B08_-_SOW-_Fuel_BPA_-_Wheeler_NWR.pdf

Statement of Work

For Ground/Vehicle Fuel Delivery

Location:

Wheeler NWR Decatur, AL

Table of Contents

Para Description Page No.

1. Background 3

2. Scope 3

3. Tender Assessment 3

4. Product Specification 3

5. Blending 3

6. National Fuel Quality

Standards 3

7. Pricing 4

8. Excises and Taxes 4

9. Usage and Estimate 4

10. Orders 4

11. Delivery Days and Times 4

12. Quality and Unloading 5

13. Quality Assurance 5

14. Testing 5

15. Non Conformances 6

16. Contracting Officer Representative 6

1.0 – Background

The U.S. Fish and Wildlife Service (FWS) has planned to better manage the fuels delivery to the Refuge’s within their control. This will reduce cost and establish an increase in sources of supply to remote Refuge locations.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items 10, and 20 as required basis during the contract period. All deliveries shall be to Wheeler NWR bulk fuel tanks located at 2700 Refuge HQ Road, Decatur, AL 35603.

Delivery loads for fuel at the Wheeler NWR shall be a minimum of 5 0 0 gallons, with as much as two different fuel types. Unloading of fuels shall be directly into the Refuge storage tanks. Each tank holds up to 2,000 gallons. The tanks are owned by the FWS. Contract will be for Base year, with 4 Optional years.

3.0 - Tender Assessment

The FWS shall require conformity in the evaluation of tenders to fuels manufactured in the United States and produced from United States refineries.

4.0 - Product Specification

4.1 Any Diesel fuel component shall be ultra low sulfur (no more than 15ppm of sulfur) and comply with the Fuel Standard (Automotive Diesel) Determination 2001 (as amended). Diesel components will be clear of the varieties.

4.2 Gasoline products shall be non-ethanol.

5.0 – Blending

If blended fuels are provided, the Service Provider must have and maintain a license to manufacture and/or supply the good in accordance with the United States Fuel Acts.

6.0 - National Fuel Quality Standards

6.1 Current Product Standards.

The Service Provider must comply with the National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract.

6.2 Future Product Standards.

In the event that amendments are made to the National Fuel Quality Standards or the (US) ASTM’s fuel quality standard during the contract period, then the Service Provider must comply with the relevant amended Standards for the remainder of the contract period and advise FWS of any amendment or change in the standard.

7.0 – Pricing

7.1 Rack Price

The prices are to be based on OPIS Rack.

7.2 Vendor Pricing to the Government.

The per gallon price to be charged the Government for each fuel type delivery made are those prices as established in Attachment 2, Vendor’s Price Schedule. Prices under this contract shall fluctuate throughout the base and option periods of the contract.

The prices will be based on the current OPIS Rack Wholesale Contract Average Price of the applicable terminal (hereinafter referred to as OPIS Rack Price).

The Vendor's price per gallon will be a ‘loaded price’- "Day Ahead" OPIS Rack Price on the day on which the Government requests a price quote for delivery.

+ delivery+ taxes+ delivery+ fee).

7.2.1 Fuels

a. The per gallon price must be reflected in the US dollar figures and include only the following components calculated to 2 decimal places:

7.3 Fuel Invoicing.

a. Supplier will issue invoice/delivery confirmation with date, description of fuel delivered, number of gallons, price per gallon, applicable Federal Excise taxes with the total amount of due at time of delivery.

b. Invoices shall be paid via Government Purchase Card, unless a BPA Call is made by an authorized contracting officer.

8.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

9.0 - Usage History/Estimates

9.1 The usage estimates for fuels

CLIN 010 Non-ethanol Gasoline 6000 gallons per annum CLIN 020 Dyed Diesel (Off-road) 9000 gallons per annum

9.2 This usage estimate is provided as a guide only and is based on historical data.

Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS. The FWS gives no guarantees as to the total quantities that it will require during the contract period

10.0 – Orders

The FWS shall request delivery of a line item product and the quantity of that line item product each time a delivery is required during the contract period. The ordering procedure shall be agreed upon between the FWS and the Service Provider at the beginning of the contract period.

11.0 - Delivery Days and Times

Deliveries shall be to the Wheeler NWR, 2700 Refuge HQ Rd, Decatur, AL 35603.

Delivery days shall be Monday to Friday excluding public holidays. Delivery times shall be between 8:00am and 4:00 pm on the delivery days. All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday, where delivery shall be on the following Monday (unless a public holiday).

12.0 - Delivery and Unloading

12.1 Delivery loads for fuel shall be a minimum of 5 00 gallons, with as much as two different types of fuel.

12.2 The Service Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment) The service provider shall have a safe operating procedure for the delivery and unloading of the product, and comply with all local statutory requirements pertaining to the handling of fuels.

The service provider shall, for each delivery, report to the nominated Services staff member upon arrival at the fuel tanks and shall liaise with the nominated Services staff member during the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third party compliance testing.

13.0 - Quality Assurance

13.1 The FWS will give preference to providers who have a quality assurance system for the manufacturing/production and delivery processes for the fuel. Providers are required to demonstrate in their submissions how they, and their sub-contractors, will manage quality assurance during the contract period including, but not be limited to:

1. The quality system for the production and delivery of the fuel.

2. The proposed frequency for testing the component products.

3. The proposed system of advising the FWS of non-conforming quality testing results.

4. The proposed access to test results by the FWS.

14.0 – Testing

The cost of all quality assurance testing shall be borne by the service provider. The service provider shall be responsible for all quality assurance testing with the exception of third party testing. The service provider shall notify the FWS representative, within two working days of the testing information becoming available to them, of non-conforming product supplied by themselves or by their sub-contractors to the FWS.

14.1 Third Party Testing

The FWS reserves the right to conduct independent third party testing of the delivered fuel during the contract period. Testing shall be through an accredited third party for the purpose of verifying compliance to the fuel quality standards and/or this specification, the (US) ASTM fuel quality standard, and any specific biodiesel component required of this contract.

15.0 - Non-conformances

Should quality testing by either the service provider’s testing or 3rd party testing reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred then the service provider shall refund the payment to the government or re-supply an equal amount of fuel that does conform.

2. The service provider shall, at its own cost remove any non-conforming product supplied by the service provider from the FWS fuel delivery points.

3. The Service Provider accepts liabilities for any damages to the FWS that are attributed to the use of the nonconforming product.

16.0 - Contracting Officer Representative (COR):

The U.S. Fish and Wildlife Service will assign a Contracting Officer.

End.