B08_SOW.pdf

NPS ARO Room 309 Audiovisual (A/V) System Statement of Work

I BACKGROUND AND PURPOSE

The project is located at the National Park Service Regional Office in Anchorage, AK. The existing audiovisual system is comprised of a motorized projection screen, ceiling-mounted projector, two ceiling-mounted 65-inch LCD displays, desktop LCD display, audio amplifier, ceiling speakers with connectivity to support two computers. Currently there is a Polycom VSX videoconference system with three Polycom VSX ceiling microphone arrays and an AMX 10-inch touch panel and AMX control processor. All control and switching equipment is housed in the fixed lectern.

The purpose of this contract is to remove existing projector, lectern, and equipment within, existing LCD displays, overhead microphone arrays and speakers and any associated cabling and equipment and install new A/V system in the same location with characteristics as outlined under Scope and Objectives.

II SCOPE AND OBJECTIVES

A The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff and provide one year warranty and next business day local onsite support for an audiovisual system with characteristics described within this document.

B The contractor shall procure, fabricate, and install equipment, cable, hardware and other materials necessary to create the audiovisual system using new materials and equipment.

C The main room is 64 feet by 28 feet. The room height varies from 8 feet 4 inches in the front (west wall) to

8’ 10” everywhere else. The primary viewing space is 52 feet by 28 feet. The remaining 12 feet x 28 feet serve as the entry area and overflow. An equipment room is available for installation of an audiovisual rack.

Photographs and diagrams are provided for reference. See section XII - Attachments for complete list.

D A/V system and Microsoft Teams Room control access

A “wall port” shall be provided in three locations for user management and control of the audiovisual system, teams room and input devices. See attachment D9 for approximate placement.

E The Audiovisual system shall accommodate the following three primary mode

1 Presentation/auditorium mode with use of mobile lectern.

(a) The A/V system shall be designed with two pre-programmed auditorium room configurations with the use one or more display screens, cameras, microphones and speakers along with the ability to select/disable displays, speakers and microphone array elements.

(b) A mobile lectern shall be the control point for the A/V system and teams room in presentation/auditorium mode. Controls and inputs shall connect to the closest wall port. BYOD content provided via click to share dongle.

(c) Sample audio zone and camera coverage diagrams provided. See attachments D1 and D2

(d) Exact layout of each configuration will be determined during the audio-visual planning and design phase.

2 Conference room mode.

(a) The A/V system shall be designed with four pre-programmed conference room configurations each with the ability to use one or more display screens, cameras, microphone arrays and speakers along with the ability to select/disable selected displays, speakers and microphone array elements.

(b) Control of the system shall be through the closest wall port.

(c) Management of the A/V system and teams room shall be through the mobile lectern or a portable set of touch screens for A/V control and Microsoft Teams Room management. BYOD content provided via click to share dongle.

(d) Sample audio zone/camera coverage diagrams provided. See Attachments D3-D6

Exact layout of each configuration will be determined during the audio-visual planning and design phase.

3 Classroom mode.

(a) The A/V system shall be designed with six pre-programmed classroom configurations each with the use one or more display screens, cameras, microphone arrays and speaker banks along with the ability to disable selected speakers and microphone arrays.

(b) Control of the system shall be through the closest wall port.

(c) Management of the A/V system and teams room shall be through the lectern or a separate set of portable touch screens. BYOD content provided via click to share dongle.

(d) Sample audio zone/camera coverage diagrams for configurations 1-6: See attachments D1-D6.

(e) Exact layout of each configuration will be determined during the audio-visual planning and design phase.

F The A/V system shall have convenient Microsoft Teams Rooms integration for use in any of the three primary modes of operation.

G The video displays shall be wall mounted in approximate locations as indicated in the provided diagram with exact location to be determined during consultation with COR prior to installation.

H There shall be three 16:9 aspect ratio LCD displays on the South wall of optimal size and resolution to adequately provide for viewers 5 ft to 25 ft away when displaying content such as power point presentations. South wall height is 8’ 10”. Width between decorative panels being either 7”8” or 10’2”. See attachments D7, P7-P9

I There shall be one video display wall consisting of a single lcd display or multiple narrow bezel lcd panels on the

West wall with a 16:9 aspect ratio and diagonal size between 106 and 120 inches. West wall height is 8’ 4”. See attachments D7, P4-P6

J There shall be two 10 inch wall mounted touch panels to control A/V system input and outputs. See attachment D8 for approximate placement.

K Each of the four video displays shall have the ability to present the same content as well as to display different content simultaneously.

L Four motorized POE 30x pan/tilt/zoom cameras shall be installed to cover the presenter and audience members in either presentation orientation as well as to cover for a defined set of conference room and classroom configurations with exact location to be determined during consultation with COR prior to installation. See approximate coverage area attachments D1–D6

M A minimum of 12 POE powered DANTE ceiling mount speakers shall be provided to cover the main 28”x 64” room with ability to control each speaker individually and to organize into speaker banks.

N Three POE powered 8-microphone arrays with a usable radius of 30 feet shall be provided to cover the main 28”x

64” room with ability to address each microphone and group into audio zones for specific conference room configurations as well as the ability to manually enable/disable audio zone.

O A/V system Inputs and Outputs

1 Audio

a. Inputs

i. Program audio - Room PC and Barco click to share

ii. 3 eight microphone speaker arrays (24 channels of AEC)

iii. 2 handheld wireless microphones (2 channels of AEC)

iv. 1 lapel microphone (1 channel of AEC)

v. Teams device such as Polycom G7500 via USB Audio

vi. BYOD device such as Barco CX-30 via USB Audio

b. Outputs

i. 12 DANTE POE speakers

ii. Teams device such as Polycom G7500 via USB Audio

iii. BYOD device such as Barco CX-30 via USB Audio

2 Video

a. Inputs

i. 4 cameras

ii. 1 room PC

iii. 1 laptop/click to share

iv. 1 Teams Room device

v. 1 Cable/Satellite connection.

vi. DVD Player

b. Outputs

i. 3 fixed room displays

ii. 1 output to video wall

iii. 1 Microsoft Teams room content (HDMI – USB)

iv. 1 Microsoft Teams Room Camera (HDMI – USB)

v. 1 remote display (potentially wireless)

P The A/V system shall employ a 32 channel Digital Signal Processor with Automatic Echo Cancellation for management of all microphone inputs along with VoIP capability.

Q There shall be a full matrix video switcher to manage video inputs and outputs.

R All system components are to be installed in a new full-size standalone audiovisual equipment rack with locking plexiglass door. The equipment rack shall be installed in the equipment room at the rear of the conference room.

See Attachments D7, P1 and P11

S A Mobile lectern shall be provided and provisioned with the following characteristics and capabilities.

1 Nominal width of 30” and fold-down shelf which characteristics like Audio Video Furniture Podium with Rack

Mount PD5103

2 iPad docking station for portable A/V system control.

3 Microphone gooseneck/cradle for Wireless handheld microphone

4 Microsoft teams room touchpad controller

5 Power strip for connecting various equipment/

6 Method of connecting lectern components to A/V system capabilities

7 Any other equipment necessary to integrate the various component

T The A/V feature control system shall have the following capabilities:

1 2 10” touch panels with following room control functions

(a) Room Configuration setting

(b) Source Selection (Content Selection)

(c) Video Matrix Selection

(d) Microphone mute

(e) Speaker Mute

(f) Video Display on/off

2 Available room control application to install on portable tablet such as ipad with same functionality as integrated touch panels. Application appearance shall mirror touchpad appearance.

U Contractor shall work with COR to determine specific locations of all major components during post award

Audiovisual planning and design meeting.

V Installers shall be CTS certified

W Installers must have certifications on all products they are proposing.

X Service/repair responses: Contractor MUST be available via telephone Mon – Fri, 8am – 5pm, excluding holidays, to receive Government’s call for service/repair. Repairs that can be made over the phone with guidance from contractor representative to on-site Government representative will be complete within 12 hours of initial service call, unless repair can’t be accomplished in that manner. Otherwise, a contractor representative will be on-site to assess and attempt to resolve the problem within 24 hrs of initial Government call for service. Service/Repair responses from date of Government acceptance, for one full calendar year, to include travel to the project site will be the “full” responsibility and cost to the contractor.

Y Warranties: All components will carry manufacturer’s warranty. The contractor’s workmanship on the project shall be warranted for one full calendar year, to include addressing and resolving component failures under warranty. All necessary responses for warranty and workmanship resolution shall be accomplished and are the responsibility of the contractor, to be addressed exactly as in prior paragraph.

III Major Components All brand name items listed throughout this document shall be considered as a “brand name or equal/equivalent” item unless otherwise indicated. To be considered as an equal item, the item must meet the salient characteristic(s) as specified in this document. Any brand name item used in this document is only included as an example of an item that meets the listed salient characteristics and an equivalent item as determined by the government through a comparison to the required salient characteristics may be used in its place.

IV AUDIOVISUAL PLANNING AND DESIGN

A Project Manager or Lead Installation Technician shall attend a required 4-hour post award site visit to discuss details of installation and configuration. Contractor shall provide COR and Contracting Officer (CO) with a written report that includes any questions or anomalies that may impact the project. The Contractor’s staff involved with this project shall be thoroughly familiar with and equipped with this document and any accompanying drawings prior to performing the work.

B Project Manager or Lead Installation Technician shall attend a required 2 hour post installation site visit prior to testing to resolve any outstanding configuration issues.

V TESTING AND TRAINING

After the system is operational, provide one day (eight hours from 9 AM to 5 PM) of observation to assure the system is operating correctly. If there are any anomalies, they shall be corrected, and provide an additional day for each day where anomalies occur. After one day of successful operation as accepted by the COR, provide a thorough two-hour training of four (4) Regional Staff in operation and simple trouble shooting of the system.

VI SUBMITTALS AND REVIEWS

A Within three weeks of the post award site visit, provide pdf drawings via email attachment, for COR and CO review and approval, complete shop drawings and equipment data sheets for all products proposed for use in the systems. Include all new equipment and devices. All drawings shall be a minimum of 11 inches x 17 inches. Text on the drawings shall be no smaller than 3/32-inch height in the smallest printed version. Shop drawings shall include details for all connections including cable types and locations of equipment and devices.

B Provide pdf as-built drawings for review and approval by the COR and CO after completion of the installation portion of the project and acceptance of the installations. The as-built drawings shall depict the actual results of the installations based on notes, marks, and other amendments to the shop drawings.

C Provide operation manuals in .docx format for review and approval that includes:

1 Quick Start Section

2 Component Overview- describe each component with a photograph

3 AV Rack system – photograph of rack with components labeled.

4 AV System procedure- Instructions on how to navigate the control system user interface

5 Troubleshooting section

VII CLOSEOUT PACKAGE

As-built drawings shall be reproducible, monochrome, legible at 11 inches x 17 inches (no smaller). Text on drawings shall be no smaller than 3/32-inch character height in any form.

VIII INQUIRIES

Inquiries and all correspondence concerning this solicitation document shall be submitted via e-mail to ronald_bunch@nps.gov.

IX DELIVERABLES

A The Contractor shall deliver to the COR and CO for review and approval:

1 Shop drawings

2 Data sheets for all equipment

3 As-Built drawings

4 An operation manual that includes:

(a) Quick Start Guide

(b) Component Overview section with photos and description of each piece of equipment

(c) Equipment Rack section with photo with each piece of equipment labeled

(d) AV System Procedure section with photo of every touch screen page and text explaining its functions

(e) Troubleshooting guide

XII ATTACHMENTS

D1 309 Auditorium and classroom presenter camera coverage.pdf

D2 309 Auditorium audio zone configurations.pdf

D3 309 Conference room configuration 1.pdf

D4 309 Conference room configuration 2.pdf

D5 309 Conference room configuration 3.pdf

D6 309 Conference room configuration 4.pdf

D7 309 Conference room display locations.pdf

D8 309 Conference room touchpanels.pdf

D9 309 Conference room wall ports.pdf

M1 309 Equipment Specs.xlsx

M2 past-performance-questionnaire.pdf

P1 View of east wall equipment room door.jpg

P2 View of east wall from front of room (west wall).jpg

P3 View of existing lectern and west wall from NW corner.jpg

P4 View of west wall with existing lectern.jpg

P5 View of west wall screen location.jpg

P6 View of west wall from back of room (east wall).jpg

P7 View of south and west wall from NE corner.jpg

P8 View of south wall entry area.jpg

P9 View of south wall screen locations from north wall.jpg

P10 View of north wall from SE corner.jpg

P11 Equipment Rack Room.jpg