B08_Solication_Combo.pdf

MOBILE FOOD CATERING IN UNITY & JUNTURA OR SOLICITATION NO. 140L4324Q0034

BLM VALE DISTRICT Page 1 of 66

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation no. 140L4324Q0033 has been issued as a Request For Quotation for a firm fixed price commercial services contract for Mobile Food Catering for Rookie Fire School and Women in Wildland Fires in

Unity & Juntura O. at one lump sum price. The scope of work includes Mobile Food Catering for Rookie

Fire School and Wildland Fire training events in Unity & Juntura OR repectively. The performance period is from 06/03/2024 through 10/24/2028. The performance period includes a one-year Base and 4 one-year options. The delivery location and place of acceptance is in Unity & Juntura OR, F.O.B.

Destination. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2024-02 effective December 18, 2023 The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation -

Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers:

Lowest Price. Options will be evaluated in accordance with provision 52.212-2.. Offerors are advised to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -

Commercial Items, with its offer. The clause at 52.212-4, Contract Terms and Conditions - Commercial

Items, applies to this acquisition. The clause at 52.212-5 Contract Terms and Conditions Required to

Implement Statutes Or Executive Orders - Commercial Items applies to this acquisition This requirement is set-aside for SMALL BUSINESS. The NAICS code is 722330 and the small business size standard is

9,000,000.00 The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email at babecker@blm.gov, mduane@blm.gov, and blm_or_so_952_mail@blm.gov, by the response due date and time.

mailto:babecker@blm.gov mailto:mduane@blm.gov mailto:blm_or_so_952_mail@blm.gov

SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for Mobile Food Catering for Rookie

Fire School and Women in Wildland Fires in Unity & Juntura OR. The contract contains a one-year Base plus additional four (4) one-year term options.

BASE (2024) ROOKIE FIRE SCHOOL AND WOMEN IN WILDLAND FIRE

Item no. Item Description Quantity Unit of

Measure

Unit Price Total

0001 Breakfast Buffet Meal (Rookie

Fire School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0002 Lunch Sack Meal

(Rookie Fire School, 06/03-

06/08/2024, Unity-OR)

280 EA $ $

0003 Dinner Buffet Meal (Rookie Fire

School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0004 Breakfast Buffet Meal (Women in Wildand Fire, 10/18-

10/24/2024, Juntura, OR)

240 EA $ $

0005 Lunch Sack Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

200 EA $ $

0006 Dinner Buffet Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

240 EA $ $

Total for Base Year $

OPTION YEAR 1 (2025) ROOKIE FIRE SCHOOL AND WOMEN IN WILDLAND FIRE

Item no. Item Description Quantit y

Unit of

Measure

Unit Price Total

0007 Breakfast Buffet Meal (Rookie

Fire School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0008 Lunch Sack Meal

(Rookie Fire School, 06/03-

06/08/2024, Unity-OR)

280 EA $ $

0009 Dinner Buffet Meal (Rookie Fire

School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0010 Breakfast Buffet Meal (Women in Wildand Fire, 10/18-

10/24/2024, Juntura, OR)

240 EA $ $

0011 Lunch Sack Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

200 EA $ $

0012 Dinner Buffet Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

Total for Option Year 1 $

OPTION YEAR 2 (2026) ROOKIE FIRE SCHOOL AND WOMEN IN WILDLAND FIRE

y

Unit of

Measure

Unit Price Total

0013 Breakfast Buffet Meal (Rookie

Fire School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0014 Lunch Sack Meal

(Rookie Fire School, 06/03-

06/08/2024, Unity-OR)

280 EA $ $

0015 Dinner Buffet Meal (Rookie Fire

School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0016 Breakfast Buffet Meal (Women in Wildand Fire, 10/18-

10/24/2024, Juntura, OR)

240 EA $ $

0017 Lunch Sack Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

200 EA $ $

0018 Dinner Buffet Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

Total for Option Year 2 $

OPTION YEAR 3 (2027) ROOKIE FIRE SCHOOL AND WOMEN IN WILDLAND FIRE

y

Unit of

Measure

Unit Price Total

0019 Breakfast Buffet Meal (Rookie

Fire School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0021 Lunch Sack Meal

(Rookie Fire School, 06/03-

06/08/2024, Unity-OR)

280 EA $ $

0022 Dinner Buffet Meal (Rookie Fire

School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0023 Breakfast Buffet Meal (Women in Wildand Fire, 10/18-

10/24/2024, Juntura, OR)

0024 Lunch Sack Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

200 EA $ $

0025 Dinner Buffet Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

Total for Option Year 3 $

OPTION YEAR 4 (2028) ROOKIE FIRE SCHOOL AND WOMEN IN WILDLAND FIRE

y

Unit of

Measure

Unit Price Total

0026 Breakfast Buffet Meal (Rookie

Fire School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0027 Lunch Sack Meal

(Rookie Fire School, 06/03-

06/08/2024, Unity-OR)

280 EA $ $

0028 Dinner Buffet Meal (Rookie Fire

School, 06/03-06/08/2024, Unity-OR)

350 EA $ $

0029 Breakfast Buffet Meal (Women in Wildand Fire, 10/18-

10/24/2024, Juntura, OR)

240 EA $ $

0030 Lunch Sack Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

200 EA $ $

0031 Dinner Buffet Meal (Women in

Wildand Fire, 10/18-10/24/2024, Juntura, OR)

Total for Option Year 4 $

Base and Four (4) Option Years Summary:

y

Unit of

Measure

Unit Price Total

0010 Total of Base for Rookie Fire

School.

980 EA $ $

0020 Total of Base for WIWF 680 EA

0030 Total of Option Year 1: Total for Rookie Fire School

980 EA $ $

0040 Total of Option Year 1: Total for

WIWF

680 EA $ $

0050 Total of Option Year 2: Total for Rookie Fire School

980 EA $ $

0060 Total of Option Year 2: Total for

WIWF

680 EA $ $

0070 Total of Option Year 3: Total for Rookie Fire School

680 EA $ $

0080 Total of Option Year 3: Total for

WIWF

980 EA $ $

0090 Total of Option Year 4: Total for Rookie Fire School

680 EA $ $

0100 Total of Option Year 4: Total for

WIWF

980 EA $ $

GRAND TOTAL OF ALLL

BASE PLUS THE

POSSIBILITY OF FOUR

OPTION YEARS.

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

STATEMENT OF WORK

SRV Rookie School: June 3rd – June 8th,2024 (Training usually starts the first Monday of June every year)

Location:

Burnt River Charter School 201 S 1st Ave, Unity, OR 97884

The Vale District Bureau of Land Management has a requirement for a mobile catering unit for the Snake River

Valley (SRV) Rookie Fire School, which will be held June 3rd through June 8th, 2024. SRV crews are Type 2 Hand

Crews that are a national resource. They’re a large organization that consist of 500-1000 fire fighters that fight wildland fires throughout the nation. Annually they will put on Rookie Fire School to train new hires. The location of fire school is the Burnt River Charter School in Unity, Oregon. We’re requesting an onsite mobile caterer to serve personnel that will be attending SRV Rookie school along with cadre.

Gray water dumping available on-site, freshwater access on-site, power available on-site.

There is a need to furnish the following meals for 70 individuals. We will guarantee the need of 70 meals, with the contingency that additional meals might be needed at a price per meal rate. Contractor will need to be on site during mealtimes below, with refrigerated unit and dry goods storage unit. Lunches will need to be prepared and available during breakfast hours to meet the need of field day exercises where students are not on-site during lunch hours.

Lunches should be provided in the “sack lunch form” to meet the needs of wildland firefighters work environment.

(See bid for breakdowns of price per meal.)

Mealtimes as follows:

· Breakfast: 0530 – 0730 am

· Lunch: 1200 – 1300 pm

· Dinner: 1800 – 2100 pm

Type and Count (980 meals total, 70 meals each mealtime)

June 3 – Dinner, first meal (70)

June 4 – Breakfast, sack lunch, and dinner (210)

June 5 - Breakfast, sack lunch, and dinner (210)

June 6 - Breakfast, sack lunch, and dinner (210)

June 7 - Breakfast, sack lunch, and dinner (210)

June 8 – Breakfast only (70)

Total Meals: 980

Women in Wildfire: October 18th – 24th 2024(Training is usually held in the last two weeks of October)

Location:

Juntura Guard Station. 2051 Shumway Rd. Juntura, Or. 97911

The Vale District Bureau of Land Management has a requirement for a mobile catering unit for the Women in

Wildland Fire Bootcamp, which will be held October 18th through October 24th, 2024. Women in Wildland Fire

Bootcamp is a weeklong camp coordinated by the Vale Bureau of Land Management fire program for women, and men, who are interested in wildland fire as a career. Students received S-130, S-190 training, as well as a field day, job fair, and training on how to apply for jobs on USAjobs.gov. The bootcamp has been put on annually in October since it was established in 2018. There are between 25-30 students chosen each year. The location of the bootcamp is Juntura Guard Station in Juntura, Oregon. We’re requesting an onsite mobile caterer to serve personnel that will be attending the Women in Wildland Fire Bootcamp.

There is a need to furnish the following meals for 40 individuals. We will guarantee the need of 40 meals, with the contingency that additional meals might be needed at a price per meal rate. Contractor will be needed to stay on site during mealtimes below, with refrigerated unit and dry goods storage unit. Lunches should be provided in the “sack lunch form” to meet the needs of wildland firefighters work environment. The mobile catering unit must have the capability to self-contain blackwater, and the ability to drain gray water into the septic system on site, with a drain hose capable of reaching at least 120 feet.

Mealtimes as follows:

· Breakfast: 0530 – 0730 am

· Lunch: 1200 – 1300 pm

· Dinner: 1800 – 2100 pm

Type and Count (680 meals total, 40 meals each mealtime)

October 18 – Dinner, first meal (40)

October 19 – Breakfast, sack lunch, and dinner (120)

October 20 - Breakfast, sack lunch, and dinner (120)

October 21 - Breakfast, sack lunch, and dinner (120)

October 22 - Breakfast, sack lunch, and dinner (120)

October 23 – Breakfast and dinner (80)

October 24 – Breakfast and sack lunch (80)

Total Meals: 680

Meals will be served buffet style.

See below for meal standards.

Hot Breakfast

• Eggs - 2 fresh eggs (3 when scrambled) or 6 oz. of liquid eggs (no egg product or powdered eggs).

• Meat - 4 oz. (raw weight).

• Bread – 1 to 1 ½ oz.

• Pancakes, French Toast or Waffles or equivalent– 3 to 4 oz.

• Potatoes - 6 oz. or equivalent starch.

• Milk - 1/2 pint.

• Fresh or Canned Fruit - (no apples or oranges).

• Chilled 100% Fruit Juice – minimum 5½ oz.

Sack Lunch

Regular and vegetarian sack lunches shall be provided as ordered. Vegetarian sack lunches shall be prepared for the

Ovo-Lacto vegetarian classification level and shall consist of the same quantities and items as regular sack lunches.

Non-meat protein substitutes such as vegetarian lunch meats may be used in vegetarian sack lunches.

Definition: Ovo-Lacto Vegetarian - This is the most common form of vegetarianism. Ovo-Lacto vegetarians do not eat meat, chicken, fish, or flesh of any kind, but do eat eggs and dairy products.

The sack lunch consists of four categories of food items. In preparation of the sack lunches, no two items in each category shall be the same.

Note: Pre-prepared sandwiches shall not be frozen.

Sack lunches shall consist of the following items:

Category 1

Primary Meal - 1 Sandwich/Wrap

• The sandwich/wrap shall be wrapped in plastic wrap or plastic bags.

• The sandwich/wrap shall contain a minimum of2 oz. of bread or bread equivalent.

• The meat sandwich/wrap shall contain a minimum of 4 oz. sliced whole muscle or variety meat or a combination of meat and natural cheese.

• The Vegetarian primary meal must consist of a minimum of 1 sandwich or wrap and shall contain 4 oz. of a non-meat protein.

• Appropriate individually packaged condiments shall be provided and not be put directly on the sandwich.

Category 2

Secondary Meal - 1 Variety Item

• Vendors shall select 1 item from this category. Vendors may choose a variety of items for the secondary meal.

Category 3

Salads, Fresh Fruit, and Fresh Vegetables - Contractors shall select 2 different items from this category.

• Salads - Shall be made with a non-mayonnaise base and shall have a minimum volume of 4 oz.

• Fresh Fruit - Acceptable whole fruits may be apples, pears, stone fruit (peaches, nectarines, plums, etc.), oranges, bananas, etc. Whole fruits shall be equivalent in size to 100 count apples or 88 count oranges. Fruits requiring packaging shall be a minimum volume of 8 oz. cup.

• Fresh Vegetables - Shall be a minimum volume of 8 oz. cup.

Category 4

Energy Snacks - vendors shall select 3 items from this category.

• Energy Snack - Factory-wrapped or resealable individually wrapped by the contractor at the incident. All ingredients shall be listed on the label for easy identification.

Hot Dinners

Primary entrée (Meat - Raw Weight) /hot dinners shall include the items and quantities identified below.

• Steak -10 oz. (boneless) or 14 oz. (bone-in), or

• Beef - 10 oz. (boneless) or 14 oz. (bone-in), or

• Beef and Pork Ribs - 10 oz. (boneless) or 18 oz. (bone-in), or

• Pork - 10 oz. (boneless) or 14 oz. (bone-in), or

• Lamb - 10 oz. (boneless) or 14 oz. (bone-in), or

• Poultry - 8 oz. (boneless) or 14 oz. (bone-in), or

• Ham - 8 oz. (boneless) or 12 oz. (bone-in), or

• Fish - 8 oz., or

• Buffalo – 10 oz. (boneless) or 14 oz. (bone-in)

Second Entrée (Non-Meat) – Shall contain 4 oz. or more of non-meat protein referenced in

• Vegetables - 4 oz.

• Potatoes - 6 oz. or equivalent starch.

• Bread - Two 1 to 1½ oz. slices or equivalent starch.

• Milk - 1/2 pint.

• Dessert - 4 oz.

• Two salads - 4 oz. each

Vegetarian Dinners shall be prepared for the Ovo-Lacto vegetarian classification level and shall consist of the same quantities and items as regular dinners.

(End of Statement of Work)

DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award for a period up to 5 years if options are exercised.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

The following clauses are provided in full text:

(End of Deliveries or Performance)

CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS

User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor

Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the

Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice

Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions –

Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

1. Invoice billed according to contract line items and rates.

2. If final payment is billed, the last invoice shall state “FINAL”.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

SPECIAL CONTRACT REQUIREMENTS

1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

3.0 ENVIRONMENTAL INTERRUPTION OF WORK

3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species

Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the

Contracting Officer immediately in writing giving the location and nature of the findings.

4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract

Clauses Section of this contract.

4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13

October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control

Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the

Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the

United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the

Government for all such liability.

6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

• 52.223-15 Energy Efficiency in Energy Consuming Products

• 52.223-17 Affirmative Procurement of EPA Designated Items in Service and Construction Contracts

8.0 RESTORATION OF RESOURCES

8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

8.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

9.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

10.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit

Wage and Hour Division Telephone: (503) 373-1463

3865 Wolverine St. NE; E-1 Fax: (503) 373-7636

Salem, OR 97305-1268

11.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the

Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (August 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau

Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by

Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check

(NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable

Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of

Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing

Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the

Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the

COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

▪ e-QIP application (on-line)

▪ Fair Credit Release

▪ OF-306

▪ Fingerprints via USAccess Credentialing Centers

The Contractor shall complete the required background investigation forms and submit them to the PSO. The PSO shall determine if individuals meet the required background investigation standards and citizenship requirements, and then make a suitability determination. Minimum standards used in suitability determinations are contained in the

DOI Departmental Manual Part 441. The Government will pay for any background investigations required for contractor employees. If the Contractor employee’s background investigation is returned as unfavorable, the

Government reserves the right to request reimbursement of the actual costs for the investigation from the Contractor.

(f) Reinvestigation - Contractor employees occupying high risk public trust positions must be reinvestigated every 5 years. A reinvestigation may be initiated prior to the normal periodic reinvestigation schedule when an individual’s continued ability to meet the minimum background investigation standards is in question. The electronic fingerprints on file in the USAccess system will be electronically submitted to OPM for the reinvestigation. The PSO shall review the records and documentation and make the suitability determination.

(g) Disputes - In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government has the right of final determination. Determinations under this requirement are subject to the Disputes Clause, FAR 52.233-1. Failure of the Contractor to comply with the requirements of this clause could constitute grounds for termination for default.

(h) Physical Security Requirements - DOI Access Cards.

(1) Contractor employees must have a DOI Access Card before being given unsupervised access to a Government facility.

(2) To gain unsupervised access to Government facilities, Contractor employees must present their

DOI Access Card for examination by the security guard or electronically authenticate their DOI Access Card, as required. Contractor employees must keep their DOI Access Card in a shielded card holder, and visually display the card at all times while in the facility. Refusal or repeated neglect to display the DOI Access Card may result in limiting Contractor employee’s access to Government facilities or revoking of authorized access.

(3) When a Contractor employee is no longer working under this award, the Contractor is responsible for returning all DOI Access Cards, keys, and other Government property issued to that employee. The

Contactor shall coordinate all returns with the COR. The COR is responsible for ensuring the Contractor complies with these requirements. However, failure by the Contractor to comply with these requirements may result in the

Contractor’s liability for all costs associated with correcting any resultant breech in building security.

(i) Issuance & Maintenance - DOI Access Cards

(1) Process: To obtain a DOI Access Card the COR will use the online DOIAccess System to initiate the access request. Contractor employees will receive email notificat ions to enroll at a USAccess Credentialing Center with two forms of identification, and after adjudication, a second email notification to pick up and activate their DOI Access Card. The Contractor employee shall schedule an enrollment appointment at a USAccess center at least two weeks prior to the targeted EOD.

(2) Contractor Responsibilities: Contractor employees must complete actions in a timely manner to prepare for on-boarding and access to DOI network resources. The Contractor shall allow their personnel sufficient time to schedule and attend an enrollment appointment at the USAccess center prior to the contract start date. If the Contractor employee’s DOI Access Card becomes lost or stolen, the contractor employee shall notify the

COR immediately to request a new DOI Access Card.

(3) COR Responsibilities: The COR (or designated individual) and Contractor shall maintain a listing of all Contractor employees who received a DOI Access Card, the date the card was issued, the date the electronic certificates expire (3 years from issue date), and the date the DOI Access Card expires (5 years from issue date). If the Contractor employee’s DOI Access Card or certificates will expire before the contract is completed, the

COR (or designated individual) and Contractor is responsible for ensuring that the Contractor employee visits a

USAccess center to update certificates on the existing card or obtain a new DOI Access Card. No later than one week prior to the DOI Access Card’s certificate or card expiration, the COR (or designated individual) shall notify the Contractor that DOI Access Card actions are required. The COR (or designated individual) and the Contractor shall update their listing to reflect the new issue date, certificate expiration date and card expiration date.

(j) Information Technology Security Requirements.

(1) Training – If contractor employees require access to any DOI/IT systems, the Contractor shall ensure its employees complete all Bureau/DOI required IT security training. The Contractor’s employees shall complete this training before being granted access to Bureau/DOI data or being issued network access. The current training requirements are: (i) annual end-user IT Security Awareness, (ii) annual IT Resources Rules of Behavior, and (iii) annual Role-Based Security training for IT professionals. The Contractor shall comply with all Bureau/DOI

IT security training requirements in effect during contract performance. The COR will notify the Contractor of all

Bureau mandatory IT training. The Contractor shall submit training completion certificates to the COR for all required training. Failure to meet this training requirement may result in removal of the contractor employee from the contract. The Bureau will determine if the contractor can later return to the contract.

(2) Access to Contractor’s Facilities for IT audit purposes - The Contractor shall afford Bureau and the Department of the Interior Office of Inspector General access to the Contractor’s and subcontractors’ facilities, installations, operations, documentation, databases, and personnel used in performance of the contract.

Access shall be provided to the extent required to carry out a program of IT inspection, investigation, and audit that will safeguard against threats and hazards to the integrity, availability, and confidentiality of Government data or to the function of computer systems operated on behalf of the Government and to preserve evidence of computer crime. If the Contractor questions the Government employee’s right to access its facilities, it should contact the CO for resolution.

(3) Contractor Location - Custom software development and outsourced operations shall be located in the United States to the maximum extent practical. If such services are proposed to be performed abroad, the Contractor shall provide an acceptable security plan that addresses the mitigation of problems related to communication, control, and protecting the confidentiality, integrity, and availability of IT systems and information.

(4) Applicable Standards - The Contractor shall follow all applicable Federal, DOI, and Bureau

Bulletins, Directives, Guidelines, Manuals, Processing Standards, Memoranda, Policies and Standards; applicable

OMB Memoranda; and all current National Institute of Standards & Technology (NIST) Special Publications. To comply with Federal Acquisition Regulation Subpart 39.101(d), contractors shall use the common security configurations available from the NIST website at http://checklists.nist.gov. NIST documents are available on the internet at http://csrc.nist.gov/publications/PubsSPs.html. OMB memoranda are available on the internet at http://www.whitehouse.gov/omb/memoranda/. The Contractor shall request copies of DOI and Bureau documents by contacting the COR.

(5) Incident Reporting - The Contractor shall immediately report computer security incidents affecting Bureau/DOI data and systems in accordance with the Bureau Computer Incident Response policy. The

Contractor shall request copies of the Bureau Computer Incident Response policy by contacting the COR.

(6) Assessment and Authorization (A&A) and Continuous Monitoring.– The Contractor shall comply with Bureau policy when developing, upgrading, modifying or supporting applications and/or systems that require A&A and Continuous Monitoring. The Contractor shall request copies of Bureau A&A policy by contacting the COR. The A&A requirement does not apply when the Contractor's employees merely access data or have "read only" access.

(k) Documentation - The Contractor shall document all work performed and ensure that the appropriate

Assessment and Authorization (A&A) documents are updated to reflect the work performed and the current state of

Bureau systems and networks. The Documentation requirement does not apply when the Contractor's employees merely access data or have "read only" access.

(l) Personnel Changes, Contractor Request - The Contractor shall immediately notify the COR and PSO when an employee is reassigned or leaves the Contractor’s employment and prior to any termination. The Contractor must adhere to the Bureau or Office’s mandatory exit clearance procedure. Once the COR has been notified that a

Contractor employee is leaving the contract, the COR will initiate the exit clearance process in the DOIAccess

System and forward to the Contractor the necessary instructions and form required to be completed prior to the contractor's employee’s departure. This form must be completed by the Contractor's employee and signed by both the Contractor's employee and the COR and then forwarded to the bureau/office specific program responsible for employee, volunteer, and contractor departures.

(m) Personnel Removal, Government Request - The Government retains the right to direct the Contractor to remove any prime or subcontractor personnel, regardless of prior clearance or background investigation adjudication status, whose actions, while assigned to this contract, clearly conflict with the security interests of the

Government. The justification for the Government’s direction to remove Contractor personnel will be documented and provided to the Contractor by the CO.

(n) Subcontract Inclusion - The requirements of this clause must be incorporated into any subcontract if the subcontractor’s employee must have access to Bureau facilities.

(End of clause)

1510-52.222-70 MIGRANT SEASONAL AGRICULTURAL WORKERS PROTECTION ACT REGISTRATION

MAINTENANCE

(a) As set forth in Title 29, Part 500 of the Code of Federal Regulations, Migrant and Seasonal Agricultural Worker

Protection, the Contractor shall maintain all necessary U.S. Department of Labor registrations during the performance period of this contract. Failure to maintain a valid registration is grounds for termination of this contract.

(b) In compliance with the Migrant and Seasonal Agricultural Worker Protection Act, the Contractor shall provide the following to meet minimum safety and health standards for housing employees when camping on Federal lands:

(1) A shelter to provide protection from the elements. Where heat adequate for weather conditions is not provided, other arrangements should be made to protect the workers from the cold.

(2) Sanitary facilities for storing food. Ice chests or coolers, with ice supply made from potable water replenished as necessary, to meet the requirement for storage of perishable food items.

(3) An adequate and convenient potable water supply, approved by the appropriate health authority, in each camp for drinking and cooking purposes. As an alternative, commercial bottled water may be used.

(4) Toilet and hand washing facilities adequate for the capacity of the camp, at not less than a 1:15 ratio, supplied with adequate toilet paper. Such facilities shall be maintained in a sanitary condition.

(5) Fly-tight, rodent-tight, impervious, cleanable or single service containers to be used for the storage of garbage. Such containers shall be kept clean and emptied when full.

(6) Basic first aid supplies under the charge of a person trained to administer first aid.

(7) A laundry tray or tub for every 30 workers, or transportation, at least weekly, to a commercial laundromat for all workers.

(End of clause)

FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon

Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

• No smoking is permitted while working or traveling through any operations area in the forest;

• No use of explosives is permitted unless approved by the State Forester's representative;

• Permits to burn are required unless waived by a representative of the State Forester.

• Permits to operate power-driven machinery shall be obtained by the Contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

2. FIRE PRECAUTION LEVELS

There are 4 fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases.

It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply. Waivers may be issued by the State Districts or

Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the work site are not as severe as predicted.