B08_SOL_-_Attachment_B_Statement_of_Work_-_Tabletop_Replacement_(Final).docx

Subject: Statement of Work (SOW) to replace the existing Console top(s) in the Department of the Interior, DOI, Command Center and the tabletop in the Situation Room with custom made tops of a material that is not adversely affected by temperature and humidity fluctuation.

1. BACKGROUND

1.1. The Department of the Interior installed a custom-made console and tabletop for the Security Operation Command Center and Situation Room made of laminate materials in 2012. Both existing tops are currently experiencing laminate separation in various locations.

1.2. The Console top is custom designed large “T” shaped top to accommodate no less than three (3) dispatch officers. Two (2) officers are positioned at the front, and one (1) Senior officer is located at the island in the back. (See Addendum 1)

1.3. The tabletop located in the Situation Room is a custom designed large rectangle in shape with two (2) 90-degree corners against the wall, and two (2) 45-degree corners adjacent to the wall. There are nine (9) cutouts for network and system portal/ access (See Addendum 2)

1.4. See Attachments C and D for the approximately tabletop measurements

2. WORK DESCRIPTION

2.1. The DOI requires the purchase and installation of one (1) new custom-made console top, and (1) one new custom-made tabletop.

2.2. The new console/ tabletop shall consist of material that is not adversely affected by temperature/ humidity fluctuations (i.e., Corian, Wood, Stone, Composite Etc.).

2.3. It shall resist most stains, and in case of stain is easily repaired with cleaner.

2.4. It shall be impact-resistant and resistant to scratches.

2.5. The new console/ tabletop shall not have seems located at the edges where the flat surfaces meet. The surface edge of the new console/ tabletop shall be continuous to the underside of the console/ tabletop.

3. SCOPE

3.1. The vendor shall take appropriate measurements from the existing console top and conference tabletop to use for the design of the new replacement surfaces.

3.2. The vendor shall provide the Contracting Officer (CO) & Contracting Officer’s Representative (COR) with a detailed Project Plan identifying with specificity the steps they shall take to install the new console/ tabletop. The Project Plan (work schedule) shall include at a minimum the project start-finish dates, the lead-time for material deliveries, details about the installation that is to be performed, project milestones, debris removal arrangement details, number of hours estimated to complete the installation for each area, and the number of daily workers that the government can expect on the site.

3.3. The vendor shall remove the existing console and tabletop from the current base(s). All cable connections, network/ port assemblies shall be removed by the vendor to be reinstalled on the new console/ tabletop. If required, coordination with the Security Systems Integrators will be arranged by the COR.

3.4. Dimensions of the new console/ tabletop shall be the same dimensions as the ones being replaced.

3.5. Placements of all cutouts shall be in the same positions as existing ones being replaced.

3.6. The vendor shall submit sample proposals of material and aesthetic design to the COR for approval, before console/ tabletop is ordered.

3.7. Coordination for the delivery of the approved product(s) shall be between the vendor and the COR.

3.8. The vendor shall provide a Project Manager (PM) to oversee the daily progress of the work. The PM shall be the Single Point of Contact for the project.

3.9. All Network/ Port assemblies shall be properly installed in the new tops, along with all cables properly connected to the associated components. (If required, coordination with the Security Systems Integrators will be arranged by the COR).

3.10. The console/ tabletop shall be properly fastened to the base(s) in a way that they are secure and will not shake or become detached from the base when bumped.

3.11. At the end of each day, the vendor is responsible to clean up the immediate area of the project. All debris shall be removed from site.

3.12. The vendor is responsible for removing all old and unused materials/ debris from the site when project is complete.

4. DELIVERABLES (see Deliverables Table)

4.1. The vendor shall provide the Contracting Officer (CO) & Contracting Officer’s Representative (COR) with a detailed Project Plan identifying with specificity the steps they shall take to install the new console/ tabletop. The Project Plan (work schedule) shall include at a minimum the project start-finish dates, the lead-time for material deliveries, details about the installation that is to be performed, project milestones, debris removal arrangement details, number of hours estimated to complete the installation for each area, and the number of daily workers that the government can expect on the site.

4.2. A project Kick-off meeting shall be required to discuss contract expectations and logistic details.

4.3. Prior to work being performed, the company awarded the contract must provide a signed Code of Conduct form (see Addendum 3) to the COR of all contract employees working the site.

4.4. The vendor shall provide the COR with contact information for the Project Manager (Single Point of Contact) that shall be available 24/7 to field calls pertaining to the contract progress/ status.

4.5. The vendor shall provide the COR with written instructions describing the proper means to clean and maintain the new surfaces.

5. PLACE OF PERFORMANCE/STRUCTURE LOCATION

5.1 The project is located on the perimeter of the Stewart Lee Udall Building, at the following locations and address:

U.S. Department of the Interior 1849 C Street N.W.

Washington, DC 20240

6. PERIOD OF PERFORMANCE

All work under this order shall be completed within 180 days of the effective date of this order.

6.1 Security Operation Center, Command Center:

· Custom design Console Top

6.2 Security Operation Center, Situation Room:

· Custom Conference Tabletop

7. PERFORMANCE REQUIREMENTS

7.1 The vendor shall be responsible to supply all materials and equipment necessary to perform the project assessment and installation. Work shall be performed during normal working hours. Normal working hours is defined as Monday – Friday 0700 -1700 Eastern Time.

7.2 Work that is generally considered disruptive, such as drilling & hammering, may be required to take place between the hours of 1700 – 0700hrs or on weekends/holidays. This also pertains to sensitive areas that adhere to strict schedules and are unable to accommodate the vendor during normal work hours.

7.3 All penetrations to DOI property (i.e., walls, floors, etc.) must be approved by the Building Manager thru the COR prior to initiating any work.

7.4 At the end of each day-the contract workers are required to leave the job site clean and orderly.

7.5 In the event “after-hours” work is required by the Government; the CO shall request a Cost Adjustment from the vendor. The work shall not proceed until written approval is submitted to the vendor by the CO.

7.6 The vendor shall be mindful that the areas they will be working in will have furniture and equipment positioned in the space, which may need to be worked around. The COR shall be contacted, and arrangements made concerning these items if the contractor expresses concerns.

7.7 Coordination with other vendor(s) (i.e., Security Systems Integrators) may be required. The COR shall be contacted, and coordination arrangements will be made.

8 WARRANTY COVERAGE

8.1 All new product and installation that fall within the scope herein, regardless of company/vendor performing the installation, shall be fully covered for any material or installation defects for a period not less than one (1) year. The vendor shall cover the full cost of correcting any defects in materials or workmanship during this period.

8.2 Said coverage will not begin until all work is determined to be in compliance with this SOW and subsequently accepted in writing by the government.

Replacement – Command Center Console Top and Situation Room Tabletop (SOC)

Deliverables Table

Addendum 1: Command Center Console

Addendum 2: Situation Room Conference Table

Addendum 3:

U.S. Department of the Interior Office of Law Enforcement and Security Washington, D.C. 20240

May 15, 2023

Code of Conduct

To promote ethical business relationships with the Department of the Interior, Vendors are:

· To perform his/her daily work in a manner that is not disruptive to the occupants and visitors

· To furnish all required goods, materials, and services in a manner consistent with the underlying terms and conditions of their task order and applicable program solicitation

· To leave the job site clean and orderly - on a daily basis.

· To show up on time, and when situations occur that would affect the arrival of the vendor, the COR is to be notified immediately (i.e., phone call, email, etc.)

· To report to the designated COR each morning before work begins

· To provide solutions/ options when running into difficult situations that may impact the period of performance or cost of the task order.

· Not to smoke within the buildings, courtyards, garages, or within 25 ft of entrances

· Not to take instructions from anyone other than the designated COR

· Not to damage or remove any artwork, historical artifact, and property of the Department of the Interior.

· To contact the COR for approval before any penetrations are made

· To arrange their own parking accommodations

· To eat food only in designated areas such as Cafeteria, Kitchenettes, and outside parks

· Not to fraternize with the occupants in a way that will interfere with their productive work performance ·

· To show up at the site with a valid identification (i.e., driver's license, passport, etc.)

· Not to engage in other behavior deemed inappropriate or unprofessional that violates the task order or this Code of Conduct.

Conditions agreed to by: (Print) _

Signature and date: ---------------------------image1.emf image2.emf