B08_SOW_MU_Ranch_Repairs_2025_0724.docx

United States Department of the Interior Bureau of Land Management

PROJECT TITLE: CARRIZO PLAINS MU Ranch Building Repairs

July 24, 2025

Contents

I. BACKGROUND ON THE GOVERNMENT’S REQUIREMENT:

The goal of this work is to complete exterior and interior building maintenance on five existing buildings located at the MU Ranch within the Carrizo Plain National Monument. Maintenance work includes:

· Painting the exterior of four buildings

· Replacing windows at two residential buildings

· Repairing the tin roof of a large out-building

· Replacing entrance decking

· Replacing four sets of stairs

· Repairing a section of interior ceiling with water damage See Specific Tasks 4 below, Exhibit 1 Maps, and additional site photos in Exhibit 2 Photo Log for more information.

MU Ranch consists of five structures: the White House (House) and Modular Trailer are residential buildings, the Large Barn Shop is a wooden building, the Modular Garden Room (which is attached to the Modular Trailer), the White House detached garage and a small Modular Shed (detached). These buildings are utilized by BLM staff and volunteers for work within the Carrizo Plain National Monument.

II. GENERAL SCOPE OF WORK:

The services in this statement of work include construction services, as defined in the Federal Acquisition Regulation (FAR), for the repair and replacement of exterior and interior features of government owned and occupied buildings.

The Contractor shall accomplish the following services at the individual points identified in Section 4 Specific Tasks including: exterior painting, window replacement, roof repairs, replacement of exterior deck, replacement of exterior stairs, and one section of interior water damage.

Location of Work:

The project sites are all located within San Luis Obispo County, California. MU Ranch is located approximately 12 miles southwest of Maricopa, CA. See attached Site Map and Facilities Maps located in Exhibit 1. All project sites are readily accessible from Soda Lake Road.

Project Site Locations:

MU Ranch, Carrizo Plain National Monument, (34°59'09.4"N 119°28'54.3"W)

· The Carrizo Plain has two major access points. The primary access for this project is from the south via Soda Lake Road off State Route 33/166. This should be considered the primary route to enter the Carrizo Plain. From the north, the access is via Soda Lake Road off State Route 58, however, Soda Lake Road turns to dirt and may be impassible during rain events. Many roads within the Monument have an unimproved dirt surface and become impassable during periods of rain. The dirt sections of Soda Lake Road may become impassable during significant rain events, so it is recommended to enter off of Hwy. 33/166 to avoid dirt roads. Proceed with caution on these roads, especially during winter months, and obey all closed road signs.

Period of Work Performance:

The period of work performance for this contract shall be for 90 days after receiving the Notice to Proceed.

Contract work including the pre-work conference meeting, site visits and planning meetings, mobilization, construction, and de-mobilization must be completed within the Period of Performance.

III. OVERALL OBJECTIVE(S):

The objectives of this Contract are to complete exterior and interior building maintenance on five existing buildings located at the MU Ranch within the Carrizo Plain National Monument including:

· Painting the exterior of four buildings

· Window replacement at two residential building

· Tin roof repairs to large out building

· Replace entrance decking and 4 stairways

· Repair a section of interior ceiling water damage.

See Specific Tasks section 4 below, Exhibit 1 Maps, and additional site photos in Exhibit 2 Photo log for more information.

IV. REQUIREMENTS AND TASKS:

General Requirements Site Use Plan and Environmental Controls The Best Management Practices (BMPs) listed in Technical Exhibit 1 are required to satisfy Clean Water Act requirements for non-point source pollution and maintaining a Storm Water Pollution Prevention Plan.

The presence of archaeological resources, sensitive soils and private lands within the project area requires that all vehicles and equipment operate on existing roadways and designated trails and up to 50 feet from the trail centerline as required to complete work at designated sites.

All vehicle and equipment use shall be restricted to the existing roadway and trails. Equipment work may occur within 50 feet of the road/trail centerline. Equipment operations on areas beyond 50 feet require approval from the Contracting Officer (CO).

Existing pull-outs may be used for equipment staging and materials storage. Other sites may be utilized for staging or storage subject to the Contracting Officer or their representative’s approval.

At the conclusion of work, all storage and staging areas shall be restored to a free-draining condition and be free of any inorganic debris.

All excess soils will be groomed to match existing topography as feasible.

No hazardous materials or fuels shall be stored within 150 feet of a watercourse.

The Contractor shall provide a Site Usage Plan to be approved by the COR and the CO prior to the Notice to Proceed. Plan details shall include but not limited to equipment storage locations, materials stockpile, and planned staging areas.

Site Specific Tasks:

Task 1: Exterior Painting of four buildings During any painting process the wood siding will not be damaged. The existing exterior paint will be removed down to the wood to prepare for painting. Any cracks or crevices will be filled in with durable wood putty. A plastic barrier will be placed around the buildings to catch paint flakes that are being removed and disposed of properly. BLM can testify that there is no lead-based paint on the buildings. Widows and any trim will be masked to ensure no overspray will get on the glass.

The Contractor shall submit the proposed paint colors as part of their proposal for CO and COR approval prior to purchasing.

The four buildings requiring painting are as follows:

· White House

· The House will receive at least one coat of primer before two finish coats of Exterior Semi-Gloss Sheen. The House will be painted the same existing white. The House has an approximate surface area of 1,750-square feet of wood siding. Actual dimensions are the Contractor’s responsibility to verify.

· White House detached garage

· The White House Garage (Garage) will receive at least one coat of primer before two finish coats of Exterior Semi-Gloss Sheen. The Garage has an approximate surface area of 320-square feet. The garage will be painted the same existing tan color. Paint colors will be approved by the BLM prior to purchasing.

· Modular Trailer

· The Modular Trailer (Trailer) will receive at least one coat of primer before two finish coats of Exterior Semi-Gloss Sheen. The Trailer will be painted the same existing brown color. The Trailer has an approximate surface area of 2,452-square feet of composite siding. The attached Modular Garden room is included in the estimate of square footage. Actual dimensions are the Contractor’s responsibility to verify.

· Modular Trailer Shed

· The Modular Trailer Shed (Shed) will receive at least one coat of primer before two finish coats of Exterior Semi-Gloss Sheen. The Shed will be painted the same existing brown color. The Trailer has an approximate surface area of 60-square feet of composite siding. Actual dimensions are the Contractor’s responsibility to verify.

Task 2: Large Barn Shop Tin Roof and Siding Repair and Replacement This task includes the securing of exiting tin roofing, installation of missing roofing including sub roofing (¼ OBS plywood), structural repair/reinforcement of 3 wood 2x4 roof joists and struts. This building has an approximate surface area of 3,250-square feet actual dimensions are the Contractor’s responsibility to verify. All roofing tin will be supplied by the BLM. Screws will be at least 1.5 inches long.

· Securing existing tin roof panels

· The Contractor shall ensure all existing tin on roof panes of the building are secure.

· Installation of missing roof tin panels

· The Contractor shall install approximately 400-square feet of ¼ OSB exterior plywood along with new tin roofing on the exposed roofing areas, see photo. BLM shall supply the Tin panels to the site upon award.” Actual dimensions are the Contractor’s responsibility to verify.

· Structural repair/reinforcement

· Three wooden struts and three roof joists will be replaced or reinforced prior to screwing the tin down.

· Secure wooden siding and doors

· The Contractor shall ensure that all sliding and existing doors on all sides of the building are secure. All lose boards shall be secured with at least 1.5-inch screws and existing hardware will be used to secure the doors.

Task 3 Replace Existing Deck and Stairs on Modular Trailer The Contractor shall replace the existing exterior deck that is approximately 30-ft by 30-ft. The top of the deck planking shall be redwood. All support structure materials shall be pressure treated lumber secured to precast cement piers. The top plank boards will be sanded and stained with two coats of waterproof sealant. Wooden lattice (approximately 600 sq feet), around the perimeter of the deck.

The Contractor shall replace four staircases matching the existing dimensional design of the respective staircase. All staircases shall be constructed of pressure treated lumber for the support structure and redwood decking that has been sanded with two coats of waterproof sealant applied. One staircase is associated with the existing Modular Trailer deck and the other staircases are located in various locations around the Modular Trailer yard. See the photo log in Exhibit 2 for photos of each staircase.

· Staircase 1

· Shall have eight steps that are approximately 8-ft. long and the step run minimum of 16.5 --inches wide.

· Staircase 2

· Shall have approx. 4 steps that are approximately 4 ft long and each step run minimum of 11-inches wide with the top landing that is 31 ¾ inches wide.

· Staircase 3

· Shall have 4 steps that are approximately 4-ft long and step run minimum of 14.5-inches wide.

· Staircase 4

· Shall have 2 steps and are approximately 14-ft long and step run minimum of 8-inches wide.

Task 4 Window Replacement The Contractor shall replace the windows and trim at two buildings

· White House

· The Contractor shall replace and install trim around 6 windows in the White House. The new window replacements for the White House will be supplied by the BLM.

· Modular trailer

· The Contractor shall furnish and install 6 windows and associated trim that match the existing style and dimensions of the existing windows.

Task 5 Water damage repair modular garden room (Attached to Modular Trailer).

The Contractor shall replace approximately a 4x8 sheet of plywood paneling on the ceiling and substructure to the ceiling supports inside the small garden shed attached to the modular trailer.

Warranty Materials and equipment furnished under this Contract shall be covered by the most favorable commercial warranties given to customers for such materials or equipment. The rights or remedies provided herein are in addition to and do not limit rights afforded to the Government by other clauses of this Contract. With respect to warranties, expressed or implied, from manufacturers or suppliers for materials or equipment furnished under the Contract the Contractor shall:

Standards

· Moving of Equipment and Supplies: The moving of equipment and supplies to the job site and between job sites shall be the responsibility of the Contractor.

· Replacement of Equipment: Contractor shall provide quality equipment capable of safely performing the work under the terms of the contract. If equipment is rejected because it does not meet minimum requirements, including but not limited to safety and operability, or if it becomes inoperative, the Contractor shall correct the deficiencies or furnish replacement equipment meeting contract requirements within 2 calendar days. All repairs are the total responsibility of the Contractor.

· Equipment Standards: Contractor shall make equipment available for inspection and approval before use. The Contractor must satisfy all applicable OSHA and DOT requirements or certifications for the operation of offered equipment. There will be no obligation to make payment for any equipment delivered that does not meet the Technical Specifications.

· Existing Facilities: All existing facilities such as signs, cattle guards, drainage structures and road surfacing damaged by the Contractor's operations shall be replaced or repaired by the Contractor at no cost to the Government.

· Watershed Protection and Erosion Control: During all operations under this contract, the Contractor shall exercise reasonable measures to direct surface runoff water to stabilized waterways and to keep the drainage systems functioning effectively to prevent or minimize soil erosion and pollution of water and other resources. All refuse, including garbage, rubbish, and equipment maintenance areas shall be stored and collected in a sanitary manner and disposed of in a State-approved sanitary landfill, per local, State, and Federal regulations.

· Oil from crankcases or gear boxes, equipment waste or spilled or excess fuel shall be placed in containers and removed from the work site and disposed of as approved and required by local, State, and Federal regulations.

· Contractor shall undertake every reasonable measure to minimize erosion and soil damage in connection with any operations under this contract. Contractor shall immediately discontinue any operations under this contract that due to weather or soil moisture conditions, such operations will cause excessive damage to the soil as determined by the Contracting Officer.

· Equipment shall not be fueled nor fluids changed within 100 feet of waters of the state. Any equipment operated adjacent to state waters shall be maintained in a good state of repair and have no damaged hoses, fittings, lines, tanks, etc. that may release pollutants into the water. Waste oil and fluids shall not be stored on site. If any such material is released into the waters, the responsible person must make an effort to contain the spill and notify the Contracting Officer within 24 hours. If unable to contain spill, immediately notify the Contracting Officer and call the National Response Center (NRC) at 1-800-424-8802.

· Emergency Spill Kit: Keep sufficient quantities of absorbent materials on the project site to absorb accidental fuel, hydraulic oil, or other petroleum produce spills. Use absorbent materials that are biodegradable, non-water absorbing and designed specifically for the types of spills associated with the Contractor’s operations.

· Project site construction not completed during dry weather periods shall be winterized (along with Contractor’s approved onsite staging areas and storage sites) to minimize erosion and other damage to roadways, trails, watercourses, and sensitive habitat, as directed by the Contracting Officer.

· Disposal of Debris: The Contractor shall transport and dispose of all debris and excess material off-site at an approved facility, per local, State, and Federal regulations.

· Any debris left onsite after the completion of the Contract shall become the property of the Contractor, and the Contractor shall be responsible for it. Dispose of materials in a legal manner and payment of fees required is the Contractor's responsibility. Sale of material onsite is not allowed unless authorized in writing by the Contracting Officer. Burning of removed materials is not permitted on the work site.

· Project Boundary: Prior to implementation of Contract deliverables, a pre-work meeting will be held at the project sites with the Contractor, Contracting Officer Representative (COR), and/or Project Inspector (PI). The intent is to ensure the Contractor understands where the project sites are located, project site specifics and specifications of the contract, and review the Contractor’s plan of operations. It is encouraged that all potential Contractors complete a thorough site visit before bidding on the contract.

· Access: Access to the project area is identified on the map. If roads or any type of access become subject to damage, because of adverse weather conditions or other natural causes, the Contracting Officer or COR will relay that information to the Contractor by phone, email, or in person and the contract could be delayed.

· Notification of Cessation or Restart of work: The Contractor shall notify the Contracting Officer prior to ceasing operations for three or more days, and before re-starting operations after a shutdown of three or more days. This can be done by phone, E- mail, or in person.

· Protection of Cultural Resources: If objects of cultural value on the project area are discovered, the Contractor shall immediately suspend all operations in the vicinity of the cultural value and notify the Authorized Office of the findings.

· Weed Prevention: To reduce the potential for introduction of noxious weeds to the contract area, the Contractor shall, prior to moving in motorized equipment to be used for mastication, clean all such equipment to remove all dirt, plant parts and materials that may carry noxious weed seeds. All equipment shall be inspected by the Contracting Officer prior to moving said equipment to the contract area.

· Fire Prevention: Contractor shall take necessary measures for prevention and suppression of fire on the contract area and other adjacent Government lands used or traversed by the Contractor in connection with operations as are required by applicable laws and regulations. Contractor shall comply with all applicable local, State, and Federal fire prevention regulations and standards. At all times during closed fire season, each unit of powered equipment used in connection with this contract, including automobiles, trucks, tractors, etc., shall be equipped with serviceable tools and fire extinguishers as follows:

· Fire extinguisher, dry chemical type of not less than 2-1/2 pound capacity with a 4 BC or higher rating

· Shovel, round point #0 lady or equal

· Axe, 2 pounds or over, 26-inch minimum length, or one pulaski Delivery The Contractor shall complete all treatments within 100 calendar days after notice to proceed. Due to permitting requirements for the protection of water quality and sensitive species, all mobilization, construction, and demobilization must occur within the period of performance.

Within 15 business days of the completion of work, the Contractor shall provide site-specific photographs clearly showing the before and after repair conditions to document compliance with applicable BMPs. The photographs should be clearly labeled with the project site name, date(s), and a description of what was being photographed. The photos shall be submitted to the BLM in a digital format and should be clearly organized and labeled.

Final Inspection and Acceptance The Contracting Officer’s Representative or designated government representative will review all work. The Government’s final project inspections shall take place 1-3 business days following the Contractor’s written notification to the CO and COR of the completion of work. At the conclusion of the work, the Contracting Officer, or their representative, will inspect all sites for conformance with the specifications and requirements. Any deficiencies noted during the inspection will be corrected by the Contractor prior to release of final payment, at no additional cost to the Government. Prior to final payment the Contractor shall properly disposed of all waste materials including excess soil, completed site resurfacing and grooming of staging and storage areas, and submitted project photographs and project reports.

Work Schedule The schedule shall be submitted at the pre work conference. When requested by the CO or COR, submit an updated work schedule within 3 calendar days. As a minimum, the estimated start and completion dates shall be shown in the estimate.

Health and Safety Plan Before construction commences, the Contractor shall submit a health and safety plan to the CO for approval. The health and safety plan shall include the location of the nearest hospital and procedures to follow in case of an emergency. The Contractor is required to have a portable toilet on-site for the duration of construction.

VI. GOVERNMENT-FURNISHED PROPERTY, MATERIALS, SERVICES:

General: The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Statement of Work.

The Contractor shall furnish all necessary hardware for securing the deck and railing members to be replaced in-kind.

The Contractor shall furnish fencing and signage (where applicable) for project sites, staging areas, and storage areas. The Contractor will be responsible for the installation and removal of fencing and signage during project construction. The Contractor shall furnish all materials to secure project sites, staging areas, and storage areas during use by the Contractor. These materials and operations shall be considered incidental to the work required and shall not be paid separately.

The Contractor’s proposed on-site storage and staging areas are required to be approved of by the CO and COR before mobilization and construction begin.

Materials:

The Government shall furnish the following materials to assist the Contractor in meeting the requirement of this contract: tin sheets for the roof of the shop shed, and windows for the White House.

Equipment: N/A Facilities:

The Government will provide, restroom facilities that are in the Modular trailer.

Utilities:

The Government will provide water and electricity at the site.

VII. SECURITY AND ADMINISTRATIVE MATTERS:

Emergency Response:

Response to emergency service calls outside of the normal business hours shall not exceed four (4) hours regardless of the time during the day or night, weekends or holidays. Response to emergency service during normal business hours shall not exceed two (2) hours. Response is defined as having all personnel and equipment required to correct an emergency at the site of the emergency or at a pre-approved staging area, ready willing and able to perform the emergency work. The Contractor will provide a draft emergency response plan prior to Contract start date.

Emergency Services:

On occasion, services may be required to support an activation or exercise of contingency plans outside the normal business hours described above. The Contractor's responsibilities for emergency support will be in accordance with the contingency plan.

Hazardous Materials and Hazardous Response:

The Contractor will conform to all Reclamation, Federal, State, and local regulations in the use and disposal of hazardous materials and hazardous waste. The Contractor will provide the appropriate response to any emergency involving hazardous materials at any of the facilities covered by this Contract. The Contractor will provide proof/certification of its personnel qualified to work with hazardous materials and wastes to Reclamation. The Contractor will notify Reclamation immediately upon discovering a release of hazardous waste into the environment.

Public Contact:

Contractor personnel may have a close working relationship with adjacent landowners within their area of responsibility.

Contractor personnel will inform any trespassers along the right of way, of hazards and when necessary, request trespassers to leave fence restricted areas immediately.

When Contractor personnel are confronted with the news media, they may respond to general questions of the media with common sense approach and will refer all controversial questions to the O&M Manager. The Contractor Manager will keep the COR informed of all news media contacts.

When Contractor personnel are confronted with emergency personnel, policemen or firemen along the right of way, the Contractor personnel will notify the O&M Manager.

Government Observations:

Government personnel other than COR may from time to time observe, photograph, or otherwise record Contract operations. However, these personnel will not interfere with Contractor work performance.

Regular Work Hours:

The work period established for this contract is based upon all work being conducted during regular working hours between 7:00am and 4:00pm, Monday through Friday, excluding government holidays. If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the Contracting Officer in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

Christmas Day

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

Preservation of Historical and Archeological Data:

(a) The Historic and Archeological Data Preservation Act of 1974, provides for the preservation of historical and archeological data that might otherwise be lost as the result of alterations to the terrain caused by a federal or federally licensed activity or program.

(b) If, in connection with operations under this contract, the Contractor, subcontractors, or the employees of any of them, discovers, encounters or becomes aware of any possible historical or archeological data, objects or sites of cultural value on the project area, such as historical ruins, graves or grave markers, fossils, or artifacts, the Contractor shall immediately suspend all operations in the vicinity of the cultural value and shall notify the Contracting Officer in writing, giving the location and nature of the findings. No objects of cultural resource value may be removed.

(c) Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of work performance and/or changes in the work. If such delays and/or changes are ordered, the time of work performance and contract price shall be adjusted in accordance with the Changes clause.

(d) The Contractor will be responsible for protecting the cultural resources within the affected area from damage. In addition, the contractor will be liable for all damage to the identified cultural resources caused by their actions or the actions of their agents or representatives. The Contractor shall immediately notify the Contracting Officer or his representative if any damage occurs to any cultural resource and immediately suspend work in the area in which damage has occurred until authorized to proceed.

VIII. DEFINITIONS:

Standard Definitions:

• Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

• Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

• Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

• Quality Assurance (QA) Surveillance of Contractor work to determine work requirements are met.

• Work Requirements Summary (WRS) (see Technical Exhibit 6) The WRS identifies the key work performance indicators of the Contract that will be evaluated by the Government to assure Contract work performance standards are met by the Contractor.

• Quality Control (QC) Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the work statement.

• Approvals Approval of the submittals is an indication that the Contractor's submittals have been reviewed and that there are no objections, except as noted. Approval of deviations shall apply only to those deviations or omissions from the requirements of the drawings and specifications brought to the Contracting Officer's attention in writing. After approval of an item, submit a substitute for approval when the approved item cannot be purchased or delivered in time to avoid delay in completion of the project.

Acronyms:

The following is a list of acronyms with their definition that are referenced in this project:

image1.png image2.png