B08_Solicitation_RFQ1705707_Attachment_1_-_Scope_of_Work_SOW_PWS_SOO_6_28_24.pdf

Attachment 1

STATEMENT OF WORK

SITE INSPECTIONS OF ABANDONED MINE LOCATIONS

WITHIN THE WICHITA MOUNTAINS

NATIONAL WILDLIFE REFUGE, INDIAHOMA, OK

6 June 2024

1. GENERAL:

1.1 Requirement: The Branch of Environmental Compliance and Sustainability in the Infrastructure Management Division, U.S. Fish and Wildlife Service (Service, USFWS), has a requirement for a Contractor to a perform a site inspection (SI) per Section 1.5 of this Work Statement, at abandoned mine land (AML) sites located on the Wichita Mountains Wildlife Refuge in Indiahoma, Oklahoma.

The SI shall be performed in a manner consistent with the requirements of the National Oil and Hazardous Substances Pollution Contingency Plan (NCP), 40 CFR Part 300, and specifically section 300.410 of the NCP, and the U.S. Environmental Protection Agency’s (EPA) “Federal Facilities Remedial Preliminary Assessment Summary Guide” and “Federal Facilities Remedial Site Inspection Summary Guide”,” dated July 21, 2005, and other applicable guidance and standards. If the SI confirms a release or threat of release of hazardous substances to the environment and that further response action is warranted to address potential risks to human health or the environment, the SI will recommend further investigation to define the full nature and extent of contamination.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the SI as defined in this Statement of Work (SOW), except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.3 Background: The AMLs are located on the Wichita Mountains Wildlife Refuge in Indiahoma, Oklahoma. The AML sites that need a SI are identified in Attachment 2, “USFWS Preliminary Assessment Report, Wichita Mountains National Wildlife Refuge”, dated 1/17/2024.” and are described/located as follows:

Site Name GPS Coordinates (approximate)

1. Beaver Creek Smelter 34°44'27.66"N, 98°37'11.84"W

2. Panther Creek Arrastra 34°42'11.06"N, 98°39'49.51"W

3. Parallel Forest/Cedar Creek Arrastra 34°45'9.87"N, 98°34'33.85"W

4. Hardin Prospect 1 34°45'28.37"N, 98°34'13.26"W

5. Hardin Prospect 2 34°45'41.36"N, 98°34'15.28"W

6. Hattie Green Prospect Lat/long: 34.772394, -98.641881

7. Clark and Bennet Prospect 34°43'56.35"N, 98°40'37.27"W

8. Crystal King Zircon 34°43'10.24"N, 98°46'45.37"W

9. Pennington Mine 34°41'21.43"N, 98°39'41.43"W

10. Copper Eagle/Bonanza Mine 34°42'58.10"N, 98°43'15.24"W

1.4 Objectives: Perform SI consistent with the requirements outlined in Section 1.1 at the Wichita Mountain NWR to identify whether a release of hazardous substances to the environment has occurred that requires further investigation. The SI will evaluate existing information, such as Attachment 2 which identifies 10 sites with known or suspected mining activities within the Refuge. The SI will include the collection of samples to confirm the release of hazardous substances to the environment.

1.5 Scope: The Contractor shall provide the Service with sufficient information on the individual abandoned mine sites at the Wichita Mountains NWR to distinguish between those that pose little or no risk to human health or the environment from a release of hazardous substances to the environment, from those with the potential to pose a threat. Sites identified in the SI will undergo sampling to determine if future in-depth investigation and assessment are necessary to characterize the nature and extent of contamination.

The tasks for the SI are as follows:

Task 1: Project Management. The Contractor shall lead a virtual Project Kick-Off Meeting with USFWS within 14 calendar days of award to introduce the Contractor Project Manager and key USFWS personnel (names to be provided upon contract award). Within 30 calendar days of award, a Planning Meeting will occur where the schedule for the task elements will be identified, and interim milestones will be agreed upon. Key Contractor project personnel/subcontractors shall participate in the Planning Meeting, and the Contractor shall prepare meeting materials, such as information regarding logistical needs and timelines for discussion. The Contractor shall plan for three additional meetings during the period of performance: one following submittal of Task 3, one following the submittal of Task 4, and one prior to the field visit to discuss logistics with Refuge staff. The Contractor shall prepare meeting materials for discussion and shall provide minutes of all meetings within five (5) working days after their occurrence.

Task 2: Site Visit(s). The Contractor shall participate in a site visit(s) at the Refuge with USFWS personnel (based on USFWS personnel availability and discussions during meeting prior to field visit), to document current site conditions, inspect known and potential sources of contamination, and collect samples as described in Task 3. The Contractor shall develop a work schedule to document time needed for site visit(s) and sampling day and provide a copy to the Refuge Project Leader prior to conducting the site visit(s). Photographs with GPS coordinates of site features should be taken to be used in SI report development.

Task 3: Site Inspection. The Contractor shall perform a Site Inspection for the mining locations within the Refuge identified in this scope of work. The Contractor shall collect up to 10 samples of any potential contamination identified for laboratory analysis of volatile organic compounds (VOCs) by U.S. Environmental Protection Agency (EPA) Method 8260C, polycyclic aromatic hydrocarbons (PAHs) by EPA Method 8270 SIM, and RCRA metals by EPA Method 6010.

Task 4: SI Report. The Contractor shall provide a SI report that includes: 1) the background Preliminary Assessment information (as provided in Attachment 2;2) a description of mining site locations, activities and findings; 3) site figures showing sample locations; 4) analytical data from collected samples; 5) a data quality summary report; 6) a screening of identified contaminants against the EPA Risk Screening Levels; and 7) the identification of Compounds of Potential Concern (COPCs) at each of the mining sites identified in 1.3. The report shall provide recommendations for any further response actions.

2.0 GENERAL INFORMATION:

2.1 Period of Performance & Deliverable Dates: The period of performance for the SI shall be for fourteen (14) months from award of contract with deliverables due as follows:

Activity Due Date

Task 1.a Project Kick-Off Meeting 14 business days after award

Task 1.b. USFWS Comments to Project Kick-Off Meeting

USFWS to provide comments within 5 business days after meeting or receipt of meeting minutes.

Task 1.c Planning Meeting 30 business days after award

Task 1.d. USFWS Comments to Planning Meeting

USFWS to provide comments within 5 business days after meeting or receipt of meeting minutes

Task 2.aWork/sampling plans Within 15 business days after Planning Meeting. - -Contractor shall provide copies of all electronic files to include Word, Excel, CADD, photos, etc.

-Written deliverables are to be submitted to the Contracting Officer Representative identified after award directly via email.

Task 2.b USFWS Comments to Work/sampling plans

USFWS to provide comments within 10 business days after meeting.

Task 3.a Site visit (s) for SI sampling Within 45 business days after work/sampling plan approval

Task 4.a Draft SI report Within 90 business days after site visits/sampling completed.

-Contractor shall provide copies of all electronic files to include Word, Excel, CADD, photos, etc.

-Written deliverables are to be submitted to the Contracting Officer Representative identified after award directly via email.

Task 4.b USFWS comments to Draft SI report

USFWS to provide comments within 30 business days.

Task 4.c Response to USFWS comments Within 14 business days after receipt of comments

Task 4.d Final SI report Within 90 business days after USFWS approval of response to comments. Final reports/deliverables shall include (1) hard copy and an electronic version in PDF format.

In the event the due date falls on a weekend or federally recognized holiday as provided on the U.S. Office of Personnel Management website, the deliverable shall be due the first business day after the weekend or holiday.

2.2 Deliverables: The Contractor shall provide:

Work and sampling plans for SI report, (FWS requires ten business day review/comment period) Project Safety and Health Plan (FWS requires ten business day review/comment period) Kick-off, Planning, and Site-Specific Meeting Minutes (FWS requires five business day review/comment period Draft SI Report (FWS requires thirty business day review/comment period)

2.3 Logistics: Contractor shall coordinate with key personnel (provided upon contract award) for arrangement of site visits and coordination of document review.

2.4 Hours of Operation: The Contractor is not limited to 8-hour workdays and can work on weekends and holidays. The Contractor shall keep the Refuge representative informed of their work schedule at all times.

2.5 Special Qualifications: The Contractor shall maintain certifications in Hazardous Waste Operations and Emergency Response (HAZWOPER) and cardiopulmonary resuscitation (CPR) and First Aid.

2.6 Contracting Officer Representative (COR): The (COR) will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and coordinate site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially about changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.6 Key Personnel: Government key personnel shall be identified to the Contractor upon contract award. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between, 8:00 am and 4:30 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Records and data: Historical documents and photographs associated with Refuge specific AMLs as provided in Attachment 2.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all material, supplies, equipment, facilities, and labor required to perform work under this contract that are not listed under Section 3 of this SOW. The Contractor shall be responsible for all Contractor travel requirements.

4.2 Attachments:

Attachment 2 - “USFWS Preliminary Assessment Report, Wichita Mountains National Wildlife Refuge”, dated 1/17/2024.