B08_SOW_-_Asphalt_Seal_Coating_Final_-_Copy.pdf

Statement of Work

Asphalt Seal Coating

GENERAL: The United States Geological Survey (USGS) at the National Wildlife Health Center (NWHC) located at 6006 Schroeder Road Madison, WI 53711 requires repair of cracks, seal coating, and re-striping of the Main Parking Lot.

BACKGROUND: The NWHC was established in 1975 to serve the nation and its natural resources by providing sound science and technical support regarding wildlife disease, and to disseminate information to promote science-based decisions affecting wildlife and ecosystem health. NWHC personnel study emerging and resurging diseases, wildlife and ecosystem health, zoonotic diseases, and environmental health and degradation. The NWHC is located on 24 acres and maintains offices and high security disease laboratories in the Main Building (MB) and the Tight Isolation Building (TIB).

See attached pictures for additional information. The existing Main Parking Lot has significant deterioration and cracking of the pavement. Most of the parking lot striping has deteriorated to the point of not being visible.

The Main Lot is approximately 60,000 sq ft.

WORK TO BE PERFORMED BY CONTRACTOR: The contractor shall provide all labor, materials, supplies, tools, equipment, and transportation to complete the project. Unless otherwise provided herein, this shall include all services necessary to fill cracks, apply sealcoat, and restripe the Main Parking Lot according to all federal, state, and local codes.

DESCRIPTION: Contractor shall perform the following:

Phase I: Preparation: Contractor shall machine clean and sweep all dirt and loose particles. Treat any oil and gas stains. Clean all weeds and vegetation from cracks. Mechanically rout and fill cracks in Main parking lot indicated on site plan. Routed cracks to be blown free of foreign debris with compressed air. Fill cracks with material compatible with GSB 78.

Phase II: Pothole Repair: Fill and repair any potholes with new Hot Mix Asphalt according to manufacturer’s recommendations.

Phase III: Repair Alligator Cracks: Remove all dirt, dust, and vegetation on alligatored area. Heat alligatored pavement area to a temperature between 290°F and 325°F to soften pavement. Scarify heated softened asphalt with an asphalt rake to a depth of 2 to 3 inches. Add an asphalt binder specified for the repair of alligator cracks at a rate of .20 gallon per square yard while pavement material is still soft and workable. Mix binder into heated softened asphalt with the asphalt rake. Level smooth with rake and compact area with either a plate compactor or asphalt roller. Add additional blacktop material as necessary to assure a smooth, flush finish to adjoining pavement surface.

Phase IV: Sealcoating: Seal coat Main Parking Lot as indicated on site plan. All work to be performed in a clean and workmanlike manner according to National Asphalt Pavement Association (NAPA). This Project calls for two coat application at a minimum. Sand additive shall not be required if GSB 78 is utilized for this Project. All edging to be done by hand and main body of parking area to be machine applied.

Phase V: Striping: Restripe existing layout, (handicapped stalls, numbers, letters, hashed lanes, etc.) using OSHA approved set fast heavy yellow traffic paint. Painting of curbs not included.

NOTES:

• All local, state, and federal environmental and safety requirements shall be met and are the responsibility of the contractor.

• All outdoor equipment shall be rated for outdoor use.

• All equipment shall be installed in accordance with manufacturer's instructions.

• Contractor shall coordinate the work with the facility to prevent interruption to ongoing research. This will be accomplished through the use and approval of the contractor's work schedule.

GENERAL REQUIREMENTS:

• Site visit shall be established per CO and coordinated with Technical Representative (TR) prior to award.

• The contractor shall include a draft design and tentative work schedule with their proposal and adhere to the contracted design and schedule once awarded. Any deviation must be approved via the change order processes.

• Work shall be performed as agreed upon between vendor’s tentative work schedule and TR. NWHC’s regularly scheduled facility hours are (7:30 am – 4 pm; Mon. – Fri.). Work performed by the Contractor outside of normal facility hours must be coordinated with the NWHC Facilities Team at least 48 hours in advance.

• Coordinate work with the NWHC Facilities Team to ensure any facility operations, including research equipment or studies, are not interrupted or disturbed. Contractor will be responsible for any work performed as part of this contract that causes damage to existing equipment or negatively impacts ongoing facility operations.

• After application and paint, cordon off parking lot to vehicular traffic on any portion of the finished pavement until it has cured sufficiently and at least 24 hours has elapsed.

• General Contractor shall provide enclosures and barricades throughout the site where necessary to exclude trespassers, eliminate safety hazards, and facilitate the progress of work.

• All Construction shall be in compliance with requirements of 2015 International Building Code and the guidelines of the National Asphalt Pavement Association (NAPA).

• All materials shall be installed in accordance with manufacturer’s recommendations and installation instructions.

• Contractor shall provide equipment as the Government deems necessary to minimize debris in and around work areas.

• Contractor shall daily clean or cover surfaces or equipment impacted by construction work and remove any debris created by demolition and installation from this project.

• Contractor shall ensure that no damage occurs to the surrounding buildings or equipment. Contractor shall be responsible for any repair costs due to damage to surrounding landscaping, fencing, or piping caused by construction or demolition as part of this project.

• Contractor shall carry a minimum of $1,000,000 liability insurance against potential facility or equipment damage.

Blehert, David S To confirm, are you planning for this work to take place after 4 pm and before 7:30 am? If yes, let's first check with Tom about what type of onsite monitoring might be required. Maybe we won't need any since no one needs to enter any buildings.

Blehert, David S The statement we used in the chiller contract was: "All project work shall occur between the hours of 7:00 AM and 5:30 PM during a standard work week. The Project Contractor shall not work Saturdays, Sundays, Federal holidays, or non-normal working hours, unless otherwise authorized, in writing, by the CO."

Blehert, David S You may want to swap in the language I provide above in place of the entire bullet.

• Contractor shall gain approval from the Facilities Team prior to entry into other areas of the facility not directly related to this project scope. Entry into offices, mechanical/electrical spaces, and laboratories without permission from NWHC Facilities Team is prohibited.

• Contractors shall notify the NWHC Facilities Team of any issues affecting project completion or delivery dates as soon as practical but no later than 24 hours.

• Contractors shall provide their own toilet facilities as part of this project. Use of NWHC facilities is prohibited.

• Electrical outlets: Contractor shall be responsible for providing portable generators for Contractor equipment.

PROJECT COMPLETION DOCUMENTATION: Final Inspection and Acceptance Criteria

• Upon successful completion of the installation and prior to the Final Acceptance, the Contractor shall ensure that there are no apparent defects in the parking lot or striping work. Contractor shall notify Facilities Team in writing or email requesting a site inspection for the purpose of formal acceptance of the completed work.

• The Contractor shall notify the Facilities Team in writing to request a Final Inspection and Acceptance Test no later than 15 business days after receipt of the Notice to Proceed. All aspects of the work shall have been evaluated by the Contractor and found to be correctly installed and ready for final evaluation prior to the Contractor requesting the inspection.

• Acceptance by the Government will be given only after the satisfactory completion of the work as outlined in this Scope of Work. Project acceptance can be issued only by the project Contracting Officer (CO).

WARRANTY WORK AND SERVICE:

• The Contractor shall warranty all workmanship to meet the specifications set forth in this SOW.

Additionally, the Contractor shall warranty all Contractor workmanship for a (minimum) period of 12 months from the date of Government acceptance.

DELIVERABLES:

• Repair, sealcoat, and restriping to be complete within 60 days of notice to proceed.

• Construction schedule and timeline. The project schedule shall be a chart which graphically depicts the proposed sequence to accomplish each work feature or operation. It shall show start dates and completion dates for each event on a horizontal time scale. The progress schedule time scale shall begin with the Notice to Proceed and indicate the number of days to completion. The schedule will be the reference to which the contractor's progress and efforts are compared. In the event of a change to the schedule, contractor shall submit new schedule.

• Provide submittals containing product information and highlighting how the products meet the requirements.

• The Contractor shall provide one (1) hard copy and one (1) digital copy in PDF format of any and all warranty information and Operational and Maintenance Manuals.

TECHNICAL REPRESENTATIVE (TR): Chris Lee 608-852-5086

CODE COMPLIANCE: All work shall comply with all current governing specifications, including, but not limited to: NFPA, NEC, BOCA National Building codes, and OSHA standards.

ADMINISTRATIVE PROCEDURES: After award and issuance of the Notice to Proceed, all site visits shall be coordinated through the TR at the NWHC.

The Contractor shall not proceed with any work until approval of schedule, process, submittal list and materials are made by the TR and a Notice to Proceed has been issued by the Contracting Officer (CO).

TIME AND PERIOD OF PERFORMANCE: All Contractor employees shall follow the NWHC visitor sign-in procedures. The Contractor shall employ sufficient personnel and equipment to accomplish the work of this contract within (30) thirty calendar days of the Notice to Proceed.

Work shall be performed as agreed upon between vendor’s tentative work schedule and TR. NWHC’s normal work hours, Mon – Fri., 7:30 am to 4:00 pm. Requests to work outside normal working hours shall be made in writing to the CO. Any work that needs to be performed after hours, during weekends, or during a government holiday will be done at no additional cost to the government.

SAFETY:

• On-site personnel shall stop work for any safety or environmental violation.

• Contractor shall have all protective equipment necessary to proceed and shall take all necessary precautions and measures to prevent injuries to anyone working in or entering the facilities.

• Contractor shall take all necessary measures and precautions to control, protect, and avoid damage to or loss of any property on the work site.

• Contractor operations shall be conducted in a safe and professional manner.

• Contractor shall submit immediate notification and information concerning any accidents and incidents to the TR. Detailed reports of all accidents or incidents shall be reported in writing within one week of occurrence to the TR. Contractor shall provide OSHA Form 300, A Summary of Work-Related Injuries and Illnesses pertaining to their work to the TR.

DEMOLITION: The Contractor shall schedule all demolition with the TR prior to starting. The Contractor shall remove all old material and legally dispose of it.

MECHANICAL: The Contractor shall complete all work to meet Federal, State, and Local codes.

ELECTRICAL AND LIGHTING: Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) standards, as well as electrical requirements listed in National Fire Protection Association (NFPA) regulations and meet Federal, State and Local codes.

MEASUREMENTS: It is the responsibility of the Contractor to field verify all measurements & quantities.

All work listed shall be coordinated with the TR.

PERMISSION FOR WELDING, CUTTING, AND BURNING: Prior to performing any welding, cutting, burning, soldering, or other process using torch or flame, or any type of demolition or construction that may produce sparks or create dust, the Contractor shall obtain permission from the on-site TR to perform these operations within the NWHC and at location on the NWHC grounds.

Make this section consistent with the work hours that I highlighted with a comment on page 2 of this document.

OUTAGES AND INTERRUPTIONS: The facility will continue normal operations during the performance of the contract. The Contractor shall notify the TR one week in advance if it becomes necessary to interrupt any function at the NWHC. Any work that requires shutting down of a facility system, such as mechanical, electrical, etc., shall be planned for early morning or late afternoon to the maximum extent possible, to minimize the impact on the facility’s operation. Work shall be performed when the demands on the system best permit, even to the extent of working outside of normal working hours at no additional cost to the government.

The Contractor shall not proceed without the written approval of the TR and not until such time as provisions are made to modify the Center operations as required. All work as mentioned above shall be coordinated with the TR. The contractor shall notify the TR, in writing, seven (7) days in advance of the intended date to perform this work.

ORGANIZATION AT THE SITE: The Contractor shall exercise care and shall perform all work in a diligent and professional manner. The Contractor shall take all necessary measures required to ensure a clean, safe environment for the Contractor’s work force, NWHC personnel, and the general public for the duration of this project. Contractor parking will be in the gravel parking lot. The Contractor shall utilize the areas only within the project limits to perform work and for the storage of equipment, materials, and trailers during the life of the contract. The contractor shall not stage any materials on any grassed areas. Storage shall be confined to areas approved by the TR. The Contractor shall be responsible for the security of all tools, materials, and equipment.

The Contractor shall be responsible for making all arrangements for the receipt of materials and supplies at the job site. Government personnel are not permitted to receive or to sign for items delivered to the site.

The TR shall designate areas where the Contractor can store or place materials and equipment for short-term storage. There is limited on-site storage space (both indoor and outdoor) for the Contractor’s equipment and materials. Storage and security of materials and equipment as required for the performance of the contract requirements is the responsibility of the Contractor.

TRANSPORTING OF DEBRIS AND MATERIAL: The Contractor shall provide all equipment necessary for transporting construction debris from the job site to the dumpster(s) that they provide and for the stocking and transporting of materials to the job site. The dumpster(s) shall be placed on the gravel receiving area on the West side of the MB. Before removal from site, the Contractor shall provide estimates of type and weight of materials recycled or disposed of as trash.

ENVIRONMENTAL PROTECTION: All work shall be accomplished in such a manner that all waste materials, pollutants, and potential pollutants shall be completely retrievable for disposal in a manner suitable to the TR and in accordance with all applicable regulations and laws. At no time shall operations be attempted or permitted where or when such operations present a possibility of fouling the facility with waste materials, pollutants, or potential pollutants.

SITE CLEANLINESS:

• The Contractor shall daily clean up and dispose of all rubbish and accumulated waste.

• The Contractor shall provide dust protection and shall maintain cleanliness of the work site by promptly removing debris, tools, and excess material.

• The Contractor shall remove tools and equipment and leave the premises clean at the completion of the project.

It's west, right?

• The Contractor shall repair or otherwise return to original condition any parts of the existing facilities or grounds which become damaged as a result of the Contractor’s work, except as otherwise specified, and shall restore the site to its original condition, as approved by the TR and at no additional cost to the Government.

• There shall be no smoking in the NWHC buildings. All personnel that smoke will have to do so in the designated smoking area.

UTILITIES: The Government shall provide electricity and water to the contractor, only as a convenience, from existing Government sites. The Government will not provide electrical assistance if Contractor’s equipment does not conform to NWHC’s electrical system. Any long term or large capacity power supply requirements shall be provided by the Contractor. The Government shall not provide equipment (such as flatbed carts, pallet movers, forklifts, or vehicles) to the Contractor. The Contractor shall provide portable restroom facilities for workers at the site.

Attachment 1: Main Parking Lot