B08 Solicitation - W519TC27QA002.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Section A - Solicitation/Contract Form

PBA FY27 Piston PlateInstrument Name:

Product Service Code : 1395

SOLICITATION NARRATIVE

1. Army Contracting Command - Rock Island Arsenal (ACC-RIA) hereby issues Solicitation W519TC-27-Q- A002 for Piston Plate Assembly. This solicitation will result in a single firm-fixed price contract. This solicitation is issued in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 13 - Simplified Acquisition Procedure as a non-commercial supply. This solicitation will be awarded to the responsive, responsible, lowest priced offeror.

2. This requirement is issued as a 100% Small Business Set-Aside under 332721 - Precision Turned Product Manufacturing; size standard is 500 employees.

3. The following Contract Line Items (CLINs) are hereby established:

CLIN 0001: Piston Plate Assembly - IAW Drawing 12630556 Revision E, dated 01 April 2013 (Attachment 0001) Quantity: 6,600 ea.

CLIN 0002: Piston Plate - First Article Test - IAW Drawing 12630556 Revision E, dated 01 APR 2013 (Attachment 0001) Quantity: 15 ea.

4. Corresponding Attachments are as follows:

Attachment 0001- Drawing 12630556 - Piston Plate Assembly, Rev E dated 1 April 2013

Attachment 0002- Drawing 9327829- Plate, Piston, Rev H dated 24 February 2021

Attachment 0003- Drawing 12991149- Tape, Stainless Steel Foil, Rev D dated 1 April 2013

Attachment 0004- Price Matrix- W519TC-27-Q-A002

Exhibit A- Contract Data Requirements List (CDRL)

***(a) TDPs will be obtained electronically via the Contracting Opportunities posting for this requirement on the Sam.Gov website. You must have an account prior to accessing any TDP(s). To register for an account in Sam.

Gov, please visit https://secure.login.gov/?request_id=d84abb0e-1664-4378-afa0-f29595aefb72 and select

W519TC27QA002

https://secure.login.gov/?request_id=d84abb0e-1664-4378-afa0-f29595aefb72

"create account". The toll free helpdesk phone number is (866)606-8220 and for International (334) 206-7828.

Vendors are responsible for placing correct information in Sam.Gov.

(b) You may need to use special software to view the documents that are posted on Sam.Gov. This viewing software is freeware, available for download at no cost from commercial websites like Microsoft and Adobe.

Additionally, some TDPs may require ImageR or Lucent viewers to view the TDP(s) and are available as freeware at:

ImageR Viewer: http://g6msd.redstone.army.mil

Lucent Viewer: http://www.ec-edi.com/

(c) The TDP(s), TDPL(s) and their corresponding outstanding Engineering Exceptions for this solicitation will be accessible via the solicitation posting in Contracting Opportunities (as described below) from the date of issue through the time specified on the solicitation for receipt of offers.

(d) FOR UNRESTRICTED TDP(s):

(1) TDPs for this solicitation are unrestricted and can be accessed electronically via the solicitation posting. The TDP and all necessary TDP documents will be posted under the "Attachments / Links" tab. You must have a Sam.Gov account prior to accessing the TDP(s)

(2) To access the TDP(s), click directly on the document you want to view under the "Attachments / Links" tab.

You will be prompted for your username and password prior to gaining access to the TDP.

CLIN: N/A

TDPL Date: N/A

(e) FOR RESTRICTED TDP(s):

TDPs and any other related documents, if applicable, for this solicitation are restricted and can be accessed electronically via the solicitation posting, with valid Contractor login credentials. TDPs and any other related documents are posed with various options, such as Restricted and Export Control. These additional controls are described below:

(1) Access to RESTRICTED TDP(s):

TDP(s) that have been marked as Restricted can be accessed electronically via the solicitation posting, with valid Contractor login credentials. TDP(s) that have been marked as Restricted will require U.S. Government approval prior to gaining access to the requested information. To request access log in to Sam.Gov, go to the applicable solicitation under Contracting Opportunities within Sam.Gov, select the "Attachments / Links" tab, and then click on the Request Explicit Access button. A copy of an approved DD2345 for the data custodian making the request will need to be provided to the Contracting Officer and Contract Specialist via email for this procurement in order to be approved explicit access.

W519TC27QA002

Completion of a Use and Non-Disclosure Agreement form may be required prior to gaining access to theTDP.

Please allow 2-3 working days to process your request. You will receive a system generated email from donotrely@sam.gov saying "A Notice Manager from ACC-RI has updated your access to Controlled Documents.

Click here to sign in and view the request details or go to the notice to access the Controlled Documents." If your request is denied you will be able to see further details of why you were and how to proceed. .

(2) Access to EXPORT CONTROL TDP(s)

(i) TDP(s) that have been marked as Export Control can be accessed electronically via the solicitation posting, with valid Contractor login credentials. In addition, to obtain access to these TDP(s), vendors and Contractors must have a current DD 2345, Military Critical Technical Data Agreement on file with the Defense Logistics Information Service (DLIS). If you do not have an approved DD 2345, Military Critical Technical Data Agreement on file with DLIS, then you will not be able to access the TDP. To obtain certification, go to https://www.dla.mil/HQ /LogisticsOperations/Services/JCP/DD2345Instructions/, click on Documents and follow the instructions provided. Processing time is estimated at five (5)working days after receipt.

(ii) TDP(s) that have been marked Export Control will require U.S. Government approval prior to gaining access to the requested information. To request access log in to Sam.Gov, go to the applicable solicitation under Contracting Opportunities within Sam.Gov, select the "Attachments / Links" tab, and then click on the Request Explicit Access button. The requestor MUST BE the data custodian that is listed on the DD 2345. Please allow 2- 3 working days to process your request. If the company MPIN changes, the user will be required to verify the MPIN again to gain access to the Export Control TDP(s). Completion of a Use and Non-Disclosure Agreement form may be required prior to gaining access the TDP. You will receive a system generated email from donotrely@sam.gov saying "A Notice Manager from ACC-RI has updated your access to Controlled Documents.

Click here to sign in and view the request details or go to the notice to access the Controlled Documents." If your request is denied you will be able to see further details of why you were and how to proceed.

(iii) If multiple individuals in your company need access to the Export Control TDP for solicitation, it can be obtained from your data custodian listed on the DD 2345.

(iv) TDP(s) that have an Export Control Warning Notice are subject to the Arms Export Control Act (Title 22, U.S.

C., Sec 2751, et.seq.) or the Export Administration Act of 1979. as amended, Title 50, U.S.C., App. 2401 et. seq.

CLIN: Various

TDPL Date: Various

(3) Further dissemination of Restricted TDP(s) must be in accordance with provisions of DoD Directive 5230.25.

This also applies to distribution of the TDP to all SUBCONTRACTORS at every level.

(4) Upon completion of the purposes for which the Restricted technical data has been provided, the Contractor is REQUIRED to destroy all documents, including all reproductions, duplications, or copies thereof as may have been further distributed by the Contractor. Destruction of this technical data shall be accomplished by: shredding, pulping, burning or melting any physical copies of the TDP and/or deletion of removal of downloaded TDP files from computer drives and electronic devices, and any copies of those files.

W519TC27QA002

mailto:donotrely@sam.gov mailto:donotrely@sam.gov mailto:donotrely@sam.gov mailto:donotrely@sam.gov

(f) Questions related to registration in Sam.Gov should be directed to https://fsd.gov/fsd-gov/home.do. The helpdesk phone number is (866)606-8820. Vendors are responsible for placing correct information in Sam.Gov.

A user guide for am.Gov can be found here: https://dodprocurementtoolbox.com/site-pages/contract-opportunities

Delivery Schedule:

Please see each CLIN for specific delivery dates.

5. Packaging and Delivery Information:

NOTE: ALL CARRIER SHIPMENTS MUST BE SCHEDULED IN ADVANCE. SEE ADDITIONAL

INFORMATION SECTION FOR FURTHER DETAILS.

Delivery shall be made to the following address:

US Army, Pine Bluff Arsenal

Central Shipping Receiving Point (CSRP)

Bldg 53-990, 504th Street Pine Bluff, AR 71602-9500

Early deliveries are acceptable at no cost to the Government.

6. Inspection and Acceptance is at destination. FOB is destination.

7. A complete proposal package is defined as and contains the following forms filled out completely and signed where applicable:

Solicitation

Attachment 0004 - Price Matrix - W519TC-27-Q-A002

8. AUTHORIZED SIGNATURE The signature on this solicitation, offer or contract should be the signature of: (a) A Corporate Officer (President, Vice-President, Treasurer, Secretary); or, (b) An individual authorized in writing by a Corporate Officer to bind the company to a legal document.

9. Complete packages will be submitted by emailing Primary Contract Specialist (CS), Jennifer Edwards at jennifer.l.edwards158.civ@army.mil and Contracting Officer Michelle Lund at michelle.m.lund3.civ@army.mil before 1:00 PM CDT on 28 September 2026.

a. Contractor is liable for ACCURACY of submitted proposals and for any incurred costs if proposal was submitted erroneously.

W519TC27QA002

https://dodprocurementtoolbox.com/site-pages/contract-opportunities https://dodprocurementtoolbox.com/site-pages/contract-opportunities mailto:michelle.m.lund3.civ@army.mil

b. Electronic Invoicing instructions shall be provided at time of award. A DD250 will be required.

c. Quotes submitted in response to this solicitation shall remain valid for 60 days.

d. Contractors must be registered in the System for Award Management (SAM) in order to be eligible for an award with the U.S. Government. Application to this site can be found under the following link: www.sam.

gov. Failure to comply with SAM registration may deem a quote ineligible for award.

e. Please provide your CAGE Code.

f. Please provide your DUNS number.

10. For any contract resulting from this solicitation, the payment will be made by DFAS, via Wide Area Workflow (WAWF). Electronic Invoicing instructions shall be provided at the time of award. A DD250 will be required.

11. Offeror questions regarding solicitation shall be submitted to the solicitation POC no later than 8:00 AM CDT on 16 September 2026 in order to ensure that all questions can be answered and posted for all Offeror's knowledge prior to solicitation closing.

All questions should be directed in writing to the Point of Contact (POC) Jennifer Edwards at jennifer.l.

edwards158.civ@army.mil and Contracting Officer Michelle Lund at michelle.m.lund3.civ@army.mil, providing RFQ number, W519TC-27-Q-A002 in the subject line.

12. This Solicitation Narrative is provided for administrative assistance only and is not intended to alter the terms and conditions of the solicitation in any manner. Provisions of this solicitation and technical data shall prevail over this Solicitation Narrative.

ADDITIONAL INFORMATION:

FAT/ Preproduction TEST QUANTITIES and Comments:

Supplier to provide 15 pre-production samples (First Article pieces) of each component of assembly along with 15 assemblies. Provide material certifications for piston plate, 9327829 along with dimensional test results.

Additionally, provide material certs for the stainless steel foil tape, 12991149 along with dimensional analysis.

Each lot shipped to Pine Bluff Arsenal shall be accompanied by material certs and a Lot Acceptance Test Report.

QUALITY REQUIREMENTS: INSPECTION, ACCEPTANCE, QUALITY ASSURANCE, AND RELIABILITY

INSPECTION AND ACCEPTANCE:

Inspection and acceptance will be at destination, unless otherwise provided herein. Until delivery and acceptance, and after any rejections, risk of loss will be on the contractor, unless loss results from negligence of the United States Government.

W519TC27QA002

mailto:michelle.m.lund3.civ@army.mil

PACKAGING (PRESERVATION/PACKING/MARKING):

Containers shall be clearly marked, at a minimum, with the information as follows:

a. Name of contractor

b. Contract / Purchase Order Number

c. Description of items contained therein

d. Lot / Batch Number(s)

When packaging ensure that the Piston Plates are not rubbing each other.

ACCEPTANCE OF PRODUCT: MIL-STD-1916

The Department of Defense (DoD) Preferred Methods for this Acceptance of Product, MIL-STD-1916, shall be used for this procurement action. All references to MIL-STD-105, MIL-STD-414, MIL-STD-1235, and ANSI Z1.4 appearing in the Technical Data Package (TDP) are replaced by MIL-STD-1916. Verification Levels (VL) shall replace AQLs and shall be VL IV for major characteristics and VL II for minor characteristics.

SUBMISSION OF PREPRODUCTION SAMPLES:

a. a) Preproduction Sample. The Preproduction Sample consisting of the items listed below, shall be (i) representative of items to be manufactured using the process and procedures as contract production and (ii) inspected and tested to all contract drawing& specifications requirements.

PREPRODUCTION SAMPLE ITEMS:

QUANTITY: 15 each

ITEM NOMENCLATURE: Piston Plate Assembly

DRAWING/SPECIFICATIONS: See drawings

b. The approved Preproduction Sample will not serve as a manufacturing standard.

c. The contractor shall notify the Contracting Officer within 10 calendar days prior to production of the Preproduction Sample so that the Government may witness the production if desired.

d. The contractor shall submit the Preproduction Samples within 60 calendar days from the date of this contract to the address given in the delivery/shipping instructions of this order/contract marked "PREPRODUCTION SAMPLES: Contract No. ________________Lot/Item No. _______________". Within 10 calendar days after the Government receives the Preproduction Samples, the Contracting Officer shall notify the contractor, in writing, of the conditional approval or disapproval of the Preproduction Sample. The notice of conditional approval or disapproval shall not relieve the contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the contractor. A notice of disapproval shall cite reasons for the disapproval.

e. If the Preproduction Sample is disapproved, the contractor, upon Government request, shall make any necessary changes, modifications, or repairs to the Preproduction Sample or submit another Preproduction Sample for Government inspection. All costs related to these submissions are to be borne by the contractor, including any and all Costs for additional samples following a disapproval. The Government shall take action on the resubmitted Preproduction Sample within the time specified in paragraph (c) above. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule, or for any additional costs to the Government related to these resubmissions.

f. If the contractor fails to deliver any Preproduction Sample on time, or the Contracting Officer disapproves any Preproduction Sample, the contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

g. Unless otherwise provided in the contract, and if the approved Preproduction Sample is not consumed or destroyed by testing, the contractor may deliver the approved Preproduction Sample as part of the contract quantity if it meets all contract requirements for acceptance.

h. If the Government does not act within the time specified in paragraph (c) or (d) above, the Contracting Officer shall, upon timely written request form the contractor, equitably adjust under the changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

i. Before the Preproduction Sample approval. The acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the contractor. Before Preproduction Sample approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

j. The Government may waive the requirement for Preproduction Samples where supplies identical or similar to those called for in the schedule have been previously furnished by the offeror/contractor and have been accepted by the Government. The offeror/contractor may request a waiver.

k. The contractor shall produce both the Preproduction Sample and the production quantity at the same facility and shall submit a certification to this effect with each Preproduction Sample.

CARRIER INSTRUCTIONS FOR PBA

PINE BLUFF ARESENAL WORKING HOURS

Receiving house for BLDG 53-990 are 0630-1430 (6:30 AM - 2:30 PM CST) Monday through Thursday. No shipments will be accepted on Fridays.

All Carriers delivering or picking up must enter through Dexter Gate (commercial truck gate) on or before 2:30 p.

m. unless prior arrangements have been made. Shipments will not be received on designated Government holidays as follows: New Year's Day, martin Luther King Day, President's Day, Memorial Day, Juneteenth holiday, 4th of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas day, or any additional holidays granted by the President of the United States. if the holiday falls on a Sunday, the holiday will be observed on the following Monday. the TFG (Transportation Facilities Guide) is updated on a regular basis with any and all closings or special instructions. If you do not have access to the TFG and have questions regarding hours of operation, please contact the Transportation Office at the numbers provided below to schedule and appointment.

To obtain access to schedule appoints in the Carrier Appointment System, you may follow the instructions below:

The carrier Appointment System (CAS) is now housed under "TEAMS"

To Register for a TEAMS account you will follow the steps below:

1. Go to Caution-https://eta-teams.transport.mil

2. Accept the "USG - Authorized Use Only" banner.

3. You will choose the fourth option in the center of the page "register as a new user". At this point you will input pertinent information that is asked/required.

If you are unable to register, you may call Mr. Jon Reed at 870-540-3610, Ms. Darrilyn Brittian at 870-540-3765 or Ms. Linda Wallace at 870-540-3816 and an appointment will be created in CAS for you. you will need to email a copy of the bill of lading to use in accordance with the delivery appointment.

Delivery Address and GPS info:

Ship to Pine Bluff Arsenal (PBA)

US Army, Pine Bluff Arsenal, Central Receiving & Shipping point (CRSP) Bldg 53-990, 504th Street Pine Bluff

AR 71602.

* Instructions for GPS

Intersection Search: Search intersection of Wise Road and Dollarway Rd in White Hall AR 71602 LAT/LON Search: 3418'59.8" N 9206'31.7"W (34.316610, -92.108798

OR

FOR NAVIGATION SYSTEM/GPS: Wise Road and Dollorway road, White Hall, AR . This will take you to where you turn to enter Dexter Gate.

*** END OF NARRATIVE 1 ***

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quanti ty

Unit Unit Price Amount

0001 PISTON PLATE ASSEMBLY FFP

Piston Plate - IAW Drawing Number 12630556 Revision E, dated 01

APR 2013; MANP 12630556:19200

FOB: Destination PSC CD: 1395

Manufacturer's CAGE: 19200

Manufacturer's Part Number:

12630556

CLIN only - Requisition Document Number (MILSTRIP, DLMS, FEDSTRIP): W41G266204007Z

Product Service Code: 1395

North American Industry Classification System (NAICS):

332721

Bill to Party: W41G26

Pricing Arrangement: Firm Fixed Price

6,600 Each

0002 Piston Plate Assembly- First Article Test FFP Piston Plate, IAW Drawing Number 12630556 Revision E, dated 01 APR 2013;

MANP 12630556:19200. First Article Test is considered 15 pre-production samples for evaluation with test reports detailing dimensions and materials. Supplier

1 Lot to provide 15 pre-production samples of each component of assembly along with 15 assemblies.

Provide material certifications for piston plate, 9327829 along with dimensional test results.

Additionally, provide material certs for the stainless steel foil tape, 12991149 along with dimensional analysis. Each lot shipped to Pine Bluff Arsenal shall be accompanied by material certs and a Lot Acceptance Test Report. FOB:

Destination PSC CD: 1395

Manufacturer's CAGE: 19200

Manufacturer's Part Number:

12630556

CLIN only - Requisition Document Number (MILSTRIP, DLMS, FEDSTRIP): W41G26620400EE

Product Service Code: 1395

North American Industry Classification System (NAICS):

332721

Bill to Party: W41G26

Pricing Arrangement: Firm Fixed Price

Section C - Description/Specifications/Statement of Work

Requirements Piston Plate in support of M819 at Pine Bluff Arsenal

Section E - Inspection and Acceptance

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.246-2 Inspection of Supplies-Fixed- Price.

1996-08

52.246-15 Certificate of Conformance. 1984-04

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept Destination

DoDAAC: W41G26 CountryCode: USA

W0K4 USA OSC PINE BLUFF ARS

504TH ST BLDG 53990, CENTRAL RECEIVING SHIPPING POINT

PINE BLUFF, AR 71602-9500

UNITED STATES

0002 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept Destination

DoDAAC: W41G26 CountryCode: USA

W0K4 USA OSC PINE BLUFF ARS

504TH ST BLDG 53990, CENTRAL RECEIVING SHIPPING POINT

PINE BLUFF, AR 71602-9500

UNITED STATES

Section F - Deliveries or Performance

0001 Delivery Schedule From date of lead time event to delivery 60 Calendar Days

Date of First Article Test Approval 6,600 EachQuantity

Address and POC Ship To DoDAAC: W41G26 CountryCode: USA

W0K4 USA OSC PINE BLUFF ARS

504TH ST BLDG 53990, CENTRAL RECEIVING SHIPPING POINT PINE BLUFF, AR

71602-9500 UNITED STATES

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0002 Delivery Schedule From date of lead time event to delivery 60 Calendar Days

Date of Award 1 LotQuantity

Address and POC Ship To DoDAAC: W41G26 CountryCode: USA

W0K4 USA OSC PINE BLUFF ARS

504TH ST BLDG 53990, CENTRAL RECEIVING SHIPPING POINT PINE BLUFF, AR

71602-9500 UNITED STATES

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.242-17 Government Delay of Work. 1984-04

52.247-34 F.o.b. Destination. 1991-01

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

DFARS Clauses Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice 2in1

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0303 Issue By DoDAAC W519TC Admin DoDAAC W519TC Inspect By DoDAAC W41G26 Ship To Code W41G26 Ship From Code N/A Mark For Code W41G26 Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

N/A

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (Deviation 2026-O0038)

2026-02

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.204-19 Incorporation by Reference of Representations and Certifications.

2014-12

52.209-3 First Article Approval-Contractor Testing. (Alternate I)

2026-02 Alternate I 1997-01

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

2026-02

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation 2026-O0038)

2026-02

52.211-5 Material Requirements.

(Deviation 2026-O0038)

2026-02

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)

2026-02

52.222-3 Convict Labor. (Deviation 2026- O0038)

2026-02

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

2026-03

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.223-23 Sustainable Products. (Deviation 2026-O0038)

2026-02

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act.

(Deviation 2026-O0038)

2026-02

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act.

(Deviation 2026-O0038) (Alternate II)

2026-02 Alternate

II

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While

2024-05

Driving.

52.232-1 Payments. 1984-04

52.232-8 Discounts for Prompt Payment. 2002-02

52.232-11 Extras. 1984-04

52.232-16 Progress Payments. (Alternate I) 2026-02 Alternate I 2000-03

52.232-25 Prompt Payment. 2017-01

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-39 Unenforceability of Unauthorized Obligations.

2013-06

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-1 Disputes. (Deviation 2026- O0038)

2026-02

52.233-1 Disputes. (Deviation 2026- O0038) (Alternate I)

2026-02 Alternate I 2026-02

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.243-1 Changes-Fixed-Price. (Deviation 2026-O0038)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04

52.247-68 Report of Shipment (REPSHIP). 2006-02

52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form).

1984-04

52.253-1 Computer Generated Forms.

2026-02

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7003 Control of Government Personnel Work Product.

1992-04

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of 2023-01

Covered Defense Telecommunications Equipment or Services.

252.223-7008 Prohibition of Hexavalent Chromium.

2023-01

252.225-7001 Buy American and Balance of Payments Program.

2024-02

252.225-7002 Qualifying Country Sources as Subcontractors.

2022-03

252.225-7048 Export-Controlled Items. 2013-06

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7010 Levies on Contract Payments. 2006-12

252.243-7001 Pricing of Contract Modifications. 1991-12

252.247-7023 Transportation of Supplies by Sea.

2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.209-3 First Article Approval-Contractor Testing. (Deviation 2026-O0038)

2026-02

First Article Approval-Contractor Testing (Feb 2026) (Deviation 2026-O0038)

[Contracting Officer inserts details]

(a) The Contractor shall test 15 each unit(s) of Lot/Item CLIN 0002 as specified in this contract.

At least 10 calendar days before the beginning of first article tests, the Contractor shall notify the Contracting Officer, in writing, of the time and location of the testing so that the Government may witness the tests.

(b) The Contractor shall submit the first article test report within 60 calendar days from the date of this contract to Pine Bluff Arsenal [insert address of the Government activity to receive the report] marked "FIRST ARTICLE TEST REPORT: Contract No. ____, Lot/Item No. ____."

Within 10 calendar days after the Government receives the test report, the Contracting Officer will notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval will state any further action required of the Contractor.

A notice of disapproval will cite reasons for the disapproval.

(c) If the first article is disapproved, the Contractor, upon Government request, shall repeat any or all first article tests. After each request for additional tests, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall then conduct the tests and deliver another report to the Government under the terms and conditions and within the time specified by the Government. The Government will take action on this report within the time specified in paragraph (b) above. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule, or for any additional costs to the Government related to these tests.

(d) If the Contractor fails to deliver any first article report on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

(e) Unless otherwise provided in the contract, and if the approved first article is not consumed or destroyed in testing, the Contractor may deliver the approved first article as part of the contract quantity if it meets all contract requirements for acceptance.

(f) If the Government does not act within the time specified in paragraph (b) or (c) above, the Contracting Officer will, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

(h) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the offeror/contractor and have been accepted by the Government. The offeror/contractor may request a waiver.

52.213-4 Terms and Conditions--Simplified Acquisitions (Other Than Commercial Products and Commercial Services).

(DEVIATION 2025-O0003 and 2025-O0004)

2026-02 Deviation 2025- O0004

2025-03

Terms and Conditions-Simplified Acquisitions (Other Than Commercial Products and Commercial Services) (MAR 2025) (DEVIATION 2025-O0003 and 2025-O0004)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(ii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(iii) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(iv) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), unless the agency grants an exception - see paragraph (b) of 52.204-27.

(v) 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition. (Dec 2023) (Pub. L. 115-390, title II).

(vi) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

(vii) [Reserved]

(viii) [Reserved]

(ix) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(x) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(xi) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(xii) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77 and 108- 78 (19 U.S.C. 3805 note)).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984).

(ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Jan 2017).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013).

(vi) 52.233-1, Disputes (May 2014).

(vii) 52.244-6, Subcontracts for Commercial Products and Commercial Services (Jan 2025).

(viii) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community-see FAR 3.900(a).

(ii) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) (Applies to contracts valued at or above the threshold specified in FAR 4.1403(a) on the date of award of this contract).

(iii) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025) (E.O.

13126) (Applies to contracts for supplies exceeding the micro-purchase threshold, as defined in

2.101 on the date of award of this contract).

(iv) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment., Contracts for Materials, Supplies, Articles, and Equipment (Jun 2020) (41 U.S.C. chapter 65) (Applies to supply contracts over the threshold specified in FAR 22.602 on the date of award of this contract, in the United States, Puerto Rico, or the U.S. Virgin Islands).

(v) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

(vi) 52.222-36, Equal Employment for Workers with Disabilities (Jun 2020) (29 U.S.C. 793) (Applies to contracts over the threshold specified in FAR 22.1408(a) on the date of award of this contract, unless the work is to be performed outside the United States by employees recruited outside the United States). (For purposes of this clause, "United States" includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vii) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

(viii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf).

(ix)

(A) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627) (Applies to all solicitations and contracts).

(B) Alternate I (Mar 2015) (Applies if the Contracting Officer has filled in the following information with regard to applicable directives or notices: Document title(s), source for obtaining document(s), and contract performance location outside the United States to which the document applies).

(x) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, and the outer Continental Shelf as defined in the Outer Continental Shelf Lands Act (43 U.S.C. 1331, et seq.))).

(xi) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the

United States (the 50 States and the District of Columbia.))

(xii) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2024) (42 U.S.C.

11001-11050 and 13101-13109) (Applies to services performed on Federal facilities).

(xiii) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (May 2024) (42 U.S.C. 7671, et seq.) (Applies to contracts for products as prescribed at FAR 23.109(d)(1)).

(xiv) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (May 2024) (42 U.S.C. 7671, et seq.) (Applies to maintenance, service, repair, or disposal of refrigeration equipment and air conditioners).

(xv) 52.223-20, Aerosols (May 2024) (42 U.S.C. 7671, et seq.) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons as a propellant or as a solvent; or contracts for maintenance or repair of electronic or mechanical devices).

(xvi) 52.223-21, Foams (May 2024) (42 U.S.C. 7671, et seq.) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons or refrigerant blends containing hydrofluorocarbons as a foam blowing agent; or contracts for construction of buildings or facilities.

(xvii) 52.223-23, Sustainable Products and Services (MAR 2025) (DEVIATION 2025-O0004)) (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l) (Applies to contracts when the agency identifies in the statement of work, or elsewhere in the contract, the sustainable products and services that apply to the acquisition).

(xviii)

(A) 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 67) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold, as defined in 2.101 on the date of award of this contract, and the acquisition-

(1) Is set aside for small business concerns; or

(2) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $50,000).

(B) Alternate I (OCT 2022) (Applies if the Contracting Officer has filled in the domestic content threshold below, which will apply to the entire contract period of performance. Substitute the following sentence for the first sentence of paragraph (1)(ii)(A) of the definition of domestic end product in paragraph (a) of 52.225-1: (A) The cost of its components mined, produced, or manufactured in the United States exceeds ____ percent of the cost of all its components. [ Contracting officer to insert the percentage per instructions at 13.302-5(d)(4). ])

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations., Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792) (Applies to contracts greater than the threshold specified in FAR 26.404 on the date of award of this contract, that provide for the provision, the service, or the sale of food in the United States).

(xx) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2013)(Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the System for Award Management (SAM) as its source of EFT information).

(xxi) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (Applies when the payment will be made by EFT and the payment office does not use the SAM database as its source of EFT information).

(xxii) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub.

L. 118-31, 41 U.S.C. 3901 note prec.).

(xxiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) (46 U.S.C. 55305)(Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d)).

(xxiv) 52.247-69, Reporting Requirement for U.S.-Flag Air Carriers Regarding Training to Prevent Human Trafficking (Jan 2025) (49 U.S.C. 40118(g)). (Applies to contracts with a U.S.-flag carrier for the transportation by air of passengers; does not apply to contracts awarded by the Department of Defense or contracts for commercial products).

(2) Listed below are additional clauses that may apply:

(i) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) (Applies to contracts when the contractor or a subcontractor at any tier may have Federal contract information residing in or transiting through its information system.)

(ii) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Jan 2025) (Applies to contracts over the threshold specified in FAR 9.405-2(b) on the date of award of this contract).

(iii) 52.211-17, Delivery of Excess Quantities (Sept 1989) (Applies to fixed-price supplies).

(iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin).

(v) 52.247-34, F.o.b. Destination (Jan 1991) (Applies to supplies if delivery is f.o.b. destination).

(c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.