B08_Solicitation W9126G21Q0023 - 29 Jan.pdf

Belton and Stillhouse Hollow Lake

Herbicide & Pesticide

21Q0023

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G21Q0023 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Capital Region, Belton and Stillhouse Hollow Lake Herbicide and Pesticide Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal herbicide and pesticide services in the manner, location and frequency set forth in the Performance Work Statement and schedules. Work shall be performed in the USACE Capital Region. Periods of Performance will be one (1) twelve (12) month base period, and five (5) twelve (12) month option periods.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S208 Landscaping / Groundskeeping

NAICS CODE: 561730, Landscaping Services SIZE STANDARD: $8 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of past performance and price IAW 13.106-2(b)(2). Past performance is equivalent to price and technical approach. Quotes for this solicitation are due on 27 February 2021, by 11:00 AM CST.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes. (Required >$150K)

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet. (If applicable, acknowledge and return any amendments with your submittals.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet,

b. Technical Capability Statement (See Clause 52.212-2 Evaluation – Commercial Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2

Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

d. Technical Approach and Understanding of Work (See Clause 52.212-2 Evaluation –

Commercial Items)

e. Complete and return the provisions at 52.204-24, 52.204-26, and clause at 52.219-28.

8. Email all quotes to:

Khadijah.Y.Freeman2@usace.army.mil civ-ops.proposals@usace.army.mil

9. 52.237-1 SITE VISIT

VIRTUAL SITE VISIT INFORMATION

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

There will be a Virtual Site Visit performed in order to clarify expectations and answer any questions concerning the requirements of the specified work. Prospective offerors are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the virtual site visit. At a minimum, the email should reference, the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented.

Address: U.S. Army Corps of Engineers

Georgetown and Granger Lakes 500 Lake Overlook Drive Georgetown, TX 78633

Conference: Friday 05 February 2021 @ 8:30 am CST

52.237-1 SITE VIST (ON SITE)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests prior to attending the site visit. Site visit attendees must provide the following information: the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees are required to sign attendance sheet.

Site Visit 1 Address: US Army Corps of Engineers

Belton and Stillhouse Hollow Lakes

3110 FM 2271

Belton, TX 76513

Conference: Monday 08 February 2021 @ 9:00 am CST

Site Visit 2 Address: US Army Corps of Engineers Somerville Lake 1560 Thornberry Dr.

Somerville, TX 77879

Conference: Tuesday 16 February 2021 @ 9:00 am CST

Site Visit 3 Address: US Army Corps of Engineers Canyon Lake 601 C.O.E Road Canyon Lake, TX 78133

Conference: Wednesday 17 February 2021 @ 9:00 am CST

CT POC: Khadijah Y. Freeman Contact Info: 817-886-1474 Email: Khadijah.Y.Freeman2@usace.army.mil

INSURANCE INFORMATION

INSURANCE UPON AWARD

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN : CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Capital Regional Office Attn: Martha Encarnacion 1500 Thornberry Dr.

Somerville, TX 77879-6347

Or email to: Khadijah.Y.Freeman2@usace.army.mil Phone: (817) 886-1474

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

VENDOR INFORMATION SHEET

W9126G21Q0023

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Herbicide, Insecticide and Fertilizer

FFP

Contractor to furnish all labor, materials, and supplies necessary to provide herbicide services at public and prime facilities at Belton and Stillhouse, Texas in accordance with the PWS.

FOB: Destination

PSC CD: S208

NET AMT

KO STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

PERFORMANCE WORK STATEMENT (PWS)

Herbicide, Insecticide and Fertilizer Application

Belton and Stillhouse Hollow Lakes

1. GENERAL: This is a non-personal services contract to provide herbicide, insecticide and fertilization application to embankments, rip rap, roads, parking lots/areas, paved edges, and associated areas at Belton and Stillhouse Hollow Lakes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide, insecticide and fertilization application to embankments, rip rap, roads, parking lots/areas, paved edges, and associated areas at Belton and Stillhouse Hollow Lakes as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1.1 Definitions:

a. Contractor: Company structure, including all partners, officers and employees with interest in this contract.

b. Government: Government of the United States of America.

c. Contracting Officer (KO): Person executing this contract on behalf of the Government.

d. Contracting Officer’s Representative (COR): If applicable, the (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements; including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

e. Designated Individual (DI): Person designated in writing by Capital Regional Office Operations Project Manager to monitor and act as liaison with the Contractor.

f. Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, current edition available at pre-work meeting.

g. Performance Standard: Describes the desired results that are to be achieved.

h. Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to insure specifications and requirements of this PWS are met.

i. Quality Assurance: Action taken by the Government to insure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

j. Quality Assurance Representative (QAR): Person designated by the COR or COR to perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

k. Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

l. Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Representative, issued to the Contractor when the performance threshold does not meet the minimum requirements.

1.1.2 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.2.1 All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.2.2 All prospective Contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, Contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.2.3 All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.2.4 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.2.5 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) Contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

U.S. Department of Labor Veterans employment, www.vets.gov/ Federal Veteran Employment Information , www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program , http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative , www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

1.2 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide, insecticide and fertilization application, at Belton and Stillhouse Hollow Lakes as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract. Services include furnishing all labor, materials, insecticide, transportation, supplies, supervision, and equipment to complete the application.

Work under this contract requires the following applications:

Herbicide Application Rip Rap Areas FRM Herbicide Application Embankment Areas FRM Herbicide Application Spot Area FRM Fertilizer Application Services FRM Herbicide Application Paved Edges REC Herbicide Application Road and Parking Area REC Insecticide Application Park Area REC

Herbicide and Insecticide application shall be performed by State certified pesticide applicator(s) and in compliance with this PWS, Product’s label and all Federal, State and local laws and regulations.

1.2.1 Applicator Requirements:

1.2.1.1 Applicator shall conform to all applicable Texas Department of Agriculture rules and regulations, as contained in the latest revision of the Texas Herbicide Law and Regulations and/or the Texas Pesticides on lands and waters located within the State of Texas, inclusive of Federal projects lands and waters, and any other Federal, State, and local laws and regulations..

1.2.1.2 Appplicator shall hold at least the minimum amount of liability insurance coverage as required by the Texas Department of Agriculture when conducting herbicide and insecticide application. The Contractor shall hold and save the United States free from claims that may occur from the Contractor’s operations under this contract on Government Property.

1.2.1.3 A copy of the applicators certification shall be submitted to the COR at the Pre-work Conference and will become part of the contract documents.

1.2.1.4 A list of all employees and subcontractors and subcontractor employees along with valid contact information shall be submitted to the COR for approval. Any change or variation from an approved employee or subcontractor list must be reported and approved by the COR prior to any change taking effect.

1.2.2 Herbicide, Insecticide and Fertilizer Requirements:

1.2.2.1 Herbicides, Insecticide and Fertilizer: Herbicides, Insecticide and Fertilizer to achieve the results as specified in Section 1.14.1 Attachment 1- “Performance Requirements Summary” and in accordance with all portions of this PWS shall be submitted for approval to the COR at the pre-work conference.

Substitution of approved herbicides, insecticide and fertilizer shall not be allowed without prior approval by the COR in writing. Product labels and Safety Data Sheets for herbicides, including the additive dye to liquid applications, insecticide and fertilizer shall be submitted to the COR for review and approval at the Pre-work Conference. Herbicides and insecticide must contain chemicals labeled for use near water as defined by the licensing authority and application rates per the Product’s label to achieve results for the target species. Designated areas shall be treated in accordance to product’s label. The use of an approved dye (visual indicator) shall be used on all liquid herbicide application to verify 100% coverage of the designated area. Application areas are shown on maps at Attachment 6: Maps.

1.2.2.2 Herbicide Application: Non-selective, systemic herbicides shall be used to kill all herbaceous vegetation present within designated areas for Paved Edges Herbicide Application, Road and Parking Area Herbicide Application. Non-selective, systemic herbicides shall be used to kill all herbaceous and woody vegetation present within designated areas for General Area Herbicide Application: Rip Rap Areas, General Area Herbicide Application: Embankment Areas and General Area Herbicide Application: Spot Area. Application areas are shown on maps at Attachment 6.

1.2.2.3 Park Area Insecticide Application: The Contractor shall apply a granular ant bait containing both slow acting insecticide and Insect Growth Regulator (IGR) for control of fire ants within designated areas as a General Broadcast. Application areas are shown on maps at Attachment 6.

1.2.2.4 Fertilizer Application: The Contractor shall apply a granular, slow release (water insoluble nitrogen) fertilizer that best meets the fertilizer recommendations contained within Attachment 3: Soil Analysis Report. The Soil Analysis Report is specific for Stillhouse Hollow Lake Embankment and the same fertilizer application shall be used on Belton Lake Embankment. Application areas are shown on maps at Attachment 6.

1.2.2.5 Herbicide Use Plan: The Contractor shall provide at the Pre-Work Conference a Herbicide Use Plan that details herbicide and pesticide types, application methods and rates prior to the purchase of materials and the execution of work for review and approval by the COR.

1.2.3 Application Requirements:

1.2.3.1 Applicator shall explicitly follow all Product label requirements during the transporting, mixing, application, and disposal of all herbicides, insecticides and fertilizers during the work contract period.

Applicator shall remain on-site during all application operations.

1.2.3.2 Applicator shall insure the disposal of excess herbicide, insecticide and fertilizer, containers, contaminated clothing, and other disposal materials involved in the transport, mixing and application of pesticides shall be conducted off Federal Government Property in an approved disposal site.

1.2.3.3 Only herbicides, insecticide and fertilizer approved by the COR may be used for application.

Product labels and Safety Data Sheets (SDS) for applied herbicides, insecticide and fertilizer shall be submitted to the COR within Safety Plan. The Contractor shall have at all times SDSs for herbicides, insecticide and fertilizer in Contractor’s possession while on Government Property and containers shall have proper labeling at all times.

1.2.3.4 All Applicator licensing and permits required for the execution of these services shall be submitted to the COR at the Pre-work Conference.

1.2.3.5 Daily Activity Reports: The Contractor shall develop Daily Activity Reports to be used during the performance of the contract. The Contractor shall submit the proposed Daily Activity Report to the COR during the Pre-work Conference for review and approval. A Daily Activity Report shall be completed each day work is performed and shall be submitted to the COR, or as directed by COR, no later than the following day. The Daily Activity Reports shall provide sufficient information to summarize the Contractor’s application service activities, including at least the following: date, time work began, time work end, work location(s), type of application, whether traffic control plan was used, name of employees working, name(s) of herbicide, insecticide and/or fertilizer applied, and notes/comments. All Daily Activity Reports shall be complete, legible and comprehensible.

1.2.3.6 After each herbicide, insecticide or fertilizer application, the Contractor shall complete respective Application Record (Attachment 4, 5 & 9) and submit to the COR, no later than ten (10) business days after application. The Contractor shall keep records required under this section for a period of two (2) years from the date of application or per the requirements of the regulatory agency.

1.2.3.7 Paved Edges Herbicide Application: The Contractor shall apply approved herbicide to all herbaceous vegetation found within designated roads and parking areas, extending an additional eighteen-inch (18”) wide strip along the entire perimeter of designated roads and parking areas. Specific locations will be determined based upon vegetation response to environmental conditions. At Lake Belton, potential areas requiring Paved Edges Herbicide Application, as vegetation condition warrants, includes all paved areas listed on Attachment 7. At Lake Stillhouse Hollow Lake, potential areas requiring Paved Edges Herbicide Application, as vegetation condition warrants, includes all paved areas listed on Attachment 7. Herbicide application shall be conducted in accordance with industry standards, Product’s label directions, licensing requirements of the State of Texas Department of Agriculture, and this PWS. All application shall contain an approved dye material to aid identification of treated areas.

Herbicide must be approved by the Government prior to use. Vegetation within the treated area not showing stress condition from herbicide application within two (2) weeks after initial application shall be re-treated at Contractor’s expense. Payment will only be made after minimum results have been achieved.

1.2.3.8 Road and Park Area Herbicide Application: The Contractor shall apply approved herbicide to all herbaceous vegetation found within designated road and parking areas. Specific locations will be determined based upon vegetation response to environmental conditions. At Lake Belton, potential areas requiring Paved Edges Herbicide Application, as vegetation condition warrants, includes areas listed on Attachment 7. At Lake Stillhouse Hollow Lake, potential areas requiring Paved Edges Herbicide Application, as vegetation condition warrants, includes areas listed on Attachment 7. Herbicide application shall be conducted in accordance with industry standards, Product’s label directions, licensing requirements of the State of Texas Department of Agriculture, and this PWS. All application shall contain an approved dye material to aid identification of treated areas. Herbicide must be approved by the Government prior to use. Vegetation within the treated area not showing stress condition from herbicide application within two (2) weeks after initial application shall be re-treated at Contractor’s expense. Payment will only be made after minimum results have been achieved.

1.2.3.9 General Area Herbicide Application for Rip Rap, Embankment and Spot Areas: The Contractor shall apply herbicide to all herbaceous and woody vegetation found within designated areas shown in Attachment 6 on rip rap, embankment and spot areas. Herbicide application shall be made in accordance with industry standards, Product’s label directions, licensing requirements of the State of Texas Department of Agriculture, and this PWS. All application shall contain an approved dye material to aid identification of treated areas. Herbicide must be approved by the Government prior to use. Vegetation within the treated area not showing stress condition from herbicide application within two (2) weeks after initial application shall be re-treated at Contractor’s expense. Payment will only be made after minimum results have been achieved.

1.2.3.10 Park Area Insecticide Application: The Contractor shall apply approved insecticide to control Fire Ant within designated Park Areas shown in Attachment 6 in accordance with industry standards, Product’s label directions, licensing requirements of the State of Texas, and this PWS. Insecticide must be approved by the Government prior to use.

1.2.3.11 Fertilizer Application: The Contractor shall apply approved fertilizer within designated areas of embankment at Belton and Stillhouse Hollow Dam Embankments as shown in Attachment 6 in accordance with Product’s label directions. Fertilizer must be approved by the Government prior to use.

1.2.4 SPECIAL REQUIREMENTS:

1.2.4.1 The Contractor shall furnish the COR, or Government Quality Assurance Inspector if directed by the COR, the application sequence in which each application area within the Letter of Instruction will be treated. The application sequence shall be submitted to the COR, or QAR if directed by the COR, in writing or via e-mail, at least forty-eight (48) hours in advance. Completion of work and the Government Quality Assurance Inspection Schedule will adhere to this application sequence. Unless otherwise approved by the COR, all application requirements for an area shall be completed before application begins for the following sequenced application area. In all cases, the Contractor shall assure that sufficient personnel and equipment are available to finish each area within the time limitation.

1.2.4.2 If not in conflict with Product’s label, herbicide and insecticide application shall not be permitted when rain is forecast within twenty-four (24) hours, heavy dew is present, or when wind speed exceeds ten (10) MPH. For fertilizer application, timely, desired rainfall is desired after application and shall be scheduled accordingly as much as possible. Approval and coordination with the COR, or Government Quality Assurance Inspector if directed by the COR, shall be accomplished prior to insecticide application in campground areas when park users may be present.

1.2.4.3 No equipment or materials shall be stored overnight within the boundaries of Government property.

1.2.4.4 In the event Contractor’s operations may impact normal traffic flow on public roadways, the Contractor shall implement the COR approved Contractor’s Traffic Control Plan on public roads in accordance with the most current EM-385-1-1 Safety Manual. The Traffic Control Plan shall be submitted for review and approval to the COR at the Pre-work Conference if Contractor anticipates operations will impact normal traffic flow on public roadways. If during performance of the contract, the Contractor recognizes future operations may impact normal traffic flow on public roadways, the Contractor shall submit the Traffic Control Plan to the COR for approval at least seven (7) days prior to performing such application.

1.2.4.5 Environmental Protection: The Contractor shall comply with all environmental requirements of the Environmental Protection Agency and other federal, state and local agencies having jurisdiction. It is the Contractor’s responsibility to remain familiar with all current environmental requirements. The Contractor shall use caution when application is near sensitive areas including but not limited to:

proximity of the lake, sloughs, streams, playgrounds and campsites. The Contractor shall not clean equipment, tanks or containers on Government Property. Spilled and/or concentrated bait shall be promptly cleaned up and removed. Bait shall not be left in a condition conducive to accidental ingestion by non-target species such as pets, wildlife, and birds (i.e. piles and/or in a concentrated condition). All empty pesticide containers and packaging shall be disposed of and removed from government lands.

1.2.4.6 Damage to Government or Private Property: The Contractor shall be responsible for any damage to Government or private property and/or injury to any person as a result of the Contractor’s operation(s).

Contractor shall notify the on-site Government Representative immediately of damage to Government and/or private property or injury to any person resulting from Contractor’s operations. Ground rutting caused by contractor activity shall be repaired to Government specifications (including but not limited to ground leveling and reseeding with native vegetation) by Contractor at no additional expense to the Government.

1.2.5 PERFORMANCE STANDARDS:

1.2.5.1 Paved Edges Herbicide Application: The Contractor’s herbicide application shall apply approved herbicide to all herbaceous vegetation within the application area, extending to an additional eighteen-inch (18”) wide strip along the entire perimeter of designated roads and parking areas to effectively kill ninety-five (95) percent of treated vegetation within designated roads and parking areas.

1.2.5.2 Road and Parking Area Herbicide Application: The Contractor’s herbicide application shall apply approved herbicide to all herbaceous vegetation within the application area to effectively kill ninety-five

(95) percent of treated vegetation within designated roads and parking areas.

1.2.5.3 General Area Herbicide Application for Rip Rap, Embankment and Spot Areas: The Contractor’s herbicide application shall apply approved herbicide to all herbaceous and woody vegetation within the designated application area to effectively kill ninety-five (95) percent of treated vegetation. Herbicide application shall be in accordance with Product’s label directions, the licensing requirements of the State of Texas Department of Agriculture, and this PWS site.

1.2.5.4 Park Area Insecticide Application: The Contractor’s insecticide application shall apply approved insecticide within entire designated area to provide a significant fire ant population reduction within six

(6) weeks. The Contractor insecticide application of approved insecticides shall be in accordance with Product’s label directions, the licensing requirements of the State of Texas Department of Agriculture, and this PWS site.

1.2.5.5 Fertilizer Application: The Contractor provided application must achieve entire coverage within the designated area in accordance with Product’s label directions and this PWS site.

1.3 Sustainability Requirements:

1.3.1 The Contractor shall meet the recycled content requirements set forth by the Environmental Protection Agency (EPA) and shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired competitively within a timeframe providing for compliance with the contract performance schedule, meeting contract performance requirements, or at a reasonable price. Information about this requirement is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products.

1.3.2 The Contractor shall meet the BioPrefered Program requirements set forth by the USDA at https://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml. The list of USDA-designated product categories may be found at https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#.

1.3.3 As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. 6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

1.3.4 References: FAR Provision 52.223-1 – Biobased Product Certification, FAR Clause 52.223-2 – Affirmative Procurement of Biobased Products Under Service and Construction Contracts, FAR Provision 52.223-4 – Recovered Material Certification, FAR Clause 52.223-9 – Estimate of Percentage of Recovered Material Content for EPA-Designated Items, and FAR Clause 52.223-17 – Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts.

1.4 Period of Performance: Contract Period of Performance shall be a Base Period of 1 APRIL 2021 thru 31 MARCH 2022 (12 Months), four (4 ) option periods of twelve (12) Months and one (1) option period of six (6) months.

1.4.1 Work Commencement And Completion: The Government will award individual orders from the Indefiinite Delivery Indefinite Quantity Contract. The Contracting Officer will issue Letters of Instruction to the Contractor requesting application service from each awarded order. Letters of Instruction will provide the line item, quantity, location, and Period of Performance.

1.4.2 Scheduling: The Contractor shall contact the COR and determine a mutually agreed upon date to begin application, at least forty-eight (48) hours in advance of desired work commencement, taking into account weather forecast conditions as they pertain to Paragraphs 1.7.2. The COR must approve scheduling before any work takes place.

1.4.3 Completion Date Determination: A minimum of 4 days will be allotted for completion, per Letter of Instruction. Additional days shall be added to application service completion date specified on Letter of Instruction when application areas meet the following capacities as defined in the Table below.

Additional 2 Days Additional 5 Days Additional 8 Days

10,001 - 20,000 Linear Feet 20,001 – 30,000 Linear Feet 30,001 + Linear Feet 2,500 – 5,000 Square Feet 5,001 – 10,000 Square Feet 10,000 + Square Feet

5-15 Acres 15-30 Acres 30 + Acres

1.4.4 Time Extensions: Time extensions may be granted to the Contractor for periods of continuous rain, heavy ground moisture, periods of wind conditions and/or conditions beyond the Contractor’s control that prevent proper application. The Contractor is responsible to notify the COR on days when weather or poor ground working conditions prohibit performance of services and ascertain concurrence and approval of the COR for a time extension. In no instance may the Contractor operate equipment during conditions that shall result in damage to turf or ground surfaces on Government Property.

1.4.5 General Requirements:

1.4.5.1 Safety: Safety Manual Requirements: Contractor shall comply with all pertinent sections of the U.S. Army Corps of Engineers' Safety and Health Requirements Manual (Safety Manual), EM 385-1-1, current at the time of award, and any subsequent revisions. This Safety Manual can be found on-line at:

https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

1.4.5.2 The Contractor shall develop and submit a written Accident Prevention Plan and a Safety Plan for the Government’s review and approval by the COR. Submittal shall include two (2) hard copies.

The Safety Plan shall describe in detail the general policies, procedures and personal protective equipment required for safe operation in the accomplishment of this contract. The Safety Plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in latest edition of Safety Manual. The Safety Plan shall include a Hazard Communication Plan (06.B.01 of Safety Manual) and an Activity Hazard Analysis (AHA). The Contractor shall prepare and present for the Government’s approval within Safety Plan, an AHA for each new definable feature of work employees shall be required to perform. A sample AHA is provided in Attachment 10. Safety Data Sheets shall be included in Safety Plan. Any proposed changes to an approved plan shall be submitted, in writing, to the COR for review and approval.

1.4.5.3Accident Reporting: The Contractor shall maintain an accurate record of all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incidental to work performed under this contract. The Contractor shall report to the Government utilizing specific forms in the manner and time limitations as directed by the KO. Medical expenses for Contractor and Contractor’s employees are the responsibility of the Contractor.

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control (QC) program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.