B08_-_Trapping_PWS_2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

Mammalian Trapping on Cape Romain NWR

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide mammalian trapping, specifically raccoon and mink, of the Refuge Islands, marshes and shell rakes of Cape Romain NWR. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform mammalian predator trapping on Cape Romain NWR as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The use of a government boat and all-terrain vehicles will be provided and can be used once the proper USFWS required training has been completed.

1.2 Background: The Cape Romain NWR is composed of a string of barrier islands separated from the mainland by salt marsh, creeks, and bays. The refuge is critically important for the northern nesting aggregation of loggerhead sea turtles receiving approximately 22% of the nesting per year for the entire sub-population. In addition, Cape Romain is extremely important to nesting seabirds and shorebirds. The two main detrimental factors affecting both species are over wash and mammalian predation. Mammalian predation can be managed by trapping of the nesting islands but must be done with care due to the sensitive nature of the work and the area, as well as the inaccessibility to the islands. The tidal range within the refuge averages 6 feet and many places within the Refuge are inaccessible at low tide. Only someone knowledgeable of the creeks can safely navigate to certain areas of the Refuge. As trapping is an extremely specialized trade which requires extensive knowledge of animal behavior and is a contentious issue due to the nature of the work, a sole source justification is required. The “Friends of Coastal South Carolina” has a contractor who has worked for the Refuge for many years and has extensive knowledge of these areas as well as the barrier islands themselves. He is also knowledgeable of the movement patterns of the mammals on the islands and this enables him to trap more effectively and to avoid incidental capture of non-target species. Contract will include 6 weeks of trapping on each of the main nesting islands in the Refuge to include Cape, Lighthouse and Bulls Island. Transportation to and from the islands are the responsibility of the contractor. If U.S. Fish and Wildlife (USFWS) Motorboat Operator Certification Course (MOCC) and All-Terrain Vehicle (ATV) training has been completed, the contractor can utilize the USFWS boat and ATV if available. Special Use Permits will be issued for camping and/or use of Refuge facilities on the islands as needed. An ATV/UTV and trailer will be provided for transportation while on the islands. A trapping permit will be acquired by the Refuge from the S.C. Department of Natural Resources. All activity will be recorded, and a report submitted to the Refuge at the end of the trapping period which will run from October 2025 through September 2025.

1.3 Objectives: Reduce the mammalian population, specifically raccoon and mink, on the main sea turtle and bird nesting islands in the Refuge to increase the productivity of these species.

1.4 Scope: Trapping will be provided for 18 weeks throughout the year covering the three main nesting area on island in the Refuge; Cape, Lighthouse and Bulls. Trapping will target raccoon and mink as directed by the Refuge Manager with the use of refuge boats which will be contingent on being USFWS MOCC Training and tangible experience in conditions mimicking those of the refuge. Transportation to and from the islands is the responsibility of the contractor. All records of trapping activities to include trapping dates, number, species, and sex of animals, incidental capture and fate will be submitted to the

Refuge at the end of the contract period. The contractor will adhere to the Refuge trapping plan as well as all Refuge and State regulations. The Refuge will obtain the depredation permit from the State. Camping may be necessary, and a Special Use Permit will be issued to the contractor specifying the parameters of contract. The contractor will target high depredation areas or areas identified by the Refuge Manager as needing trapping.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and five (5) 12-month option years. The Period of Performance reads as follows:

Base Year Time of Award for 1 year Option Year I TBD Option Year II TBD Option Year III TBD Option Year IV TBD Option Year V TBD

1.6 General Information

1.6.1 Quality Control: Not Applicable

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform work on Holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Hours of Operation: Not applicable. The work performed may require staying on the islands for several days in a row, 24 hours a day.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Cape Romain NWR, specifically Cape, Lighthouse, and Bulls Island as well as shell rakes and marsh throughout the Refuge.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.6.7 Security Requirements: Non-sensitive. Work is preformed in the field and no access to buildings or computers is needed.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: Not Applicable

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Grace Gasper. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Any travel expenses incurred to complete USFWS training required for the use of government boats or ATV’s will be the responsibility of the contractor.

1.6.14 Other Direct Costs: Not applicable

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In/Phase Out Period: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE: Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK: Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MOCC Motorboat Operator Certification Course OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Services: Not Applicable

3.2 Facilities: The house on Bulls Island may be used while working directly on that island.

3.3 Utilities: The utilities may be used while working on Bulls Island.

3.4 Equipment: The Government will provide transportation while on the island

3.5 Materials: The Government will supply the trapping supplies.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3 Materials

4.4 Equipment: The Contractor shall provide transportation to and from the island.

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1. Basic Services: The contractor shall provide services for trapping mammalian predators on the Refuge.

5.2. Task Heading:

5.3. Contractor Management Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data;

(5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. All Refuge and State regulations will be observed unless otherwise stated in the Special Use Permit issued to the contractor.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide trapping of mammalian predators, specifically raccoon and mink, to reduce the depredation levels on sea turtle and sea bird and shorebird nests/eggs and young

The contractor provided trapping to Cape, Lighthouse, and Bulls Islands as well as the marshes and shell rakes in the Refuged during the appropriate season and when excess sign is observed by Refuge personnel. To effectively trap the islands and minimize stress to the animals, overnights may be required. Multiple nights may be necessary upward of two weeks at a time. A boat is required to access the islands. Communication with Refuge personnel and flexibility are necessary. Knowledge of the islands, creeks and bays is needed to effectively and safely navigate to and from the work site.

Timing of start and stop dates are variable and can be deviated from to accommodate for weather.

Periodic Surveillance

PRS # 2

(See example provided in PRS 1.)

(See example provided in

PRS 1.)

(See example provided in

PRS 1.)

PRS # 3

PRS 1.)

(See example provided in

PRS 1.)

PRS # 4

PRS 1.)

(See example provided in

PRS 1.)

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To An annual report will be submitted at the end of the contract period specifying number, Once at the end of the contract

One original copy Excel Spreadsheet Submitted to the Refuge Headquarters, Refuge Manger

Deliverable Frequency # of Copies Medium/Format Submit To sex and species of animals removed.

[Continue to insert the deliverables in accordance with the example provided above.]

[Same as above.] [Same as above.] [Same as above.] [Same as above.]

[Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.] [Same as above.]

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

(This technical exhibit lists the historical workload data, i.e., the hours previously performed under the PWS by labor category. This workload data should be used to prepare the Independent Government Cost Estimate (IGCE), if available. Note: Based on the PWS, historical workload data can be provided in other formats, i.e., the volume of tasks order issued over a five year period, the number of users by locations requiring Information Technology Support, etc.)

ITEM

NAME

ESTIMATED QUANTITY

1 [Insert the Labor Category, i.e, Contract Manager, etc.] ________ [Insert the number of hours, i.e., 200 HRs, etc.]

2 [Continue to insert the Labor Categories, using example provided above.]

________ [Same as above.]

3 [Same as above.] ________ [Same as above.]

4 [Same as above.] ________ [Same as above.]

5 [Same as above.] ________ [Same as above.]