B08_SOW.pdf

SCOPE OF WORK

Ohio River Islands National Wildlife Refuge Parking Lot Expansion and Asphalt Resealing

April 12, 2024

1. General:

• Contractor will provide all labor, materials, equipment, and supplies to perform work in accordance with the Scope of Work.

• Contractor will be responsible for any and all surface preparations, which may include removal of dirt and bird feces from entire area via pressure washing or other acceptable means.

• Tasks:

o Parking Lot Expansion: The size of the expanded lot to be created and paved is roughly 1,500 sq ft with a minimum depth of 3 inches. Prices should be itemized on a per ton basis for the asphalt and delivered to the site.

Contractor will be required to conduct surface/site preparation of the expanded area with the expectation of long-term pavement performance (ensure smoothness specification are meet and bonding to existing pavement occurs).

Expanded area should also have proper and appropriate subgrade support via compaction to an adequate density before pavement placement. Expectation is that subgrade will not compress, deform, or erode after construction is complete.

o Asphalt Resealing: Apply two layers of asphalt sealant to the area(s) designated at Ohio River Islands NWR. Area(s) are as follows (also noted in map below):

Area 1: 24’ x25’ – 134’ x31’ – 25’ x61’ o : 691’ x7’ (Bird & Butterfly Trail) Area 2: 84’x64’ – 90’x27’ – 30’x22’ – 10’x4’ – 10’x4’, 6’x4’, 6’x4’ –

92’x20’ – 61’x89’ – 30’x22’ Area 3: 58’x58’- 68’ x 25’

• This area will be expanded to accommodate additional staff parking. See above details.

Area 4: 59’x80’ – 24’x21’ : 229’ x 7’ (Walk Path to River)

• Contractor is responsible for re-painting parking lines in all appropriate areas.

o Area 1 and Area 3 (including new expanded area)

• Contractor is responsible for installing new parking bumpers in Area 3.

• Contractor responsible for all clean up.

The purpose of this project is to expand the current staff parking lot (area 3), and maintain the function, ensure safe usage, and extend the life of the asphalt laid 6 years ago at the Ohio River Islands NWR.

2. Project Location

2.1 Work to be completed at the Ohio River Islands National Wildlife Refuge:

2.2.1 3982 Waverly Rd, Williamstown, WV 26187.

2.2 Period of performance will be 6 months from the issuance of the Notice to Proceed.

2.3 Normal duty hours are Monday thru Friday 7 a.m. – 5 p.m. However, given the nature of the application and the size of the project, work may need to be scheduled outside our open to the public hours which are Monday- Saturday 8am-430pm.

2.4 Non-duty hours include week nights past 5pm, Sundays, and Federal holidays (New Year’s Day, Memorial Day, President's day, Fourth of July, Thanksgiving, Columbus Day, Christmas). Again, given the nature of this project non-duty hours may need to be utilized.

2.5 In the event of emergencies, Contractor shall provide contact information.

3. Scope

3.1 The contractor shall adhere to local FWS guidance pertaining to all migratory bird treaty act, and the endangered species act requirements while on the work site.

3.2 The contractor shall begin work no earlier than 7am, and completely clean-up work site daily by 6pm.

3.3 The contractor shall keep all areas safe and secure from the general public (Monday- Saturday 8am to 430pm) during installation, including blocking access to work areas, protecting the public from entering slip or fall areas, and protecting against tampering with equipment or seal.

3.4 The contractor shall conduct the preparation and application in a safe and neat manner that prevents waste and byproducts from being ingested by birds or blown or otherwise distributed into habitat areas.

3.5 The contractor is responsible for adhering to all pertinent safety regulations set out by OSHA and the EPA while onsite.

3.6 The contractor shall conduct a station pre-construction meeting highlighting the plan, timetable, addressing concerns, and obtaining FWS feedback and input prior to work commencement.

3.7 The contractor shall maintain good contact with the Government throughout the project. When the work is complete, the contractor shall conduct a thorough site cleaning.

4. Deliverables

4.1 Two layers of high-grade asphalt sealant over all four (4) areas. All measurements provided are approximations. It is up to the offeror to field verify any measurements for quotation purposes.

4.2 High-grad Asphalt:

4.2.1 Asphalt shall be 3-inches thick minimum after compaction.

4.2.2 Pavement surface course shall be Class B and shall comply with mixing and proportion of materials as designated by West Virginia Department of Transportation (WVDOT)

4.2.3 Finish grade of asphalt shall be within +/- 0.01-feet (+/- 3 millimeters) of design finish grade and shall prove a smooth riding surface.

4.2.4 Comply with WVDOT construction standards for batching, transporting, placing, and compacting asphalt.

4.2.5 Finish asphalt work shall have a uniform tight-gradation, free of ripples, drag marks, areas of segregation, raveling, high spots, low spots, and similar defects.

4.2.6 Match finish grade of new and existing asphalt (and appurtenances) flush; and provide liberal coat of tack coat just prior to placing the new asphalt.

4.2.7 Provide smooth horizontal and vertical transitions between existing and new asphalt.

4.2.8 Comply with federal & state OSHA and water quality regulations.

5. Submittals

5.1 Submittals: Asphalt Mix Design – Comply with DOT Hot Bituminous Asphalt - Class B.

6. Government-Furnished Equipment (GFE) / Government-Furnished Information (GFI)

6.1 The Fish and Wildlife Service will not furnish any Government equipment or information for this contract.

7. Evaluation and Acceptance

7.1 The work shall also be done in accordance with all applicable federal, state and local codes, as well as with accepted general industry standards.

7.2 The work shall be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor, as further described in FAR 52.246-12, “Inspection of Construction”.

8. Quality Control/Quality Assurance:

8.2 For quality control the designated COR or acting will ensure coverage is as requested and ensure the integrity of surrounding areas are uncompromised.

8.3 Designated COR has been identified to be Vic Elam, Refuge Manager of the Ohio River Islands National Wildlife Refuge

9. Technical Coordinator(s):

Lead Coordinator:

Tyler Gross Fish Biologist, Supervisor 3982 Waverly Rd Williamstown, WV 26187

(585) 604-0629

Secondary Coordinator:

Vic Elam Refuge Manager 3982 Waverly Rd Williamstown, WV 26187

(620) 203-8514

Approximate Areas to be Resurfaced.

10. U.S. Fish and Wildlife Asset Numbers:

10.2 Area 1 – RPI 10071066

10.3 Area 1 Trail – RPI 10044131

10.4 Area 2 – RPI 10055847

10.5 Area 3 – RPI 10051626

10.6 Area 4 – RPI 10071065

Approximate Cost for Scope of Work

Approximate Cost Area 1 $2,500 Area 2 $2,500 Area 3 $2,500 Area 4 $2,500

Expansion $25,000

Total $35,000