B08_SOW_Updated_Grand_Staircase-Escalante_NM_Vault_Toilet_Cleaning.pdf

BLM Grand Staircase-Escalante National Monument Vault Toilet Cleaning Services

STATEMENT OF WORK

PART 1: GENERAL

The Bureau of Land Management (BLM)-Utah, Grand Staircase – Escalante National Monument administers three (3) recreation sites on public lands located in Southern Utah (Garfield County) that require cleaning services. The sites are Deer Creek Campground, Calf Creek Recreation

Area, and The Blues Scenic Overlook. The yearly estimated number of cleanings required is

408.

1.1 SUMMARY

A. Description of Work: Furnish labor, supervision, transportation, equipment, supplies, and materials necessary to accomplish the Work described in these Contract Documents, to include all water. Janitorial services (Vault Toilet Cleaning) are as follows:

All Vault Toilet facilities listed below.

Per Visit Tasks for (each) vault toilet

1. Seat, inside and outside of riser of each toilet shall be cleaned, pressure washed and disinfected.

2. Door handles and doors, inside and outside, shall be cleaned and disinfected.

3. Restroom, to include floor, walls, and ceiling, shall be cleaned, pressure washed and disinfected and be free of debris and cobwebs.

4. Toilet tissue and hand sanitizer shall be re-stocked.

5. Recreation site around vault toilets shall be free of noticeable trash.

6. Keep pests/insects population low with use of “green” or “bio-based” products, to the maximum extent possible, within the restrooms.

7. Vandalism, damage, pests, or needed repairs shall be reported to the Contracting

Representative.

B. Work Frequency: Work frequency is site specific as follows:

1. Cleanings will be at relatively equal spacing through the week (Thursday – Monday).

Vault Toilet Cleaning Schedule (times/week)

Facility

(# of restrooms, # of vaults, # of flush toilets)

June -

August

September

November

December -

February

March –

May

Estimate

Per Year

Deer Creek Campground

(1, 1, 0)

Estimated Monthly Total

3 x week

1 x week

5 x week

Calf Creek Recreation

Area (3, 1, 4)

The Blues Scenic Overlook

(1, 1, 0)

2. If high volume use occurs on a facility that the above schedule cleaning schedule cannot keep up with; on-call vault toilet cleaning may be requested by the BLM.

This would hopefully be rare, if ever, but the contracting representative and contractor would work together to schedule it in the contractor’s schedule.

3. The annual work schedule will include restroom service dates during the following 6 high-use/holiday weekends, to the greatest extent possible. Holiday weekends include

Easter weekend (April) Memorial Day (May), Independence Day (July 4th), Utah’s

Pioneer Day (State Holiday, July 24), Labor Day (September), Columbus Day

(October). For the other holidays (low visitation), a normal cleaning schedule will be maintained. These holidays include: New Year’s Day (January), Martin Luther

King Day (January), Presidents Day (February), Veterans Day (November), Thanksgiving (November), Christmas (December)

C. Work Schedule: At the Pre-Work Meeting, the Contractor shall provide to the

Contracting Representative a written work schedule listing: (1) the anticipated dates and approximate times of all scheduled Work under the contract, (2) the names of people that will be working at each work site. Updated schedules shall be provided to the Contracting

Representative in the event that dates, times, or personnel change from those originally shown.

D. Contract Period: From the effective date on Award for a period of one year (365 days), with option to renew for four additional one-year periods.

1.2 SUBMITTALS

A. Submit product specifications and Material Safety Data Sheets (MSDS) for all products proposed for use to the Contracting Representative at the Pre-Work Meeting. If products change, Contractor will supply updated MSDS sheets to the Contracting Representative.

B. Contractor will keep a daily log of visits on site in the Calf Creek Recreation Area janitorial closet and submit after each month to the Contracting Officer’s Representative

(COR).

1.3 QUALITY ASSURANCE

A. Performance Standards: The work shall comply with the following performance standards:

1. Surfaces: All surfaces, including toilet seat and riser, floor, walls, door, door handles and ceiling shall be kept clean of any foreign matter, spills, stains, marks, or residue of any nature and present an overall appearance of cleanliness. No foul odors should be noticed as a result of inadequate cleaning. No standing water shall remain on floor.

2. Bathroom supplies: Toilet tissue and hand sanitizer will not be empty at the time of inspection.

3. Keep pests/insects population low with use of “green” or “bio-based” products, to the maximum extent possible, within the restrooms.

4. Recreation site around vault toilets shall be free of noticeable trash.

B. Frequency: The work shall be performed at the frequency as specified in 1.B.1.

C. Inspections: The work will be inspected as stated in 3.2. Deficient work will be corrected as stated in 3.3.

1.4 SITE CONDITIONS

A. Access to the Work: Contractor is responsible for supplying a vehicle suitable for transport of staff, equipment, and supplies to perform the required services at each of the three recreation sites. If a work site cannot be accessed due to weather, the Contractor shall call the Contracting Representative to report conditions.

Road conditions are as follows (map on page 9):

1. Deer Creek Campground: Deer Creek Campground is accessed from Burr Trail

(BLM 100). To get to the Burr Trail from Escalante, UT, take Highway 12 east for

28 miles. The Burr Trail intersects Highway 12 in the center of Boulder Town. The site is located on the north side of the Burr Trail by traveling east from Highway 12 for about 8 miles. The site is accessed by a paved/chip sealed road. The campground road is a dirt surface.

2. Calf Creek Recreation Area: Calf Creek Recreation Area is accessed from Utah

State Hwy 12. The site is located on the west side of Hwy 12 by traveling either east of Escalante approximately 15 miles, or west of Boulder Town for approximately 13 miles. The site is accessed by a paved road directly off Hwy 12.

3. The Blues Scenic Overlook: The Blues is accessed from Utah State Hwy 12. From

Escalante, UT, take Highway 12 west for 15 miles. From Henriville, UT travel east on Hwy 12 for 12 miles. The site is located on the north side of Hwy 12 at The Blues

Scenic Overlook. The site is accessible along Highway 12.

1) Days and Hours of Work: All restroom service duties, unless otherwise authorized, will be scheduled and performed Thursday through Monday, in order, to provide clean facilities at recreation site on high-use weekends. Contractor may obtain exceptions (with prior approval from the COR or PI) if needed for emergency cleanings, inclement weather, equipment or vehicle failures, staff shortages or other unforeseen circumstances.

B. Work will be scheduled so that it is generally accomplished during morning hours

Thursday - Monday, from 7AM -12 noon to provide clean facilities for daily users.

Exceptions for working outside of these hours may be obtained with prior approval from the COR or PI for emergency cleanings, inclement weather, equipment or vehicle failures, staff shortages, or other unforeseen circumstances.

C. Security:

1. Restrooms are not locked unless conditions warrant limiting public access. The

Contractor will be given keys to lock restrooms in the event of a necessary closure

(safety hazard, etc.). Keys shall not be copied and shall be assigned to specific personnel. Contractor shall return keys at end of contract.

2. The Contractor will notify the COR or Project Inspector (PI) of any unusual damage, vandalism, or possible public hazards in restroom facilities or recreation sites. If possible (and if doing so causes no endangerment), the Contractor or his/her employees will obtain and provide an offending person's name, address, license number, date of infraction, and other pertinent information to a BLM Law

Enforcement Officer (LEO), County Sheriff, or to the COR or PI. Any articles or items of apparent value found by the Contractor at the work sites shall be immediately turned over to the BLM LEO. Any articles of a suspicious nature, or persons conducting themselves in a suspicious manner or in need of help, shall immediately be reported to the County Sheriff.

Garfield County Sheriff’s Office 435-676-2678

BLM GSENM Visitor Center, Escalante UT (435) 826-5499

BLM Kanab Field Office, Kanab UT (435) 644-1200

PART 2: PRODUCTS

2.1 GENERAL

A. Unless otherwise specified in the Contract Documents, standard commercial grade products, supplies, equipment. These items are subject to inspection and approval by the

Contracting Representative. The Contractor may not use alternative restroom product dispensers in lieu of those already in place without the approval of the Contracting Representative. The

Contracting Representative may require the Contractor to submit, for approval, a list of proposed products and/or actual product samples of the supplies and equipment the Contractor intends to use. Cleaning products will comply with the EPA’s Comprehensive Procurement Guidelines and all cleaning products must comply with USDA’s BioPreferred Designated Products.

2.2 CONTRACTOR PROVIDED CLEANING MATERIALS

A. All cleaning materials used must be of a type that will not have an immediate or extended detrimental effect on any of the surfaces being cleaned, with use of “green” or

“bio-based” products, to the maximum extent possible.

B. Water, detergent, and appropriate disinfectant shall be used for all janitorial services, with use of “green” or “bio-based” products, to the maximum extent possible.

C. The Contractor shall provide to the Contracting Representative evidence that copies of all https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

MSDS (relating to all the chemicals and cleaning agents that are to be used in the performance of this contract) are available to their employees. During the course of the contract, MSDS for newly acquired products, not identified at Award, shall also be made available. At the Pre-Work Meeting and when new products are acquired, the Contractor shall provide to the Contracting Representative copies of all MSDS.

D. Contractor may have keyed access to facilities that have storage areas. These areas must be kept clean and secured. For any chemical stored, a MSDS sheet must be kept onsite and available to all janitorial and BLM staff to review. All spray and cleaning bottles must be properly labeled with product name, percentage of product, and product contact information. Labels will be replaced if they become unreadable.

E. Contractor must also provide necessary equipment and supplies to ensure the safety of their workers, including personal protective equipment that conforms to industry standards and any recommended vaccinations.

2.3 GOVERNMENT PROVIDED SUPPLIES AND MATERIALS

The BLM will also provide, for the Contractor’s use during the term of the contract, one 70 -square foot janitorial closet at Calf Creek Recreation Area used for storage of dry products, i.e.

(toilet tissue) and wet products or materials, (i.e., floor cleaners, mops, disinfectants) used related to this contract.

BLM will provide toilet paper and hand sanitizer, however, the contractor will need to supply and carry the necessary equipment and supplies to clean and maintain facilities. Deer Creek and

The Blues do not have storage facilities and equipment and supplies will have to be transferred for cleaning.

The BLM will furnish maps to each recreation site that display the location of the restroom facilities.

The BLM will also furnish keys to the facility that has a storage area. These must be kept clean and secured. Keys are considered government property and shall not be copied. The contactor will sign a DI-105, U.S DEPARTMENT OF INTERIOR RECIEPT OF PROPERY for all keys provided, Contractor will assume responsibly, and costs related to key replacement (including lock) if lost, stolen. Restroom facility doors are to be kept unlocked, except when locked by

BLM for safety concerns. BLM will notify the Contractor as soon as possible if the agency locks the doors for any reason.

PART 3: EXECUTION

3.1 MEETINGS

A. Pre-Work Meeting: Will be held prior to the start of the work. The Contractor will be notified in advance of the meeting time, date, and place. The purpose will be to review required work, schedules, payroll, and payments, and administrative provisions of the

Contract. The Contractor will submit a brief work plan that demonstrates how the

Contractor will carry out the terms of the contract and provide a Work Schedule. Once the annual work schedule has been submitted to, and approved by, the BLM, any changes will be submitted by text or email for approval to the COR, as needed. Any changes to the scope of work would need to be approved by the Contracting Officer (CO).

1. Be prepared to summarize and explain procedures planned for the project and present the submittals requested.

B. Annual Meeting: Within 15 days of the renewal of an option year the Contractor may be notified in advance of the meeting time, date, and place. The purpose will be to review and approve any changes in Work Plan and/or Work Schedules.

3.2 INSPECTIONS

A. Method: The work will be inspected randomly by the Contracting Representative on the day of a scheduled cleaning and as soon as possible after the estimated completion time (as set forth in the Work Schedule).

3.3 DEFICIENT WORK

A. Remedy: If work is found to be deficient (not cleaned in accordance with the

Performance Standards and/or Work Frequency), the Contractor will be notified by the

Contracting Representative immediately and will have forty-eight (48) hours in which to correct the work. The Contractor shall notify the Contracting Representative immediately after the work is corrected. Repeatable deficiencies may be grounds for contract termination.

B. Penalty: Deficient work not corrected by the Contractor in the prescribed time shall cause a reduction in the payment price for the Quality Assurance Plan item affected.

The reduction will be based on a percentage of the unit price for each Quality

Assurance Plan item. The percentages are shown in parentheses below.

Restroom Cleaning Janitorial Services (All sites listed in Section 1.1)

Per Visit Tasks

1. Each toilet (seat and riser) shall be cleaned and disinfected. (30%)

2. Restroom, to include floor, walls, ceiling, doors and door handles shall be cleaned and disinfected and free of debris and cobwebs. (25%)

3. Toilet tissue and hand sanitizer shall be re-stocked. (30%)

4. Recreation site around vault toilets shall be free of noticeable trash. (10%)

5. Vandalism, damage, pests, or other needed repairs shall be reported to the

Contracting Representative. (5%)

** There is no water at Deer Creek and the Blues and will need to be supplied by contractor**

3.4 INTERATION WITH PUBLIC

During the performance of restroom service duties, the Contractor will be courteous to the public. Contractor will perform restroom service duties to cause the least interference with, and disturbance to, recreation site visitors. In those cases where some interference may be essentially unavoidable, the Contractor will be responsible for minimizing any inconvenience and/or discomfort to recreationists.

3.5 PROTECTION OF GOVERNMENT PROPERTY

During execution of restroom service duties, the Contractor will take special care to protect Government property from unintended uses or substances (including cleaning fluids). Government property includes and is not limited to: restroom facilities, buildings, walkways and cement pads, picnic tables, fire rings and grills, signs, fences and any other structures within the three recreation sites. Issued keys that have been lost, damaged, or stolen must be reported to the COR or PI and Issuing Office within 24 hours. Contractor caused damage to restroom or recreation site facilities, structures, developments, roads, areas or land caused as a result of or during work duties under this contract and will restore the damaged item or area to its original condition. This restoration will include any action needed to restore the damaged item or area, including and not limited to painting, refinishing, repair, reconstruction, replacement, or rehabilitation.

PART 4: MEASUREMENT AND PAYMENT

4.1 METHOD OF MEASUREMENT

A. Units: Each is the measurement unit.

B. Each: One unit (each) shall be one group of tasks per visit per toilet.

4.2 PAYMENT

A. Payment: Prices and payment will be full compensation for the work described in this section. Payment will be as shown in the value.

B. Invoicing: Monthly invoices against this contract are to be submitted through the

Invoice Payment Platform at https://www.ipp.gov/ with an attached copy of the contractor’s commercial invoice. A copy of the contractor’s commercial invoice must also be provided to the COR or PI.

Part 5: Additional Information

I. Definitions As used throughout this contract, the following terms will be defined as set forth below.

a) Business Day: A day of the week, Monday through Friday, on which the BLM Grand Staircase – Escalante National Monument office is open for business, excluding federal holidays. A “business day” starts at 7:45 am and ends at 4:30 pm. There are 10 federal holidays that typically fall on a weekday: Martin Luther King Day (January), Presidents Day (February), Memorial Day (May), Independence Day (July 4th), Labor Day (September), Columbus Day (October), Veterans Day (November), Thanksgiving (November), Christmas (December), New Year’s Day (January).

b) Calendar Day: Any day of the week.

c) Contracting Officer (CO): The person with the authority to enter into, administer, amend, and terminate the contract. The CO may also make contract-related determinations and findings.

d) Contracting Officer’s Representative (COR): The BLM employee designated to administer the technical aspects of this contract. This includes clarifying technical requirements in Part B Work Requirements, Part C Contract Administration, and Part D Performance Evaluation. The COR reviews and approves work which is clearly within the scope of work. The COR is not authorized to issue any changes to the contract or to modify the scope of work in any way.

e) Contractor: The individual or organization to whom the contract has been awarded.

The Contractor will ensure that their subcontractors comply with all the provisions of this contract.

f) Project Inspector (PI): One or more BLM employees that assist the COR with contract execution and work inspection and evaluation. The PI may provide clarification of technical requirements only with the approval of the COR. As with the COR, the PI is not authorized to issue any changes to the contract or to modify the scope of work in any way.

END OF SECTION

II. Additional Information: Recreation Site Locations