B08_Solicitation_21Q0024.pdf

PDF 6 MB Posted Jan 29, 2021

Attached to: Lewisville/Ray Roberts Dam Mowing
Solicitation number: W9126G21Q0024
Issued by: Department of the Army Corps of Engineers Engineering District Fort Worth

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SEE ADDENDUM

(No Collect Calls)

W9126G21Q0024

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRIAN EDWARDS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(817) 886-6403FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

18 Feb 2021 4:00PM CST

28 January 2021

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF102

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 7 Each

Lewisville Lake-Dam Embankment Mowing

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Mowing Services at Grapevine Lake as defined in the Performance Work Statement.

Period of Performance: 1 March 2021 - 28 February 2022

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

PSC CD: S208

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 7 Each

Lewisville Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2021 - 28 February 2022

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

0003 7 Each

Ray Roberts Lake-Dam Embankment Mowing

FFP

Period of Performance: 1 March 2021 - 28 February 2022

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 7 Each

Ray Roberts Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2021 - 28 February 2022

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

1001 7 Each OPTION Lewisville Lake-Dam Embankment Mowing

FFP

Period of Performance: 1 March 2022 - 28 February 2023

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 7 Each OPTION Lewisville Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2022 - 28 February 2023

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

1003 7 Each OPTION Ray Roberts Lake-Dam Embankment Mowing

FFP

Period of Performance: 1 March 2022 - 28 February 2023

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1004 7 Each OPTION Ray Roberts Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2022 - 28 February 2023

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

2001 7 Each OPTION Lewisville Lake-Dam Embankment Mowing

FFP

Period of Performance: 1 March 2023 - 29 February 2024

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 7 Each OPTION Lewisville Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2023 - 29 February 2024

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

2003 7 Each OPTION Ray Roberts Lake-Dam Embankment Mowing

FFP

Period of Performance: 1 March 2023 - 29 February 2024

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2004 7 Each OPTION Ray Roberts Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2023 - 29 February 2024

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

3001 7 Each OPTION Lewisville Lake-Dam Embankment

FFP

Period of Performance: 1 March 2024 - 28 February 2025

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 7 Each OPTION Lewisville Lake-dam Spillway Mowing

FFP

Period of Performance: 1 March 2024 - 28 February 2025

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

3003 7 Each OPTION Ray Roberts Lake-Dam Embankment Mowing

FFP

Period of Performance: 1 March 2024 - 28 February 2025

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3004 7 Each OPTION Ray Roberts Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2024 - 28 February 2025

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

4001 7 Each OPTION Lewisville Lake-Dam Embankment Mowing

FFP

Period of Performance: 1 March 2025 - 28 February 2026

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 7 Each OPTION Lewisville Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2025 - 28 February 2026

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

4003 7 Each OPTION Ray Roberts Lake-Dam Embankment Mowing

FFP

Period of Performance: 1 March 2025 - 28 February 2026

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4004 7 Each OPTION Ray Roberts Lake-Dam Spillway Mowing

FFP

Period of Performance: 1 March 2025 - 28 February 2026

POC: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053

INSTRUCTIONS TO OFFEROR

INSTRUCTIONS TO OFFERORS

QUOTER DUE DATE/LOCAL TIME: 18 February 2021, 4:00 PM CST

POINT OF CONTACT: Brian Edwards, brian.edwards@usace.army.mil, (817) 886-1053 Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: brian.edwards@usace.army.mil

Subject line of email MUST include the solicitation number and your Company Name.

For additional help contact your local Association Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free;

however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: http://www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

The website to obtain your DUNS number: http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com or phone 866-705-5711.

SUBMISSION REQUIREMENTS: See Far Provision 52.212-2 in clauses incorporated by full text section WAGE RATES: The Service Contract Act applies (see attached wage rates).

Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

Vendor’s Online Representation and Certification Application (ORCA) is updated in SAM Yes No

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: brian.edwards@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be either positive or negative.

W9126G21Q0024

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U N

AFTER COMPLETION, PLEASE EMAIL TO: brian.edwards@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary)

PWS

PERFORMANCE WORK STATEMENT (PWS)

Mowing/Landscaping Services Lewisville & Ray Roberts Lakes, Texas

1. GENERAL: This is a non-personal services contract to provide mowing, trimming and landscaping services at Lewisville & Ray Roberts Lakes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing, trimming and landscaping services at Lewisville and Ray Roberts Lakes as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Contractor shall furnish all equipment, materials and labor necessary to perform mowing, trimming and landscaping services at Lewisville and Ray Roberts Lakes, Texas, in accordance with the attached specifications. This work will be bid by the job per lake. Work shall consist of furnishing all labor, equipment, and materials necessary to mow and trim grass and vegetation on and around the embankments and prime facilities at Lewisville & Ray Roberts Dams in accordance with this contract. The areas covered and number of facilities are shown in the Tabulation Sheets, Mowing Maps, and Typical Drawings. The work shall be in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer and performed as set forth in the following specifications:

1.2.1 TIME LIMITATION – The Contractor will be allowed a minimum of two (2) and maximum of seven (7) calendar days to accomplish a scheduled mowing. A complete mowing would include all items listed on the task order and shall be accomplished in seven (7) calendar days. Task orders containing one or more bid items, but less than a complete mowing, would have a time limitation of from two (2) to less than seven (7) calendar days, when applicable and specified in the task order. All work will be started on the date specified in the task order.

The starting and completion dates are critical in the performance of this contract.

If work cannot be commenced on the starting date, the Contractor shall provide written notification to the COR when applicable and submit for approval a revised schedule for finishing on the original completion date as set forth in the task order. Delay in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the approval of COR when applicable .

1.2.2 MOWING FREQUENCY - Each mowing will be accomplished in

accordance with each task order. The estimated number of mowings per facility (estimated for a normal rainfall year) is listed on the bid tabulation sheet for mowing. The COR as applicable, shall provide the Contractor with a preferred sequence, or order, of areas for each task order. Work under this contract will be ordered by the issuance of individual ordering letters signed by the Contracting Officer. The Contractor will commence, and complete work as specified in the ordering letter.

1.2.3 EQUIPMENT - Mowing shall be done with appropriately sized tractors with grass cutting attachments, riding lawn mowers, hand operated power mowers (self-propelled or push-type) and weed-eaters. Tractors and mowing equipment used on dam embankments shall be properly rated for use on slope surfaces.

The mowers must be equipped with protective safety devices to prevent flying stones, cans, etc., from striking persons or damaging property. Mowers must have slides or wheels that will prevent tearing, gouging or plowing into the turf.

The Contractor may be held accountable for re-turfing or damages caused by the mowing equipment. In areas where it is not possible to use the above stated equipment, manual mowing equipment shall be used. Equipment used for trimming shall be either powered or manually-operated, and adequate to provide close trimming. All equipment must be operated in such a manner as to not cause damage to government property. All self-propelled equipment utilized in the performance of this contract shall be in full compliance with EM 385-1-1, Section 18, titled "Motor Vehicles, Machinery and Mechanized Equipment, All Terrain Vehicles, Utility Vehicles and other Specialty Vehicles", concerning roll-over protection, seat belts, back-up alarms and other required safety equipment and practices: One (1) 2 ½ pound A:B:C dry chemical fire extinguisher will be required on all tractors and mowers capable of being ridden. Prior to the commencement of work on each ordering letter, the COR when applicable or his representative shall perform an equipment safety inspection. When new or different equipment is brought onto the job-site, it shall be the Contractor's responsibility to notify the COR when applicable in order that the equipment may be inspected for the safety features specified in this contract. No equipment shall be used on the project prior to this inspection.

1.2.4 MOWING REQUIREMENTS - For dam embankments, spillways and adjacent areas, and park areas the grass should be cut, trimmed, and mowed to a height of not more than three (3) inches or less than two (2) inches as indicated on the attached drawings. The mowed areas should be uniform and consistent in height, with no stick-ups resulting from tall grass being laid over and uncut.

Contractor is expected to make multiple passes over areas with tall grass in order to accomplish a uniform, desirable look for each area. Mowing shall be uniform with no uncut or uneven areas resulting from mowing, overlap, wheel roll-over, etc. Mowing, trimming, edging shall be conducted in such a manner so there is no wheel damage to the turf or any damage to signs, fences, trees, concrete edges, etc. Mowing SHALL NOT take place close enough to facilities to cause damage. The Contractor shall survey the area facilities prior to commencement of mowing or trimming and report any damage or vandalism to trees or facilities to the COR when applicable. Any damage found thereafter by the Government’s inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor’s operation, and shall be repaired, replaced, or deducted from his invoice, as determined by the COR when applicable, at no cost to the Government, as specified in the Special Contract Requirements. Contractor shall not drive on sidewalks except with light mowing equipment expressly designed for landscape operation. If there is a concern about whether to mow or not, contact the QA, COR as applicable for determination.

1.2.5 TRIMMING AND EDGING REQUIREMENTS - The Contractor shall be required to perform trimming and edging with small power equipment and/or hand tools around sidewalks, signs, fences, guard rails, guard posts, posts and cable, trees, shrubs, culverts and any other natural or manmade objects that protrude above the ground line to such a height as to prevent passage of the larger mowing equipment over them without damage to the object or mowing equipment. Areas adjacent to facilities must be trimmed using other types of equipment such as string trimmers. Trimming shall be accomplished around all vertical objects such as against buildings, guard posts, fences, tables, trash receptacles, electrical outlets, water fountains, cookers, water risers, etc. Edging and trimming shall be accomplished each time mowing is performed. Edging shall be accomplished with an edger, capable of making vertical cuts a minimum of one-half inch below adjacent concrete/impact material/wood levels along all walkways, impact areas, and curbs. All grass, dirt, etc. caused by edging shall be removed from concrete slabs, sidewalks, etc., with a broom, air blowing, etc.

All sidewalks, concrete pads and all sides of the delineation timbers within the mowing area shall be trimmed or edged. All sidewalks connecting mowed facilities, connected to a mowed facility or contiguous to a mowed facility shall be edged or trimmed. No grass shall extend onto the sidewalk or concrete pad.

Care shall be taken so that grass is not blown onto sidewalks, parking pads, picnic table pads or any other part of any facility. If grass is blown onto or into the facilities as a result of trimming, the grass shall be swept or blown off the facility. Care shall be exercised when trimming and edging around shrubbery and trees to avoid damage to the plants and trees. All trees, pedestals (water, electric and sewer), delineation, dump stations etc. within the area around the facilities, shall be trimmed on all sides, to meet the above specifications. All fences and fence posts included in the mowing specifications shall be trimmed.

Trimming and edging may be accomplished with hand tools, edger or “weed eaters”. All trimming shall be completed in conjunction with the mowing service.

If any of the mowed, trimmed, or edged area, i.e., campsite, picnic site, toilet, bathhouse, group shelter, entrance sign, water building, dumpster, water tower, etc. does not meet the above specifications, that area will be deemed "not done”.

The Contractor will be required to perform trimming around buildings. All grass and turf areas shall not be trimmed lower than two (2) inches. Trees shall be trimmed in such a manner that no limbs or branches shall hang below eight (8) feet above ground level. After each mowing service, all trash, litter, debris, tree clippings, shrub clippings and grass clippings shall be removed from the facility and disposed of off Government property. All work shall be accomplished in a manner that will preserve and encourage the growth of grasses. Chopping vegetation at or below ground level will not be permitted. The Contractor will be required to repair or replace any damaged saplings/trees/shrubs as described in this section. The Government reserves the right at any time to plant additional trees and/or shrubs in or around the facility which will require trimming as described above at no additional charge to the Government. Trimming and edging shall be performed per "Table of Frequency" attached to this specification.

1.2.6 VEGETATION IN RIPRAP - The Contractor will be required to trim with small power equipment and/or hand tools all vegetation within the specified riprap. Vegetation shall be trimmed to the same height as the existing riprap and or totally removed, at the discretion of the Contractor, and without damage to or movement of the riprap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the COR as applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the COR when applicable before approval for application will be given. All vegetation growing within the following specified rip-rap areas, where such is utilized, must be trimmed back and/or removed at each mowing:

1.2.6.1 Lewisville and Ray Roberts Lakes- The upstream edge of the riprap will be trimmed for a distance of three (3) feet from the edge of the roadway for the entire length of the riprap. At the discretion of the Contractor, herbicides may be applied to these to inhibit grass, weed and tree growth. If the Contractor chooses to apply herbicides to these areas, application of such herbicides may only be performed by a licensed applicator that meets all government regulations pertaining to herbicide application, at no extra cost to the government. Such applications must have prior approval of the COR when applicable. The licensed applicator must present a copy of his license and required material safety data sheets of all herbicides to be used to the COR when applicable before approval for application will be given.

1.2.7 WEED CONTROL AND FERTILIZATION REQUIREMENTS - The

Contractor shall perform weed control as needed on pavement cracks, curbs and gutters, around facility buildings, fence lines and grassed areas. Use of commercial herbicides is permitted. The Contractor will obtain, at no cost to the Government, any needed licenses and permits required for application of those herbicides. The Contractor shall supply a copy of any required licenses or permits to or COR when applicable prior to the ordering letter being issued.

1.2.8 DRAWINGS - A drawing for the area in which the work will be accomplished is attached in Section J. The drawing indicates the approximate area to be mowed by appropriate legend or note. Actual mowing boundaries required on site by the COR when applicable may differ from the maps.

Delineation on site by the COR when applicable will govern. NOTE: Mowing limits depicted on the maps are not to scale.

1.3 Period of Performance: The Contractor will be allowed a minimum of two (2) and maximum of seven (7) calendar days to accomplish a scheduled mowing. A complete mowing would include all items listed on the schedule and shall be accomplished within seven (7) calendar days. Ordering letters containing one or more bid items, but less than a complete mowing, would have a time limitation of from two (2) to less than five (5) calendar days, as determined by the COR when applicable and specified in the letter. All work will be started on the date specified in the letter. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date, the Contractor shall provide written notification to the COR when applicable and submit for approval a revised schedule for finishing on the original completion date as set forth in the ordering letter. Delay in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the approval of the COR when applicable. Multiple ordering letters can be issued against each task order.

1.4 General Information

1.4.1 Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered to the designated COR if applicable within 10 days after contract award. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the COR if applicable within 5 working days. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: No mowing will be performed on Saturdays, Sundays, or Federal Holidays. Below is a list of Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Lewisville Lake is open Monday through Friday, 8:00 A.M. – 4:30 P.M. Mowing and trimming will be permitted only between the hours of operations unless expressly authorized in writing by the COR as applicable.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at the following locations at Lewisville and Ray Roberts Lakes:

Lewisville Dam and Ray Roberts Dam.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract

(FFP)

1.4.7 Security Requirements: Listed below.

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.4.7.2 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.7.3 Key Control - The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. Contractor shall provide 10 high security pad locks to provide access to gates for the contractor. These locks shall be approved by the local office.

1.4.7.3.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Pre-screen candidates using E-Verify Program: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

1.4.9 Access and General Protection/Security Policy and Procedures: All contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government repetitive, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.10 Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar completion of the training.

1.4.11 Restricted Area Access: All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.12 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR) and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer or COR will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.13 Contracting Officer Representative (COR): A COR will be designated in writing for this IDIQ and task orders. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.4.14 Lake Manager. The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

1.4.15 Quality Assurance Inspector. The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes…

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