B08_W9126G22Q0031.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G22Q0031 23-Feb-2022

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

10:00 AM 17 Mar 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRIAN EDWARDS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 967426 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

GRAPEVINE PROJECT OFFICE

JOHN MATHNEY

110 FAIRWAY DR

GRAPEVINE TX 76051

TEL: 817-876-2600 FAX:

(817) 886-6403FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF74

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT (PWS)

Office Janitorial and Park Cleaning Services Grapevine Lakes, Tarrant and Denton Counties, Texas

1. GENERAL: This is a non-personal services contract to provide office janitorial and park cleaning services at Grapevine Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform office janitorial and park cleaning services at Grapevine and Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Perform office janitorial and park cleaning services at Grapevine Lake. Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary to maintain the facilities in a clean and sanitary state, free of litter, garbage, refuse, and excess debris in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer.

1.2.1 Areas/Facilities To Be Cleaned at Grapevine and Lake*:

The base bid consists of furnishing all labor, materials, and equipment necessary to perform specified office janitorial and park cleaning services at Grapevine Lake. The area covered, number of facilities, and frequencies for all required services are provided in Part 1.8. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS listed as “Tabulation of Park Areas and Facilities”, and “Frequency Schedules”.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal.

Additional information regarding property lines, boundaries, and site access may be obtained by contacting Mr. John Mathney, Grapevine Lake Manager, at the Grapevine Lake Office, 110 Fairway Dr, Grapevine, Texas 76051, 8:00 AM to 4:30 PM Monday through Friday, or by calling (817)865-2612, or by e-mail at john.l.mathney@usace.army.mil.

1.2.2 Definitions

A. Clean. Means free of dirt, impurities, or extraneous matter. Additionally means the act of removing all dirt, impurities, or extraneous matter without damage, injury, or impairment to that which is being cleaned.

B. Garbage. Means solid waste, consisting of putrescible animal and vegetable waste materials resulting from preparation, cooking, and consumption of food.

C. Refuse. Means non-putrescible solid waste, consisting of both combustible and non-combustible waste materials.

D. Debris. Means tree limbs, branches, logs, stumps, driftwood, rocks, detached aquatic weeds, accumulation of weeds, tumbleweeds, and all other naturally occurring materials on the ground, which are too large to be mulched safely by a lawn mower. This does not include small organic litter as defined below.

E. Organic litter. Means all small, naturally occurring materials on the ground including, but not limited to: leaves, seed pods, needles, twigs, weeds, grass clippings, etc. that can be safely mulched.

F. Litter. Means all refuse and trash that has been deposited in or blown into the contract area and is not located inside one of the containers provided.

G. Asphalt and concrete surfaces. Asphalt and concrete surfaces are defined to include all paved roads and trails, paved parking lots, sidewalks, boat ramps, boat docks, curbs, dumpster pads, and picnic, camping.

1.2.3 Facility Cleaning Standards

A. General. Facilities to be cleaned, frequencies, and quantities are indicated by Technical Exhibits 3 and

4, and on the maps attached at Technical Exhibit 5.

B. Pressure washers. Pressure washers are authorized for all exterior concrete, masonry, and metal surfaces. At no time should pressure washers be utilized to clean wooden surfaces, electrical lights or outlets.

C. Restrooms. Each restroom shall be clean, sanitary, and fresh smelling. Requirements include removal of all dirt, litter, and refuse from the showers, toilets, sinks, faucets, fixtures, and floor. Toilet paper dispensers will be filled so that there is sufficient supply until the next cleaning. The outside exterior and sidewalk of the park restrooms shall be free of garbage, refuse, debris, and litter. Both the interior and exterior of the building shall be free of webs and nests (such as wasp or bird nests).

D. Picnic tables. Picnic tables, benches, concrete pad, and sun shelter shall be clean, sanitary, and free of webs and nests (such as wasp or bird nests). Requirements include removal of all dirt, litter, garbage, debris, and refuse from the site.

E. Firepits and grills. Grill surface should be clean and free of food and other materials. Remove all materials inside the firepits and grills including litter, ashes, and unburned woody debris. All collected material may be deposited in the nearest available dumpster, ensuring that there are no hot ashes or coals. Remove all materials beneath the grills down to mineral soil to ensure no build-up of ash material.

F. Project Office trash cans. Office trash cans will be emptied each time with fresh liners placed back within trash cans. If trash within trash cans leaked through liner, the trash can will be washed out to be made clean and sanitary.

G. Project Office floors. All floors shall be clean, sanitary, and free of garbage, debris, and litter.

Carpeted areas will be vacuumed, and non-carpeted floors will be moped.

H. Boat ramps and docks. Boat ramps should be free of all woody debris, fish, and fishing refuse. All collected materials may be deposited in the nearest available dumpster or at a location designated by the QA Inspector if larger than what will fit in the dumpster.

I. Project Office Glass Doors. All Glass Doors/walls will be cleaned and wiped down to be made free of prints, smudges, and smears.

1.2.4. Litter Removal

A. Park Restroom facilities. Restroom facilities should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the building.

B. Picnic tables/sun shelters. Picnic tables, sun shelters, fire pits and grills should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the structures.

C. Boat docks and ramps. Boat docks should be free of litter, garbage and refuse to a minimum of a 20 foot radius around the dock and ramp, and free of all floating litter within 4 feet of the dock.

D. Asphalt and concrete. All concrete and asphalt surfaces should be free of litter to a minimum of a 20 foot radius from the edge of the surface.

1.2.5. Special Reporting Requirements

A. The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

B. The contractor shall provide a list of vehicles and license plate numbers to be used within the contract area.

C. The contractor shall provide an example of the vehicle identification. Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

D. The contractor shall provide a certificate of insurance to the Contracting Officer.

E. The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

F. The contractor shall provide a written statement designating the Quality Control Representative(s).

G. The contractor shall provide a list of all supplies and materials (to include brand names) to be used on the job which are required to be furnished by the contractor. The list shall include the manufacturer’s Data Sheets (Form OSHA-20) or OMB Form No. 44-R1387 for all materials.

H. The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

I. The contractor shall immediately report to the QA Inspector any usual or potentially hazardous conditions which are observed during the performance of work. This shall include such items as equipment in need of repair, the need for electrical, carpentry, or plumbing repairs, damage to buildings or grounds, items which may constitute fire hazards, vandalism, rodents, and other conditions.

J. The contractor shall provide the daily Quality Control Reports of completed work to the QA Inspector by 8:30 AM on the Monday following the completed work week (or the next business day in the event of a holiday).

K. The contractor shall report all damaged, broken, or missing vents, screens, latches, hinges, springs, toilet paper holders, etc. within each restroom to the QA Inspector for replacement or repair by the government.

L. Pesticides. Only commercial off-the-shelf pesticides may be used without prior coordination with the

Contracting Officer or his/her representative. Commercial products will be strictly applied in accordance with the manufacturer’s directions as stated on the product label.

1.3 Period of Performance: The Contractor shall complete all work under this contract continuously from 1 April 2022 through 31 March 2023 for base year, and if government exercises Option 1 (1 April 2023 – 31

March 2024), and if exercised Option 2 performance is (1 April 2024 – 31 March 2025), and if exercised Option 3 performance is (1 April 2025 – 31 March 2026).

1.4 General Information

1.4.1 Quality Control The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that their work complies with the requirement of the contract. The QCP is to be delivered to the designated COR within 10 days after contract award. Three copies of the QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day

*Contractor is required to perform services within the parks only on Government Holidays as outlined in Technical Exhibits 3&4

1.4.4 Hours of Operation: Grapevine Lake Office is open Monday through Friday, 8:00 A.M. – 4:30 P.M.

The address is: 110 Fairway Drive, Grapevine, Texas 76051. Murrell Park is open Sunday through Saturday, 6:00am – 10:00pm. The address is 880 Simmons Rd. Flower Mound, Texas.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Grapevine Lake, Denton and Tarrant Counties, Texas.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract (FFP)

1.4.7 Security Requirements:

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

(a) The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor and team member. The Contractor shall prohibit the opening of locked areas by persons other than the Contractor and team member.

1.4.7.3 Access and General Protection/Security Policy and Procedures: All contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government repetitive, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.4Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.7.5 Will be escorted in areas where they may be exposed to classified and/or sensitive materials: The contractor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction). All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.7.6 Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the Everify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.4.7.7 AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level 1 awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contactor shall submit certificates of completion for each affected employee and subcontractor employee, to the COR or to the contracting offices (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website:

http://jko.jten.mil/courses/atll/launch.jtml; or it can be provided by the RA ATO in presentation form which will be via memorandum.

1.4.8 Sustainability:

1.4.8.1 The contractor must meet the recycled content requirements set for by the EPA for specified products. The following web site contains a list of EPA designated products:

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf. Contractor will ensure compliance of the EPA guidelines under the categories of: non-paper office products, paper and paper products.

1.4.8.2 The contractor must meet the Bio preferred Program requirements set fourth by USDA.

The following is a link to USDA-designed product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml. Contactor will ensure compliance under the categories of Janitorial, Groundskeeping, and Personal Care.

1.4.8.3 The contractor shall ensure all deliverables be printed double sided on paper that contains post-consumer fiber (recycled content).

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR) when applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.4.11 Contractor Key Personnel: The following personnel are considered key personnel by the Government: Company Owner/President, Contract Manager/Administrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.12 Identification of Contractor Employees: Include the following Special Contract Requirement as applicable:

“Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) All vehicles and equipment utilized under this contract must be identified with the company name or logo conspicuously displayed.

(e) Each of the requirements set forth in paragraphs a-d above, must be included in all subcontracts at any tier.”

1.4.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Safety. The contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards and the Corps of Engineers Safety and Health Requirements (EM 385-1-1).

(a) The contractor shall develop and furnish to the Lake Manager or COR when applicable a comprehensive program to implement the general policies and procedures for a safe operation outlined in the references above. The program shall include provision for indoctrination and training of employees, employee responsibility for working safely, equipment maintenance, and public safety activities.

(b) The contractor shall conduct a monthly safety meeting with their employees and provide the QA Inspector notes from that meeting. These notes will be submitted with (or incorporated as part of) the Quality Control Inspection Reports.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Government will provide the Contractor with the appropriate keys to access the facilities at Grapevine and Lake.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, permits, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.6.2 Equipment: The Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary for facility cleaning and litter removal service.

1.7 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

1.7.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including the following:

- U.S. Army Corps of Engineers Safety Health Requirements Manual (EM 385-1-1, 30 November 2015)

1.8 Attachment/Technical Exhibit List:

1.8.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.8.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

1.8.3 Attachment 3/Technical Exhibit 3 – Tabulation of Park Areas and Facilities

1.8.4 Attachment 4/Technical Exhibit 4 – Frequencies and Special Conditions

1.8.5 Attachment 5/Technical Exhibit 5 – Park and Area Maps

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard

Performance Threshold Method of Surveillance

PRS # 1.

Litter Removal

Provide litter removal IAW PWS, Paragraph 1.2.4

Zero Deviation from standard

Bi-weekly Sampling

PRS # 2.

Facility Cleaning

Provide facility cleaning IAW PWS, Paragraph 1.2.3

Bi-weekly Sampling

A. Clean restrooms

Provide facility cleaning IAW PWS, Paragraph 1.2.3.C

Zero Deviation from standard

Bi-weekly Sampling

B. Clean picnic tables and shelters

Provide facility cleaning IAW PWS, Paragraph 1.2.3.D

10% Deviation from standard accepted

Bi-weekly Sampling

C. Clean Firepits and grills

Provide facility cleaning IAW PWS, Paragraph 1.2.3.E

10% Deviation from standard accepted

Bi-weekly Sampling

D. Clean Office Trash cans

Provide facility cleaning IAW PWS, Paragraph 1.2.3.F

Zero Deviation from standard

Bi-weekly Sampling

E. Clean Office Floors Provide facility cleaning IAW PWS, Paragraph 1.2.3.G

5% Deviation from standard accepted

Bi-weekly Sampling

F. Remove debris and refuse from boat ramps

Provide facility cleaning IAW PWS, Paragraph 1.2.3.H

10% Deviation from standard accepted

Bi-weekly Sampling

G. Clean Office Glass Doors/Walls

Provide facility cleaning IAW PWS, Paragraph 1.2.3.I

5% Deviation from standard accepted

Bi-weekly Sampling

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Supervisor Designation

Delivered at the pre-work meeting

1 Copy, provided to Lake Manager

Hard Copy

Grapevine Lake Office, Attn: Lake Manager 110 Fairway Dr., Grapevine, Texas 76051

List of Employees Delivered at the pre-work meeting

Manager 110 Fairway Dr., Grapevine, Texas 76051

List of Vehicles & Identification

Delivered at the pre-work meeting

Manager 110 Fairway Dr., Grapevine, Texas 76051

List of Equipment Delivered at the pre-work meeting

Manager 110 Fairway Dr., Grapevine, Texas 76051

Certificate of Insurance

Delivered at the pre-work meeting

Manager 110 Fairway Dr., Grapevine, Texas 76051

Safety Plan Delivered at the pre-work meeting

Manager 110 Fairway Dr., Grapevine, Texas 76051

Quality Control Plan Delivered within 10 days of contract award

Manager 110 Fairway Dr., Grapevine, Texas 76051

Designation of Quality Control Representatives

Delivered at the pre-work meeting

Manager 110 Fairway Dr., Grapevine, Texas 76051

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Reports (Weekly)

Delivered by 8:30 AM on Monday following completed work the week prior

1 Copy of each report, delivered to QA Inspector

Hard Copy Grapevine Lake Office, Attn: Lake Manager 110 Fairway Dr., Grapevine, Texas 76051

Work Schedule Delivered 5 days prior to the month work will be performed

1 Copy of each report, delivered to QA Inspector

Hard Copy Grapevine Lake Office, Attn: Lake Manager 110 Fairway Dr., Grapevine, Texas 76051

W9126G22Q0031

TECHNICAL EXHIBIT 3

TABULATION OF PARK AREAS AND PROJECT OFFICE FACILITIES

Park/Area Restroom* Picnic Tables

Firepits and

Grills

Courtesy Dock

Boat Ramps

Murrell 4 35 56 2 2

*Currently Murrell Park only has 2 restrooms. The 3rd restroom is scheduled to be functional and open to the public in August 2022. The 4th restroom is scheduled to be functional and open the public in April 2023.

Office Restroom Trash Cans

Glass Doors/Walls

Project Office 5 22 3

TECHNICAL EXHIBIT 4

FREQUENCIES AND SPECIAL CONDITIONS

Park/Area Sun Mon Tue Wed Thu Fri Sat

Murrell Restroom X X --- X --- X X

Picnic Site X X --- X --- X X

Firepits and

Grills X X --- X --- X X

Courtesy Dock X X --- X --- X X

Boat Ramps X X --- X --- X X

Litter Pickup X X --- X --- X X

Office Janitorial Restrooms --- X --- X --- X ---

Vacuum/Map

Floors --- X --- X --- X ---

Trash --- X --- X --- X ---

Glass

Doors/Window -- X -- X -- X --

-Murrell Park is least busy during the early morning hours, and I would recommend that as the best time to clean within the park.

-If a picnic table is occupied don’t just skip it and not clean it. Clean other areas and before leaving park check back to see if its free to clean.

BID SCHEDULE

Estimate of Requirement

Base Year - 1 April 2022 - 31 March 2023

ITEM

SUPPLIES

QUANTITY

UNIT

CLEANINGS

PER YEAR (52

Weeks X # days a week)

SINGLE UNIT

PRICE

AMOUNT

0001A Grapevine Office Headquarters 3 Days/Week

0001A-A Office Headquarters (Janitorial) 1 EA 156

TOTAL

0001B Grapevine Lake - Murrell Park 5 Days/Week

0001B-A Restroom 4 EA 1040

0001B-B Picnic Tables 35 EA 9100

0001B-C Firepits and Grills 56 EA 14560

0001B-D Courtesy Dock 2 EA 520

0001B-E Boat Ramp 2 EA 520

0001B-F Litter Pickup 1 Day 260

Total for Base Year 1 Cleaning Services

2 Option Year #1 (contract Year 2) - From 1 April 2023 to 31 March 2024

0002A Grapevine Office Headquarters 3 Days/Week

0002A-A Office Headquarters (Janitorial) 1 EA 156

0002B Grapevine Lake - Murrell Park 5 Days/Week

0002B-A Restroom 4 EA 1040

0002B-B Picnic Tables 35 EA 9100

0002B-C Firepits and Grills 56 EA 14560

0002B-D Courtesy Dock 2 EA 520

0002B-E Boat Ramp 2 EA 520

0002B-F Litter Pickup 1 Day 260

Total for Option Year #1 (contract Year 2) Cleaning Services

Option Year #2 (contract Year 3) - From 1 April 2024 to 31 March 2025

0003A Grapevine Office Headquarters 3 Days/Week

0003A-A Office Headquarters (Janitorial) 1 EA 156

0003B Grapevine Lake - Murrell Park 5 Days/Week

0003B-A Restroom 4 EA 1040

0003B-B Picnic Tables 35 EA 9100

0003B-C Firepits and Grills 56 EA 14560

0003B-D Courtesy Dock 2 EA 520

0003B-E Boat Ramp 2 EA 520

0003B-F Litter Pickup 1 Day 260

Total for Option Year #2 (contract Year 3) Cleaning Services

4 Option Year #3 (contract Year 4) - From 1 April 2025 to 31 March 2026

0004A Grapevine Office Headquarters 3 Days/Week

0004A-A Office Headquarters (Janitorial) 1 EA 156

0004B Grapevine Lake - Murrell Park 5 Days/Week

0004B-A Restroom 4 EA 1040

0004B-B Picnic Tables 35 EA 9100

0004B-C Firepits and Grills 56 EA 14560

0004B-D Courtesy Dock 2 EA 520

0004B-E Boat Ramp 2 EA 520

0004B-F Litter Pickup 1 Day 260

Total for Option Year #3 (contract Year 4) Cleaning Services

Total for Base Year + Option Years Cleaning Service

CONTRACTING OFFICER STATEMENT

“Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.”

INSTRUCTION TO OFFERORS

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G22Q0031 Solicitation is issued by:

US ARMY CORS OF ENGINEERS FORT WORTH

819 TAYLOR ST., CT OFC RM 2A17

FORT WORTH, TX. 76102-0300

OFFEROR DUE DATE/LOCAL TIME: SEE SF 1449 BLOCK 8

POINT OF CONTACT: Biran L. Edwards Phone: (817) 886-1053 Email Address: CIV-OPS.Proposals@usace.army.mil Furnish Copy To: brian.edwards@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hand carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name.

For additional help contact your local Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist business seeking to complete on federal contracts. Services are generally free; however, a small fee may be charged for certain services. Please use website https://www.aptac-us.org/ to contact a center to assist to you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registers, please ensure your registration is ACTIVE. The website to register with SAM is:

https://sam.gov/content/home.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine-digit identification number, for each physical location of your business.

DUNS Number assignment is FREE for LL BUSINESS REQUIRED TO REGISTER WITH THE us Federal government for contracts or rants in the System for Award Management (SAM) (see below).

Click the following link to request your D-U-N-S Number via web https://fedgov.dnb.com/webform/.

Contact www.dnb.com/govtduns if you have technical difficulties.

ONLINE REPRESENTATIONS AND CERTIFICATES APPLICATIONS (ORCA) allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): https://sam.gov/content/home. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the performance Information area of

SAM.

WAGE RATES: The Service Contract Act Applies (see attached wage rates in Section J).

Note: Does not apply to Contractors registered in System for Award management (SAM) as Sole Proprietorships.

VENDOR INFORMATION SHEET

Solicitation Number: W9126G22Q0031

Project name: TRINITY GRAPEVINE OFFICE AND PAREK CLEANING

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME: ____________________________________________________

POINT of CONTACT (POC): ____________________________________________ (Last, First Middle)

ADDRESS: __________________________________________________________

(Number & Street) (City, State, Zip)

PHONE NUMBER: ______________________ MOBILE: ____________________

(Area Code and Number) (Area Code and Number)

EMAIL ADDRESS: _____________________________________________________

DUNS NUMBER: ____________________ CAGE NUMBER: ___________________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM

Yes No

Signature Date

Below is a checklist to ensure all the proper documents are returned for consideration on this solicitation.

Only those items checked below as “Required: must be returned

Required Items

☒ 1. Submit Past Performance Questionnaire (PPQ), ☒ 2. Complete Quote(s)

See Attached Bid Schedule- Bid Schedule filled out completely is REQUIRED

Signed Amendments if Applicable (Blocks 15a -15c) Note: Check schedules for mathematical errors

☒ 3. Complete vendor information sheet or provide a document with similar information Remember to sign AND date.

☒ 4. The provisions at 52.212-1, 52.212-2, 52.212-3 Alt I, 52.212-5 and

52.212-5 apply to this acquisition. Confirm vendor’s 52.212-3 Alt I ORCA is updated in SAM on the vendor information sheet.

☒ 5. You must have an active SAM registration prior to award

☒ 6. Send the Past Performance Questionnaire to a former customer or person who can vouch for your past performance.

☒ 7. Scan all documents into a single.pdf file. PDF only authorized format

HAND WRITTEN BID SCHEDULES WILL NOT BE ACCEPTED!

☒ 8. EMAIL your quote to:

CIV-OPS.Proposals@usace.army.mil Brian.edwards@usace.army.mil Subject line of email must include the solicitation number and Company Name.

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION OF USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number: Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work: High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil and brian.edwards@usace.army.mil. Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

Continuation of Client Evaluation:

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)