B08_Solicitation_140P6222Q0014_Attachment_1_Statement_of_Work.pdf

STATEMENT OF WORK

“Annual Fire Alarm, Backflow Preventer & Fire Sprinkler Testing”

1. GENERAL

A. Summary

1. The Contractor shall provide all supplies, equipment, materials, tools, skilled labor, and supervision to perform inspections and tests on twenty- one (21) fire alarm systems, thirty

(30) backflow preventer valve assemblies and twelve (12) fire sprinkler protection systems.

2. Fire alarm systems and the backflow preventer test shall be inspected annually between January and December of the contract year. The fire sprinkler system test shall be tested between April and June of the contract year.

3. The project work is located within the Lincoln Home National Historic Site, 413 South 8th Street, Springfield, Illinois 62701.

4. The Government will provide a dedicated escort to ensure unfettered access for Contractor personnel to execute work under this contract.

B. Fire Alarm Testing

1. Contractor shall test and inspect the performance of all main fire alarm panels and components, power and battery supplies, indicating appliances, annunciators, alarm initiating devices, HVAC shutdown, alarm notification appliances and elevator shutdown devices in accordance with current NFPA 72 standards for testing. Partial or a percentage of devices shall not be tested, but all devices listed in appendix #1 shall be tested.

2. It is the responsibility of the Contractor to contact all alarm monitoring facilities (contact information to be provided at time of award) that receive alarms and supervisory or trouble signals before proceeding with alarm inspection and testing. The Contractor shall ensure that the fire alarm is operable upon completion of testing.

3. A written inspection and test report will be required for each system tested within 14 days of completion of all system inspections and tests. The Contractor must furnish a written or e-mail an electronic report of the results of each system inspected and tested. The following shall apply:

a. The Contractor must use the suggested Inspection and Testing Form found in NFPA 72 or an approved equal.

b. Testing Form shall also include any deficiencies to equipment noted during the testing, and individual costs to correct each deficiency noted. Each cost shall itemize both a parts cost and a labor cost.

c. Include any problems noted with each system such as inoperable or unsupervised equipment or devices.

4. Notification: Many of the structures to be tested are occupied and utilized as office space and public use space. It will be required that occupied structures and facilities that receive alarm, supervisory or trouble signals (e.g. building manager, central station, Federal Protective Services, Fire Department) be given a one day notification before testing begins.

At the conclusion of testing, the Contractor shall notify those previously notified that the testing has been concluded.

5. Damage to Fire Alarm System: Any damage to the fire alarm or associated equipment (e.g.

fans, elevators, generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

6. Safety Hazards: The Contractor shall immediately notify the Contracting Officer Representative (COR) of any recognized safety hazard that might severely affect building occupants.

7. The following twenty-one locations have a fire alarm system to be tested. Locations listed as occupied have office occupants: no buildings are used as Government housing. A list of Devices are located on appendix 1.

a. Arnold House, 810 East Jackson Street

b. Beedle House, 411 South 8th Street (occupied)

c. Carpenter Shop, 521 South 8th Street

d. Carriage Shed, 430 South 8th Street

e. Conference Center, 406 South 8th Street (occupied)

f. Cook House, 508 South 8th Street (occupied)

g. Corneau House, 501 South 8th Street (occupied)

h. Dean House, 419 South 8th Street (occupied)

i. Dubois House, 519 South 8th Street (occupied)

j. Eastern National Parks & Monuments, 426 South 8th Street

k. Lincoln Home, 430 South 8th Street

l. Lyon House, 413 South 8th Street (occupied)

m. Maintenance Shop, 715 East Edwards

n. Miller House, 511 South 8th Street

o. Morse House, 818 East Capitol Street (occupied)

p. Robinson House, 520 South 8th Street (occupied)

q. Shutt House, 525 South 8th Street (occupied)

r. Sprigg House, 507 South 8th Street (occupied)

s. Solomon Allen Barn, 530 South 8th Street

t. Stuve House, 526 South 7th Street

u. Visitor Center, 426 South 7th Street (occupied)

C. Backflow devices

1. Provide all labor, supplies, equipment, materials, tools, skilled labor and supervision to test thirty (30) backflow preventer valve assemblies. The Contractor is to provide inspection and verification of all backflow devices.

a. Provide a new test tag and attach it to each of the backflow devices.

2. A written inspection and test report will be required for each system tested within 14 days of completion of all system inspections and tests. The Contractor must furnish a written or e-mail an electronic report of the results of each system inspected and tested. The following shall apply:

a. The Contractor shall use the pre-populated form for the City of Springfield, Il as provided by the Government. Include any problems noted with each system such as inoperable or unsupervised equipment or devices.

Supply a copy of all reports to the Lincoln Home National Historic Site and the City of Springfield as required by local and state code for the protection of the water supply.

b. List of Devices Located on Appendix 2

D. Fire Sprinkler Systems

1. The contractor is to provide the following inspections and verification of the proper operation of the park automatic fire suppression systems (Appendix 2 – Inventory of Sprinklers/Backflow Devices Connections) and associated fire and trouble alarm devices in accordance with NFPA 25 and 72. In particular, contractor shall inspect and verify:

a. Complete 12 system main drain tests.

b. Annual trip test of eleven (11) dry pipe and one (1) wet pipe fire sprinkler system

c. General condition of the systems and their components.

d. The operating position of all control valves.

e. The operation of all sprinkler fire and trouble alarm devices.

f. Verify that the fire and trouble alarm devices are reporting to the alarm monitoring service.

g. Supply a copy of all reports to the Lincoln Home National Historic Site.

h. Sprinkler systems shall not be tested before May 1st due to freeze risk.

2. Schedule with the PI all non-emergency shutdowns of the water-based fire suppression system. Back up protection shall be provided by the Contractor any time that the water-based fire suppression system is out of service for more than 4 hours. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be tested to ensure that the protection has been restored.

3. The project work is located at the following addresses:

a. Arnold House 810 South Jackson Street

b. Carriage Shed 430 South 8th Street

c. Conference Center 406 South 8th Street

d. Cook House 508 South 8th Street

e. Corneau House 501 South 8th Street

f. Dean House 419 South 8th Street

g. Dubois House 519 South 8th Street

h. Lincoln Home 430 South 8th Street

i. Morse House 818 East Capitol

j. Robinson House 520 South 8th Street

k. Sprigg House 507 South 8th Street

l. Visitors Center 426 South 7th Street (Wet Pipe System)

4. Damage to Water-based Fire Suppression System: Any damage to water-based fire suppression system equipment caused by normal testing shall be repaired by the Contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

5. Safety Hazards: The Contractor shall immediately notify the cognizant Ordering Official and Authority Having Jurisdiction and Building Manager of any recognized safety hazard that might severely affect building occupants.

6. Systems are accessible and located in either mechanical rooms or basements. One dry system is located under a staircase in the basement (see photo below). Estimated dimensions for access to the dry system are 3’ W X 6’ H. The heat detector attached to the bottom of the stairs is approximately 6.5’ above the floor.

E. Conditions

Prior to quotation submission, the Contractor should carefully examine the site, and should familiarize himself/herself with the conditions under which the work shall be accomplished.

2. JOB CONDITIONS

A. Structures

The work of this project will be in historic and non-historic buildings. The interiors are utilized for adaptive use as office and public use space.

B. Public Use Areas

The site is open to the public, and extreme care shall be used when entering, leaving, and operating on park grounds.

C. Site Features

The Contractor shall use extreme care to protect site features from damage. Any damage resulting from the Contractor’s operation shall be repaired and/or replaced with like-in-kind material at the approval of the COR, at no additional cost to the Government.

D. Hours of Work

Work shall be conducted between the hours of 7 a.m. and 3:30 p.m., Monday through Friday.

No work shall be performed after 3:30 p.m. or before 7 a.m., nor on Saturdays, Sundays, or federal holidays, unless requested and approved in advance by the PI.

E. Security

The Contractor shall be solely responsible for the security of the job site, and for all project work and materials until receipt of written notification of final acceptance of the contracted work by the COR.

3. SUBMITTALS

A. Contractor’s Representatives

1. The Contractor shall submit the name of one (1) employee who shall be responsible for all

Contractor operations on-site, and who shall have authority over all company personnel involved in performing the work required under this contract.

2. Technicians who conduct onsite work shall hold certificates as identified in paragraph B.2 of this section.

3. Provide a current copy of Illinois Plumbing License.

4. The Contractor shall be responsible for obtaining all city or state work related permits if required.

B. Quality Assurance

1. The work of this project shall comply with the latest edition at the time of quote of each of the following codes and standards:

a. NFPA 10: Standard for Portable Fire Extinguishers, 2013

b. NFPA 72: national Fire Alarm and Signaling Code, 2013

c. NFPA 25: Standard for The Inspection, Testing and Maintenance of Water-based fire Protection Systems 2014

d. Uniform Fire Code / current edition

e. IL Title 77: Public Health, Chapter I: Department of Public Health, Subchapter R:

Water and Sewage, Part 890 Illinois Plumbing Code, Section 890.1130 Protection of Potable Water

f. Uniform Building Code / current edition

2. Required Certifications:

a. Fire Alarm Systems technicians performing contract work shall meet the service personnel qualification requirements in NFPA 72, and also hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering technology, fire Alarm Systems or equal.

b. Water-based Fire Suppression System technicians performing contract work shall hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Inspection and testing Water-based Systems or equal.

c. Licensed Plumbers conducted backflow preventers inspections shall hold IL Certification as a Cross Connection Inspector.

C. Execution and Completion

The Contractor shall execute the work in a neat, orderly, and timely manner so as to complete the entire work under this contract within (60) sixty days after receipt of awards and exercise of an option.

4. EXECUTION

A. Examination of Site Contractor shall visit and carefully examine the site and shall familiarize himself/herself with the conditions under which the work must be carried out.

B. Standards All damage to the site features occurring as a result of the Contractor’s operation shall be repaired or the damaged items or features replaced in kind to their original condition and/or configuration at no additional expense to the Government and the repair shall be approved by the PI.

C. Cleaning

All tools, equipment, surplus materials, and rubbish shall be removed from the site upon completion of the contract.

5. CONTRACT CLOSE-OUT

1. Completeness Should the COR determine that the work is substantially complete, he will prepare a punch list of deficiencies that need to be corrected before final acceptance and issue a Notice of Substantial Completion with the deficiencies noted.

2. Incompleteness

Should the COR determine that the work is not substantially complete, he will immediately notify the Contractor, in writing, stating such reasons. After the Contractor completes the indicated work, he/she shall resubmit certification and request for final inspection.

3. Acceptance of the Work

After all deficiencies have been corrected, a letter of Final Acceptance will be issued to the Contractor by the Contracting Officer. If only designated portions of the project have been inspected and accepted, a Letter of Partial Acceptance will be issued for that portion of the work.

Acceptance may be given prior to correction of deficiencies which do not preclude operation and use of the facility; however, final payment will be withheld until all deficiencies are corrected.

Until receipt of Letter of Final Acceptance, the Contractor shall be held responsible for all the work of this contract.

END OF SPECIFICATION

Appendix 1 Inventory of Devices

Building Heat Detector

Smoke Detector

Manual Station

Horn / Strobe

Exterior Strobe

Arnold House 4 8 3 5 1 Arnold Barn 3 3 1 1 1

Beedle House 6 6 2 2 1 Carpenter Shop 3 1 2 1 1

Aitken Barn 3 2 1 2 1 Miller House 17 6 1 1 Miller Shed 4 1 1

Carriage Shed 5 4 2 3 1 Conference Ctr. 2 6 17 4 9 1

Cook House 7 8 5 3 1 Corneau House 11 5 4 3 1

Corneau and Sprigg Barn/Privies

9 2 2 2

Dean House 8 11 2 2 1 Dean Barn 2 4 1 2 1

Dubois House 12 13 4 16 1 E.N.P.&M. 2 2 2 1 1

Lincoln Home 6 18 3 2 1 Lyon House 9 10 3 3 1

Maintenance Shop 2 1 1 1 Morse House 5 11 + 11 5 7 1

Robinson House 14 6 2 4 1 Shutt House 14 6 2 2 1 Sprigg House 12 6 3 4 1

Solomon Allen Barn 7 4 3 1 Stuve House 17 7 1 1

Visitor Center 19 3 1 5 9 1

TOTAL 207 158 66 89 25

1 Duct Smoke Detector

2 Elevator Shut-down

Corneau Barn, Sprigg Barn and Sprigg Privy attached to Corneau House Alarm panel.

Dean Barn and Laundry Shed attached to the Dean House alarm panel.

Aitken Barn and Miller Shed attached to the Carpenter Shop alarm panel.

Arnold Barn attached to the Arnold House alarm panel.

Appendix 2

List of Backflow Devices

Manufacturer Model Size Serial Number Valve Type Location Use Febco 860 3” 9509060905 RPZ Arnold House Fire Sprinkler Febco 825Y ¾” A052386 RPZ Arnold House Potable Water Febco 825Y ¾” A052538 RPZ Arnold House Humidifier

Wilkins 375 4” L11657 RPZ Carriage Shed Fire Sprinkler Maxim 400RP 4” CG-0142 RPZ Conference

Center Fire Sprinkler

Conbraco 4020599T 1” QT222 RPZ Conference Center

Potable Water

Febco 805Y ¾” W8398 DC Cook House Water Meter Febco 806YD 4” B6515 DC Cook House Fire Sprinkler Watts #009 ¾” 159869 RPZ Corneau House Potable Water Ames 4000S 2-1/2” 101715 RPZ Corneau House Fire Sprinkler Watts 909 4” 179517 RPZ Dean House Fire Sprinkler Watts 909 ¾” 347748 RPZ Dean House Humidifier Watts 909 1” 307388 RPZ Dean House Yard Hydrant Watts 909 1” 333342 RPZ Dean House Yard Hydrant Watts 909 1” 341658 RPZ Dean House Yard Hydrant Febco 825Y ¾” A021807 RPZ Dubois House Potable Water

Conbraco 1./2DC ½” PS771 DC Dubois House Fire Sprinkler Conbraco 4DCDA 4” NR255 DCDA Dubois House Fire Sprinkler

Apollo RPLF4A ½” 541878 RPZ Lincoln Home Humidifier Febco 825Y 3” N0709260719 RPZ Lincoln Home Fire Sprinkler

Wilkins 350A 4” U16452 RPZ Morse House Fire Sprinkler Ames 4000SS 4” 4E10170 RPZ Robinson

House Fire Sprinkler

Febco 825Y ¾” A060789 RPZ Sprigg House Potable Water Febco 860 4” 9801161342 RPZ Sprigg House Fire Sprinkler Watts 007QT ½” 17200 DC Visitor Center Humidifier Watts 909 ¾” 587114 RPZ Visitor Center Boiler/Chiller Watts 909 2” 346689 RPZ Visitor Center Yard Hydrants Watts #007 ½” 17106 DC Visitor Center Humidifier Watts #007 ½’ 17679 DC Visitor Center Humidifier

Wilkins 475 4’ Q03771 RPZ Visitor Center Fire Sprinkler

Appendix 3 Site Map