B08 W25G1V-21-Q-0059 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V21Q0059 18-Feb-2021

b. TELEPHONE NUMBER

570-615-9051

8. OFFER DUE DATE/LOCAL TIME

03:30 PM 04 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KRISTI-JO M NOEL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W25G1V21Q0059

Section SF 1449 - CONTINUATION SHEET

BASIS OF AWARD

1. Award will be based on Lowest Price Technically Acceptable.

2. This solicitation is 100% Total Small Business Set-aside.

3. The Contractor’s submitted proposal shall include the documents listed in the below Evaluation Criteria.

4. Site Visit. Due to COVID-19 regulations and restrictions a site visit is not planned, however a site visit may be requested through the Contract Specialist, kristi-jo.m.noel.civ@mail.mil and will be scheduled upon request through the Technical Point of Contact.

5. The Contractor shall complete FAR Provision 52.204-24 and FAR Provision 52.204-26 and submit with Contractor Proposal.

6. The Contractor shall propose all pricing in Attachment 1: Pricing Table for Solicitation W25G1V-21-Q-0059.

7. IAW FAR 37.107 and 41 USC Chapter 67, Service Contract Labor Standards provides for minimum wages and fringe benefits as well as other conditions of work under certain types of service contracts. Service Contract Labor Standards are applicable to this acquisition. The Wage Determination currently in effect is WD 15-5797 (Rev. 13), posted December 21, 2020. See Attachment 2 Wage Determination.

8. All proposals shall be emailed to kristi-jo.m.noel.civ@mail.mil by the date and time specified in the solicitation. Please reference the solicitation numer “W25G1V-21-Q-0059” in the email.

Email shall include the signed copy of the SF 1449 Solicitation, completed FAR Provision 52.204-24 and 52.204-26, Pricing Worksheet, and all items listed in the Evaluation Criteria below. Emails not including all of these items may not be accepted.

9. Emails not received by the date and time specified in the solicitation or not providing all of the required documentation, may not be considered for award. It is the responsibility of the Contractor to verify that the email, to include all attachments, was received by the date and time specified in the solicitation.

EVALUATION CRITERIA

1.0 BID EVALUATION/ DETERMINATION

1.1 Accompanying the proposal, the offeror shall submit the following data (see Contractor Qualifications section below) showing the contractor has successfully done this type of work as specified herein, or that the contractor has a firm contractual agreement with a subcontractor having such required experience. Data shall include name and locations of at least two installations where the contractor or subcontractor has done this type of work.

1.1.1 Contractors’ Key Personnel Resume

1.1.2 Contractors’ Key Personnel Clean Room Performance Testing Certificate

1.1.3 Contractor’s License

1.1.4 Letters of Reference for Contractor (minimum two locations)

1.2 Contractor Qualifications: Technical Competence of the “offeror” shall be determined based on

Contractor Qualifications submitted. Qualifications shall be evaluated on “pass or fail” basis.

1.2.1 Contractor shall comply with nationally recognized, international and manufactures standards and guidelines. Clean room company shall be ISO 14644 series cleanroom performance testing certified by of one of the following recognized organizations:

1.2.1.1 NEBB-National Environmental Balancing Bureau

1.2.1.2 CETA- Controlled Environment Testing Association

1.2.1.3 IEST- Institute of Environmental Sciences and Technology

1.2.2 Technician shall have minimum of 10 years cleanroom certification experience.

1.2.3 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification records must accompany reports.

1.2.4 Contractor shall be an organization offering a wide variety of tests, sales and services relating to clean room operations, preventative maintenance, training and general guidance for ISO compliance. At a minimum, Contractor shall have ready access to UPLA and HEPA filters and be a general provider of the following: consulting services, sales, installation and maintenance, training courses, chemical and microbiological testing, gross and specific cleaning operations and similar capabilities relating to cleanrooms.

1.2.5 Contractor shall have proven performance measuring and certifying laminar flow devices, installation and leak check of filtration systems; measurement and documentation of: air velocity profiles, particle counting, room pressurization, sound levels, light levels, temperature and humidity profiles.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Base Year Preventative Maintenance

FFP

The contractor shall perform routine preventative maintenance as identified in the Performance Work Statement and Preventative Maintenance Schedules:

Attachment A - Sidewinder & EONV Preventative Maintenance Schedule Attachment B - Airborne Preventative Maintenance Schedule Attachment C - Maverick Preventative Maintenance Schedule

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020 FOB: Destination

MILSTRIP: W25G1V1027023F

PURCHASE REQUEST NUMBER: W25G1V1027023F

PSC CD: J079

NET AMT

0002 1 Lot Base Year Certification

FFP

Certification must be completed Annually. See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020 FOB: Destination

MILSTRIP: W25G1V1027023K

PURCHASE REQUEST NUMBER: W25G1V1027023K

0003 1 Lot Base Year Unscheduled/Emergency Maint

T&M See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020 FOB: Destination

MILSTRIP: W25G1V1027023M

PURCHASE REQUEST NUMBER: W25G1V1027023M

TOT ESTIMATED PRICE

CEILING PRICE

0004 1 Lot OPTION Option Year 1 Preventative Maintenance

FFP

The contractor shall perform routine preventative maintenance as identified in the Performance Work Statement and Preventative Maintenance Schedules:

Attachment A - Sidewinder & EONV Preventative Maintenance Schedule Attachment B - Airborne Preventative Maintenance Schedule Attachment C - Maverick Preventative Maintenance Schedule

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

FOB: Destination

0005 1 Lot OPTION Option Year 1 Certification

FFP

Certification must be completed Annually. See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

0006 1 Lot OPTION Option Yr 1 Unscheduled/Emergency Maint

T&M See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

0007 1 Lot OPTION Option Year 2 Preventative Maintenance

FFP

The contractor shall perform routine preventative maintenance as identified in the Performance Work Statement and Preventative Maintenance Schedules:

Attachment A - Sidewinder & EONV Preventative Maintenance Schedule Attachment B - Airborne Preventative Maintenance Schedule Attachment C - Maverick Preventative Maintenance Schedule

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

0008 1 Lot OPTION Option Year 2 Certification

FFP

Certification must be completed Annually. See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

0009 1 Lot OPTION Option Yr 2 Unscheduled/Emergency Maint

T&M See Performance Work Statement for details.

The Period of Performance for this CLIN is TBD.

Services performed under this CLIN will be subject to the Service Contract Labor Standards. Wage rates can be found at https://beta.sam.gov.

Wage Determination No: 2015-5797, Revision No.: 13, Date of Last Revision:

12/21/2020

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

TYAD CLEANROOM SERVICE CONTRACT

2.0 GENERAL

2.1 This is a non-personal services contract to provide Preventative Maintenance, emergency repairs and annual ISO Certification of the Clean Rooms, Clean Zones and associated equipment. The Contractor shall perform routine scheduled preventative maintenance as well as respond to unscheduled/emergency repair calls, when requested. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform.

2.2.1 Objectives: The preventative maintenance and emergency repair services described in this PWS will keep the clean rooms and equipment associated within certified to applicable ISO status and associated environmental and process equipment running to their optimal level as to minimize down-time.

2.3 Scope: The contractor shall provide Preventative Maintenance, Annual Certification and Emergency Repairs on equipment identified in this PWS. For Governments accounting, and to aid the Technical Point of Contact (TPOC) in processing payment applications all work shall be identified under one of the following categories.

2.3.1 Preventative Maintenance (Firm Fixed Price)

2.3.2 Certification (Firm Fixed Price)

2.3.3 Unscheduled/Emergency Maintenance (Time & Material)

2.4 Period of Performance: The period of performance shall be for a base year of 12 consecutive months with two (2) additional 12 month option years.

2.4.1 Preventative Maintenance to be performed Quarterly

2.4.2 Certification to be completed Annually without lapse

2.4.3 Unscheduled/Emergency Maintenance shall be exercised as needed

2.4.4 ANY work outside this scope, in excess of contract value or extension beyond period of performance shall require Contract Modification. Only the KO may issue a Contract Modification.

2.5 Times of Performance: All work on government installation shall be coordinated through the TPOC with response times as later defined in this PWS. Except for Emergency Maintenance, all work shall be performed during normal duty hours in accordance with scheduling mutually acceptable to the TPOC and the Contractor.

Normal duty hours are 7:00 AM thru 4:30 PM, Monday thru Friday, excluding Federal holidays, and regular days off (as prescribed by TYAD operation calendar).

2.5.1 Exceptions may be made for emergency repairs as off duty hours are anticipated. This will be handled on a case-by-case basis, but in no instance shall the response and completion time extend beyond the requirements listed in Section 4.0 below.

2.6 Areas of Coverage include the following Clean Rooms, Clean Zones and associated equipment and facilities.

2.6.1 Sidewinder, Class 1,000 clean room and its gowning room located in Building 1B bay 3.

2.6.2 Electro Optics/Night Vision (EO/NV) class 10,000 clean rooms and associated gowning rooms located in Building 1B, Bay 1.

2.6.2.1.1 Laser area

2.6.2.1.2 Optics area

2.6.3 Avionics and Sensors clean room (Rotor-Room) and Clean Zone as part of the Avionics and Sensors Divisions.

2.6.4 Maverick, Class 10,000 clean room and its growing room located in Building 1B bay 2.

2.6.4.1.1 NOTE: Although Maverick room is not currently used

as a clean room TYAD desires to retain reversionary capability. TYAD reserves the ability to perform emergency repairs if needed within the scope of this

PWS.

3.0 PREVENTATIVE MAINTENANCE (Firm Fixed Price)

3.1 The contractor shall perform routine preventative maintenance and service calls at intervals identified in the Preventative Maintenance Schedules attached.

3.1.1 Attachment A- Sidewinder & EONV Preventative Maintenance Schedule

3.1.2 Attachment B- Airborne Preventative Maintenance Schedule

3.1.3 Attachment C- Maverick Preventative Maintenance Schedule

3.2 This schedule shall cover Clean Rooms, Clean Zones and associated clean area ancillary equipment and dedicated HVAC. Although the preventative maintenance portion of the contract is tailored to target specific items of maintenance, which are expected to result in the greatest benefit to the Government, the unscheduled/emergency maintenance and repair portion is less specific. Therefore, any and all items, equipment and ancillary support and production equipment located within the Clean Rooms, Clean Zones or Clean Zone Areas covered by the scope of this contract shall be eligible to receive emergency repairs.

3.2.1 For preventative maintenance activities, the contractor shall budget and include in his proposal all time, mileage, per diem expenses and expendable items such as miscellaneous lubricants, cements, cleaners, and similar common hardware such as miscellaneous screws, nuts, bolts etc.

considered part of the general repair and maintenance service. The contractor shall include associated costs of the replaceable wear items such as filters and bets to assure compliance with the replacement schedule indicated in the preventative maintenance schedule.

4.0 CERTIFICATION (Firm Fixed Price)

4.1 Clean Rooms, Clean Zones and associated equipment including laminar flow benches must be certified ANNUALLY. Contractor shall coordinate and monitor expiration dates to ensure calibration certificates do not lapse. Upon award and concurrent with the first preventative maintenance service, inspect all areas to assess the clean room/zone and equipment certification expiration dates. Scheduled certifications through the TPOC and coordinate at least 14 days in advance of service.

4.2 Certification shall comply with nationally recognized, international and manufactures standards and guidelines. Clean room company shall be ISO 14644 series cleanroom performance testing certified by of one of the following recognized organizations:

4.2.1 NEBB-National Environmental Balancing Bureau

4.2.2 CETA- Controlled Environment Testing Association

4.2.3 IEST- Institute of Environmental Sciences and Technology

4.3 Certifier shall be an organization offering a wide variety of tests, sales and services relating to clean room operations, preventative maintenance, training and general guidance for ISO compliance. At a minimum, Contractor shall have ready access to UPLA and HEPA filters and be a general provider of the following: consulting services, sales, installation and maintenance, training courses, chemical and microbiological testing, gross and specific cleaning operations and similar capabilities relating to cleanrooms.

4.4 Upon performance of air quality and other certification measurements, where violations or non-complaint conditions are observed, notify TPOC immediately of such failures. Upon assessment of measurement results suggesting non-compliant conditions, identify a remediation effort and proposal of corrective actions to TPOC.

4.5 Upon compilation and analysis of data based on detailed evaluation of measurements, prepare a formal written clean-room certification report as described in later section of this PWS. Certification will not be considered complete or in compliance until report documentation is received by TPOC.

4.6 All test equipment used in performance of certification must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification records must accompany final reports.

5.0 UNSCHEDULED/EMERGENCY MAINTENANCE (Time & Material)

5.1 For any unscheduled or emergency repairs the contractor shall obtain authorization from the TPOC prior to performing any unscheduled/emergency repair work. If upon either contractor routine maintenance activities or upon request of the TPOC after a repair is deemed necessary, the contractor shall provide a Remediation Estimate (RE) for repairs. The Remediation Estimate (RE) shall be sent to the TPOC for evaluation and decision to; proceed, not proceed or proceed as modified. Any approval to proceed shall be processed through the TPOC and may require Contracting Officer (KO) or Contract Specialist (KOS) determination as fair and reasonable. Repairs will be limited to funds allocated in the Unscheduled/Emergency Maintenance line item and will not be exceeded over the course of this contract without formal written contract modification. The KO ONLY issues formal contract modifications.

For this contract line item, the hourly rates charged to the Government as well as the response time shall be follow one of the following categories:

5.1.1 Emergency Maintenance

5.1.2 Unscheduled Maintenance

5.2 The Contractor shall have available a 24 hour phone number (answering machine or answering service) to take emergency calls. Unscheduled maintenance requests shall be requested through the Contractors normal business number. Response time begins when the Government places the call to the Contractor's authorized emergency phone number. The contractor shall supply the authorized emergency number to the TPOC as soon as the base contract is awarded. Acceptable timeframes are identified below.

5.3 Emergency Maintenance: The contractor shall, upon notification by the TPOC, respond to emergency calls (and be on site to investigate) within thirty-six (36) hours of being notified. Once the Contractor has investigated the repair requirements, he/she shall provide a Remediation Estimate (RE) to the CPOC within twelve (12) hours of visiting site. In no case shall a RE submitted after forty-eight (48) hours of initial notification be acceptable.

5.4 Unscheduled Maintenance: The contractor shall, upon notification by the TPOC, respond to unscheduled calls (and be on site to investigate) within seven (7) business days of being notified. Once the Contractor has investigated the repair requirements he/she shall provide a Remediation Estimate to the TPOC within three (3) business days of visiting site.

5.4.1 As this maintenance is less critical, the time to complete the actual repair shall be dependent on the severity of damage and availability of parts.

Estimated completion shall be identified in the Remediation Estimate and be agreed to based on acceptance of the contractors RE proposal.

5.5 All Remediation Estimates (RE’s) shall include all labor hours anticipated to execute the repair; include the number of employees, number of days to complete the effort and schedule to complete based on authorization to proceed date and contractors other workload.

5.6 All Remediation Estimates (RE’s) shall include detailed list of replacement parts and or materials required above and beyond the routine maintenance scope. Materials and parts list shall be provided and shall include manufacture part numbers along with a copy of the vendors estimate when required to procure the parts. This information shall be required in order for TPOC to evaluate the costs proposed in comparison to “market value”. For record and payment approval purposes, the contractor shall submit parts invoices supporting costs attached to payment application in the WAWF request.

5.6.1 The contractor shall replace defective parts only after verification of need has been determined by TPOC

5.6.2 When the Contractor and TPOC determines that a part needs repair, overhaul, modification or replacement and the work cannot be performed "on post"; the part(s) shall be forwarded by the contractor at his expense to his facility for repair, overhaul or modification. After a fair and reasonable price has been determined, the TPOC will notify the contractor as to when he/she is authorized to commence with the repair, overhaul, modification, or replacement of the item.

5.6.3 All labor & material shall charge against the Time & Material CLIN and shall be expensed at a pre-negotiated rate (the “labor rates” submitted at the time of solicitation). If specialist or sub-contractor is required, the

Contractor shall base his hourly rate on one of the categories identified previously. Contractor shall NOT be compensated for additional travel time. All travel and other ancillary expenses shall be factored into the amount proposed by the contractor at the time of proposal and award. In any event, the Contractor shall be compensated at the hourly rate originally proposed and agreed to upon award of base contract.

5.6.4 The contractor is to be paid only for the actual Labor and Material/Parts used in the repair as verified by the TPOC. This amount cannot exceed the Remediation Estimate proposed/agreed to.

5.6.5 For payment applications and any other invoices, the contractor shall submit supporting documentation for materials showing their cost along with any allowable handling charges. Materials shall be clearly excluded from the labor hour rate. The TPOC will validate actual labor hours on site prior to any payments being authorized.

6.0 REPORTS

6.1 Daily Ticket (“Record of Service”): At the conclusion of each visit, a preliminary “Record of Service” report shall be prepared and it shall be signed by the TPOC or designated representative prior to leaving the installation. The service call report may be hand written and shall identify what activities were performed along with the names of technicians and duration of services for the activity. The technician with signature authority of the contractor shall sign and date the report to attest that work was performed in accordance with actions claimed in the report. Falsification of reports shall be grounds for contract termination.

6.2 Formal Service Reports: Within 7 calendar days of service completion the Contractor shall prepare and submit to the TPOC a detailed report summarizing services provided. Reports shall be a typed document and submitted/attached in WAWF to the Contractor’s payment request. Payment applications will not be processed without service reports which shall include the following, as a minimum:

6.2.1 Copy of the hand written service call report (w/ Government concurrence signature).

6.2.2 Dates and time of arrival and completion.

6.2.3 Name of person performing service.

6.2.4 Description of service/Preventative Maintenance performed and parts used for routine service.

6.2.5 Equipment nomenclature and model number of equipment serviced in the space.

6.2.6 Equipment nomenclature and model number of equipment used to measure particle count/cleanliness, airflow, static pressures, velocities, and similar.

6.2.7 Problems detected, problems corrected, and problems identified by cause not isolated. Recommendations for corrective measures if applicable.

Corrective actions to be funded from the emergency/unscheduled maintenance (Time and Material) portion of the contract.

6.2.8 Document pre and post replacement filter static pressure and report values including differential along with recommendations regarding replacement interval.

6.2.9 Test equipment must be calibrated with NIST traceable and ISO 17025 accredited standards. Certification records must accompany reports.

6.3 Unscheduled/ Emergency Service Reports: Provide all information requested in the routine report but in addition provide the following:

6.3.1 Paragraph narrative of services requested by TPOC.

6.3.2 Physical condition report including repairs made.

6.3.3 Copy of the repair proposal accepted by TPOC prior to commencement of work.

6.3.4 Detailed list of replacement parts and or materials required beyond the routine maintenance scope. Materials and parts list shall be provided and shall include parts manufacture and part numbers along with a copy of the vendors receipt where the contractor procured the parts.

6.3.5 Pre-negotiated Unit Price for labor (dollars per hour) stated in original contract.

6.3.6 CLIN to which service is to be drawn. Previous balance available on CLIN, amount deducted for the associated service and balance available for future services.

6.4 Clean Room Certification Reports: For annual room certification, provide two (2) hard copies and an electronic PDF version of each clean room certification report.

The Clean room Certification Report(s) must contain the following information/tests at a minimum:

6.4.1 Cover sheet listing where the test is performed, the date tested, and the name of the technician who performed the testing and reports, and the company name/address/phone number. Also, include credentials and certification authority.

6.4.2 An overview of the room size with all HEPA filters shown.

6.4.3 A HEPA filter leak test sheet with the results of the leak test at each

HEPA. Listing should be either OK or X. OK meaning that no leakage was found, X meaning that leakage was found and corrected.

6.4.4 Particle counts (measured at .5 microns and larger) at the specified number of locations per FED-STD-209E and ISO 14644 (Parts 1 thru 8).

6.4.5 Room Pressurization floor plan showing each room’s pressure and the proper flow of pressure from cleanest area to “dirtiest” areas.

Measurements must be in inches water gauge.

6.4.6 A listing of the test equipment used by the certifying company, model numbers, serial numbers, and calibration dates, and calibration certificates.

6.4.7 Accompanying the Clean room certificate reports, two (2) original signed “Certificates of Compliance” must be provided which state the following:

Company name, Class of clean room, at rest or in use, micron size tested, date of test, expiration date on one year from test date, technician’s name/signature, and certified to STD-209e (or most current revision) and ISO 14644 (parts 1 through

6.4.8 Additionally Certificate must include at a minimum:

6.4.8.1.1 Test date

6.4.8.1.2 Report number

6.4.8.1.3 Company (TYAD), location, Type of bench

6.4.8.1.4 Testing company

6.4.8.1.5 Equipment model and serial number

6.4.8.1.6 Particle count (6 locations)

6.4.8.1.7 Tests performed methods and equipment used results

and changes made.

6.4.8.1.8 Air velocities

6.4.8.1.9 ISO Class certified

6.5 Additional Documentation: Associated with any component delivered to TYAD either through the original contract (spare or replacement parts) or as required through an unscheduled/emergency repair, the Contractor shall include manufactures product data and specifications for the components. General product data with multiple model specifications is NOT acceptable; the specific model product data shall be identified on the product data sheets and non-applicable information “crossed out”.

7.0 GENERAL ACCEPTANCE

7.1 Upon successful installation and demonstration of the repair, TPOC (or designated Government personnel) will sign the Daily Ticket/Record of service request indicating physical work performed and accepted.

8.0 FINAL ACCEPTANCE

8.1 Task Acceptance will occur upon processing of payment application in Wide Area

Workflow (WAWF). Contractor must submit supporting documentation/white papers described previously for work to be considered complete. All documentation shall be directed to the TPOC. Final acceptance/payment application approval in WAWF will be consider final acceptance of the task.

8.2 Upon completion of all tasks, processing of all payment applications and coinciding with the conclusion of performance period, Final Acceptance will be given to the Contractor if all terms of the contract have been completed to the satisfaction of the

TPOC.

9.0 WARRANTY

9.1 The Contractor shall warrant all materials and workmanship for a period of one calendar year from the date of Task or Final Acceptance as applicable. Acceptance will be based on the date of the WAWF invoice acceptance by the TPOC. The Contractor shall have sole responsibility and accountability for all warranty items and time periods.

10.0 SAFETY

9.1 See the attached Contractor Safety Standards for TYAD for additional information and requirements.

9.2 Follow general radiation hazard safety procedures for the installation.

9.3 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department. The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

11.0 ENVIRONMENTAL

11.1 The Contractor shall supply MSDS sheets for all HAZMAT to CPOC prior to performance of work.

11.2 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the POC a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

11.3 See the attached Standard Specifications for Projects under the National Environmental Policy Act for additional information and requirements.

11.4 Additional Requirements:

11.4.1 Removal of Contractor Materials. The Contractor shall remove from the work site prior to the acceptance of work by the Government, all materials not identified to remain in place, including excess paints, building materials, and equipment purchased by the Contractor for the execution of this project.

11.4.2 Storage of Materials and Equipment. Government furnished storage facilities are not available to the Contractor in the vicinity of the work site.

The Contractor shall provide suitable storage facilities as required, located as approved by the CPOC, if the Contractor intends to leave materials and equipment in the work area overnight or on weekends. The security of the Contractor's property or his personnel's property shall be the full responsibility of the Contractor. The Government will accept no liability in case of loss due to fire or theft.

11.4.3 Availability of Utility Services. The Government will furnish water and power in the quantity not to exceed the amount necessary for the normal execution of the work, at the nearest available outlet. The Contractor shall make all piping and wiring connections thereto and shall extend the services to the site of the work. On completion of the work, the Contractor shall remove all such temporary connections and any removed or damaged portions of the Government services at the points of connection shall be repaired or replaced.

11.4.4 Other Utilities: The Contractor shall make arrangements to obtain all utilities not furnished by the Government, at the Contractor’s expense.

11.4.5 The Government will not provide refuse facilities. The Contractor will be required to dispose of all garbage and other waste materials generated by his work at a licensed off-site landfill.

12.0 SECURITY

12.1 A TYAD A Local 648-C form for all personnel to include sub-contractors working under this contract shall be completed and submitted at least 7 workings days prior to requiring access to TYAD in order to allow sufficient time to process security information. No Contractor personnel or subcontractor personnel will be permitted access to TYAD unless prior written approval is received from the TYAD Security. Background security approval shall remain in place throughout contract period of performance up to two years. Once individual is approved for access, daily temporary access badges will be assigned by security

12.2 Depot Access: In response to the growing concerns with COVID-19 and effective immediately, the Tobyhanna Army Depot Commanding Officer has mandated the attached procedure to capture and track information regarding the impact of Coronavirus/COVID 19 on persons employed, residing or supporting TYAD. This attachment is to be used when an employee, military member or contractor initiates notice that leave is requested for a coronavirus or COVID-19-related reason. Please note that nothing in this procedure implies, and shall not be construed as, a change to any contractually agreed upon payment or leave terms and conditions

12.3 Approval from TYAD Security Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures” below.

12.4 Mass Warning Notification System (MWNS) Requirement. Per DoDI

6055.17, all contractors accessing government installations must register with the MWNS in use at the government place of performance. Contractors working at APG must register and maintain their data in the APG AtHoc MWNS. Enrollment can be accomplished by looking for the little purple globe located in the desk tray, at the bottom right side of the desktop. Right click it and choose “update my info”. Enrollee must click the Organizational Hierarchy * link and choose TENANTS/CECOM/, select Headquarters (for Command Group, G and Special Staff), ILSC or SEC. Per regulatory guidance, all personal data must provide;

building numbers, primary work locations, contact numbers, physical addresses, and email addresses. Additional MWNS guidance for non-APG places of performance is provided in the remarks below.

13.0 ANTITERRORISM (AT) / OPERATIONS SECURITY (OPSEC)

REQUIREMENTS

13.1 All security-training certificates shall be provided to the TPOC, Point of Contact

(POC) and the Contract Specialist/Purchasing Agent prior to entering site.

13.2 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the TPOC/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil for CAC holders.

Non-CAC holders may go to http://jko.jten.mil/courses/atl1/launch.html for their training. Upon request, the contractor will be provided one copy of the AT level I training slides for use with employees who may not have computer access.

TYAD will not be responsible for printing copies of slides for training purposes.

TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

13.3 iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –

“See Something, Say Something”. Additional guidance and support can be provided by the TYAD Antiterrorism Officer (ATO) at the contractor’s request.

The contractor shall notify the TPOC/POC within 10 calendar days of the completed training for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record or contractor equivalent.

13.4 Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. All contractor employees must also complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the TPOC/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. The contractor will be provided a copy of the OPSEC training slides for use with employees who may not have computer access. TYAD will not be responsible for printing copies of slides for training purposes. TYAD reserves the right to provide instructor led training and will so advise the contractor within one week of the start of performance or at the time of annual training, if that will be the training approach to be utilized. Completion of contractor employee training will be documented on ELTY form 583, TYAD On- Post Training Record or contractor equivalent.

13.5 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Security Branch. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

13.6 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

14.0 ATTACHMENTS:

14.1 Attachment A- Sidewinder & EONV Preventative Maintenance Schedule

14.2 Attachment B- Airborne Preventative Maintenance Schedule

14.3 Attachment C- Maverick Preventative Maintenance Schedule

CONTRACTOR SAFETY STANDARDS FOR TYAD (June 2018)

This six-page document is a list of the contractor requirements for any work done on Tobyhanna Army Depot (TYAD). It is the responsibility of the contractor to enforce these requirements.

Failure to enforce safety requirements on the depot can result in termination of the contract.

Important Phone Numbers Emergency: 911 Security: 570-615-7550 Fire Department – (Non-Emergency): 570-615-7300 Safety: 570-615-7027

Changes in this document for June 2018:

The Contractor is solely responsible for jobsite safety S10.0.

Update on the Red Card Program in S 10.0.5.

Update on Confined Space S 10.6.3.

Subcontractors are the responsibility of the Prime Contractors, S 10.10.4.

CONTRACTORS SHALL COMPLY WITH THE FOLLOWING:

1. Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. The contractor must follow the TYAD fossil fuel memorandum of understanding.

2. All direct construction supervision including subcontractors must have completed the OSHA 10 hour safety course for construction. These certificates must be submitted with the site safety plan BEFORE construction starts.

3. Red Card Program - Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry Red Cards that can be presented when the employee sees an action they consider unsafe. Work ceases until TYAD management can determine if it is safe or not. Contractors are required to comply with this Red Card Policy. If a Tobyhanna employee presents his Red Card to a contractor, the contractor must stop working until the TPOC and the Safety Office can determine if a safety hazard exists.

S.10.0 THE CONTRACTOR IS SOLELY RESPONSIBLE AND LIABLE FOR JOB-SITE

SAFETY.

Review of the project plans and other documents by the Tobyhanna Safety Office does not constitute an acceptance of Federal responsibility or liability for the adequacy of the safety measures identified for the job or for the Contractor's compliance with OSHA rules and regulations. The Contractor remains solely responsible and liable for job-site safety at all times during the term of the contract.

S 10.1 CODE COMPLIANCE

Tobyhanna Army Depot requires full contractor compliance with all safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing all rules, regulations and codes, by ALL personnel working for the contractor including all subcontractors.

These codes include:

Title 29 Code of Federal Regulations-1910 (OSHA General Industry Standards), Title 29 Code of Federal Regulations-1926 (Construction Industry Standards), National Fire Protection Association Codes, Uniform Facilities Code, Other codes as required to maintain safety standards.

S.10.2 JOB HAZARD ANALYSIS (JHA)

Prior to the start of work, the contractor shall prepare a JHA for each phase of work that will be done under the contract. A phase is any operations involving a certain type of work. Examples include demolition, excavation, masonry work, concrete pouring, roofing, and electrical wiring.

Work done by each subcontractor is also a phase. The JHA will:

1. List the activity being performed and identify the sequence of work steps

2. List the hazards associated with each step, and the procedures and training required to eliminate or reduce the risk to an acceptable level.

S.10.3 SAFETY PLAN

Contractors will submit a written Contractor Safety Plan prior to beginning construction. The plan must follow the guidelines in OSHA 1926.

1. Who will implement the plan, including who is responsible for safety and accident prevention.

2. A means for coordinating and controlling subcontractors and suppliers.

3. Safety training.

4. Who will investigate accidents.

5. Emergency response.

6. Job site cleanup and safe access.

7. Public safety requirements such as signs and barricades.

S.10.4 FALL PROTECTION

1. Personnel performing any work on elevated surfaces, six (6) feet or more above a lower level, shall comply with 29 CFR §§ 1926.500 through 1926.503.

2. There are no certified anchorage points or permanent guardrail systems on any TYAD roof.

Most roofs of the depot are more than 20 feet high.

3. Contractors and their employees must be protected from falling off the edge of the roof, regardless of how briefly the employees are at the edge of the roof.

S.10.5 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on NFPA 70E.

S.10.6 DEPOT REQUIRED PERMITS/APPROVALS

Permits are required for:

1. Excavation: Contractors must utilize the PA 1 Call system and coordinate with TPOC for excavations prior to any groundbreaking including digging, drilling and stake driving. See appendix L for permitting details.

2. Trenching: Contractors must obtain approval from the TYAD Safety and Occupational Health Office (SOHO) before any trenching deeper than 5 feet. The contractor must have a trenching plan and the appropriate safety equipment. The contractor is to request approval from the SOHO by e-mail through the TPOC.

3. Confined space: Contractors must obtain approval…