B08_-_SOW_Bulk_Fuel_NC_Coastal_Wildlife_Complex_2025.pdf

Statement of Work For Bulk Fuel (Diesel & Gasoline) Delivery

Location: Coastal NC National Wildlife Refuges Complex

• Alligator River National Wildlife Refuge

• Pea Island National Wildlife Refuge

1.0 – General Information

The U.S. Fish and Wildlife Service (FWS) requires fuel for operation of its fleet. This Statement of Work (SOW) contains information to assist in actions required to complete fuel deliveries at the selected sites.

2.0 – Scope

This SOW is for the supply and delivery of the fuels indicated on the Contract Line Items on a required basis during the contract period. All deliveries shall be to the Alligator River National Wildlife Refuge Operations and Maintenance Center (AR Shop) and the Pea Island National Wildlife Refuge Pole Shed (Pea Island Pole Shed). Delivery loads for fuel shall be a minimum 300 gallons and maximum of 2,000 gallons. Unloading of fuels shall be directly into the facility’s above ground storage tanks or fuel transfer trailers. The tanks and trailers are owned by the FWS.

3.0 - Contract Period

The contract period is 5 years from 07/01/2025 to 06/30/2030

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

• Off-Road Diesel Fuel-(NA 1993) Ultra Low Sulfur diesel, 15 ppm maximum, dyed. Bio-diesel will not be accepted.

• Highway Diesel Fuel- (NA 1993) Ultra Low sulfur diesel, 15 ppm maximum. Bio-diesel will not be accepted.

• Non- Ethanol Gasoline:

• Unleaded Gasoline: Unleaded gasoline, minimum octane rating of 87, maximum of 10% ethanol, maximum of 5% methanol

5.0 – Pricing

The price for fuels shall be in U.S. currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

• If the 3rd decimal place value is five (5) or greater, the 2nd decimal place value is rounded up by one (1).

• If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 Supply Prices

Pricing shall be based on +/- 5% of the Rack Price the day of delivery using the average Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchased), plus provider’s fixed mark-up price (detail provided on quote schedule).

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates

The usage estimates for fuels:

Off-Road Diesel – Estimation of usage from January 2024-Dec 2024 (~5000 gallons)

Non- Ethanol Gasoline – Estimation of usage from January 2024-Dec2024 (~2000 gallons) Highway Diesel Fuel – Estimation of usage from January 2024-Dec 2024 (~10,000 gallons)

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS. The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Specific deliveries to the AR Shop or Pea Island Pole Shed will be ordered on an “as needed” basis although there may be occasional need for immediate “on call” - deliveries to be made within a 48-hour period. Once ordered, the vendor must deliver fuel supply during facility’s core working hours (08:00 a.m. to 4:00 p.m. – Monday through Friday) except on holidays when facility is closed. The facility’s points of contact (POC, listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday where delivery shall be on the following Monday (public holidays excepted). Other delivery arrangements can only be made through the facility’s POC’s. Fuel should be delivered by fuel truck equipped with an electric or fuel powered pump, utilizing proper safety precautions and following applicable environmental and HAZWOPER procedures. Delivery tickets are required and must be signed by an employee at the time of delivery. The FWS will be obligated only to the extent of authorized purchases actually made and shall pay only for actual quantities received.

Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket or provided upon request.

9.0 - Delivery and Unloading

9.1 Fuel Delivery Locations:

1. AR Shop

Product/Item Physical location Tank Size

Highway Diesel 13518 Milltail Rd East Lake, NC 27953 1500 gallons Non-Ethanol Gasoline 13518 Milltail Rd East Lake, NC 27953 500 gallons

2. Pea Island Pole Shed

Product/Item Physical location Tank Size Off-Road Diesel 35°42'01"N, - 75°29'41"W 690 gallons Non-Ethanol Gasoline 35°42'01"N, - 75°29'41"W 264 gallons

9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment) The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery; report to the FWS staff upon arrival at the fuel tanks and staff member shall witness the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third-party compliance testing.

10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred, then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS Fuel Delivery locations.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments

Payments for fuel will be paid via a Fleet Miscellaneous Card referencing the Blanket Purchase Agreement. A single transaction will not exceed $10,000. Purchases of fuel are subject to availability of funds. Accounting and appropriation data- As Indicated On Each Call

Fish and Wildlife Service onsite Point of Contacts (POC’s):

11.1 Kelley Van Druten 252-475-0172

11.2 Dawn Washington 252-553-0562

11.3 Lisa Meekins 252-305-6704