B08_Solicitation_Attachment_1_A04_SOW-_NEW_FORMAT.pdf

STATEMENT OF WORK (SOW)

Conversion of Fuel Oil Furnace(s) to Electric Furnace(s) Government Quarters Buildings #63 and #17 Standing Rock Agency Bureau of Indian Affairs

1.0 GENERAL

1.1 Description of Work

The Contractor shall provide all labor, materials, equipment, tools, supervision, and incidentals necessary to remove and convert existing Fuel Oil Furnace(s) to Electric Furnace(s) located within (2) Government Quarters Buildings at Standing Rock Agency. All work shall be performed in accordance with this Statement of Work and applicable building codes.

1.2 Location(s)

1. House #17 (2068 sq ft)

Fort Yates, North Dakota 58538

2. House #63 (1396 sq ft)

Fort Yates, North Dakota 58538

2.0 SCOPE OF WORK

The work includes, but is not limited to, the following:

2.1 Removal of Existing Equipment

• Disconnect, remove, and properly dispose of the existing fuel oil furnace and associated components.

• All waste/ debris shall be removed by the contractor. Removal of all waste/ debris shall be completed in accordance with all state and local laws.

• Cap or secure all utilities as necessary during removal operations.

2.2 Furnish New Equipment

• Complete a load calculation to determine size of furnace(s) needed

Estimated sizing based on 600 sq ft per ton and 40 BTU per sq ft:

House #17 (2,068 sq ft): Approximately 3-ton unit, 40 BTU, 1,200 CFM.

House #63 (1,396 sq ft): Approximately 2.5-ton unit, 40 BTU, 1,000 CFM.

Furnish one (1) new electric furnace of equal or greater capacity and efficiency than the existing unit for each house.

• Equipment shall be new, unused, and suitable for the application.

• Unit shall be compatible with existing building systems unless modifications are approved by the Contracting Officer’s Representative (COR).

2.3 Installation

• Install the new electric furnace including:

• Sheet metal work for proper duct integration

• Electrical connections to power the new unit

• Connect to existing ductwork, electrical service, thermostat wiring, condensate drain, and venting system.

• Provide all required transitions, fittings, supports, fasteners, insulation, and sealants.

• Modify ductwork, piping, or wiring as required to ensure proper operation and code compliance.

• Venting adjustments to meet code requirements

2.4 Electrical and Mechanical Work

• Provide all electrical connections, disconnects, conduit, and wiring required for a complete installation.

• Install condensate drain piping with proper slope and trap.

• Verify proper combustion air and exhaust venting.

• Installation of a new thermostat. Connect electrical wiring for controls and power supply.

2.5 Startup and Testing

• Start up the system and test all operating modes.

• Verify correct airflow, thermostat operation, and safety controls.

• Adjust system settings as necessary for proper performance.

3.0 MATERIALS AND EQUIPMENT

The Contractor shall provide all materials and equipment necessary for a complete and operational installation, including but not limited to:

• Electric furnace(s)

• Electrical conduit, wiring, disconnects, and breakers

• Thermostat

• Condensate drain piping and fittings

• Duct transitions, insulation, sealants, and supports

• Miscellaneous hardware and consumables

4.0 CODES, STANDARDS, AND REGULATIONS

All work shall comply with the most current versions of the following, as applicable:

• International Mechanical Code (IMC)

• International Fuel Gas Code (IFGC)

• National Electrical Code (NEC)

• State of North Dakota and local codes

• Standing Rock Agency safety and environmental guidelines.

5.0 SITE CONDITIONS AND PROTECTION

• The Contractor shall coordinate work schedules and site access with the COR.

• Work may be conducted between the hours of 6:30AM and 4:00 PM MT Monday –

Friday. No work shall be performed outside of these times, or on federal Holidays, unless approved by the Contracting Officer’s Representative (COR) in advance.

Work shall be scheduled around the above listed Federal holidays except as specified herin or as approved by the COR.

• Work areas shall be maintained in a clean and safe condition.

• Any damage to Government property caused by the Contractor shall be repaired at no additional cost to the Government.

6.0 SAFETY

• The Contractor shall comply with all OSHA requirements and safety policies.

• The Contractor is responsible for the safety of its employees, subcontractors, and the public.

• Appropriate personal protective equipment (PPE) shall be used at all times.

7.0 SUBMITTALS

The Contractor shall submit the following to the COR for approval prior to installation:

• Manufacturer’s specifications for the proposed unit(s)

• Warranty information

Upon completion, submit:

• Startup and testing documentation

8.0 WARRANTY

• Manufacturer warranties shall apply to all equipment.

• The Contractor shall warrant workmanship and installation for a minimum of one (1) year from the date of Government acceptance.

9.0 COMMUNICATIONS

The COR for this project will be appointed by the Contracting Officer (CO) via letter. The COR shall be the main point of contact for this project. The Contractor will notify the COR and any on-site technical POCs the COR identifies upon commencement of work activities; identification of difficulties, interruptions, or work stoppages; and when the required work has been completed.

The Contractor shall update the COR, no less than once weekly on status of work being done.

Only the CO has the authority to change the terms of the contract. The contractor shall only execute work required by the contract and in accordance with the terms of the contract unless directed otherwise by the CO. If the COR or other government official requests additional work or a change to the contract terms, the contractor must not perform that work or act on changed contract terms until receiving direction form the CO.

10.TIME FRAME

The project shall be completed within 30 days of the Notice to Proceed.

11. GOVERNMENT FUNRISHED ITEMS

Unless otherwise specified the government will furnish:

1. Electric and water are available onsite.

2. No Government Furnished Items will be provided.

12. ACCEPTANCE AND CLOSEOUT

The Government will accept the work upon verification that:

• The electric furnace(s) shall be fully operational and integrated with existing ductwork.

• Thermostat calibrated and functioning.

• Documentation of disposal and installation provided.

• The site has been cleaned and restored.

[END OF SCOPE OF WORK]