroughly. The contractor must use a detergent approved for use with horses and follow all the manufacturer’s instructions.

5.5.2.6 Open stall windows and barn doors and allow the stalls to dry completely.

5.5.2.7 Spray all surfaces of the stalls, walls, floors, buckets, feeders, fittings, and all other stall equipment and tools with an approved disinfectant. The contractor must use a disinfectant approved for use with horses and follow all the manufacturer’s instructions.

5.5.2.8 Allow stalls, walls, floors, buckets, feeders, fittings, and all other stall equipment and tools to completely dry.

5.5.2.9 Replace all stable fittings such as feed and water buckets, hay nets, and rubber mattings.

5.5.2.10 Replace bedding with Government provided clean/dry sawdust or wood shavings. The amount of sawdust or wood shavings in the stall will be stated on the stall card or IAW directions provided by USPP staff.

5.5.2.11 Store all cleaned tools in the designated storage area(s).

5.5.2.12 Return horses to stall, remove halters and secure doors.

The Government reserves the right to exercise any of the options, as the prices stated in the pricing schedule. IAW FAR 17.205(a), the Government shall give the Contractor written notice of its intent to exercise options as least sixty (60) days before the contract expires.

IAW FAR 17.206(a), prices for options will be included in the price schedule. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor may be provided copies of memoranda applicable to the USPP HMP Stables published by the USPP HMP Commander or the Commander, USPP New York Field Office.

PART 7

SPECIAL CONTRACT REQUIREMENTS

7.0 Performance Requirements Summary

Requirements Summary (PRS) indicates the desired outcomes, performance objectives, performance standards, and Acceptable Quality Levels (AQLs). Refer to the Performance Work Statement for the actual descriptions.

PRS # Paragraph Specific Task AQL Performance Standard

Method of Surveillance

Consequence

1 5.2.1.1 Dispense hay or soaked alfalfa to include in paddock area

100% Hay or soaked alfalfa is dispensed as designated on horse’s stall card to include in paddock area

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

2 5.2.1.2 Ensure that all horses have available water to include dispensing water in paddock area

100% All horses have available water through automatic waterer or full water bucket to include dispensing water in paddock area

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

3 5.2.1.3 If COR or designee requests assistance, feed horses IAW stall card or feed room board

100% If COR or designee requested assistance, horses are fed IAW stall card or feed room board

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

4 5.2.2 After horse has consumed feed, safely halter and lead horse from the stall

100% After the horse consumed its feed, the horse was safely haltered and led from the stall

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

5 5.2.3 Check horses for injuries and signs of illness.

Any injuries or illness shall be

100% Horses were checked for injuries and signs of illness.

Injuries and/or illnesses were

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the immediately reported immediately reported

Contractor could affect future contract awards.

6 5.2.4 Secure the horse in cross ties or release into the paddock or turnout area.

100% Horses were secured in cross ties or released into the paddock or turnout area.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

7 5.3.1.1 Check automatic waterer an/or water bucket for cleanliness.

Clean if necessary. Test waterer to ensure it is in working condition. Fill water bucket if necessary.

100% Automatic waterer and/or water bucket is clean from algae, mold, and foreign debris. Water bucket is at least ¾ full.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

8 5.3.1.2 Check feed bucket for cleanliness and consumption of feed. Clean if necessary.

Report to USPP staff immediately if the horse has not consumed at least ¾ of its feed.

100% Feed buckets were cleaned and free from algae, mold, or foreign debris.

Contractor reported to USPP staff about any horse that had not consumed at least ¾ of its feed.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

9 5.3.1.3 Check stall for damage and sites that pose a potential threat of injury to the horse. Report damage and potential injury sites to USPP staff prior to returning the horse to its stall.

100% Stalls were checked for damage and there are no sites that pose a potential threat of injury to the horse.

Any damage or potential injury sites were reported to USPP staff prior to returning the horse to its stall.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

10 5.3.1.4 Remove all manure, soiled and/or water saturated bedding and soiled hay from the stall. If the stall is equipped with rubber mats, the contractor shall ensure that there is no manure, bedding or other debris lodged under the mats and that the mats lay flat.

100% All manure, soiled and/or water saturated bedding and soiled hay was removed from the stall. If the stall was equipped with rubber mats, the contractor removed all manure, bedding, and other debris from under the mat, and the mat lays flat.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

11 5.3.1.5 Dump soiled bedding/hay and manure in the designated manure collection area.

100% Soiled bedding/hay and manure were dumped into the designated manure collection area.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

12 5.3.1.6 Replace removed soiled bedding with an equal amount of Government provided clean/dry sawdust or wood shavings.

The amount of sawdust or wood shavings bedding in the stall will be listed on the stall card or IAW directions provided by USPP staff.

100% Soiled bedding is replaced with an equal amount of Government provided clean/dry sawdust or wood shavings. The amount of sawdust or wood shavings in the stall are IAW the stall card or from directions provided by USPP staff.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

13 5.3.1.7 Sweep sawdust away from stall entrance to prevent

100% Sawdust is swept away from stall entrance and

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting bedding from blocking door and spilling into the aisle.

the bedding does not block the door or spills into the aisle.

Officer. Additionally, a negative review of the Contractor could affect future contract awards.

14 5.3.1.8 Maintain tools in a safe manner to prevent injury to USPP staff, contractors, and horses.

100% Tools are maintained in a safe manner preventing injury to USPP staff, contractors, and horses.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the Contractor could affect future contract awards.

15 5.3.1.9 Return horse to stall, remove halter and secure door.

100% Horse is returned to its stall, halter is removed, and the door secured.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

16 5.4.1.1 Sweep aisle, clean up any manure and/or bedding and dispose in the manure dumpster or other designated area.

100% Aisle is swept and cleaned up of any manure and/or bedding and debris was disposed in the manure dumpster or other designated area.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

17 5.4.1.2 Pick manure from paddock area.

100% Manure was picked from paddock area.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

18 5.4.1.3 Provide all horses with an additional 2-3 flakes of hay or soaked alfalfa as designated on their stall card (as needed) after stalls are cleaned.

100% All horses were provided with an additional 2-3 flakes of hay or soaked alfalfa as designated on their stall cards after the

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the stalls were cleaned.

19 5.4.1.4 Check, clean, and fill outdoor waterers.

There should be no algae, mold, or foreign matter in the outdoor waterer.

Provide hay or soaked alfalfa as designated on their stall card to horses remaining in turnout.

100% All outdoor waterers were checked, cleaned, and filled. There is no algae, mold, or foreign matter in the outdoor waterer. Hay or soaked alfalfa as designated on their stall card was provided to horses remaining in turnout.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

20 5.4.1.5 Fill feed bins with 50-pound bags of feed when feed bins are empty.

100% When feed bins were empty, the contractor filled the bins with 50-pound bags of feed.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

21 5.4.1.6 Store all tools in the designated storage area(s).

100% All tools are stored in the designated storage area(s).

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

22 5.5.1 Remove cobwebs from the barn area, which includes the stalls, aisles, tool room, feed room, tack rooms, and storage areas, during the first week of every month.

100% All cobwebs from the barn area, which includes the stalls, aisles, tool room, feed room, tack rooms, and storage areas, were removed during the first week of every month.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

23 5.5.2.1 Ensure all horses are removed from the stalls and safely released in the paddock area before the cleaning and disinfecting begins.

100% Ensured all horses were removed from the stalls and safely released in the paddock area before the cleaning and disinfecting began.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

24 5.5.2.2 Remove all manure, soiled and/or water saturated bedding and soiled hay from the stall.

100% Removed all manure, soiled and/or water saturated bedding and soiled hay from the stall.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

25 5.5.2.3 Dump soiled bedding/hay and manure in the designated manure collection area.

100% Dumped soiled bedding/hay and manure in the designated manure collection area.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

26 5.5.2.4 Remove all stable fittings such as feed and water buckets, hay nets, and rubber mattings.

100% Removed all such as feed and water buckets, hay nets, and rubber

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

27 5.5.2.5 Remove organic matter from the walls and floor.

Spray the entire stall with water to remove dust, spider webs, and fine bits of hay or bedding.

Spray the buckets, feeders, fittings, and all other stall equipment and tools with water to

100% Removed organic matter from the walls and floor.

Sprayed the entire stall with water to remove dust, spider webs, and fine bits of hay or bedding.

Sprayed the buckets, feeders, fittings, and all other stall equipment and

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the remove organic matter. Scrub all surfaces of the stalls, walls, floor, buckets, feeders, fittings, and all other stall equipment and tools with water and detergent, and rinse thoroughly.

The contractor must use a detergent approved for use with horses and follow all the manufacturer’s instructions.

tools with water to remove organic matter.

Scrubbed all surfaces of the stalls, walls, floor, buckets, feeders, fittings, and all other stall equipment and tools with water and detergent, and rinses thoroughly.

The contractor used a detergent approved for use with horses and followed all the manufacturer’s instructions.

28 5.5.2.6 Open stall windows and barn doors and allow the stalls to dry completely.

100% Opened stall windows and barn doors and allowed the stalls to dry completely.

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

29 5.5.2.7 Spray all surfaces of the stalls, walls, floors, buckets, feeders, fittings, and all other stall equipment and tools with an approved disinfectant.

The contractor must use a disinfectant approved for use with horses and follow all the

100% Sprayed all surfaces of the stalls, walls, floors, buckets, feeders, fittings, and all other stall equipment and tools with an approved disinfectant.

The contractor used a disinfectant approved for use with horses and followed all

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the manufacturer’s instructions.

the manufacturer’s instructions.

30 5.5.2.8 Allow stalls, walls, floors, buckets, feeders, fittings, and all other stall equipment and tools to completely dry.

100% Allowed stalls, walls, floors, buckets, feeders, fittings, and all other stall equipment and tools to completely dry.

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

31 5.5.2.9 Replace all such as feed and water buckets, hay nets, and rubber

100% Replaced all such as feed and water buckets, hay nets, and rubber

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

32 5.5.2.10 Replace bedding with Government provided clean/dry sawdust or wood shavings.

The amount of sawdust or wood shavings in the stall will be stated on the stall card or IAW directions provided by USPP staff.

100% Replaced bedding with Government provided clean/dry sawdust or wood shavings.

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

33 5.5.2.11 Store all cleaned tools in the designated storage area(s).

100% Stored all cleaned tools in the designated storage area(s).

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a negative review of the

34 5.5.2.12 Return horses to stall, remove halters and secure doors.

100% Returned horses to stall, removed

100% Surveillance

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer. Additionally, a halters and secured doors.

negative review of the

PART 7 SPECIAL CONTRACT REQUIREMENTS