B08_-_SOW-GWVC_Water_Treatment_Services_for_HVAC.docx

STATEMENT OF WORK

Coastal North Carolina National Wildlife Refuges Office and Visitor Center Preventive Maintenance – HVAC Systems (Base + Four Option Years)

PR Number:

NAICS:

1. GENERAL

1.1 Description

This requirement is for water treatment services for one (1) cooling tower and one (1) closed loop that are part of a larger HVAC system at the Coastal North Carolina National Wildlife Refuges Headquarters and Visitor Center (Gateway), 100 Conservation Way, NC, 27954, Dare County. The Government requires routine water treatment in support of air conditioning systems supporting refuge administrative and Visitor Center facilities.

1.2 Site Visits:

Interested vendors may request a site visit of Gateway to assess the HVAC systems by contacting:

Kelley Van Druten (Assistant Refuge Manager) at kelley_vandruten@fws.gov,

(m) 252-475-0172

1.3 Purpose / End Application

The purpose of this contract is to ensure HVAC systems at Gateway remain safe, reliable, and operationally efficient in support of refuge staff, visitors, and facility operations. The water treatment program is required to sustain system performance and to control corrosion, scale, and fouling in the cooling tower and closed loop.

1.4 Contractor Qualifications

The Contractor shall have demonstrated experience performing water treatment services on systems of similar size and complexity. All personnel performing work under this contract shall hold applicable certifications and qualifications, including all applicable state and local licensing requirements. All technicians must possess current EPA certification appropriate to the work performed.

1.5 Other

All work shall comply with applicable federal, state, and local laws and regulations, including OSHA safety standards and EPA refrigerant requirements. Manufacturer specifications and industry best practices shall govern all work performed. This is a firm-fixed-price contract with a base year and four (4) option years, exercisable at the Government’s discretion.

2 PLACE OF PERFORMANCE AND PERIOD OF PERFORMANCE

2.1 Place of Performance

Coastal North Carolina National Wildlife Refuges Office and Visitor Center 100 Conservation Way Manteo, NC 27954

This is a 17,840 ft2 facility constructed in 2012. It includes both a Visitor Center and Headquarters for the Coastal North Carolina NWRs Complex. The original HVAC system failed and was replaced in 2026, including a new cooling tower. All work shall be performed on-site unless otherwise approved by the Government.

2.2 Period of Performance

· Base Year: Time of Award for 12 months

· Option Year 1: 12 months

· Option Year 2: 12 months

· Option Year 3: 12 months

· Option Year 4: 12 months Total potential period of performance: five (5) years.

2.3 Normal Duty Hours

Monday through Friday, 7:30 a.m. – 4:00 p.m.

2.4 Non-Duty Hours

Non-duty hours include evenings, weekends, and Federal holidays:

New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

Emergency access outside normal duty hours is not included unless separately authorized by the Contracting Officer.

3 SCOPE OF WORK

The Contractor shall develop and maintain a water treatment program for the cooling tower and closed loop at Gateway based on manufacturers’ recommendations, equipment location, run time, and experience and in accordance with the items outlined in the scope of work below. The Contractor shall provide all labor, supervision, tools, equipment, and materials necessary to perform water treatment services on Government-furnished cooling tower and closed loop.

The contractor will supply SDS sheets before bringing any chemicals, cleaning supplies, paints and solvents, etc. on site. No storage of chemicals will be allowed on site.

3.1 Scheduled Maintenance

The water treatment program will include, but is not limited to, the following tasks:

· Provide and apply cooling tower corrosion inhibitor

· Provide and apply cooling tower non-oxidizing biocide

· Provide and apply closed loop corrosion inhibitor

· Monthly on-site water analysis of cooling tower

· Monthly inventory management

· Quarterly on-site monitoring of the closed loop

· Document all on-site service activities and provide electronic reports the week service is performed

· All chemical containers will be properly disposed of off-site

3.2 Exclusions

Water treatment services under this contract are limited to items specifically identified by the Contractor in the water treatment program. Corrective repairs, emergency response, replacement parts, and unscheduled chemical applications are excluded.

4 DELIVERABLES AND DELIVERY SCHEDULE

4.1 Deliverables

The Contractor shall provide:

· A Water Treatment Schedule (2 paper copies and an electronic copy required)

· Service Report for each site visit:

Each service report shall include:

· Description of services preformed

· Identified of any safety hazards or environmental quality problems

· Recommended corrective actions (if applicable)

4.2 Documentation Requirements

All deliverables shall be submitted electronically in PDF format to the designated Government representative. Reports shall be complete, legible, and suitable for Government records retention.

5 GOVERNMENT-FURNISHED EQUIPMENT (GFE) / GOVERNMENT-FURNISHED INFORMATION (GFI)

5.1 GFI Provided

The Government will provide:

· Facility access procedures

· Points of contact for coordination - The Contractor will coordinate treatment visits with the Refuge points of contact a minimum of 48-hours before arrival.

5.2 Limitations

Government-furnished information is provided for planning purposes only and does not relieve the Contractor of responsibility for verifying field conditions.

No Government-furnished equipment is provided.

6 EVALUATION AND ACCEPTANCE

Performance will be evaluated based on completion of required water treatment tasks, adherence to schedule, and submission of acceptable service reports.

Government acceptance is contingent upon:

· Completion of all required water treatment tasks for each visit

· Submission of complete and accurate documentation

· Absence of unresolved safety violations or workmanship deficiencies

7 QUALITY CONTROL / QUALITY ASSURANCE

The Contractor shall maintain a quality control system sufficient to ensure all services meet contract requirements. The Government reserves the right to reject any work that does not meet contract requirements or manufacturer specifications.

8 TECHNICAL COORDINATOR(S)