B08_-_Statement_of_Work_PRSNWR_Pier_Repair___Barge_Slip.pdf

US Fish and Wildlife Service Region 5 Piling Repair and Install Statement of Work (SOW) Presquile National Wildlife Refuge Purchase Order Number:

UNITED STATES FISH AND WILDLIFE SERVICE

REGION 5

STATEMENT OF WORK

(SOW)

Repair Pier and Enhance Docking Slip

DATE: (July 13, 2022)

Piling Repair and Install Statement of Work (SOW)

1.0 General. Piling Pier Repair and Install

1.08 General Safety Requirements and COVID-19 Consideration

A. Contractor shall be responsible for strict compliance with all provisions of Occupational Safety and Health Administration (OSHA) requirements 29 CFR 1910 and 29 CFR 1926 for the duration of this contract.

B. Contractor personnel shall adhere to CDC, Department of Interior, and State and Local COVID-19 guidelines. Proper social distancing and hygiene such as hand washing/sanitizing and frequently touched surface disinfection procedures should be followed. Contractor is responsible for providing their own cleaning/sanitizing products. Refuge POC will verify these guidelines at the start of the contract and any time this guidance changes.

1.1 Introduction. The Presquile National Wildlife Refuge (NWR) Piling Pier Repair and Install project is intended to address a recently failed piling on the pier that provides the primary access for public use and station operations. Included in the project is install of six (6) pilings to the north of the pier to serve as a nearshore slip for storing the recently acquired twin-engine work barge. See appendix A and B.

1.2 Background. The James River’s Turkey Island Cut-off is a navigation feature constructed by the War Department in 1934 to reduce waterborne travel time and eliminate expensive channel management.

Prior to the construction of the cut, passage extended around Presquile Swamp, a six-mile oxbow in the original channel of the James River. The peninsula, located in the northeastern-most portion of Chesterfield County was severed to facilitate the new, more efficient route. Since the mid 1930’s a ferry has been tethered by cable to help bridge the 700-foot distance between the mainland to the south and the island to the north. In 2021 the ferry system was replaced with a 14’ x 30’ self-propelled barge.

Since acquisition the barge has be temporarily docked adjacent to the islands western boat dock and pier. The existing docking location structure was not constructed to accommodate the large craft and has resulted in pier damage as a result of extreme high-water events. See appendix E.

The 1,329-acre island is entirely owned by the US Government, managed by the Department of the Interior’s Fish and Wildlife Service (FWS). The only means of public access is via boat and use of the floating dock/stationary pier.

1.3 Objectives.

To restore safe, secure, and reliable access to Presquile NWR for refuge operations and public programming.

To repair the northwestern-most pier piling by driving like sized piling to refusal. Once repaired the piling will ultimately allow for reconnection with the pier decking and cross ties.

Piling Repair and Install Statement of Work (SOW)

To construct a secure docking/loading slip for the FWS’s self-propelled, twin-engine work barge on the western edge of the refuge, to the north of the existing pier.

1.4 Scope.

The project is made-up of two actions necessary to support multiple purposes associated with water-based access to and from Presquile NWR. Each project involves the awarded contractor to drive free-standing piling(s) straight into the ground at specific location(s). No additional hardware or supplies are required aside from the actual pilings.

Pier Piling Repair-

The northwestern-most piling of the island’s stationary pier is to be repaired/replaced to accommodate reinstallation to the pier decking structure. The existing piling will likely need to be removed and re-driven to align with the other pier pilings. The piling will be driven into the ground to refusal. If the piling requires replacement, the replacement must be 8-inch diameter and 30’ long. See appendix C.

Barge Slip (6-piling) Install-

Six, 8-inch diameter pilings, ranging in between 20’ and 30 ‘- long, will be installed to the specifications identified on accompanying site plan. The installation of the pilings are to be spaced appropriately to accommodate the FWS’s 14’ x 30’ self-propelled work barge along the nearshore area to the north of (but not connected to) the island’s existing pier and floating dock. The six free-standing pilings will be i driven into the ground to refusal. See attachment D.

1.5 Contract Type. Firm Fixed Price

1.6 Place of Performance/Hours of Operation

The location of the work will largely be on the western shoreline of the island of Presquile National Wildlife Refuge (Chester, Virginia) within the waters of the James River. Should stockpiling of materials (pilings) be required, limited use and access will be accommodated through secured gate entry along a gravel road off of Bermuda Hundred Road (4700 Bermuda Hundred Road, Chester). The entry point can be accessed through advanced coordination with FWS. Northside (Island-side) ferry ramp work can be accessed via boat. The distance between the two project sites is approximately 100-feet. The construction and delivery elements of the contract are to occur within a one-month time frame of August 30, 2022 and September 30, 2022. A potential for extension is possible, but not preferred.

There are no limits regarding the hours of operation.

Piling Repair and Install Statement of Work (SOW)

1.7 Period of Performance. Upon date of award, the project can be initiated immediately (in following protocol outlined in this document). Duration of the actual, on-the-ground work (repair and install activities) is anticipated to be one to two days. Dependent on the date of award, construction activities are anticipated to occur between August 30, 2022, and September 30, 2022. Public use programming is scheduled to begin in August, and it is hoped the project will be complete and safe public access to the wildlife refuge is restored shortly after initiation of the program season. An extension to the end date may be granted for this project, but FWS would prefer not to do so given the immediate need for safe access.

The time of year restriction:

*Federal and State Regulatory Restriction- Feb 15 through June 30 (actual date to be determined by COE permit)- The purpose is to avoid negative impacts to anadromous fish populations during key phonologic periods of their annual life cycle.

1.8 Privacy Act. Work on this project may require that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.9 Personal Service. The client has determined that this order is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal services contract”.

1.10 Security. The requirement(s) under this order are unclassified and there are no requirements for security certification on the part of the contractor.

1.11 Key Personnel.

1.11.1 The FWS shall identify a Contracting Officer (CO) under points of contact.

1.11.2 The contractor shall identify key personnel in the technical proposal regardless of the type of task. NOTE: Key personnel may not be removed from the task without express approval of the CO. The CO will attach a copy of the request and determination to the project files.

1.12 Quality Control. The contractor shall provide a description of their Quality Control plan to the FWS.

1.13 Records/Data. Indicate data normally generated in the performance of this task and ownership of the data at the end of the task. In addition, identify the format of the data.

1.14 Packaging/Packing/Shipping Instructions. Outline any unique requirements or specific instructions that deviate from basic contract, including multiple shipping addresses for applicable materials.

Piling Repair and Install Statement of Work (SOW)

1.15 Applicable Documents. Provide a listing of all documents cited in the SOW including Government directives, formal specifications and standards, and other documents cited. Identify each by title, number, and the date of edition or revision.

SOW Attachment Appendices:

A) Overall site map including project location

B) Specific project locations

C) Pier Piling Repair site view

D) 6-piling Barge Slip site view

E) Photograph of pier damage

1.16 Points of Contact.

Contract Specialist:

Mr. Micah Holmes Micah_Holmes@fws.gov

2.0 Definitions & Acronyms. All terms that have meaning other than that contained in a dictionary and task-specific acronyms.

COE- US Army Corps of Engineers

Piling- Wooden piling supports for marine-based watercraft guidance and structure applications

FWS- (US) Fish and Wildlife Service

NWR-National Wildlife Refuge mailto:Micah_Holmes@fws.gov

Piling Repair and Install Statement of Work (SOW)

3.0 Government Furnished Items.

Gate access to the Bermuda Hundred ferry landing location can be provided should stockpiling of pilings be required. Coordination with FWS staffer is required in advance.

Initial familiarization / orientation will be provided on-site by FWS staffer with additional project support (i.e., institutional knowledge) available as deemed appropriate by the CO.

FWS will prep site to facilitate access to work areas. Flagging (to denote piling placements) will be provided to assist in determining location for 6-piling barge slip install.

4.0 Contractor Furnished Items. All items necessary to completing task work (labor, equipment, materials) will be furnished by the contractor during the contract.

5.0 Specific Requirements.

5.1 Task Description.

Pier Piling Repair-

The northwestern-most piling of the island’s stationary pier is to be repaired/replaced to accommodate reinstallation to the pier decking structure. The sole piling will likely need to be removed and redriven to align with the other pier pilings. The piling will be driven into the ground to refusal. If the piling requires replacement, the replacement must be 8-inch diameter and 30’ long.

Barge Slip (6-piling) Install

Six, 8-inch diameter pilings, ranging in between 20’ and 30 ‘ long, will be installed to the specifications identified on accompanying site plan. The installation of the pilings are to be spaced appropriately to accommodate the FWS’s 14’ x 30’ self-propelled work barge along the nearshore area to the north of (but not connected to) the island’s existing pier and floating dock. The six free-standing pilings will be i driven into the ground to refusal. See attachment D.

5.2 Proposal Submission. The Government will request proposals for this task. To receive award as a result of a Request for Proposal (RFP) or Request for Quotes (RFQ), the potential offers shall register their organization in the System for Award Management (SAM) at SAM.gov

The contractor shall submit a written cost and technical proposal for consideration before the due date and time for this RFP/RFQ. Attend site walk through to observe existing conditions and scope of work before submitting proposal. Provide price breakdown for each of the two projects: 1. Pier Piling Repair

Piling Repair and Install Statement of Work (SOW)

2. Barge Slip 6-Piling Install. The contractor shall submit a payment schedule as part of the cost proposal. In addition, the contractor shall submit these proposals electronically.

5.2.1 Travel. As part of the Cost Proposal, the contractor shall provide any anticipated travel costs, if known, to include: origination; destination; number of trips; number of persons; and a breakdown of lodging, meals, transportation and related costs. Actual expenses are limited by the Government Travel Regulations and must be pre-approved by the FWS.

5.2.2 (Un-priced CLINS). The contractor shall provide a breakdown of any other direct costs (ODCs) in the Cost Proposal. The breakdown shall include an identification of any “open market items" or the contracting vehicle used for the Un-priced CLINS.

5.3 Deliverables and Reports. In addition to the applicable requirements, the contractor shall provide the following deliverables and reports:

Submittals of all materials and components for approval by FWS prior to ordering equipment.

Details pertaining to the installation of pilings (ie., point of refusal thresholds).

5.3.1 Status Reports. Status reports must be submitted to the CO

5.3.2 Failure to provide reports correctly may result in resubmission by your company.

5.3.3 Other Reporting Requirements. The contractor shall contact the CO via phone or e-mail any unforeseen information that could impact the timeline or disrupt a phase of completing the work.

5.3.3.1 The contractor shall inform the CO in writing of the actual task starting date no less than five business days before the starting date.

5.3.3.2 The contractor shall bring problems or potential problems affecting performance to the attention of the CO as soon as possible. Verbal reports will be followed up with written reports when directed by the CO.

5.3.3.3 The contractor shall notify the CO when 50 %, and 80% of the amount of the task has been expended.

5.3.3.4 Additional written reports may be required and negotiated.

5.3.4 Delivery Instructions. All deliverables shall be delivered to the client no later than the date specified in the SOW. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents.

5.4 Inspection and Acceptance. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the COs

Piling Repair and Install Statement of Work (SOW) findings within 5 work days of normally scheduled review. Contractor’s engineer of record shall inspect all work and provide a final punch list to the FWS before the Government’s final inspection.

5.5 Procedures for Payment. Billing and payment shall be accomplished in accordance with the contract. The contractor shall have the invoice certified by the CO. The contractor’s invoice will be for one month for services performed in the previous month. The contractor may invoice only for the hours, travel and unique services ordered by the client and actually used in direct support of the client representative’s project. Invoices submitted for payment must be accompanied by a copy of the government’s document(s) accepting the covered services. Failure to comply with the procedures outlined above may result in your payment being delayed.