B08_Solicitation_Attachment_1_-_Scope_of_Work.pdf

Fort Scott National Historic Site Fort Scott, Kansas

SCOPE OF WORK:

Museum Collection Management Plan

DATED: April 20, 2022

NATIONAL PARK SERVICE

INTERIOR REGIONS 3, 4, & 5

FORT SCOTT NATIONAL HISTORIC SITE

CULTURAL RESOURCES DIVISION

PROJECT:

Museum Collection Management Plan for Fort Scott National Historic Site

PMIS # 246681

Confidentiality The information developed under this Contract is the property of the U.S. government and shall be kept in strict confidence.

I. Project Summary of Work This project consists of on-site visit by museum professional(s) to complete a Collection Management Plan for Fort Scott National Historic Site (FOSC).

II. Background History Fort Scott National Historic Site was established in 1978. As a unit of the National Park System, FOSC was established “…to commemorate the significant role played by Fort Scott in the opening of the west, as well as the Civil War and strife in the State of Kansas that preceded it …” (P.L. 95-484; 92 Stat. 1610).

Fort Scott National Historic Site is in southeastern Kansas near the Missouri border, about 90 miles south of Kansas City. The national historic site consists of 16.69 acres of relatively level ground situated on a limestone bluff overlooking the confluence of the Marmaton River and Mill Creek. The north and west boundaries of the site are wooded and steep, a result of dramatic changes to the landscape associated with railroad construction and brick manufacturing in the 1890s. The city of Fort Scott, with a population of about 8,000, lies to the south and east.

The site contains 20 historic structures (11 original, 9 reconstructed) with 30 historically furnished rooms, a parade ground, gardens, and approximately 5 acres of restored tallgrass prairie. The assemblage of buildings and elements of the cultural landscape are managed to approximate the appearance of the fort during the 1842 to 1853 period. Fort Scott’s overall period of significance (1842–73) encompasses four sequential and distinct historic periods of American frontier history and westward expansion: (1) its initial development and function as a frontier military post (1842–55), (2) its role in “Bleeding Kansas” and as the site of the new town of Fort Scott (1855–61), (3) the Civil War (1861–65), and (4) a military presence in response to the arrival of the railroad (1869–73).

The fort sits on the original homelands of the Osage Nation and because of the “Indian Removal Act” of 1830, and other acts and treaties, the land surrounding the fort became the New York Indian Reservation.

The fort site was also the home to four different ‘Colored’ segregated schools from 1865 to 1956. The first African American troops to serve in the northern/Union armies, were mustered into service on the fort parade grounds on January 13, 1862, just 13 days after the Emancipation Proclamation went into effect.

More information about FOSC can be found at: www.nps.gov/fosc http://www.nps.gov/fosc

III. Objectives of Work The purpose of this work is to provide a Museum Collection Management Plan (MCMP) for FOSC. The MCMP will be prepared by a team of museum, preservation, and archival specialists, working in close cooperation with FOSC staff during an on-site visit.

The MCMP is the primary planning document for a park museum collection and is mandated by National Park Service (NPS) policy for all park museum collections. The MCMP will assess the parks overall museum management program, identify problems, document baseline conditions, make recommendations and prioritize strategies for improvement and serve as a vehicle to justify additional support where needed. This will include short-term and long-range planning, programming, funding and training. The MCMP should address the following topics:

1. Collection Content and Development

2. Museum Documentation and Accountability

3. Preservation and Condition of Collections

4. Archives and Storage of Digital Media

5. Access and Use

6. Planning, Programming and Staffing

7. Fire Protection, Security and Emergency Preparedness

8. Storage

This project’s product will be an approved written MCMP for FOSC.

The Period of Performance for the MCMP is 245 days.

IV. Standards Document and all recommendations must meet National Park Service (NPS) Standards for collection management as outlined in the NPS Museum Handbook at http://www.cr.nps.gov/museum/publications/index.htm. For specifics on MCMPs see Museum Handbook, Part I, Chapter 3, Section C and Appendix F.

V. Schedule, Personnel, and Personnel Qualifications A. The contractor will provide a detailed explanation of the circumstances necessitating schedule slippages and a revised project schedule.

B. Key Personnel: The contractor shall utilize the key personnel named in its proposal to perform the services required under this contract. In the event any of the personnel named in the proposal are unable to perform because of death, illness, resignation from the contractor's employ, or any other reasons, the contractor shall promptly submit to the contracting officer, in writing the following:

(1) a detailed explanation of the circumstances necessitating the proposed substitution;

(2) a complete resume for the proposed substitute; and

(3) any other information needed to approve or disapprove the proposed substitution.

Any substitution of personnel will occur without any increase in the Task Order price and without any delay in the performance or delivery of services to the government. The contracting officer shall have the right to require replacement of any contractor or sub-contractor employee assigned to work on this Task Order, if the employee is determined not to possess the experience or ability required under the Task http://www.cr.nps.gov/museum/publications/index.htm

Order, or if said employee is for any other reason found to be unsuitable to perform the work required by the Task Order. The replacement must meet the key personnel requirements stated above.

C. Schedule: Work shall be completed within 245 days of award.

VI. Tasks

1. Contractor may assemble a team of museum, preservation and archival specialists and assign those specialists MCMP chapters to write based on their expertise. The project may require one contractor who employees or subcontracts subject matter experts to complete the various sections of the MCMP document.

2. Contractor will develop a site visit itinerary and select dates for site visit in consultation with park staff.

3. Contractor will conduct a site visit to FOSC. There are multiple facilities throughout the park that either store or exhibit museum collections. Site visits to the Midwest Archeological Center (MWAC) or other non-NPS repositories will not be conducted as part of this project.

4. Contractor will conduct start-up and close-out meetings with NPS park and regional staff during site visit.

5. During site visit team will interview park and regional office staff, and thoroughly review the park’s museum program to prepare the MCMP.

VII. Products, Deliverables & Performance

1. Contractor shall prepare a written MCMP for FOSC. The MCMP will include an executive summary, an introduction, chapters and appendices as needed addressing the afore-mentioned topics related to collections management.

2. Contractor shall assemble and provide an electronic copy in MS Word of a rough draft of the MCMP to park management within 15 working days of the conclusion of the site visit.

The report shall be organized in a clear and concise manner. The report shall have line numbers inserted for review and comment submission. Drafts shall be clearly stamped or otherwise marked DRAFT.

3. Contractor shall assemble and provide the final MCMP in the following formats: two electronic copies, in PDF format, on flash drives, 1 unbound copy printed on 20 lb. bond, 25 percent cotton, archival paper and 8 bound copies with 30 percent recycled paper of the approved final MCMP with a signature page. The report will be printed on 8 1/2x11 white paper (if applicable, 81/2x14 or 11x17 paper shall be fan-folded), single-spaced, and may be double-sided. Final reports are to be coil bound with cover-stock for cover and back page. At a minimum cover page will include photograph(s) with project title, date submitted with orientation map on reverse.

4. All digital imaging documentation will be submitted with the final report on the flash drive. Digital imaging documentation includes photos in digital format with supporting photo logs.

5. All other materials generated for this task agreement will be submitted with the final report.

Editing and Production:

The NPS uses a specific graphic outline and proprietary fonts. These may be found at https://www.nps.gov/subjects/hfc/nps-graphic-identity-and-style-guides.htm

Using the most recent editions of the Harpers Ferry Style Guide and the Chicago Manual of Style or another mutually agreed upon reference, edit and format the text per the following:

• Grammar, spelling, and mechanics (e.g., punctuation)

• Fonts and format

• Table of contents

• Forms, charts and tables

• Section introductions and headings

• Headers, footers, photo caption and footnotes

VIII. Payment Schedule Partial payments will be made upon successful completion of each successive phase of the work, as outlined below.

A. Contractor may invoice the Government at completion of milestones outlined below.

a. Submission of rough draft within 15 working days of conclusion of site visit –

40%

b. Submission of final draft – 40%

c. Submission of final, signed MCMP – 20%

Milestone Percentage of Contract Value

Days for Completion

Submission of rough draft within 15 working days of conclusion of site visit.

40% 15 working days after site visit completion

Completion of NPS staff review and comment.

60 days from rough draft submission

Submission of final draft. 40% 30 days from NPS comment submission

Completion of NPS staff final review. 45 days from final draft submission

Submission of final document for signature.

30 days from final review

Submission of final, signed MCMP 20% 5 working days from NPS signature https://www.nps.gov/subjects/hfc/nps-graphic-identity-and-style-guides.htm

Government rejection of any of the submittals listed in paragraph A in accordance with the PWS may result in withholding of payment or reduction in payment.

IX. Inspection and Acceptance The Contracting Officer (CO) is the only person with the authority to act as agent of the Government under this contract. Only the CO has the authority to:

1. Direct or negotiate any changes in the Scope of Work;

2. Modify or extend the period of performance;

3. Change the delivery schedule; or

4. Otherwise change any terms and conditions of this contract.

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and not withstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

Contractor is responsible for contacting the Contracting Officer Representative (COR) to coordinate the site visit dates. The initial site visit will occur within 60 days from award of the contract, at a time agreeable to the contractor and park staff.