B08_-_Statement_of_Work_BBM_Shutters_12Nov24_-_8.pdf

Solicitation# 140FC225Q0007 - PR 0040670355

Big Branch Marsh Hurricane Shutters Page 1 of 8 January 27, 2025

STATEMENT OF WORK

Hurricane Shutters

Big Branch Marsh National Wildlife Refuge Southeast Region

WO# 2022399716 Project ID BBM05

PART 1. GENERAL

1.1. The contractor shall supply all materials, labor, supplies, equipment, and any other incidentals necessary to perform all operations required to complete the work in conformance with the statement of work and all current codes for the new hurricane shutter at the Big Branch Marsh NWR Administration Office Building. The project site is located on the refuge property, approximately 15 miles west of Slidell, LA, at 61389 LA-434, Lacombe, LA 70445. Project Location: FWS BIG BRANCH MARSH NWR, 61389 HIGHWAY 434, Lacombe, LA 70445.

Period of Performance: (120) Calendar Days after receipt of Notice to Proceed.

1.2. The scope of work shall include all associated tasks, including but not limited to providing and installing shutters made from heavy-duty, impact-resistant materials such as high-grade aluminum with double-reinforced end-retention lock slats for maximum strength, durability, and weather resistance. The Contractor shall furnish all labor, materials, supervision, equipment, tools, and all other necessary resources to construct the project as detailed in the drawings and specifications, and according to the contract terms and conditions for the project. The work also requires relocating existing electrical and air conditioning components to accommodate the new shutters. Additionally, the contractor is responsible for verifying existing conditions, quantities, and measurements.

1.2.1. One (1) Pre-Proposal Meeting will be held at the Big Branch Marsh National Wildlife Refuge Admin Building. The time and date of this meeting will be mutually agreed upon by the Refuge representatives, prospective contractors, Contracting Officer and USFWS Project Manager, Betina Latiker.

1.2.2. The purpose of the meeting will be to visit the site, review existing conditions, and discuss the performance requirements of the project. Contact the Station to obtain best access to the Refuge sites.

1.3. General Requirements: Design in accordance with all applicable Federal, State and Local codes and regulations (latest edition at the time of contract award) with the following establishing the minimum requirements:

A. International Building Code, latest edition B. NFPA 101 Life Safety Code C. National Electrical Code D. International Plumbing Code

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E. International Mechanical Code F. ASHRAE Handbook of Fundamentals G. ASHRAE/IENSA 90.1 - 2016 Energy Standard for Buildings.

H. ASHRAE Standard 55-2017, Thermal Environmental Conditions for Human

Occupancy I. ASHRAE 62.1 -2016 Ventilation for Acceptable Indoor Air Quality J. OSHA Regulations (Federal and State) K. Consumer Product Safety Commission 16CFR 1201 Safety Standards for

Architectural Glazing Materials L. Clean Water Act M. Architectural Barriers Act N. Americans with Disabilities Act (ADA) Accessibility Guidelines O. Mississippi Department of Transportation Roads and Bridge Standards

1.4. Work is comprised of design, permitting, demolition, removal, construction and other services required by the Contract Documents, including procuring and furnishing all materials, equipment, services, and labor reasonably inferable from the Contract Documents.

PART 2. DESCRIPTION OF WORK

2.1. Contractor Shall Provide and Install New Hurricane Shutters at Big Branch Marsh NWR (Product Data Submittal for All Items in This Section):

22.1.1 Provide and install Rolldown Shutters for east side of building only.

A. Standards Compliance: Must meet ASTM E330, E1886, and E1996, as well as TAS 201, 202, and 203.

B. Shutter Specifications: Extruded aluminum roll-up shutter with approximately 2.17" (55

mm) slats and end retention. Florida Product Approved and compliant with Florida Building Code. Impact-resistant, suitable for use outside High-Velocity Hurricane Zones (HVHZ). Motorized (electric) control with manual crank override. Color to be selected from the manufacturer’s full range of available colors. All extrusions shall be made of minimum 6063-T6 aluminum alloy unless otherwise specified. Include roll-up mechanisms and hood assemblies as required for a motorized system.

1. All extrusions must be made from a minimum of 6063-T6 aluminum alloy unless otherwise specified, including roll-up mechanisms and hood assemblies for a motorized system.

2. Bolts and washers must be zinc-coated steel, galvanized steel, or stainless steel with a minimum tensile yield strength of 60 KSI.

3. Pop rivets must be 7075-T6 aluminum alloy or stronger.

4. The system must withstand environmental conditions, including wind pressures and potential missile impacts as per specified standards.

C. Shutters shall be custom-designed to fit specific windows, doors, and openings. Shop drawings must be provided for review before fabrication.

D. Warranty: Minimum 20-year warranty.

22.2.1 Contractor must verify the structural adequacy of the existing structure to withstand the loads imposed by the shutter system. System components must not be secured to the window units.

22.3.1 Relocation of Obstructions: Relocate any obstructions within the workspace, such as electrical and mechanical components. Air conditioning units are to remain in place.

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A. Provide conduits, cables, and connectors suitable for electrical installations as needed.

B. Supply HVAC materials and components for air conditioner component relocation, along with fasteners, brackets, and supports as required.

C. Contractor must comply with applicable codes, standards, and regulations. Reference manufacturer's installation and operation manuals.

D. Work must be performed by qualified electricians and HVAC technicians.

E. Document pre- and post-relocation testing. Test all relocated electrical equipment for proper operation and compliance with electrical codes. Test relocated air conditioning equipment for proper operation, including airflow, cooling capacity, and system balance.

F. Coordinate with other trades to avoid conflicts during relocation.

PART 3. CONSTRUCTION SERVICES

3.1. DEMOLITION

3.1.1. All demolition materials shall become the contractor’s property and shall be removed from the site and disposed of in a legal manner.

3.1.2. Contractor is responsible for the removal and disposal of all debris and unused materials in accordance with local regulations. Restore the work area to a clean and orderly condition

3.2. GENERAL

3.1.1. Following the Issuance of the Construction NTP, the contractor shall provide the following items to the COR at the Preconstruction Meeting for approval and amendment into the contract file.

A. Superintendent Letter/Resume B. Submittal List C. Safety Plan D. QA/QC Plan

3.1.2. Possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located, if required by the state.

3.1.3. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the work, whether temporary or permanent and whether or not to be incorporated in the work.

3.1.4. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

3.1.5. Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. At all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

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3.1.6. The submittal requirements shall be clearly defined in the contract documents, including the types of materials, formats, and deadlines. Submittals may include but are not limited to shop drawings, product data, samples, material certifications, test reports, and operation manuals. The submitter shall review the contract documents thoroughly to understand the submittal requirements. Submitters shall ensure that all submittals are accurate, complete, and comply with the project specifications, codes, and regulations.

Submitters shall coordinate with relevant parties, such as manufacturers and suppliers, to obtain necessary information and materials for the submittals. The submitter shall label each submittal clearly with the appropriate project name, number, and description.

3.1.7. Assume responsibility for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract Documents is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor.

3.1.8. Coordinate the activities of all Subcontractors. If Government performs other work on the

Project or at the Site with separate contractors under Government's control, Contactor agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the completed in an orderly and coordinated manner without unreasonable disruption.

3.1.9. Record Drawings and Specifications: Maintain one set of working drawings and specifications, for record purposes, on the project site while work is in progress. Clearly and accurately record the as-constructed work in red. Record swing-tie distances from permanent points for all underground items. Include modifications and RFIs.

3.1.10. The contractor shall maintain Daily Logs and Checklists to record daily activities and submit them bi-weekly. Additionally, they are required to provide a Progress Chart in the form of a bar chart and diligently update the progress schedule monthly throughout the contract performance period. During normal working hours throughout the duration of the contract, the contractor must promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information.

3.1.11. Government buildings and other facilities are not available for storage of Builder's materials, equipment, and tools except for designated staging areas. Government owned equipment is not available for Builder's use to accomplish any Work.

3.1.12. Housing for workers and campsites are not available on site.

3.1.13. Provide temporary sanitary facilities, material handling equipment, temporary construction aids, and storage enclosures. The Government will ensure that utilities are available to the Contractor from existing outlets and supplies. Unless otherwise stated in the contract, the Contractor will be charged or pay for the consumption of each utility service at the billed rates charged to the Government. The Contractor must conserve any utilities provided without charge.

3.2. PROJECT SAFETY

3.2.1. The Contractor shall always have the ultimate responsibility for safety on the project site, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Contracting Officer. Ensure that all onsite activities, equipment, and facilities

Big Branch Marsh Hurricane Shutters Page 5 of 8 January 27, 2025 constructed by the subcontractor, or supplier conform fully to the standards of the Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910; and DOI and FWS policies. In addition, the Contractor shall adhere to all current Federal, State and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the agent shall govern. See Section H of the solicitation /contract.

3.2.2. Provide a Safety Plan. Initiate and maintain, throughout the performance of this contract, an effective safety and health program that provides adequate policies, procedures, and practices to protect employees from, and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections. Each employee (Contractor and subcontractors) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

3.2.3. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration.

3.3. WORK HOURS: Monday-Friday, 7:00 am to 4:30pm CST, excluding Federal Holidays

3.4. PROTECTIONS:

3.4.1. Comply with all applicable federal, state, and local environmental laws and regulations.

This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

3.4.2. Provide erosion control methods (such as watering dry soils) and appurtenances (such as silt fence) as necessary to prevent wind-borne dust and water-borne silt from leaving the immediate work area.

3.4.3. Immediately stop work if paleontological, archaeological, or historical remains (including burials or skeletal material) are encountered, immediately stop the work, and notify the Construction Representative, COR, or Contracting Officer. The Contracting Officer will notify the Regional Archaeologist, so the provisions of 36 CFR 800.7 (Resource Discovered During Construction) and other relevant laws are followed. Work will cease in the immediate vicinity until permitted to resume by Contracting Officer. Work in other areas may proceed as approved by the Contracting Officer.

3.4.4. Protect adjacent vegetation, property, structures, and improvements from damage. See Section I of the solicitation /contract.

3.4.5. Heavy equipment operated on FWS roads and parking areas shall comply with highway-legal load limits unless explicitly approved otherwise. Prior to operations, the contractor and contracting officer will document condition of roads and parking. The contractor is responsible for repairs of damage to roads and parking caused by their own actions.

3.4.6. Clearing limits and working limits are as shown on the drawings and approved in the field.

Do not remove any trees without prior COR field review and approval. If no clearing limits are indicated, contact the COR for clarification. Coordinate with the local FWS staff to

Big Branch Marsh Hurricane Shutters Page 6 of 8 January 27, 2025 select a construction staging area. Construction equipment and operations shall be contained within the work limits and staging areas.

3.5. CLOSEOUT PROCEDURES

3.5.1. Training: Thoroughly familiarize the local FWS staff with the improvements and train them to be proficient in overall system operation and maintenance.

3.5.2. Tools and spare parts: Deliver to the project site all specialty tools, valve handles, fan belts, filters, spare parts, keys, and similar devices such that the FWS staff is able to operate and maintain the work.

3.5.3. Maintenance Materials: Deliver maintenance materials to Station Manager, coordinate location of storage. (Provide consumable items in such quantities as needed for the first year of operation.)

3.5.4. Final Inspection: Submit a request in writing to the CO requesting the Final Inspection.

Notify the COR at least 10 calendar days prior to the anticipated date of completion of all work. The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time. The Contractor representative responsible for the work shall be present at the Final Inspection and shall submit a preliminary list of unfinished work prior to Final Inspection. See Section E of the solicitation /contract.

3.6. CLOSEOUT DOCUMENTS

3.6.1. Operation and Maintenance Manuals: Submit 3 copies of Operation and Maintenance manual (two to the FWS field station and one to the FWS Regional Office Engineering) for the mechanical and electrical equipment, architectural treatments, doors, and windows.

The manuals shall be clear, well organized, clearly indexed, tabbed, highlighted, tailored to the specific make, model, and wiring configuration of the systems; and shall include schedules and instructions for routine operation, trouble shooting, and periodic maintenance. The manuals shall include complete parts lists referenced to suppliers (name, address, websites, and telephone numbers for each).

3.6.2. Submit a full size set of red-lined drawings and complete set of specifications that clearly indicates the as-constructed work. As- constructed drawings shall be in .dwg and .pdf format and noted as ‘Final Construction/As-Builts’ in the revision block. Submit one set of final working drawings, one set of reproducible drawings showing as- constructed conditions, and one electronic set complying with FWS CAD Standards. Professional stamps shall be on the Final As-Built drawing sheets

3.6.3. Submit fully executed manufacturer's standard material, product, and equipment warranties.

3.6.4. Submit any requested regulatory-agency clearance documents indicating the work complies with their requirements such as finalized plumbing/gas/electrical inspections.

3.6.5. After completion of the work and prior to final payment, submit a Release of Claims (Form DI-137 provided by the Contracting Officer), properly executed by the Contractor, releasing claims against the United States arising out of this contract, other than claims specifically excepted from the operation of the release. See Section I of the solicitation /contract.

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PART 4. PROJECT CONTACTS

4.1. Site Related and Access Questions shall be directed to:

Jimmy Laurent, Deputy Project Leader U.S. Fish & Wildlife Service Big Branch Marsh Wildlife Refuge

61389 LA-434

Lacombe, LA 70445 985/882-2031 ext 43031 Email: jimmy_laurent@fws.gov

4.2. Technical or Project Related Questions shall be directed to:

Betina Latiker Project Manager, S.E. Region Infrastructure Management Branch U.S. Fish & Wildlife Service 1875 Century Boulevard Atlanta, Georgia 30345 Phone: 404/638.8482 Email: betina_latiker@fws.gov

4.3. Contract Related Questions shall be directed to Contracting Officer Point of Contact:

Micah Holmes Contracting Officer U.S. Fish & Wildlife Service Email: Micah_Holmes@fws.gov

END OF STATEMENT OF WORK

mailto:jimmy_laurent@fws.gov mailto:betina_latiker@fws.gov mailto:Micah_Holmes@fws.gov

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APPENDIX A: Site Photo (See attachment)