B08_Solicitation_Attachment_1_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

BIL Sagebrush Aerial Herbicide Application 14 August 2024

Part 1

General Information

1. GENERAL: This is a non-personal services contract to aerial spray herbicide on 129 acres on Hanford Reach National Monument. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide application as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: We are seeking a vendor to provide aerial herbicide application to help restore 129 acres of non-native grassland habitat. See TECHNICAL EXHIBIT 2 below for location details.

1.3 Objectives: The contractor will provide 2 Tank Mixes of aerial applications of Rejuvra (Indaziflam) and Rejuvra/Plateau (Imazapic) herbicide (or equal chemicals) on the area on Hanford Reach National Monument following award, per specifications and maps provided. The drift agent IN-Place shall be included into BOTH tank mixes. Herbicides must be applied before the ground is frozen and before snow accumulation. It is important to spray herbicides within 24-48 hours prior to rainfall.

Contractor will hold all state licenses required and comply with all federal laws. Contractor will contact the Contract Officer Representative (COR) at least 10 business day prior to spraying.

1.4 Scope: Herbicide application for BIL Sagebrush Restoration Project at the Hanford Reach National Monument.

Services include spraying of 129 acres of non-native grassland habitat.

1.5 Period of Performance: The contractor must schedule and coordinate the timing of the application with the Service and must maintain flexibility to adjust the timing of the application based on weather. The Period of Performance reads as follows:1 October 2024 through 15 December 2024.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in while being onsite during herbicide mixing and treatment for visual inspection. The contractor will provide GPS flight tracking data. This is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

1.6.3 Recognized Holidays: The Federal Government observes the following holidays. If work is to be performed on/in a government facility, please note performance cannot occur on those days.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day Juneteenth National Independence Day

1.6.4 Hours of Operation: If work is to be performed on/in a government facility, the contractor is responsible for conducting business, between the hours of 7:30am -4:00pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed on the Saddle Mountain Unit of the Hanford Reach National Monument, (13 miles west of Mattawa, WA) please see the attached maps for exact treatment locations.

The physical address of the administrative office for Hanford Reach National Monument is 64 Maple Street, Burbank, WA 99323.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.6.7 Security Requirements: N/A

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. Not applicable

1.6.7.3 Lock Combinations: N/A. USFWS personnel will be onsite and provide access to the area.

1.6.8 Special Qualifications:

- The contractor will hold a current State of Washington license for Commercial Aerial Herbicide Application.

1.6.9 Post Award Conference/Periodic Progress Meetings: N/A

1.6.10 Contracting Officer Representative (COR): N/A

1.6.11 Key Personnel: N/A

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: N/A

1.6.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 USFWS Points of Contact: Provided via email after award.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). N/A

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13 REJUVRA - Herbicide with active ingredient Indaziflam manufacture by Bayer or equal products must have the identified salient characteristics. This pre-emergent herbicide inhibits germination of annual grasses.

2.1.14 PLATEAU – Herbicide with active ingredient Imazapic manufacture by BASF or equal products must have the identified salient characteristics. This product map be applied as either a pre-emergent or post-emergent to control weeds and grasses.

2.2. ACRONYMS:

COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation CO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit Service U.S. Fish and Wildlife Service

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: The COR will provide maps to the contractor indicating areas to be sprayed. The Service will supply the Rejuvra, and Plateau herbicide, or equal, to be aerial sprayed. The Service will also be supplying the drift agent IN-Place or equal. The contractor will separate the herbicides into the 2 different type of tank mixes as indicated below.

1). Herbicide shall include Rejuvra (Indaziflam) at 5 ounces per acre including 15 gallons of water per acre on 43.38 acres 2). Herbicide shall include Rejuvra (Indaziflam) at 5 ounces per acre and Plateau (Imazapic) at 5 ounces acre including 15 gallons of water per acre on 85 acres.

3). The drift agent In-Place will be included in BOTH tank mixes at 1-2 ounces per acre.

4). Herbicides must be applied before the ground is frozen and before the snow flies. It is important to spray herbicides within 24-48 hours prior to rainfall.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide all water, labor, and equipment needed to complete the aerial herbicide application. The Contractor is required to provide functional, well-maintained aircraft, licensed pilots, aircraft support (e.g., fuel trucks), and adequate qualified personnel to conduct all operations in a safe manner. The Contractor shall furnish all other supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. Map and shapefiles of the treatment areas.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor will provide an aerial application of herbicides onto 129 acres of lands at Hanford Reach National Monument.

5.2. Task Heading.

A. 1). Herbicide shall include Rejuvra (Indaziflam) at 5 ounces per acre including 15 gallons of water per acre on 43.38 acres to control annual grasses.

B. 2). Herbicide shall include Rejuvra (Indaziflam) at 5 ounces per acre and Plateau (Imazapic) at 5 ounces acre including 15 gallons of water per acre on 85 acres to control annual grasses.

C. The drift agent In-Place will be included in BOTH the tank mixes at 1-2 ounces per acre.

D. Large droplets.

E. Herbicides must be applied before the ground is frozen and before snow accumulation. It is important to spray herbicides within 24-48 hours prior to rainfall.

F. Contractor will follow herbicide labels to comply with all State and Federal laws.

G. The contractor will contact the technical representative/COR at least 10 business days before the contractor will apply herbicides.

H. The Technical Representative/COR will provide maps and shapefiles to the contractor indicating areas to be sprayed.

I. Once the maps are provided to the contractor, the must schedule and coordinate the timing of the application with the Service and must maintain flexibility to adjust the timing of the application within the Period of Performance. This to allow for closure of public use areas if necessary.

J. This treatment is intended to attain complete coverage of soils within the mapped area which contains rocky outcroppings, escarpments, and low power lines. Treatment will require the contractor to be precise to ensure complete and uniform coverage of all bare soil areas.

K. The contractor will provide the names and contact information for themselves and any crew working on the project.

Design/Construction Specifications:

1. 2 Different Tank Mixes –

1). Herbicide shall include Rejuvra (Indaziflam) at 5 ounces per acre including 15 gallons of water per acre on 43.38 acres to control annual grasses.

2). Herbicide shall include Rejuvra (Indaziflam) at 5 ounces per acre and Plateau (Imazapic) at 5 ounces acre including 15 gallons of water per acre on 85 acres to control annual grasses.

3). The drift agent In-Place will be included in BOTH the tank mixes at 1-2 ounces per acre.

4). Herbicides must be applied before the ground is frozen and before the snow flies. It is important to spray herbicides within 24-48 hours prior to rainfall.

2. Winds in the area to be sprayed should be less than 10 mph (constant).

3. Applicator will be State certified. All aircraft used should be OAS certified and equipped with GPS systems, and contractor will be licensed and bonded.

4. Both Herbicide tank mixes will be applied uniformly and completely across mapped area.

5. All spraying equipment must be equipped with GPS tracking equipment that can map application areas and can download information for Service use. GPS equipment must be capable of uploading a GIS shapefile of treatment areas and of providing downloadable shapefiles or maps and information of treatment progress on a daily basis. All application locations will be documented by the contractor using GPS.

PART 6

APPLICABLE PUBLICATIONS

(In this section list any publications, manuals, and/or regulations that the contractor must abide by. See example provided below.)

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – BIL Sagebrush Project Area Map

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The Contractor shall mix in 2 different tanks as follows:

1). Herbicide shall include Rejuvra (Indaziflam) at 5 ounces per acre including 15 gallons of water per acre Acreage 43.38.

2). Herbicide shall include Rejuvra (Indaziflam) at 5 ounces per acre AND Plateau (Imazapic) at 5 ounces acre including 15 gallons of water per acre Acreage 85.

3). The drift agent In-Place will be included in BOTH tank mixes at 1-2 ounces per acre.

The Contractor mixed herbicide as specified in the correct ratio of ounces gallon of water.

Zero deviation from standard

100% Inspection

PRS # 2

The Contractor shall apply the herbicide to the 129-acre project area.

The contractor applied the herbicide only to the target area and did not apply to areas outside of those authorized for treatment.

Zero deviation from standard

100% Inspection

PRS # 3

The Contractor shall apply herbicides before the ground is frozen and before the snow accumulates. It is important to spray herbicides within 24-48 hours prior to rainfall. The contractor only applied the herbicides on days where the wind was less than 10 mph (constant).

Contractor will follow guidelines outlined by the USFWS regarding herbicide aerial spray.

Zero deviation from standard

100% inspection

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis.

(i.e., monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

TECHNICAL EXHIBIT 2

Map of BIL Sagebrush Project Area and shapefiles. The Approximate Location is 46.752580, -119.585787.