B08_SOL_Attachment_1_SOW.docx
DOCX document 26 KB Posted
- Solicitation number
- 140D0424Q0908
About this file
This document is a Statement of Work (SOW) for a federal contract opportunity to provide conference space for the Federal Subsistence Board public meeting in Anchorage, Alaska.
The key requirements include providing a minimum 3,000 sq ft conference space with audio-visual and teleconference equipment, setup, and technical support from February 3-7, 2025. The space must accommodate approximately 135 attendees and include registration tables, coat racks, marquee signage, and access to restrooms. The contractor must also provide beverage service (coffee, tea, water) during meeting hours each day. Electrical outlets, extension cords, and high-speed internet access are also required. The statement of work outlines the specific technical support and equipment needs for the event.
The related federal contract opportunity is Solicitation Number 140D0424Q0908, issued by the Department of the Interior's Interior Business Center. The response date and award date are not provided in the information given.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Sol_140D0424Q0908_Amd_0001.pdf | ||
| Sol_140D0424Q0908.pdf | ||
| B08_SOL_Attachment_2_Mtg_Layout_(1).pdf | ||
| B08_SOL_Attachment_3_SCA.pdf |
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Text version
Statement of Work Federal Subsistence Board Requirements for Public Meeting Space
Conference Space: (min. 3000 sq ft +) with room set up and audio-visual and teleconference equipment as annotated herein and shown on the accompanying Meeting Floor Plan, for public meeting of the Federal Subsistence Board in Anchorage. Room is to be set up in accordance with attached diagram to enable government personnel to bring in materials and equipment starting at 8:00 a.m. on Monday, February 3, 2025 and using the room through 7:00 p.m. on Friday, February 7, 2025 (8:00 a.m. to 7:00 p.m. daily).
Reception Tables:
Not shown on diagram: Provide (2) six to eight feet of skirted rectangular tables with chairs in lobby for use during registration and throughout the day and an additional six to eight foot table for public handouts.
Coat racks:
Not shown on diagram: One in Lobby and one coat rack behind Board & staff in meeting room.
Provide Marquee:
At entrance to the venue and outside the meeting room: “Federal Subsistence Board Public Meeting”
Lavatories:
Facility selected shall have lavatories able to accommodate anticipated numbers of people (135+) during limited break times. Facility shall have wheelchair accessible lavatory facilities available as well.
Coffee, tea, and water:
Require 4 and ½ days of beverage service. The meeting start time will be 1:30 p.m. on Monday, February 3, 2025 and then from 8:00 a.m. daily through Friday. Please set the service out 30 minutes before the start of the meeting each day.
Coffee 25 gallons per day x 4 days Hot water (for tea) – 15 gallons per day x 4 days Cold drinking water – refill on breaks throughout the day as needed x 4 days
Monday, Feb. 3 will be a half day requiring 50% less coffee, hot water, and cold drinking water.
Electrical outlets & Extension Cords:
Tabletop electrical and usb outlets will be provided by OSM. Extension cords to power the tabletop outlets are required from the venue for meeting participants and staff. No extension cords are needed for the audience.
Telephone lines: Analog - one available for the Court Reporter
Wifi connection: Beginning Monday, February 3 by 12pm Access to high-speed internet sufficient to support virtual Teams/Zoom platforms attendance.
Audio-visual equipment:
One projector and large screen. Large TV/Monitor for simultaneous viewing, linked to projector display.
*Please annotate any items that are included within the conference space rental.
Addendum – In House Technical Support
Technical Support Required:
Technical Setup House Equipment Technical Support During Setup with venue and OSM equipment Technical Equipment Check Technical Strike House Equipment House Audio Service Audio House Patch Laptop Sound ports Pro-Telephone Interface Analog Telephone Lines
File details come from the government source that posted it. Updated .