B08_-_SOW.pdf

U.S. Fish and Wildlife Service Wayfinding and Orientation Kiosk and Panels

Task Order Statement of Work (SOW) Stewart B. McKinney N.W.R.

January 2025

Project Background The U.S. Fish and Wildlife Service (Service) has decided to contract for the design and fabrication of outdoor kiosk panels and wayside exhibits for the Stewart B. McKinney National Wildlife Refuge that will be placed on refuge units in Norwalk and Westbrook, Connecticut. The panels and wayside exhibits will be an important addition to Stewart B. McKinney National Wildlife Refuge’s interpretation, education, and outreach media. The seven (7) kiosk panels and five (5) wayside exhibits will need to be designed and fabricated by a Contractor, as specified below.

It is estimated that up to 15,000 people may view these wayside exhibits and kiosk panels annually. Visitors will consist of adults and families from local communities, in addition to visitors from throughout the United States and around the world. Most visitors are wildlife enthusiasts. Their interests include hiking, wildlife viewing, birdwatching, photography, hunting and learning about history on the refuge. Our main objective for providing these wayside exhibits is to allow visitors to better understand and create connections to the wildlife, habitats and cultural resources of the refuge.

General Requirements The purpose of this Statement of Work is to design, fabricate, and deliver seven complete kiosk panels (five of which are unique, and two of which are duplicated from those) and five wayside exhibits (three of which are unique, and two of which are duplicated from those) to the Stewart B. McKinney National Wildlife Refuge, 733 Old Clinton Road, Westbrook, CT 06498. All work completed under this contract must be done in coordination with any general contractors involved in this project and must be closely coordinated with any remodel or new construction schedules and constraints.

For the purpose of this statement of work, a kiosk panel consists of a 36” wide by 36” high full-color custom high pressure laminate exhibit panel, with a frame suitable for mounting upright in a wood kiosk. The panels will be placed in existing refuge kiosks.

For the purpose of this statement of work, a wayside exhibit consists of a 36” wide by 24” high full-color custom high pressure laminate exhibit panel, with an aluminum low profile frame and legs painted in the color brown or black. The wayside exhibits will be placed alongside public trails, pathways and other outdoor areas on the refuge. The exhibits and frames provided by the Contractor shall be accessible (ADA compliant) and in accordance with the IDIQ contract guidelines.

Project Purpose, and Overall Messages and Themes The proposed contract will include the most important phases of kiosk panel and wayside exhibit development, from formulating design concepts to fabrication. Specifically, the Contractor will be responsible for designing each exhibit and kiosk panel (in accordance with USFWS templates/standards), fabricating each of the panels, and furnishing all additional components for the five wayside exhibits (including the exhibit frames, legs and hardware). The Contractor will arrange for the delivery of the completed panels and all components, but they will not be responsible for exhibit installation.

Service staff at Stewart B. McKinney National Wildlife Refuge will be responsible for information gathering regarding the panels, and they will provide the Contractor with a theme, text and images for each exhibit panel. The COR and other Service staff will work closely with the Contractor in all stages of exhibit development and will have final approval over the designs before fabrication. Service staff will be responsible for the installation of each completed panel and exhibit.

The seven kiosk panels will consist of the following:

1. One panel featuring an Overview of the U.S. Fish and Wildlife Service: custom high pressure laminate wayside exhibit panel - 36" wide by 36" high

2. Exact duplicate of #1, above.

3. One panel featuring an Overview of the National Wildlife Refuge System: custom high

4. Exact duplicate of #3, above.

5. One panel discussing Migratory Birds and Waterfowl at Salt Meadow: custom high

6. One panel featuring an Overview of Non-Avian Species at Salt Meadow: custom high

7. One panel featuring an Overview of Species of the Norwalk Islands: custom high

The five wayside exhibits will consist of the following:

1. One exhibit discussing Sheffield Island History and Ruins: custom high pressure laminate wayside exhibit panel - 36" wide by 24" high - - with standard low profile cantilever frame and surface mount (mounted to concrete/pavement/decking) legs

2. Exact duplicate of #1, above, but with legs that are mounted directly into soil

3. One exhibit discussing the Norwalk Island Habitats (intertidal, sandy beach, wetland, forest): custom high pressure laminate wayside exhibit panel - 36" wide by 24" high -with standard low profile cantilever frame and surface mount (mounted to concrete/pavement/decking) legs

4. Exact duplicate of #3, above, but with legs that are mounted directly into soil

5. One exhibit discussing the Salt Meadow Log Cabin: custom high pressure laminate wayside exhibit panel - 36" wide by 24" high - with standard low profile cantilever frame and legs that are mounted directly into soil

Post –Award Meeting Coordinate and facilitate the initial post-award meeting and all subsequent review meetings with the Service. It is the responsibility of the Contractor to write up the meeting notes summarizing the discussions and accomplishments from each meeting, including decisions, and action items from the Service review. This should be accomplished and provided to the COR within one (1) calendar week after the meeting.

Project Schedule The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include interpretive text development, submittal timelines, production schedule, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval ten (10) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR five (5) working days prior to every project status meeting for the life of the project.

Design Requirements The Contractor will design, fabricate, and deliver the seven completed kiosk panels and completed wayside exhibits (including panels, frames, legs, hardware and other components -unassembled), to Stewart B. McKinney National Wildlife Refuge headquarters at 733 Old Clinton Road, Westbrook, CT 06498.

Interpretive Theme and Text Development The interpretive themes, messaging and text for each of the exhibit panels will be developed by Service staff. Once received from the COR, the Contractor will edit the text as necessary to ensure that it is reader-friendly, uses active and expressive language, and that it will fit properly with other design elements on the exhibit panel. The text and artwork should work together to create a unified interpretive message for each panel.

Graphics and Layout The Contractor will develop the graphics and layout for all of the exhibits and kiosk panels.

Service staff will supply photographs and other visual items to the Contractor, using Service and other public domain images via email (Outlook, OneDrive). The final layout will combine text and graphic elements into a dynamic and engaging visual presentation. The Contractor will provide the detailed final design files and associated files to the COR as Adobe PDFs for approval before production.

Wayside Exhibit Design

• Each wayside exhibit panel will be designed with a Service template for 36” x 24” interpretive panels, giving a consistent look among them all.

• The name “Stewart B. McKinney National Wildlife Refuge” will appear in the blue bar at the bottom of each exhibit panel, in the appropriate space among the other design elements.

Kiosk Panel Design

• Each kiosk panel will be designed with a Service template for 36” x 36” interpretive panels, giving a consistent look among them all.

• The name “Stewart B. McKinney National Wildlife Refuge” will appear in the blue bar at the bottom of each exhibit panel, in the appropriate space among the other design elements.

Fabrication

• The Contractor shall produce seven custom high pressure laminate kiosk panels - 36" wide by 36" high.

• The Contractor shall produce five custom high pressure laminate wayside exhibit panels - 36" wide by 24" high.

• Production shall include 12-color high-density printing technology, and the product must be UV stabile and made of all-weather materials.

• The frames and legs for the five wayside exhibits must be made from aluminum painted a standard brown or black color.

• The legs for exhibits 1 and 3 must have integrated feet that will be suitable for mounting directly to concrete or pavement, with appropriate stainless steel mounting hardware supplied. Exhibits 2, 4 and 5 must have legs for mounting directly in soil

• All wayside exhibits must be able to stand so that they are from 24” to 36” above ground level.

• Wayside exhibit panels shall have threaded inserts with accompanying security bolts.

• A 7-year minimum product guarantee is requested.

Review & Approval:

• A minimum of two drafts of each panel’s text and graphic layout, prior to a final version, must be provided by the Contractor to the COR for review by Service staff.

• Drawings or photographs of the two types of exhibit panel frames/legs requested in this Scope of Work must be provided by the Contractor to the COR for review by Service staff before any products are shipped.

• A final 8"x 10" color laminate sample for color matching and image resolution will be provided by the Contractor to the COR for approval before production.

The Contractor, in addition, shall:

• Deliver signed releases, licenses, and/or agreements for all talents and other existing works created pursuant to the Task Order.

• Acquire, per Government requirements, unlimited worldwide rights for all original elements first produced by the Contractor.

Installation Once delivered to Stewart B. McKinney NWR, the Contractor will not take part in the installation of the exhibit panels. The installation will be the responsibility of Service staff.

Status Reports The contractor shall provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

Quality Control The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the task order specifications and that all modifications are implemented. The Contractor’s Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets task order specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

Government-Furnished Property If government-furnished material is provided during the course of the project, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this task order. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

Items Provided by the Service

• Themes, messaging and text for each of the kiosks panels and wayside exhibits (Microsoft

Word).

• Scientific references for wildlife, habitat, and/or landscape illustrations, as needed.

• Existing public domain U.S. Fish and Wildlife Service photographs (JPEGs), for possible use in the project.

• Existing electronic map files and/or references for map development (various formats).

End of Statement of Work