B08_SOL_RFQ_140D0424Q0776.pdf

RFQ

140D0424Q0776

NPS GWMP

Hazardous Tree and Debris Removal Services

National Park Service

George Washington Memorial Parkway

Hazardous Tree and Debris Removal Services

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a Request for Quote with solicitation number 140D0424Q0776.

This RFQ incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2024-

05.

This is a Total Small Business Set Aside under NAICS 561730 – Landscaping Service (Size Standard $9.5M).

Anticipated Period of Performance: 09/23/2024 – 09/22/2025

Provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. The RFQ includes an addendum to the provision.

The basis of award will be Best Value to the Government. One Purchase Order will be awarded to the responsible Quote provider whose quote, conforming to the RFQ, will be the most advantageous to the

Government. Refer to Section 6 – Evaluation Factors for Award, for additional information.

Quote providers shall submit the provision at 52.212-3, Offeror Representations and Certifications --

Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services., applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive

Orders -- Commercial Items, applies to this acquisition. The FAR clauses cited in the clause can be found in Section 7 of the RFQ.

Quotes submitted in response to this RFQ shall be received no later than 11:00 AM Eastern Time, AUGUST

28, 2024, to be considered for award. See Section 5 for submission instructions.

Please refer to Section 5.5 for details and requirements regarding a Site Visit available on August 14, 2024.

The RFQ points of contact are Mike McGuire (Mike_McGuire@ibc.doi.gov) and Hanna Mershman

(Hanna_Mershman@ibc.doi.gov).

NPS GWMP

TABLE OF CONTENTS

SECTION 1 - REQUEST FOR QUOTE (RFQ)

1.1 General

1.2 Set-Aside Information

1.3 Anticipated Award Type

1.4 Period of Performance

1.6 Pricing Schedule

1.6 Place of Performance

SECTION 2 - DESCRIPTION / SPECIFICATIONS

2.1 Specifications

SECTION 4 - ADMINISTRATION

4.1 Contractor Administration

4.2 Government Administration

SECTION 5 – QUOTATION PREPARATION & SUBMISSION INSTRUCTIONS

5.1 Quotation Preparation Instructions

5.2 Quote Organization Instructions

5.3 Quotation Package Submission Requirements

5.4 Submission of Questions

5.5 Site Visit Meeting

5.6 Submission of Quotations

5.7 Quotation Submission Deadline

SECTION 6 – EVALUATION FACTORS FOR AWARD

SECTION 7 – CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (MAY 2024)

DIAR 1452.201-70 - Authorities and Delegations (SEP 2011)

DIAR 1452.203-70 - Restriction on Endorsements (Jul 1996)

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Electronic Invoicing and Payment Requirements Invoice Processing Platform (IPP) (February 2021)

AQD Custom Clause - Contractor Performance Assessment Reporting System (DEC 2015)

SECTION 8 – SOLICITATION PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

Provisions Incorporated by Full Text

52.204-24 -- Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

52.204-26 – Covered Telecommunications Equipment or Services – Representation. (OCT 2020)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures

(DEC 2023)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial

Services (MAY 2024)

52.216-1 -- Type of Contract (Apr 1984)

DIAR 1452.233-2 – Service of Protest Department of the Interior (Jul 1996) (DEVIATION)

DIAR 1452.215-71 Use and Disclosure of Proposal / Quote Information – Department of the Interior

(APR 1984)

SECTION 9 - ATTACHMENTS

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SECTION 1 - REQUEST FOR QUOTE (RFQ)

1.1 General

The National Park Service (NPS) George Washington Memorial Parkway (GWMP) requires hazardous tree and debris removal services on grounds under the parkway’s jurisdiction. These services will include removal and disposal of pre-identified hazardous trees as well as optional / as needed debris, vegetation, emergency tree removal services. The Contractor shall furnish all materials, labor, equipment, tools, and services necessary to meet the removal and disposal requirements identified in the Statement of Work

(SOW). Any items not specifically noted, but necessary for performance in accordance with accepted industry standards, shall be furnished under this contract.

This procurement is being conducted under FAR Part 12 Acquisition of Commercial Products and

Commercial Services and FAR Subpart 13.5 Simplified Procedures for Certain Commercial Products and

Commercial Services.

The applicable North American Industrial Classification System (NAICS) Code is 561730 – Landscaping

Service (Size Standard $9.5M). The Product or Service Code (PSC) is S208 Housekeeping –

Landscaping/Groundskeeping.

1.2 Set-Aside Information

This RFQ is a Total Small Business Set Aside. Only one (1) Purchase Order will be awarded as a result of this RFQ. The selected Quoter shall provide all services sought under this RFQ.

1.3 Anticipated Award Type

As a result of this RFQ, the Government anticipates awarding a Purchase Order that includes both Firm

Fixed Price (FFP) and Time & Materials (T&M) Contract Line Item Numbers (CLINs).

1.4 Period of Performance

The anticipated Period of Performance for this Purchase Order is:

Period of Performance

09/23/2024 – 09/22/2025

1.6 Pricing Schedule

CLIN

CLIN

Type

SOW Service Description

Qty UOM Price / Unit Subtotal CLIN TOTAL

00001 FFP

Hazardous Tree

Removal / Attachment B

1 AU $_______/AU $___________ $___________

Optional 00002

T&M

Debris Removal Services

Estimated 10,000 Cubic Yards

10,000 CY $_______/CY $___________

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T&M

Vegetation Management

Estimated at 1000 Labor Hours

1,000 LH $________/HR $___________

T&M

Emergency Hazardous Tree

Removal Estimated at 1120

Labor Hours

1,120 LH $________/HR $___________

Total Contract Value $__________________

AU=Activity Unit (allows for multiple invoices to be posted against a single line item, if needed)

CLIN 00001 is Firm Fixed Price CLIN for Treatment of Hazardous Trees identified in the SOW / Attachment

B: GWMP Hazardous Trees Excel Spreadsheet.

CLIN 00002 is an OPTIONAL Time & Materials (T&M) CLIN for Debris Removal, Vegetation Management and Emergency Hazardous Tree Removal. This CLIN may be exercised on an As Needed basis. Quantities shown are estimates and used for 1) evaluation purposes and 2) establish Not-to-Exceed (NTE) values.

1.6 Place of Performance

The required Place of Performance is shown below:

Place of Performance

George Washington Memorial Parkway

SECTION 2 - DESCRIPTION / SPECIFICATIONS

2.1 Specifications

National Park Service

George Washington Memorial Parkway Statement of Work

Hazard Tree and Debris Removal Services

SCOPE OF WORK

The purpose of this Order is to obtain Hazardous Tree and Debris Removal Services on grounds under the jurisdiction of the George Washington Memorial Parkway (GWMP). Services also include as-needed debris removal, vegetation management and emergency hazardous tree removal.

NPS GWMP

1. Hazardous Tree Removal (Firm Fixed Price CLIN)

Attachment B: GWMP Hazardous Trees Excel Spreadsheet provides a list of the type and general location of the trees that require treatment. Contractor shall begin tree removal services (or vegetation management services should the Optional CLIN be funded) within seven (7) days of award. Work shall continue thereafter that allows for steady progress toward project completion. Contractor shall remove all wood/debris daily and not left-over night. Contractor shall provide a work schedule to COR prior to start of work.

2. Debris Removal (Time & Materials OPTIONAL CLIN)

A. Due to diseases such as the Emerald Ash Borer, tree species succession within the Chesapeake Bay watershed, and increasingly large storm events, piles of organic debris have become unmanageable from a park staff level. The GWMP requires debris removal services on an as-needed basis to reduce pollution sources from GWMP properties.

B. The Government anticipates that the contractor will need to remove approximately 10,000 cubic yards of recyclable material.

C. This is an OPTIONAL CLIN that can be exercised as needed during the contract period of performance.

3. Emergency Trees- (Time & Materials OPTIONAL CLIN)

A. The GWMP requires emergency tree removal services on an as-needed basis. Contractor shall respond to an emergency within four (4) hours of COR notifying contractor. Including nights, weekends, and

Holidays. All wood, debris, and root ball (if tree has uprooted) must be removed and hauled off NPS property. Contractor is responsible for their own traffic control. (Emergency will be identified by the COR)

B. The Government anticipates approximately 1,120 labor hours will be needed under this CLIN.

C. This is an OPTIONAL CLIN that can be exercised as needed during the contract period of performance.

4. Vegetation Management (Time & Materials OPTIONAL CLIN)

A. Contractor shall cut and remove any vegetation from face, top, back and 4ft behind rock walls and/or guardrail and removed from NPS property. Locations will be determined by the COR.

B. Contractor shall cut and remove any vegetation, tree (whether standing or down) up to TWENTY-

FIVE (25) feet horizontal distance from edge of pavement. Contractor shall remove all brush and debris from NPS property. Contractor is responsible for all traffic control.

C. The Government anticipates approximately 1,000 labor hours will be needed under this CLIN.

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D. This is an optional CLIN that can be exercised as needed during the contract period of performance.

Once the COR identifies the work to be done, the contractor has 7 calendar days to start services.

MANAGEMENT

The Contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

I. SAFETY & ENVIRONMENTAL COMPLIANCE

1. The Contractor shall comply with all applicable provisions of the Occupational Safety and

Health Act (OSHA), state, and local safety laws and regulations.

2. The Contractor shall comply with all applicable local, state, and federal environmental protection laws and regulations.

3. The Contracting Officer (CO) and Contracting Officer’s Representative (COR) has the authority to issue restraint or cease-and-desist orders to the Contractor when violations or unsafe acts are present and threaten Government and Contractor employees or damage to

Government property.

4. The Contractor shall immediately report to the COR all accidents resulting in employee injury or death or damage to property while performing this contract. The Contractor shall provide safety controls to protect the life and health of Contractor and Park employees and any other persons within the area where the Contractor is working, as well as for the prevention of damage of property, materials, supplies, equipment and natural and cultural resources in the performance of this contract The contractor shall comply with all pertinent provisions of the

Occupational Safety and Health Administration (OSHA) Standards, 29 CFR 1910, and 1926;.

All OSHA requirements may be obtained without cost to the general public at www.osha.gov.

The Contractor shall have a Hazard Communication Program in place as required by 29 CFR

1910.1200 where Safety Data Sheets (SDS) / Technical Data Sheets shall be obtained by the contractor for all hazardous materials to be used in the performance of this contract. These

SDS’s and an inventory of hazardous materials must be provided to the COR prior to bringing the material on site. The first time a new substance, which requires a SDS due to its hazardous status, is proposed to be brought into the Park, a copy of the SDS with detailed reasoning for use of such a material shall be submitted through to the COR. Only after written approval from the park Safety Manager is received by the Contractor, can this new substance be brought into the Park. SDS shall be maintained at any jobsite where a substance requiring a SDS is being used. It shall also be available in any vehicle carrying such substance while in the Park. These

SDS will be available to all employees of the Contractor, employees of the Park, concessionaires and the public when any member of these groups might come in contact with, or be exposed to, any substance requiring a SDS due to its hazardous status.

II. PERSONAL PROTECTIVE EQUIPMENT

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1. Employees are required to use appropriate personal protective equipment, as defined by OSHA and as interpreted by the Park. At a minimum this must include:

2. The wearing of safety shoes/boots anytime work is being done for the park.

3. Approved safety glasses, hearing protection, and hard hats must be provided by the Contractor, and be available on-site, for all contractor employees and must be used where required by

OSHA standards and American National Standards Institute (ANSI) standards - A300 and

Z133 .

4. All personal protective equipment must meet ANSI standards.

III. ENVIRONMENTAL REQUIREMENTS

The Contractor shall comply with all existing Federal, Maryland, Virginia and District of Columbia regulations pertaining to hazardous material use, storage, and disposal. Contractor will report possession of any hazardous materials to the COR.

The contractor shall have on staff an International Society of Arboriculture (ISA) Arborist and

Maryland Licensed Tree Expert to help coordinate work on the Clara Barton Parkway and other areas that require such certifications or expertise.

The Contractor shall remove all oily rags, hazardous materials and other waste and debris generated by repairs or replacement work on a daily basis when work is being performed.

The Contractor shall take all precautions to avoid the danger of fire, damage to historic structures, safety of the park’s employees and visitors.

IV. INSURANCE

1. The Contractor shall be insured in accordance with the Maryland, Virginia and District of

Columbia insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

2. Liability: The Contractor shall maintain a level of insurance that will protect the Contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract and shall submit proof of insurance to the Contracting Officer.

3. INSURANCE. The Contractor shall procure and maintain, during the entire period of performance under this Contract, in accordance with FAR Clause 52.228-5 Insurance-work on a

Government installation, the following kinds and minimum amounts of insurance:

a. Workmen’s Compensation: $100,000 (per person or, in compliance with applicable state statutes.)

b. Employer’s Liability: $100,000 (minimum) https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&ved=2ahUKEwiS8KqRsKmHAxVAD1kFHU_pBHIQFnoECCkQAw&url=https%3A%2F%2Fsullivansisland.sc.gov%2Fsites%2Fdefault%2Ffiles%2FDocuments%2FTree%2520Preservation%2FANSI%2520300-%2520Pruning%2520Standards.pdf&usg=AOvVaw3fk9Wmk380PsuIoDtZinqT&opi=89978449 https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&ved=2ahUKEwis_O2zyamHAxUkFFkFHQX7CnwQFnoECBsQAQ&url=https%3A%2F%2Fhiepro.ehawaii.gov%2Fresources%2F101379%2FAttach%2520III%2520Safety%2520Reqmnts%2520CSD22005HCC.pdf&usg=AOvVaw3aqB0mFDUjqaLShesamhtr&opi=89978449

NPS GWMP

c. Commercial General Liability $300,000 (per occurrence)

d. Commercial Automobile Liability $100,000 (per person for each road licensed vehicle) $300,000 (per accident for bodily injury

$50,000 (per accident for property damage)

V. PROTECTION OF IMPROVEMENTS.

Protection of Improvements:

The Contractor shall protect all roads and other improvements (such as fences, facilities, trails, telephone lines, ditches, etc.) during performance. The Contractor will be responsible for damages to improvements, including paved (bituminous) roads or surfaces, that are a result of operations and shall repair damage to pre-treatment physical condition.

The Contractor will notify all utility companies, or other parties affected, and plans for all necessary adjustments of the public utility fixtures, pipelines, and other appurtenances affected by Contractor’s operations.

When Contractor’s operations are adjacent to improvements owned by the GWMP or other entity, work shall not begin until all necessary arrangements to prevent damage have been made by the Contractor. The

Contractor will cooperate with all improvement owners. In the event of interruption because of accidental breakage, the Contractor shall promptly notify the proper authority, and cooperate with that authority in the restoration of service.

VI. NON-PAYMENT FOR ADDITIONAL WORK.

Any additional Contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the Contractor. Only an appointed Contracting

Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

VII. INSPECTION

The Government will conduct inspections periodically and upon completion of the required services.

Periodic inspections by the Government are to assure satisfactory progress, to be certain that work is performed in accordance with contract specifications, and to determine if work corrections are necessary.

Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.

VIII. INITIAL INSPECTION AND DOCUMENTATION

1. Within seven (7) days after receiving the notice of award, the Contractor shall begin tree removal services (or vegetation management services, should the Optional CLIN be funded at award).

2. Inspection in the form of a review of all required reports will be performed by the Contracting

Officer's Representative (COR). Accordingly, all reports, data, and documentation required by the contract will be submitted to the COR who will recommend approval/disapproval for acceptance purposes to the Contracting Officer.

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IX. SAFETY INSPECTIONS

1. Contractors are subject to inspection by park staff, and/or other Federal, State or local agencies.

These inspections may be routine, unannounced, or based on unsafe and unhealthy working conditions.

2. Safety violations observed by the COR will be reported to the Contracting Officer. If a violation is deemed to be immediately dangerous to life and health, or serious in nature, the COR, any

Park Officer at the Division Chief Level or higher, or the Park’s safety officer will have authority to stop the Contractor’s work until such time as the matter can be resolved to the

Contracting Officer’s satisfaction.

3. Contractor shall provide proper signage and secure work area to ensure visitor and staff safety while performing the work.

X. HOUSEKEEPING

1. All places of employment shall be kept clean to the extent that the nature of the work allows.

2. Material and debris shall be kept to a minimum and disposed of at the end of each day, or whenever the job is completed, whichever is shorter. Park visitors and the public shall be kept free from recognized hazards.

X. OCCUPATIONAL SAFETY AND HEALTH PROTECTIONS

The contractor shall exert every effort to reduce the number of occupational safety and health hazards. The contractor shall comply with the following legislative, executive, and regulatory directives:

1. Public Law 91-596, Occupational Safety and Health Act of 1970, Sec. 19(a), Federal

Agency Safety Programs and Responsibilities (29 U.S.C. § 668).

2. Executive Order 12196, Occupational Safety and Health Programs for Federal Employees, February 26, 1980.

3. 29 CFR Sec. 1960, et seq., Basic Program Elements for Federal Employee Occupational

Safety and Health Programs.

a) In addition to OSHA requirements, the contractor shall develop, implement, and execute a safety plan stated in the contract.

b) All equipment must meet all federal OSHA, state and local safety requirements and must be properly licensed.

c) All operations shall be conducted in accordance with all national and local safety codes, laws, rules, regulations, and OSHA safety requirements.

d. When conducting services operations near or adjacent to roadways all employees shall wear reflective, bright orange or lime garment while conducting operations adjacent to roadways. Garment shall be an orange or lime ANSI/ISEA (International Safety

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Equipment Association) Class 3 Garment (AVY725SC2) with a minimum of 201 square inches of refectories or high-visibility material.

d) All roads and walkways shall remain open to the public unless approved by the COR.

Public ways shall not be encumbered nor subjected to any unusual traffic situations created by reason of operations under the Contract without approval of the COR.

e) On occasion services requested under the contract may require road or lane closures.

On such occasions closure will be the responsibility of the contractor. Such closures shall require a minimum of five (5) working days’ notice from the contractor to the

COR. Such closures will be subject to rush hour restrictions. Closure of a road or lane without the approval of the COR is prohibited. There shall be no requests for lane closures on the Friday before a Monday Federal holiday and the Wednesday before the

Thanksgiving holiday unless an emergency or approved by the COR.

XI. TRAFFIC CONTROL

For roadside work under the contract, the contractor shall provide, erect, and maintain all necessary warning signs to insure the safe flow of traffic, protection of the work area, and the safety of the public. All traffic controls and safety devices shall meet and/or exceed current Manual on Uniform

Traffic Control Devices (MUTCD) Federal Highway Administration standards. The following shall be required when working adjacent to roadways:

1. High visibility clothing

2. Warning Signs

3. Traffic cones

4. Flaggers with hand signaling devices or flags (when applicable)

5. Arrow boards

6. Barricades

7. Warning signs shall be removed when work operations have ceased.

XII. GOVERNMENT FURNISHED PROPERTY AND SERVICES

1. The Government will not be providing any overnight vehicle or equipment storage areas, facilities or structures, equipment, systems, or training.

2. The Government will provide the contractor with access to government or NPS–related policies and management guidelines, asset inventories, files/records and maps as necessary to meet the requirements of the contract as it relates to performance of turf maintenance activities.

XIII. ACCEPTANCE, MEASUREMENT AND PAYMENT

1. Invoices should be submitted for review by the Contracting Officer’s Representative prior to

IPP submission. The contractor should include copies of their work logs with approval to pay signed by the COR. The amount to be paid will be based on the actual items completed and accepted. Quantities so measured will be paid for at the specified price. Invoices must reflect the same unit description and unit price as stated in the Contract.

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2. Provide line item cost for materials and labor on all invoices submitted for payment. All invoices will be paid via IPP (Invoice Processing Platform).

3. Provide an additional copy of all invoices and signed check-sheets, to the COR. This will speed up the approval and payment of invoices.

XIV. PERIOD OF PERFORMANCE

The Period of Performance is September 23, 2024 to September 22, 2025

XV. HOURS OF OPERATION

Services shall be conducted between the hours of 6:30 am – 4:00 pm ET, Monday – Friday, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. The contractor will not be reimbursed when the Government facility is closed for the above reasons unless emergency services are requested. After hours work or weekend work will be considered on a case-by-case basis and requires approval from the COR. The Contractor shall submit

After Hours Work / Weekend Work Requests at least 48 hours in advance of proposed work.

No work shall take place on the following Federal Holidays.

Holidays excluded:

New Year’s Day – January 1st

Martin Luther King Junior’s Birthday – Third Monday in January

President’s Day – Third Monday in February

Memorial Day – Last Monday in May

Juneteenth – June 19th

Independence Day – July 4th

Labor Day – First Monday in September

Columbus Day – Second Monday in October

Veteran’s Day – November 11th

Thanksgiving Day – Fourth Thursday in November

Christmas Day – December 25th

SECTION 4 - ADMINISTRATION

4.1 Contractor Administration

TBD at Time of Award

4.2 Government Administration

The Contracting Officer (CO) for this Order is:

Mike McGuire

Mike_McGuire@ibc.doi.gov / 703-964-3622

Department of the Interior / Interior Business Center / Acquisition Services Directorate

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The Contract Specialist (CS) for this Order is:

Hanna Mershman

Hanna_Mershman@ibc.doi.gov / (208) 207-7390

Department of the Interior / Interior Business Center /Acquisition Services Directorate

The Program Manager and Contracting Officer’s Representative (COR) for this Order is:

TBD at Award

SECTION 5 – QUOTATION PREPARATION & SUBMISSION INSTRUCTIONS

The following instructions to the Quoter are included as an addendum to Federal Acquisition Regulation

(FAR) provision 52.212-1. The Quoter shall reply to this request as follows.

5.1 Quotation Preparation Instructions

To be considered for award, a Quotation shall contain the following Quoter information:

• Company Name

• Mailing Address and Website

• Company Size Status

• SAM Unique Entity Identifier (UEI)

• Complete business mailing address as it appears in the System for Award Management

(SAM) at www.sam.gov

• Contact name, phone number, and e-mail address

• RFQ Number

• Quotation Number

• Date submitted and Quote Expiration Date

• Technical and Price Quote

Quoters are required to be registered in the System for Award Management (SAM) at www.sam.gov as of the date the quotation is submitted. The quoter’s SAM registration shall remain in “active” status through award, and if selected for award must remain in active status until the contract expires.

Quotations that do not meet all the requirements specified in this RFQ may not be considered.

5.2 Quote Organization Instructions

Your quote shall become the property of the Government and will not be returned. If your quote contains information that you do not wish disclosed to the public or used by the Government for any purpose other than evaluation of your quote, such restrictions shall be clearly indicated on each sheet containing such information. Prior to submission of your quote, the Quoter is expected to reach an understanding of the

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requirements of this solicitation. If such a review establishes the need for correction, such information should immediately be brought to the attention of the Contracting Officer so that the matter can be resolved. The Government reserves the right to request such additional information as may be necessary to determine the Quoter’s qualifications for award of a Purchase Order or to clarify any aspects of the technical and/or business quotes. Such information shall be furnished promptly upon the Government’s request. Copies of the successful quote will be retained only as needed for contract administration and monitoring.

5.3 Quotation Package Submission Requirements

The Quoter is required to complete and submit their quote in the following format in order to be considered for award:

Volume Number Section Number and Contents

Cover Letter

Includes:

• Company Name

• Mailing Address and Website

• Company Size Status

• SAM Unique Entity Identifier (UEI)

• Complete business mailing address as it appears in the

System for Award Management (SAM) at www.sam.gov

• Contact name, phone number, and e-mail address

• RFQ Number

• Quotation Number

• Date submitted and Quote Expiration Date

VOLUME 1

Technical*

Section 1: Technical Capability

Includes:

• Technical Capabilities and Approach

• Staffing and Organizational Experience

Section 2: Past Performance

Includes:

• Attachment A: References

VOLUME 2

Price

Section 1: Pricing Quote

Includes:

• Pricing Schedule

• Price Assumptions

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*Note - Quoters shall not include any pricing related information in their Technical quotes.

Page Limitation: The technical submission is limited in length to 30 pages.

5.3a. Required Components of Each Volume & Section

VOLUME 1 – TECHNICAL:

Section 1 – Technical Capability

This section may include introductory language which describes the services of the vendor, its history, its achievements, and/or its areas of specialization. This section shall provide specific information on the topics related to the Government Statement of Work (SOW).

Technical Capabilities and Approach –

Technical Capabilities is the extent to which the quoted Hazardous Tree and Debris Removal Services conform to the Statement of Work (SOW) contained in the RFQ. Approach is the Quoter’s methodology, management, and resources to achieve safe, timely, efficient, and high-quality results.

The Quoter must:

1) Demonstrate a clear technical understanding of the objectives of the SOW, specific tasks required and demonstrate competency, capacity, and expertise in meeting the requirements stated in the SOW.

2) Describe the Quoter’s Technical Approach (i.e. methodology, practices, and resources) for achieving safe, timely, and high-quality results for all tasks specified in the SOW. This may include such items as quality assurance and customer service satisfaction.

Staffing and Organizational Experience:

Staffing Experience is the extent, depth, and relevance of experience of Contractor’s employees as it relates the SOW. Staffing Experience includes the identification of staffing’s critical skills, knowledge, and technical expertise relevant to the services specified. Per SOW, this includes staffing an International

Society of Arboriculture (ISA) Arborist and Maryland Licensed Tree Expert. Organizational Experience is defined as the Organization’s experience and history in providing hazardous tree and debris removal as required by this RFQ. It includes the Organization’s pertinent skills specific to the RFQ and any special or unique characteristics of the Organization which would make it especially qualified to perform the required work activities.

The Quoter must:

1) Provide a staffing narrative including relevant experience and qualifications. The Contractor must demonstrate the quality and depth of experience of staff in meeting the requirements of this RFQ.

Resumes / Certifications are not required except for the records needed to demonstrate compliance with the requirement for International Society of Arboriculture (ISA) Arborist and Maryland Licensed Tree

Expert staffing.

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2) Provide a narrative describing the organization current capabilities, qualifications, and experience for assuring performance of this requirement. The narrative must describe clearly and thoroughly the

Organization’s experience, expertise, knowledge and management strategy in providing 1) hazardous tree removal 2) vegetation management 3) debris removal and 4) emergency tree removal services.

Section 2 – Contractor’s Past Performance

This section of the Quotation must describe the company’s past performance in performing work related to the Hazardous Tree and Debris Removal Services described in the Statement of Work.

The Quoter must:

1) Provide no more than four recent and relevant references, including reference name, telephone number, email address, contract number if applicable and any other relevant information.

(Recent is defined as within the past three years of this RFQ issuance date. Relevant is defined as work of similar type in complexity, magnitude, and scope of the work described in the accompanying SOW.)

This submission may be completed using Attachment A: References or similar format. As outlined in

Attachment A: References, the reference information shall include all of the following information for each identified Reference:

1. Name of Entity being referenced

2. Project Title

3. Description of the Project

4. Contract and/or Task Order Number if applicable

5. Period of Performance to include Option Periods

6. Dollar Value and Contract Type

7. Government Agency / Organization

8. Contracting Officer’s Representative (COR)’s name, address, email address, and phone number

9. Contracting Officer's name, address, email address, and phone number

10. Current status, e.g., completed and/or if in progress, start and estimated completion dates

11. Key personnel (please highlight if those individuals who worked on the relevant project(s) are also being proposed for this requirement.)

12. Any issues with performance and how those issues were resolved.

It is recommended that the Quoter alert their References that their names have been submitted in response to this RFQ and that the Contacts are authorized to provide past/present performance information related to the listed contracts at the DOI’s request.

To ensure that Volume I is evaluated strictly on its merit, no pricing information is to be included in the above sections.

VOLUME 2 - PRICING

Section 1 - Price Quote

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Your Price portion shall be a separate volume from the Technical portion. The Contractor shall propose a pricing structure in accordance with their proposed technical solution. The Contractor should provide pricing for all CLINs shown on the Pricing Schedule (Section 1.6). However, the Government recognizes that the line items established in this RFQ may not conform to the Quoter’s practices. Therefore, the

Quoter is invited to propose alternative line items as needed to ensure that the resulting contract is economically and administratively advantageous to the Government and the Quoter.

Price: Pricing shall include all anticipated costs to fully perform all objectives as stated in this Solicitation.

The vendor is expected to include all Labor, Other Direct Costs (ODCs), and other costs in the price of each deliverable. It is important that these details are included in the Price Quote (VOLUME 2). Please see

Section 1.6: Pricing Schedule.

Labor Categories: The Department of Labor Wage Determination is attached (Attachment C) for those categories that are not exempt from Service Contract Labor Standards requirements.

Price Assumptions: Quoters shall indicate, in this section only, if any price related assumptions have been made, conditions have been stipulated or exceptions have been taken with the statement of work as written. If not noted in section of this volume of the quote, it will be assumed that the Quoter’s quote reflects no price assumptions for award and agrees to comply with all of the terms and conditions set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the Quoter’s quote. Accordingly, any price related assumptions listed in any other Volume or Section shall be null and void.

5.4 Submission of Questions

Questions regarding this RFQ shall be sent via email to:

Mike_McGuire@ibc.doi.gov

Hanna_Mershman@ibc.doi.gov

Questions shall be submitted no later than 3:00 PM Eastern Time on August 9, 2024.

5.5 Site Visit Meeting

The GWMP will host a Site Visit Meeting on August 14, 2024 at 7:00am Eastern.

Date and Time: August 14, 2024 at 7:00am Eastern

Meeting Location: 2700 George Washington Memorial Parkway, Arlington, VA 22202

Site Visit Requirements: To participate in the site visit meeting, the following requirements MUST be met:

• Arrive on time. No late arrivals will be permitted to join the meeting.

• Provide employee documentation showing Maryland Licensed Tree Expert Certification that is either current or pending. Lack of documentation will prevent your participation.

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• Provide employee documentation showing International Society of Arboriculture (ISA) Arborist

Certification that is either current or pending. Lack of documentation will prevent your participation.

• Each participant must wear a Hi Vis Vest or shirt.

• Participants must provide their own transportation. Vehicles must be equipped with Safety lights.

This site visit will review work sites along highly trafficked roadways. For safety reasons, you must comply with the above requirements. Additionally, to reduce congestion, we request you limit your company to one vehicle during the tour.

5.6 Submission of Quotations

The Quotation shall be submitted via EMAIL no later than the date and time specified. It is the quoter’s responsibility to ensure/verify that the Government receives its submission on or before this date and time. A Quotation received later than this date and time may not be considered.

Assumptions, Conditions, and/or Exceptions

Quoters must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of this RFQ. If not noted in this section of your quote, it will be assumed that the quoter proposes no assumptions for award and agrees to comply with all of the terms and conditions as set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the quoter’s quote.

Other General Information

The Government reserves the right to contact a Quoter regarding their quote including to request additional discounts.

The Government reserves the right to not issue an award from this RFQ. This is an RFQ only and in no way obligates the Government to award a Purchase Order or to reimburse the Contractor for any costs incurred in preparing the response to this RFQ.

5.7 Quotation Submission Deadline

Quotations shall be submitted NO LATER THAN 11:00 AM Eastern Time on August 28, 2024.

Quotations shall be sent via EMAIL to the Contracting Officer and Contract Specialist at:

Mike_McGuire@ibc.doi.gov

Hanna_Mershman@ibc.doi.gov

SECTION 6 – EVALUATION FACTORS FOR AWARD

Basis for Award: The basis of award will be Best Value to the Government. One Purchase Order will be awarded to the responsible Quote provider whose quote, conforming to the RFQ, will be the most

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advantageous to the Government. The Quote provider receiving award may not necessarily be the lowest

Price or have the highest Technical rating.

Non-Price Factors 1 and 2 (Technical Capability and Past Performance, respectively) are of equal importance, and when combined, are more important than Factor 3 - Price.

The Government reserves the right to not make an award as a result of this competition if, in the opinion of the Government, none of the submissions would provide satisfactory performance at a price that is considered fair and reasonable and/or economically feasible.

The following Non-Price and Price Factors shall be used to determine the service provider whose Quote represents the best overall value to the Government-

Factor 1: Technical Capability

Subfactor 1A: Technical Capabilities and Approach

Subfactor 1B: Staffing and Organizational Experience

Factor 2: Past Performance

Factor 3: Price

EVALUATION OF FACTOR 1: TECHNICAL CAPABILITY FACTOR

The Government will evaluate the Quoter’s Technical Capability using an assessment based on information provided within Quote’s Technical Volume 1 Section 1.

Factor 1 includes Subfactors 1 and 2, Technical Capabilities & Approach and Staffing & Organizational

Experience, respectively.

Technical Capability will be evaluated on:

• Quoter’s demonstrated technical expertise with respect to each technical requirement of SOW.

• Quoter’s stated approach to meeting each technical requirement (hazardous tree removal, vegetation management, debris removal, and emergency hazardous tree removal) and obtaining safe, timely, and high-quality results.

• Quoter’s personnel and physical resources for meeting each technical requirement.

• Strength of staff experience and qualifications as it relates to tasks identified in the SOW. This includes staffing of an International Society of Arboriculture (ISA) Arborist and Maryland Licensed

Tree Expert.

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After review of the Quoter’s Technical Capability, the Government will correlate their findings with one of the ratings shown below:

Factor 1: Technical Capability Adjectival Ratings

Adjectival

Rating Description

Exceptional Exceeds specified minimum performance or technical requirements in a way beneficial to the Government.

Acceptable Meets specified minimum performance or technical requirements.

Marginal There is doubt regarding whether an aspect of the quote meets a specified minimum performance or technical requirement, but any such uncertainty is correctable.

Unacceptable Fails to meet specified minimum performance or technical requirements. The quote has one or more deficiencies and is not awardable.

EVALUATION OF FACTOR 2: PAST PERFORMANCE FACTOR

The Government will evaluate the Quoter’s Past Performance using an assessment based on information obtained via any method the Contracting Officer deems necessary. The Government reserves the right to retrieve and evaluate past performance from other sources. Sources may include:

• Using information provided on Attachment A: References

• Contractor Performance Assessment Reporting System (CPARS) – a Governmentwide

Database

• System for Award Management (SAM.gov)

• Other sources as needed

The Past Performance evaluation will consider the following:

• The Quoter’s in-depth knowledge and successful implementation of relevant and recent contracts of similar scope and complexity.

• The lack of recent and relevant past performance information will result in the assignment of a Neutral rating (i.e. neither favorable nor unfavorable) for this factor.

After review of the Quoter’s Past Performance, the Government will correlate their findings with one of the ratings shown below:

Factor 2: Past Performance

Confidence Ratings

Rating Description

High Confidence The Government has high confidence the Quoter will successfully perform the required effort based on the analysis of the Quoter’s past performance record.

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Moderate

Confidence

The Government has confidence the Quoter will successfully perform the required effort based on the analysis of the Quoter’s past performance record.

Low Confidence The Government has minimal confidence the Quoter will successfully perform the required effort based on the analysis of the Quoter’s past performance record.

Neutral No significant performance record is identified.

EVALUATION OF FACTOR 3: PRICE FACTOR

The Government will evaluate the reasonableness of the Quoter’s Price quote, in part, to determine the overall best value. The Government will evaluate quotes for award purposes by adding the price for all

CLINs (FFP and T&M) to determine total price for the requirement.

The Price quote will be evaluated to:

1) Ensure that quoted prices are fair and reasonable

2) Ensure all CLINs have been quoted and a total for each has been provided

The Price Factor will not receive an adjectival rating. Price will be evaluated based on the Quoter’s price assumptions, an analysis of the overall price and components of the overall price, and for price reasonableness. The price quote will be evaluated separately from the Technical quote.

Award will be made to the Quoter whose Quote represents the best value to the Government in terms of

Technical Capability, Past Performance, and Price.

SECTION 7 – CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/

The contract clauses included by reference are:

FAR Clause Title Date

52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

NOV 2023

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Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (MAY 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

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__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title

II).

_X_ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204-30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

_X_ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (17) [Reserved] _X_ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

_X_ (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__ (21) (i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

__ (22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP…