B08_-_SOW_Bulk_Fuel_Mackay_Island_2025.pdf

Statement of Work For Bulk Fuel Delivery (Diesel, Gasoline, #2 Fuel Oil)

Location: Coastal NC National Wildlife Refuges Complex

• Mackay Island National Wildlife Refuge

1.0 – General Information

The U.S. Fish and Wildlife Service (FWS) requires fuel for operation of its fleet. This Statement of Work (SOW) contains information to assist in actions required to complete fuel deliveries at the selected site.

2.0 – Scope

This SOW is for the supply and delivery of the fuels indicated on the Contract Line Items on a required basis during the contract period. All deliveries shall be to Mackay Island National Wildlife Refuge Shop. Delivery loads for fuel shall be a minimum 300 gallons and maximum of 1,000 gallons.

Unloading of fuels shall be directly into the facility’s storage tanks. The tanks are owned by Mackay Island National Wildlife Refuge.

3.0 - Contract Period

The contract period is 5 years from 07/01/2025 to 06/30/2030.

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

• Off-Road Diesel Fuel-(NA 1993) Ultra Low Sulfur diesel, 15 ppm maximum, dyed.

Bio-diesel will not be accepted.

• Non- Ethanol Gasoline

• #2 Fuel Oil

5.0 - Pricing

The price for fuels shall be in U.S. currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

• If the 3rd decimal place value is five (5) or greater, the 2nd decimal place value is rounded up by one (1).

• If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 - Supply Prices

Pricing shall be based on +/- 5% of the Rack Price the day of delivery using the average Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchased), plus provider’s fixed mark-up price (detail provided on quote schedule).

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates

The usage estimates for fuels:

Off-Road (Dyed) Diesel – Estimation of usage from January 2024-Dec 2024 (~6000 gallons)

Non- Ethanol Gasoline – Estimation of usage from January 2024-Dec 2024 (~1500 gallons)

#2 Fuel Oil- Estimation of usage from January 2024-Dec 2024 (~600 gallons)

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS. The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Specific deliveries to Mackay Island will be ordered on an “as needed” basis although there may be occasional need for immediate “on call” - deliveries to be made within a 48-hour period. Once ordered, the vendor must deliver fuel supply during facility’s core working hours (08:00 a.m. to 4:00 p.m. – Monday through Friday) except on holidays when facility is closed. The facility’s points of contact (POC, listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday where delivery shall be on the following Monday (public holidays excepted). Other delivery arrangements can only be made through the facility’s POC’s. Fuel should be delivered by fuel tr

9.0 - Delivery and Unloading

9.1 Delivery Location:

• Mackay Island NWR "Shop”, 592 Knotts Island Rd, Knotts Island NC 27950

Product/Item -- Physical location (address with details if needed) 1000 gallon tank Off Road Diesel 592 Knotts Island Rd, Knotts Island NC 27950 Product/Item -- Physical location (address with details if needed) 1000 gallon tank E-10 Gasoline 592 Knotts Island Rd, Knotts Island NC 27950

9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment) The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery;

report to the Fish and Wildlife staff members prior to arrival at the fuel tanks and staff member shall witness the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third-party compliance testing.

10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred, then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS Fuel Delivery points.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments

Payments for fuel will be paid via a Fleet Miscellaneous Card referencing the Blanket Purchase Agreement. A single transaction will not exceed $10,000. Purchases of fuel are subject to availability of funds. Accounting and appropriation data- As Indicated On Each Call

11.1 - Preferred Vendor

Crossroads Fuel Service, Inc 1441 Fentress Road, Chesapeake, VA 23322 phone: 757-482-2179

UEI: HWYQQNEVA126

12.0 - Fish and Wildlife Service Point of Contacts (POC’s):

1) Adam Bennetch- 252-302-1048

2) Kelley Van Druten- 252-475-0172

3) Lisa Meekins- 252-305-6704

Solicitation #

Bulk Fuel Delivery (Diesel, Gasoline, #2 Fuel Oil)