B08_W9126G21Q0006 - Portable Toilets.pdf

For Official Use Only

US Army Corps of Engineers, Fort Worth District 819 Taylor St. Rm 2A17 Fort Worth, TX 76102

Capital Region Portable Toilets

Solicitation W9126G21Q0006

For Official Use Only

This page intentionally left blank.

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ)

Solicitation Number: W9126G21Q0006 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT

WORTH 819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Capital Region Portable Toilets for Canyon, Cranes Mill and Overlook Parks .

This is a solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. Description of Services: This is a non-personal services contract to provide Portable Toilets at Canyon, Cranes Mill and Overlook Parks on Canyon Park. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Portable toilets shall be delivered to the USACE Capital Region located at 601 COE Rd, Canyon Lake, TX 78133. Periods of Performance will be one (1) twelve (12) month base period, and four (4) twelve (12) month option periods, followed by an additional six (6) month option period.

2. This solicitation documents and incorporates provisions and clauses that are in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1 , Instructions to Offerors - Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: W085 – Lease or Rental Equipment NAICS CODE: 562991 RV, Lease or Rental Equipment SIZE STANDARD: $8 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of past performance and price IAW 13.106-2(4)(ii). Past performance is equivalent to price. Quotes for this solicitation are due on 15 February, by 11:00 AM CST.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 - State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications - Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet

b. Price Quotation (CUN Schedules) (See Clause 52.212-2 Evaluation - Commercial Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2

Evaluation - Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10) and evaluation criteria in 52.212-2. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as "NEUTRAL".

d. Complete and return the provision at 52.204-26

8. Email all quotes to:

Khadi jah.y.freeman2@usace.army.mil civ-ops.proposals@usace.army.mil

□Yes

VENDOR INFORMATION SHEET

W9126G20Q0080 Trinity Region Winter Gate Attendant Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS

DUNS NUMBER CAGE CODE NUMBER

V□endor's Online Representation and Certification Application (ORCA) are updated in SAM

No

Signature Date

ATTACHMENT I

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

I CONTRACT INFORMATION (Contractor to complete Blocks 1-4) I. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: D Prime Contractor D Sub Contractor □Joint Venture OOther (Explain)

Percent of Project work performed:

If subcontractor, who was the prime (Name /Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: D Firm Fixed Price D Cost Reimbursement D Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd /yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work D High D Med D Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc. )

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client's role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client's Signature:

NOTE: NAVFAC/USA CE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEffi PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DffiECTLY TO THE OFFEROR. HOWEVER , QUESTIONNAffiES MAY BE SUBMITTED DffiECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR 'S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also , there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor ' s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government /Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR'S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts

N E VG s M u

b) Ability to meet quality standards for technical performance N

E VG M

c) Timelin ess/effectivenessof contract problem resolution without extensive customer guidance. N

E VG s M u

d) Adequacy /effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) N

E VG s M u

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delive ry/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

N E VG s M u

b) Rate the contractor's use of available resources to accomplish tasks identified in the contract

N E VG s M u

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?

N E VG s M u

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements /disputes; responsiveness to administrative reports, businesslike and communication) N

E VG s M u

c) To what extent was the contractor cooperative, business like, and concerned with the interests of the customer?

N E VG s M u

d) Overall customer satisfaction N

E VG s M u

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management , including management of subcont ractors, suppliers, materials , and /or labor force?

N E VG s M u

b) Ability to hire, apply, and retain qualified workforce to this effort N

E VG s M u

c) Government Property Control

N

E VG M

d) Knowle dge/expertise demonstrated by contractor personnel N

E VG M

e) Utilization of Small Business concerns N

E VG M

t) Ability to simultaneously manage multiple projects with multiple disciplines

N E VG s M u

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes N

E VG s M u

h) Effectiveness of overall management (including ability to effectively lead , manage and control the program)

N E VG s M u

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

N E VG s M u

b) Contractor Proposed innovative alternative methods /processes that reduced cost, improved maintainability or other factors that benefited the client

E

VG s

M u

c) If this is/was a Government cost type contract, please rate the Contractor's timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation , monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

VG

s

M u

d) In the Contractor' s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO I

e) If this is /was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

NO

t) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

NO

6. SAFETY /SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules , regulations, and requirements , regarding housekeeping, safety, correction of noted deficiencies, etc.)

VG

s

M u

b) Contractor complied with all security requirements for the project and personnel security requirements. E

VG s M u

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

VG s

M u

b) Compliance with contractual terms/provisions (explain if specific issues)

E N

VG s M u

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Sum mary, provide an overall rating for the work performed by this contractor. E

VG s M u

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

W9126G21Q0006

INSURANCE UPON AWARD

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN : CESWF- CT-S, P.O. Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Canyon Lake Office Attn: Martha Encarnacion 601 COE Rd.

Canyon Lake, TX 78133 Or email to: Khadijah.Y.Freeman2@usace.army.mil Phone: (817) 886-1474

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Canyon Lake Portable Toilets

FFP

This is a non-personal services contract to provide Portable Toilets at Canyon, Cranes Mill and Overlook Parks on Canyon Park. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

CONTRACT DURATION IS:

Base Year: 1 April 2021 through 30 March 2022 Option Year 1: 1 April 2022 through 30 March 2023 Option Year 2: 1 April 2023 through 30 March 2024 Option Year 3: 1 April 2024 through 30 March 2025 Option Year 4: 1 April 2025 through 30 March 2026 Option 5 - A six (6) month period: 1 April 2026 through 30 September 30 2026 FOB: Destination

PSC CD: W085

NET AMT

KO STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

US ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

CAPITAL REGION

PORTABLE TOILET, CANYON LAKE, TEXAS

PERFORMANCE WORK STATEMENT (PWS)

1. GENERAL: This is a non-personal services contract to provide Portable Toilet services at Cranes Mill and Overlook Parks on Canyon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform to provide portable toilets and cleaning services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.1 Definitions:

(a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

(b) Government: Government of the United States of America.

(c) Contracting Officer (KO): Person executing this contract on behalf of the Government.

(d) Contracting Officer’s Representative (COR): If applicable, the (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements;

including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

(e) Designated Individual (DI): Person designated in writing by Capital Regional Office Operations Project Manager to monitor and act as liaison with the Contractor.

(f) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, current edition available at pre-work meeting.

(g) Performance Standard: Describes the desired results that are to be achieved.

(h) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to ensure specifications and requirements of this PWS are met.

(i) Quality Assurance: Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

(j) Quality Assurance Representative (QAR): Person designated by the Lake Manager to perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

(k) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

(l) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Representative, issued to the Contractor when the performance threshold does not meet the minimum requirements.

1.1.2 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.3 All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.4 All prospective contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.5 All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.6 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.7 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts: U.S. Department of Labor Veterans employment, www.vets.gov/ Federal veteran employment information, www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS), http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program, http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative, www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_counc il_-_guide_to_hiring_veterans_0.pdf

1.2. Scope: The Contractor shall provide all personnel, equipment, supplies, portable toilets, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide toilet services as specified at Canyon, Cranes Mill and Overlook Parks on Canyon Lake, Texas. The Contractor is responsible for the following service requirements:

1.2.1 Delivery & Placement: The portable toilets will be placed per the Park Maps in Attachment 6.

1.2.2 Service & Maintenance: All portable toilet units shall be both Standard and/or Handicap (ADA) units meeting or exceeding current industry standards equipped with interior locks, ventilation, a toilet seat, a toilet paper holder and a minimum ten gallon holding tank. These units shall be constructed of durable material for outside use. The Contractor’s service shall include cleaning and res-supplying the toilet paper to 90% of the disperser’s capacity during each scheduled service day and shall also include pumping of holding tanks, adding a tank deodorant, controlling insect pests (mosquitos, flies, gnats, ants,) performing maintenance, cleaning up any spillage, disposing of effluent and repairing and/or replacing units as needed to keep each portable toilet unit in a useable condition.

1.3 Sustainability Requirements:

1.3.1 The Contractor shall meet the recycled content requirements set forth by the Environmental Protection Agency (EPA) and shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired;

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

Information about this requirement is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products. Items may include but are not limited to the following products used on-site in execution of this contract: hand sanitizer, toilet tissue, tank deodorant.

1.3.2 The Contractor shall meet the BioPrefered Program requirements set forth by the USDA at https://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml. The list of USDA-designated product categories may be found at https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#.

Items may include but are not limited to the following products used on-site in execution of this contract:

hand sanitizer, toilet tissue, tank deodorant.

1.3.3 As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. 6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

1.3.4 References: FAR Provision 52.223-1 – Biobased Product Certification, FAR Clause 52.223-2 – Affirmative Procurement of Biobased Products Under Service and Construction Contracts, FAR Provision 52.223-4 – Recovered Material Certification, FAR Clause 52.223-9 – Estimate of Percentage of Recovered Material Content for EPA-Designated Items, and FAR Clause 52.223-17 – Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts.

1.4 Period of Performance: This contract duration is for a base year and four (4) option years and one (1) six-month Option. The period of performance is (6) six months for the base contract duration. Result of this solicitation shall remain in full force and effective from April 1, 2021 or date of the award (whichever is later) through September 30, 2021. Option years if exercised, the period of performance shall be for 6 months each.

If exercised, the six (6) month duration option will be for up to six (6) months. It is anticipated that parks will be open during the period of performance for this contract; however, parks may be closed at any time for construction, floods, budget reductions, pandemics, etc. and that part or all of required services may be cancelled. No such action shall be cause for a claim against the Government under this contract.

1.5 General Information

1.5.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Contractor shall submit a detailed Quality Control Plan for review and approval by the Government designated personnel. Plan shall describe detailed method Contractor shall utilize to ensure all work complies with the Performance Work Statement and the Performance Requirements Summary. The Quality Control plan shall be provided 10 days prior to commencement of work. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.5.2 Quality Assurance: Not Applicable.

1.5.3 Government Holidays: All portable toilet services shall be performed on Government Holidays if a holiday falls on a scheduled service date.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.4 Hours of Operation: Work hours on service days shall be anytime between 6:00 a.m. to 4:30 p.m.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Cranes Mill and Overlook Parks. See Attachment 6 Park Maps for locations.

1.5.6 Type of Contract: The government will award a Firm Fixed Price Service Contract.

1.5.7 Security Requirements:

1.5.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.5.7.2.1. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.7.2.2 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.7.2.3 Safety Plan: The Contractor shall provide a Safety Plan in accordance with requirements of EM-385-1-1 Appendix “A”. When developing the Safety Plan, the Contractor shall follow Appendix “A” and reference each item in the plan back to Appendix “A”. Safety Plans that are not outlined as shown in the EM-385-1-1 Appendix “A” will be rejected.

1.5.7.3 Antiterrorism/Operations Security

1.5.7.3.1 AT Level I Training All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.5.7.3.2 Access and General Protection/Security Policy and Procedures: All Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.5.7.3.3 For Contractors Who Do Not Require CAC, But Require Access to a DoD Facility or Installation: Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.7.3.4 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): The Contractor and all associated sub-contractor’s employees shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Lake Manager NLT 5 calendar days after the completion of the training.

1.5.7.3.5 Pre-screen candidates using E-Verify Program: The Contractor must use the U.S. Department of Homeland Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR if applicable, or the Contracting Officer no later than 3 business days after the initial contract award. When Contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.5.8 Special Qualifications: Not Applicable

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, the Contracting Officers Representative (COR) if applicable, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.10 Contracting Officer Representative (COR): the (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements; including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.5.11 Contractor Key Personnel: The following personnel are considered key personnel by the Government: Manager, Superintendent and Quality Control Representative. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.5.12 Identification of Contractor Employees: The Contractor and all Contractor’s employees shall adhere to all requirements stipulated in “Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel always wear the ID badge when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

1.5.13 Contractor Travel Not Applicable

1.5.14 Data Rights Not Applicable

1.5.15 Organizational Conflict of Interest: In the event an organizational conflict of interest exists, such as the discovery of contractor or subcontractor business of familial relations with a USACE employee, the government will take steps to mitigate the conflict, up to and including termination of the contractor or subcontractor.

1.6. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.6.1 Facilities Not applicable

1.6.2 Equipment Not applicable

1.6.3 Materials Not applicable

1.7 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.7.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Paragraph 1.2 of this PWS.

1.7.2 Equipment: The Contractor shall provide all equipment required to perform work under this contract.

1.7.3. Materials: The Contractor shall provide all materials necessary to accomplish the requirements under this PWS. All supplies and materials provided by the Contractor shall be of high quality, per industry standards, and environmentally friendly.

1.7.4 Vehicles: All vehicles, including the Contractor’s and any subcontractors’, utilized under this contract shall be present a neat and clean appearance, be serviceable and shall comply with insurance and safety standards as required by the State of Texas.

1.8 CONTRACTOR MANAGEMENT REPORTING (CMR): Not applicable.

1.9 APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

1.9.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures in EM-385-1-1.

1.10 Attachment/Technical Exhibit List:

1.10.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.10.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

1.10.3. Attachment 3: Frequency and Tabulations

1.10.4 Attachment 4: Example Contractor Daily Activity Report

1.10.5 Attachment 5: Contract Discrepancy Report

1.10.6 Attachment 6: Maps for Unit Location

1.10.7 Attachement 7: Supportive BSCH Documentation

TECHNICAL EXHIBIT 1

Attachment 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

Task # 1.

The Contractor shall provide all personnel, equipment, supplies, portable toilets, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide toilet services as specified at Cranes Mill and Overlook Parks on Canyon Lake, Texas.

(PWS Paragraph 1.1)

Portable toilets will be free of insect pests, insect nests, webs, dust, dirt, debris, grime, scum, grease, gum, fecal matter, urine, food scraps, stains, markings, graffiti, garbage, litter, standing water and any other matter and shall have at least 90% of the unit’s toilet paper capacity after each scheduled service and the interior hand sanitizers will be 90% capacity. All urinals and toilets will be disinfected and deodorized. All toilet seats, lids, doors and door locks shall be in proper working condition. All urinals should drain properly into the holding tank and all holding tanks should not leak or overflow.

100% Zero deviation from standard on all inspections for the month or 30 calendar day period.

Random inspections performed by Government

Quality Assurance

TECHNICAL EXHIBIT 2

Attachment 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Item A – Safety Plan: Contractor shall develop detailed Safety Plan for review and approval by the Government designated personnel. Safety Plan shall indicate in detail the general policies, procedures and Personal Protective Equipment required for full compliance with the safety requirements set forth in latest edition of Safety Manual and OSHA. Plan shall include procedures to be followed in case of emergencies, including nearest emergency medical treatment toilet information. All Activity Hazard Analyses and Safety Data Sheets (SDS) shall be included. Future proposed changes to approved plan shall be submitted to KO for review and approval.

(PWS Paragraph 1.5.7.2.3)

Provided 10 days prior to commencement of work.

Proposed changes to approved Safety Plan:

Submitted to

GOVERNMENT

for review and approval, including revisions to Activity Hazard Analyses or additional MSDSs shall be submitted to GOVERNMENT for review and approval.

One. Digital or Hard copy Canyon Lake Office 601 COE Rd.

Canyon Lake, TX 78133 Javier.e.perez-ortiz@usace.army.

mil

Item B – Quality Control Plan:

Contractor shall submit a detailed Quality Control Plan for review and approval by the Government designated personnel. Plan shall describe detailed method Contractor shall utilize to ensure all work complies with the Performance Work Statement and the Performance Requirements Summary. (PWS Paragraph 1.5.1)

Provided 10 days prior to commencement of work.

Proposed Changes to Approved Quality Control Plan: Shall be submitted to

GOVERNMENT

for review and approval prior to use.

One. Digital or Hard copy Canyon Lake Office 601 COE Rd.

Canyon Lake, TX 78133 Javier.e.perez-ortiz@usace.army.

mil

Item C – Quality Control Report:

Provided 10 days prior to

One. Digital or Hard copy Canyon Lake Office 601 COE Rd. Canyon Lake, TX 78133

Contractor shall develop a Quality Control Report containing minimum required information. A Quality Control Report shall be submitted to the Government at the end of each work week as directed. Submitted reports shall be complete, legible and comprehensible.

(PWS Paragraph 1.2.2.9) commencement of work.

Proposed Changes to Approved Quality Control Report:

Shall be submitted to GOVERNMENT for review and approval prior to use.

Javier.e.perez-ortiz@usace.army.m il

Item D – Supplies and Materials List: Contractor shall submit list of proposed supplies and materials to be utilized. All materials shall be of high quality, per industry standards, and environmentally friendly.

(PWS Paragraph 1.7.3)

Provided ten (10) calendar days prior to work commencement.

One. Digital or Hard copy Canyon Lake Office 601 COE Rd. Canyon Lake, TX 78133 Javier.e.perez-ortiz@usace.army.m il

Item E – Employees / Subcontractors: The Contractor shall submit names, addresses and phone numbers of all employees and subcontractors who will be performing each service.

(PWS Paragraph 1.5.12)

Submit to

GOVERNMENT

within five (5) calendar days after award.

One. Digital or Hard copy Canyon Lake Office 601 COE Rd. Canyon Lake, TX 78133 Javier.e.perez-ortiz@usace.army.m il

Item F – Work Schedules: The Contractor shall submit a work schedule to include approximate times for beginning work and ending work.

(PWS Paragraph 1.2.2.11)

Submit to

GOVERNMENT

within five (5) calendar days after the preferred work sequence is received from Government to Contractor.

One. Digital or Hard copy Canyon Lake Office 601 COE Rd. Canyon Lake, TX 78133 Javier.e.perez-ortiz@usace.army.m il

Item G – Form I-9 Employment Eligibility Verification Form: Complete and submit I-9 form for each employee. (PWS Paragraph 1.5.7.2.3 and 1.5.7.2.4)

Provided to

GOVERNMENT

ten (10) calendar days prior to work commencement.

One per Employee.

Digital or Hard copy Canyon Lake Office 601 COE Rd. Canyon Lake, TX 78133 Javiereperez-ortiz@usace.army.m il

Item H – Proof of Required Insurance.

(PWS Paragraph 1.7.4)

Provided to GOVERNMENT ten (10) calendar days prior to work commencement.

One. Digital or Hard copy Canyon Lake Office 601 COE Rd. Canyon Lake, TX 78133 Javier.e.perezortiz@usace .army.mil

ATTACHMENT 3

FREQUENCY & TABULATIONS

PARK QUANTITY SERVICE DAYS TOILET TYPE

Overlook Standard 3 Tuesdays & Fridays

Overlook Handicap (ADA) 1 Tuesdays & Fridays Cranes Mill Crappie Dock

Handicap (ADA) 1 Tuesdays & Fridays

ATTACHMENT 4

ATTACHMENT 4

Bid Sheet Portable Toilet Services

Canyon Lake Comal County, TX

CONTRACT DURATION IS: Base Year: 1 April 2021 through 30 March 2022 Option Year 1: 1 April 2022 through 30 March 2023 Option Year 2: 1 April 2023 through 30 March 2024 Option Year 3: 1 April 2024 through 30 March 2025 Option Year 4: 1 April 2025 through 30 March 2026

Option 5 - 6 month period: 1 April 2026 through 30 September 30 2026

Base Year contract Duration: 1 April 2021 through 30 March 2022

Item #

Description Quantity Unit Unit Price

Price

0001 Portable Toilet Service 6 Month PERIOD OF PERFORMANCE 1 April 2021 through 30 September 2021

TOTAL BID ITEMS 0001 TOTAL

Option Year 1 contract Duration: 1 April 2022 through 30 March 2023

Item #

Desc…