B08_Scope_of_Work.pdf

1 | HES Staffing Solutions

STATEMENT OF WORK

PROFESSIONAL STAFFING SERVICES

HAVASUPAI ELEMENTARY SCHOOL

1.0 BACKGROUND

The Bureau of Indian Education serves as a branch of the State Education Agency (SEA) responsible for providing educational services for several elementary and secondary schools and dormitories serving students across 23 states. BIE is seeking a staffing contract for four positions: one School Counselor, up to two (2) Special Education Teachers, and one Elementary/Middle School Teacher to support the Havasupai Elementary School (HES) located in Supai, Arizona, for the 2025-2026 school year and potentially four additional school years (option years).

The HES is operated by the BIE under the direction of the Associate Deputy Director, Bureau Operated Schools (ADD-BOS) and an Education Program Administrator (EPA). The mission of the BIE is to provide quality education opportunities from early childhood through life in accordance with a tribe’s needs for cultural and economic well-being, in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities. Further, the BIE is to manifest consideration of the whole person by considering the spiritual, mental, physical, and cultural aspects of the individual within his or her family and tribal or village context.

The Havasupai Tribe

For over 1,000 years the remote village of Supai, Arizona, which is located eight miles below the rim of the Grand Canyon, has been home to the Havasu Baaja, People of the Blue Green Waters, or as they are known today, the Havasupai Tribe (The Tribe). Just above the village, a hidden limestone aquifer gushes forth the life sustaining blue green waters that have nourished the fields of corn, squash and beans which have allowed the Havasu Baaja to thrive living in the harsh desert landscape deep in the Grand Canyon for centuries. This remoteness creates many obstacles for residents and visitors alike. The United States Postal Service office in Supai transports all mail in and out of the canyon by mule train. Everything must make the 8-mile trek in and out of the village either by foot, or on horseback or by helicopter.

The Tribe’s reservation is at the end of Route 18 off historic Route 66. It consists of 188,077 acres of canyon land and broken plateaus abutting the western edge of the Grand Canyons South Rim. The reservation was established in 1880 and substantially enlarged in 1975. The Tribe is known for its location, traditional cultural life and beautiful arts and crafts.

The Havasupai language, Upland Yuman, also continues to thrive in the canyon with sources stating that 100% of residents know it. Language preservation and students’ status as English-language-learners is an important element of the uniqueness of the Tribe and the Tribal community.

The Havasupai Elementary School

Within the canyon, is the HES (See Appendix B). It is a K-8th grade school, serving approximately 70 students.

Data on the HES student population indicates a significant number of students experience difficulties in self-regulation and the ability to display and maintain positive behaviors conducive to academic learning.

The COVID-19 pandemic has further exacerbated the situation – with disruptions to instruction, students struggling to connect while in hybrid and remote status, and the HES has seen a significant drop in school

2 | HES Staffing Solutions attendance when the school returned to in-person learning status. Currently, the teachers at HES report a significant amount of time is allocated to behavior management in the classrooms, in the cafeteria and on school grounds. HES personnel retention is complicated due to its unique, and isolated location in the Grand Canyon. There has been significant staff turnover year after year, making implementation of academic and behavioral programs and curriculums complicated. To promote student achievement and development, the contracted personnel will play a critical role in the HES’ Functional Behavioral Initiative to maintain strength-based relationships with students and promote positive behavioral interventions and supports. This work will help re-engineer and training personnel so their approach to teaching is based in restorative practices aimed at building relationships with the students and moving away from the use of punishment.

2.0 OBJECTIVE

The HES seeks four contracted positions:

• One (1) School Counselor

• Two (2) Special Education Teachers (1-Optional)

• One (1) Elementary/Middle School Teacher

• One (1) Education Technicians (Optional)

These contracted personnel will promote positive student behaviors to create a safe, effective learning environment for all HES students. Each position will help create effective behavior change focused on positive, healthy behaviors. The positions will provide services and supports to both general education and special education students. For students who qualify for special education and/or related services, services shall be provided in accordance with P.L. 108-446, the Individuals with Disabilities Education Act of 2004 and/or Pub. L. No. 93-112, Section 504 of the Rehabilitation Act of 1973, as applicable.

3.0 SCOPE OF WORK

The Contractor shall provide professional contract staffing services to hire and place contract personnel into key positions at the BIE, HES in Supai, Arizona.

4.0 TASKS & REQUIREMENTS

4.1 CONTRACTOR (PROFESSIONAL STAFFING FIRM)

The Contractor Firm shall:

a. Recruit, screen, and interview potential applicants within 30-days of award for each position under this SOW. This includes validating that each potential applicant meets the minimum qualifications and educational requirements for the position and understands the unique location of HES and this scope of work.

b. Present potential applicants to BIE for final approval before proceeding with hiring and placing the applicant. All potential applicants must have the skills, competencies, and experience. The BIE reserves the right to interview all potential applicants before proceeding to ensure the individual is a good fit and understands the scope and nature of this work.

c. Present a complete Applicant Package for each potential applicant. A complete Applicant Package includes:

a. The applicants resume – which must be no more than 4 pages in length.

b. A copy of the applicant’s current certifications and/or licenses.

d. Upon BIE’s approval, hire and assign the “Contract Teaching Personnel” to perform the respective

3 | HES Staffing Solutions duties of the position for which the individual is being hired. A contract teaching personnel will be under the supervision of the HES, Principal or his/her designee.

e. Status of Contract Teaching Personnel: The Contract Teaching Personnel shall have the status of independent contractor to the BIE, HES and shall not be employees of the BIE. The Contract Teaching Personnels will remain exclusive employees of the staffing firm. Because the Contract Teaching Personnel is not an employee of the BIE or HES, the Contract Teaching Personnel is excluded from participating in any fringe benefit plans or programs of the BIE or HES, including, but not limited to, health, sickness, accident or dental coverage, life insurance, disability benefits, severance, accidental death and dismemberment coverage, unemployment insurance coverage, workers’ compensation coverage, and pension or Thrift Savings Plan (401(k)) benefit(s). Thus, the staffing firm is the common law employer of Contract Teaching Personnel, and is responsible for the following:

f. Pay Contract Teaching Personnel’ wages and provide them with the benefits that the staffing firm offers to them, if any.

g. Pay, withhold, and transmit payroll taxes; provide unemployment insurance and workers’ compensation benefits; and handle unemployment and workers’ compensation claims involving Contract Teaching Personnel.

h. Require Contract Teaching Personnel to sign an agreement acknowledging that they are not entitled to holidays, vacations, disability benefits, insurance, pensions, or retirement plans, or any other benefits offered or provided by the BIE; and

i. Require Contract Teaching Personnel to sign a confidentiality agreement before they begin their assignments to the BIE.

j. Comply with federal, state and local labor and employment laws applicable to the Contract Teaching Personnel, including the Immigration Reform and Control Act of 1986; the Internal Revenue Code (“Code”); the Employee Retirement Income Security Act (“ERISA”); the Health Insurance Portability and Accountability Act (“HIPAA”); the Family Medical Leave Act; Title VII of the Civil Rights Act of 1964; the Americans with Disabilities Act; the Fair Labor Standards Act; the Consolidated Omnibus Budget Reconciliation Act (“COBRA”); the Uniformed Services Employment and Reemployment Rights Act of 1994; and, the Patient Protection and Affordable Care Act (ACA).

k. Comply with all provisions of the ACA applicable to the Contract Teaching Personnel, including the employer shared responsibility provisions relating to the offer of “minimum essential coverage” to “full-time” employees.

l. Facilitate the federal background check with assigned BIE Security Personnel and the BIE, HES point of contact, to ensure Contract Teaching Personnel completes the federal onboarding, vetting and background clearance process required by BIE. The Contract Teaching Personnel must receive a favorable clearance before they can enter on duty at the HES.

m. Make reasonable efforts to provide a similarly qualified replacement in case a Contract Teaching Personnel does not report to work. A replacement must be identified within 15-business days.

n. Fill position without creating expectations of long-term employment. The length of placement at HES will be short-term but is contingent upon when BIE selects, hires, and onboards a permanent BIE personnel person to fill the position of School Counselor.

o. Require Contract Teaching Personnel to provide on-site services at the HES in Supai, Arizona.

p. Require Contract Teaching Personnel to participate in required school personnel meetings and required, BIE training as identified by the HES Principal or his/her designee.

a. Ensure Contract Teaching Personnel is provided with the housing, transport and other tools required for the provision of the services. This includes responsibility for any travel arrangements directly associated to providing services to students at HES and the costs shall be invoiced and paid in accordance with the Federal Travel Regulations and are incorporated into the firm fixed price, if applicable.

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q. Ensure the Contract Teaching Personnel does not claim additional hours worked unless expressly agreed by HES Principal or his/her designee in advance of the additional hours being worked.

r. May offer cash incentives to assist in the recruitment and retention of Contract Teaching Personnel at HES throughout the duration of the contract period of performance.

4.2 GENERAL TASKS & RESPONSIBILITY OF CONTRACT TEACHING PERSONNEL

Contract Teaching Personnel shall:

Promote wellness and lead prevention efforts to create safe and supportive school environments Collaborate with school stakeholders to develop, implement, and maintain a developmentally appropriate schoolwide discipline program.

Keep informed of school and BIE policies related to student discipline.

Advocate for best practices for schoolwide discipline, special education, and behavioral health and wellness, including ensuring objective and equitable practices.

Utilizes the services of the other disciplines and promotes the interdisciplinary team approach to problem solving. Also use community and other agency referral services to assist students, when needed.

Work closely with the academic personnel, to follow the academic growth of students; recommend conferences to discuss individual student problems experienced in the academic area with concerned personnel members, for the purpose of arriving at solutions to student problems. Serves a team member on IEP team.

Attend an orientation at Havasupai Elementary School prior to providing services. A designated date and time will be provided after contract award.

Comply with all BIE safety policies, practices, and procedures.

Review the Suspected Child Abuse and Neglect (SCAN) and Mandated Reporter policies and attend a training on the SCAN and Mandated Reporter process.

Upon request, and in accordance with BIE policies and applicable privacy laws including the

Privacy Act of 1974 (5 U.S.C. § 552a) and the Family Education Rights and Privacy Act (20 U.S.C. § 1232g), provide all documents associated with all services provided at Havasupai Elementary School (i.e., treatment plans, IEP, health plans, behavior plans, evaluation forms, clinical notes, attendance sheets, training records, etc.) to the BIE.

Continually supervise students to ensure a safe, culturally supportive, non-threatening, nurturing, therapeutic and educational environment where all Havasupai Elementary students can thrive.

Contract Teaching Personnel must adhere to the Havasupai Tribe’s local ordinances, laws and protocols, including COVID-19 protocols. This includes vaccination requirements and testing protocols, and the Tribe’s rules on brining non-tribal members into the canyon, i.e. spouses and family members.

Support after-school activities including Back to School nights, parent-teacher conferences, school-community based events, one-on-one student educational support, or other events, which may occur after normal schoolwork hours. Anticipate up to 10-15 additional hours per month).

Participate in professional personnel development days and trainings offered by the HES, in support of the larger school-wide Functional Behavior Initiative.

Occasionally, and as needed, contracted personnel may need to cover general education classes due to staffing shortages or personnel leave. This will not exceed more than 5 consecutive days per assignment and will be made at the discretion of the Principal or his/her designee.

Must adhere to all school level policy and procedures related to unexpected and scheduled leave, work schedule, communication channels, and duty assignments.

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4.2.1 CONDITIONS OF EMPLOYMENT

Prior to entering on duty at the HES, the Contract Teaching Personnel is subject to a suitability or fitness determination including:

• Must complete and pass a background investigation for Public Trust position, prior to entering on duty.

• Must obtain and maintain valid state driver's license.

4.3 SCHOOL COUNSELOR

4.3.1 SCHOOL COUNSELOR TASKS, JOB DUTIES & RESPONSIBILITIES

The School Counselor shall:

Lead individual and small-group counseling that encourages students to make positive behavior choices and accept responsibility for their actions.

Provide school-based mental health counseling to support student’s Individualized Education

Program goals, including working on the IEP team, gathering student data and building appropriate goals.

Provide school counselor curriculum and contribute to safe classrooms through appropriate classroom management strategies that align with the HES Functional Behavioral Initiatives.

Consult with families, teachers, administrators, and other school personnel to understand developmentally appropriate student behavior and promote positive student behavior.

Design and implement positive behavior and intervention support plans for individual students in collaboration with classroom teachers and other school behavior specialists and Indian Health Services (I.H.S.) Mental Health Providers.

Serve as a mediator for student/student, student/teacher, and student/family conflicts.

Coordinate and facilitate programs (mentor, peer support, conflict resolution and anger management programs) to assist students in developing pro-social behaviors.

Provide personnel development on classroom management, student behavior and discipline strategies such as trauma sensitive approaches, restorative practices, and emotional regulation of adults and students.

As needed, conduct mental health assessments, and develop individualized treatment plans, lead individual and group counseling sessions.

Collaborate with school personnel, students, and parents/guardians to complete behavioral health screenings, evaluations, and assessments.

Establish individualized goals, treatment plans, and interventions through a collaborative process with the student, parent/guardian, and school personnel.

Participate in specific team meetings to provide consultation regarding behavioral health issues, the counseling process, and behavior intervention plans.

Use a broad range of culturally and age-appropriate individual, group, and family therapy interventions to provide direct support to students, families, and school administrators and personnel.

Collaborate with school personnel to engage parents in the behavioral health counseling process.

Contractor will also collaborate with school personnel in developing/facilitating psychoeducational parent groups focused on teaching skills and techniques that support the behavioral health of their child in both the school and home environment.

Develop a comprehensive repertoire of assessment strategies consistent with instructional goals, teaching methods, and individual student needs to accurately assess any student behavioral health and/or behavior skill needs/issues. Assessments should assist with maintaining a record of student progress and include opportunities for quarterly reviews. Assessments should also be viewed as a

6 | HES Staffing Solutions partnership through which student, teacher, and parent/guardian understanding is enhanced.

Collaborate with individual teachers, school administrators, and school personnel on issues such as: Crisis intervention, learning and collaboration issues, and other factors that can affect academic progress and the development and implementation of interventions.

Sets up and maintains files and records of individual and group counseling sessions.

Counsels with each student based on career surveys of each individual and prepares a class schedule that reflects the career pathway of one career academy.

Support after-school activities including Back to School nights, parent-teacher conferences, school-community based events, one-on-one student educational support, or other events, which may occur after normal schoolwork hours. Anticipate up to 10 additional hours per month).

Occasionally, and as needed, the School Counselor may need to cover general education classes due to personnel shortages or personnel leave. This will not exceed more than 5 consecutive days per assignment and will be made at the discretion of the Principal or his/her designee.

4.3.2 SCHOOL COUNSELOR EDUCATIONAL REQUIREMENTS

The Contract Teaching Personnel must minimally:

Possess a master’s degree (or higher) and at least 24 semester hours in any combination of the following fields: content in mental health counseling, social and emotional development, and academic advising. (This requirement can be obtained within the degree or in addition to the degree.)

o To meet the education requirements, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Official transcripts are required upon selection.

Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. Department of Education for it to be credited towards qualifications.

4.3.3 SCHOOL COUNSELOR EXPERIENCE QUALIFICATIONS

The Contract Teaching Personnel must demonstrate:

• A minimum of three (3) years’ experience in providing school-based counseling, behavioral health counseling (Individual, group, family etc.), and/or mental health counseling to students, children, adolescents, and/or adults.

• Strong skills in written and verbal communication, assessment, advocacy, and crisis response are very highly desired.

• Experience in conducting assessments, leading individual and group counseling sessions, and/or facilitating psychoeducational sessions focused on mental health and/or wellness topics.

• Experience working within Tribal communities and schools although not required, is very highly desired.

• Experience using and implementing Social Emotional Learning and Positive Behavioral Intervention and Supports, although no required, is very highly desired.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic;

religious; spiritual; community; student; social). The Contract Teaching Personnel will receive credit for all qualifying experience, including volunteer experience. Their resume must clearly describe all relevant experiences.

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4.3.4 SCHOOL COUNSELOR LICENSURE OR CERTIFICATION

The Contract Teaching Personnel must:

• Possess a valid, unrestricted license/certification from a state or U.S. Territory that grants legal authority to provide school counseling, psychological counseling services, or other types of counseling services.

• Meet the standards of professional and ethical conduct prescribed by their discipline or licensing board.

• Emergency and provisional certifications may be accepted under the conditions imposed by the state certification authority.

4.4 SPECIAL EDUCATION TEACHER(S)

4.4.1 SPECIAL EDUCATION TEACHER(S) TASKS, JOB DUTIES & RESPONSIBILITIES

The primary objectives of the special education teacher(s) are to provide specially designed instruction and student services, while maintaining compliant documentation per IDEA and BIE standards. There are two SPED Teacher position within scope of the contract. The contractor shall provide minimally at last one SPED Teacher and at the request of the BIE, a second SPED teacher.

The Special Education Teacher(s) shall:

A. Provide direct services 70% of the time to students with an Individual Education Plan (IEP). This includes but is not limited to:

a. On a daily basis, document direct services provided to students in accordance with the student’s signed IEP. A core responsibility of the SPED Teacher is to maintain records and files for each assigned student with signed IEP’s and required paperwork.

b. Service Logs will be submitted every two weeks to the SPED Coordinator or his/her designee. The SPED coordinator will review, validate and sign off on all service logs provided by the SPED Teacher.

B. Follow Individual with Disability Education Act (IDEA) regulations to provide specialized instruction for students with disabilities per Individual Education Plan (IEP) requirements, implementing accommodations and modifications, coordinate related-services and collaboration with general education teachers.

C. Manage Special Education caseload for assigned students, plan and conduct IEP meetings, manage documentation, paperwork, and parent contact per IDEA regulations. Responsibilities of a case manager may vary at the local level.

D. Develop appropriate annual student IEP’s by setting annual learning goals, assessing progress and record evaluations.

E. Administer a variety of individualized formal and informal diagnostic special education assessments (including pre/posttests) to gather baseline data and track progress.

F. Communicate with parents of students with disabilities regarding student progress, issues or concerns and annual IEP meetings and on an as-needed basis.

G. Prepare yearly instructional outlines and related daily lesson plans covering relevant units of study and specifying objectives, activities, and evaluative methods/instruments for both group and individual instructional programs.

H. Teach students by selecting, developing, adapting, and implementing appropriate instructional methods and techniques utilizing available resources to provide for academic achievement.

I. Continuously evaluate individual and group academic progress using criterion-referenced tests, 8 | HES Staffing Solutions periodic standardized tests, oral tests, and/or other relevant evaluative methods/instruments.

J. Develop and conduct instruction within an environment that provides and promotes opportunities for the students to develop rapport, inter-relationships, self-discipline, and a positive self-image.

K. Maintain control of assigned class(es) and handle discipline independently except for chronic or extreme behavior problems.

L. Supervise assigned students as scheduled, or provide for their supervision, throughout the academic day and/or activity to provide for the safety, health, and welfare of the students in compliance with school, Agency, and Area Guidelines.

M. Occasionally, and as needed, the SPED Teacher(s) may need to cover general education classes due to staffing shortages or personnel leave. This will not exceed more than 5 consecutive days per assignment and will be made at the discretion of the Principal or his/her designee.

4.4.2 SPECIAL EDUCATION TEACHER(S) EDUCATIONAL REQUIREMENTS

The Contract Teaching Personnel must minimally:

Possess a master’s degree (or higher) and at least 24 semester hours in any combination of the following fields: test and measurements, adult education, educational program administration, curriculum development or design, teaching methods, guidance and counseling, career planning, or occupational information. (This requirement can be obtained within the degree or in addition to the degree.)

o To meet the education requirements, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Official transcripts are required upon selection.

Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. Department of Education for it to be credited towards qualifications.

4.4.3 SPECIAL EDUCATION TEACHER(S) EXPERIENCE QUALIFICATIONS

The Contract Teaching Personnel must demonstrate:

• A minimum of three (3) years’ experience in providing school-based counseling, behavioral health counseling (Individual, group, family etc.), and/or mental health counseling to students, children, adolescents, and/or adults.

• Strong skills in written and verbal communication, assessment, advocacy, and crisis response.

• Experience in conducting assessments, leading individual and group counseling sessions, and/or facilitating psychoeducational sessions focused on mental health and/or wellness topics.

• Experience working within Tribal communities and schools although not required, is very highly desired.

• Experience using and implementing Social Emotional Learning and Positive Behavioral

Intervention and Supports, although no required, is very highly desired.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic;

religious; spiritual; community; student; social). The Contract Teaching Personnel will receive credit for all qualifying experience, including volunteer experience. Their resume must clearly describe all relevant experiences.

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4.4.4 SPECIAL EDUCATION TEACHER LICENSURE OR CERTIFICATION

The Contract Teaching Personnel must:

• Possess a valid, unrestricted license/certification from a state or U.S. Territory that grants legal authority to provide special education services.

• Meet the standards of professional and ethical conduct prescribed by their discipline or licensing board.

• Emergency and provisional certifications may be accepted under the conditions imposed by the state certification authority.

4.4.5 SPECIAL EDUCATION TEACHER CONDITIONS OF EMPLOYMENT

Prior to entering on duty at the HES, the Contract Teaching Personnel is subject to a suitability or fitness determination including:

• Must be certified by a state's Department of Education.

• Must obtain and maintain Special Education Teacher Certification.

4.5 TEACHER (ELEMENTARY/MIDDLE SCHOOL)

4.5.1 ELEMENTARY/MIDDLE TEACHER TASKS, JOB DUTIES & RESPONSIBILITIES

The Elementary/Middle School Teacher shall:

A. Provide instruction at the professional level, as a classroom teacher, as a team teacher or a remedial or special services teacher according to the setting and organizational structure of the school and the credentials or certifications the individual possesses.

B. Be responsible for planning, implementing, and evaluating instructional activities under stated guidelines. The instructional areas will normally be elementary or middle school academic studies.

C. Prepare and submit yearly instructional outlines and related daily lesson plans covering relevant units of study and specifying objective, activities, and evaluative methods/instruments for both group and individual programs.

D. Teach students by selecting, developing, adapting, and implementing appropriate instructional methods and techniques utilizing available resource to provide academic's achievement.

Provides learning experiences in assigned subject areas, which develop cognitive, affective, and psychomotor skills that are appropriate to the needs and interest of all students in the classroom.

Plans techniques and/or methods that will lead students into decision-making, problem solving skills.

E. Continuously evaluate individual and group academic progress using criterion- reference test periodic standardized tests, oral tests, and/or other relevant evaluate methods/ instruments.

Use alternative instruction to meet individual needs. Makes progress reports· to parents, confers with parents and other concerned individuals. Maintains required records to parents, confers with parents and other concerned individuals. Maintains required records in accordance with applicable regulations.

F. Develop and conduct instructions within an environment that provides and promotes opportunities for the students to develop rapport, interrelationships, self- discipline, and a positive self-image.

G. Maintain control of assigned class and handles discipline independently expect for chronic or extreme behavior problems. Counsels’ individual students within established guidelines, using background information concerning each student to provide an effective instruction

10 | HES Staffing Solutions learning cycle as pertains to students’ behavior and progress.

H. Supervise assigned students as schedule or provide for their supervision throughout the academic day and/ or activities for the safety, health, and welfare of the students in compliance with the school.

I. Participants in educational activities such as professional workshops that improve personal skills for providing better services to the students.

J. Give classroom work assignment or instruction to the Education Technicians or substitutes.

K. Provide for the proper care and usage of supplies and assigned equipment.

L. Perform other duties as assigned. This may include utilizing the Teacher for his/her other certifications (for example, but not limited to – utilizing the individual for a special, like Physical Education, Library, or other areas, if the individual holds a certification for that area.

4.5.2 ELEMENTARY/MIDDLE SCHOOL EDUCATIONAL REQUIREMENTS

The individual must minimally:

Possess a bachelor’s degree (or higher) from an accredited education institution.

Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. Department of Education for it to be credited towards qualifications.

4.5.3 ELEMENTARY/MIDDLE SCHOOL TEACHER EXPERIENCE QUALIFICATIONS

The individual must demonstrate:

• A minimum of two (2) years’ experience teaching in an elementary and/or middle school.

• Experience working within Tribal communities and schools although not required, is very highly desired.

• Experience using and implementing Social Emotional Learning and Positive Behavioral

Intervention and Supports, although not required, is very highly desired.

4.5.4 ELEMENTARY/MIDDLE SCHOOL TEACHER LICENSURE OR CERTIFICATION

The individual must:

• Be certified by a state’s Department of Education. Emergency, provisional, or conditional certificates may be accepted under the conditions they are issued by the State teacher licensure department.

• Obtain and maintain a Teacher Certification for Elementary Education and/or Middle School Education.

• Possess a valid, unrestricted license/certification from a state or U.S. Territory that grants legal authority for elementary or middle school teaching.

• Meet the standards of professional and ethical conduct prescribed by their discipline or licensing board.

4.5.5 ELEMENTARY/MIDDLE SCHOOL TEACHER CONDITIONS OF EMPLOYMENT

Prior to entering on duty at the HES, the individual is subject to a suitability or fitness determination including:

• Must be certified by a state's Department of Education.

• Must obtain and maintain a Teaching Certification for Elementary School and/or Middle School.

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4.6 EDUCATION TECHNICIAN

4.6.1 EDUCATION TECHNICIAN TASKS, JOB DUTIES & RESPONSIBILITIES

The Education Technician assists classroom teachers by providing instructional support and assistance in meeting the educational needs of students. There is one Education Technician position within scope of the contract. This is an optional position that the BIE reserves the right to request. At the BIE’s request and subject to availability of funding, the contractor shall provide one Education Technician.

The Education Technical shall:

A. Aid students in small groups and one on one. Reinforce skills instruction.

B. Supervise students in the classroom, playground, lunchroom, and other areas.

C. Prepare instructional materials as directed.

D. Observe students to insure proper behavior and safety. Reports inappropriate behavior to the teacher and follows school procedures to Intervene in inappropriate student behavior.

E. Assists with preparation and organization of education materials used in the classroom and school.

F. Secures and maintains classroom supplies and assists in the development of classroom displays and training aids.

G. Assists with record keeping for specific classroom or program areas.

H. Assists with maintenance of appropriate student records.

I. Perform typing, word processing, data entry, filing and run copies.

J. Participate in planning activities and discussions regarding student’s needs and progress.

K. Assist with parent involvement programs as directed.

L. Perform other duties as assigned.

4.6.2 EDUCATIONAL & EXPERIENCE REQUIREMENTS

• High School Diploma or GED

• Two years of experience working in a related field

5.0 GENERAL REQUIREMENTS

5.1 PERIOD OF PERFORMANCE

Base Year: September 15, 2024, through September 14, 2025 Option Year #1: September 15, 2025, through September 14, 2026

Anticipated start date of Contract Teaching Personnel: September 15 2024, but contingent upon Background Check.

5.2 PLACE OF PERFORMANCE

Location: Havasupai Elementary School Address: 40 Main Street Supai, Arizona 86435

5.3 ONBOARDING TIMEFRAME

The Contractor is responsible for recruiting Contract Teaching Personnel with the necessary level of expertise to support the tasks and requirements in this Statement of Work. The Contractor will provide only candidates whose experience and education meets or exceeds the minimum requirements outlined

12 | HES Staffing Solutions for each position. The following outlines the key steps and projected timeframes, for the Contractor and BIE to onboard and vet all Contract Teaching Personnel to HES.

• The Contractor shall identify and provide potential candidates for each position outlined within 30-days of Contract Award.

• The Government will review Applicant packages and provide approval to the Contractor within two business days of receiving the Applicant Package. Approval will be granted by the government to proceed with the applicant if the potential candidate meets all the basic minimum requirements of the position.

• The Contractor must submit the BIE Personnel Security Intake Package (PERSEC Intake) within 5-business days after the government gives the approval to proceed with the potential candidates.

• The background check process may take up to 4 to 6 weeks.

• Contract Teaching Personnel are required to report to HES within two weeks of the BIE Personnel

Security Office providing a favorable background check and an entering on duty date.

5.4 HOURS OF OPERATION AND ESTIMATED WORK HOURS

Service shall occur during school hours and will be evaluated according to need during the school year.

Hours may vary to meet the needs of the school and students. A basic workweek is the officially prescribed days and hours during which a full-time employee is entitled to basic pay. The school day for students is between 8:00am and 3:30pm Mountain Time. The Contract Teaching Personnel will be required to work on-site from 7:30am to 4:00pm MDT each weekday to cover school hours. Contract Teaching Personnel are entitled to a 30-minute lunch during this time, which is not chargeable. Hours are estimated based on Government need. The Government does not guarantee that all hours will be requested or worked. Contract Teaching Personnel will not be expected to work on days the school is closed to accommodate Holidays, Snow Days, or other school closure events, as outlined on the HES's calendar. Contract Teaching Personnel are expected to participate in personnel development days or other personnel events, identified by the school leadership team.

School Work Hours Monday – Friday - 7:30am to 4:00pm MDT except for Holidays, Snow Days, or other school closure events

5.5 SUPERVISORY CONTROL ON-SITE

The HES Principal or his/her designee shall provide the daily supervision and oversight of contract personnel.

Under the supervision of the Principal or his/her designee, contract teaching personnel shall:

• Communicate and work directly through the HES Principal or his/her designee on daily work assignments, issue or concerns that arise, and on all matters related to the performance of their tasks and responsibilities. The Principal or his/her designee serves as the first line of communication for the contracted teaching personnel.

• Receive daily work assignments from the Principal or his/her designee. The HES Principal or his/her designee has the authority to make and change assignments as needed in order to meet the priorities of the school.

• Receive approval for all unexpected and scheduled leave, including:

o Requesting scheduled leave minimally three days in advance.

o Receiving approval from the HES Principal or his/her designee before taking leave.

o Completing the BIE leave request forms to document the request.

13 | HES Staffing Solutions

• Work additional hours, as requested by the HES Principal or his/her designee, to support school operations and workload needs. Contracted personnel will be paid for the additional work hours and overtime. Additional hours may include but is not limited to, supporting after-school activities like Back-to-School nights, parent-teacher conferences, school-community based events, one-on-one student educational support, or other events, which may occur after normal schoolwork hours.

• Ask for professional advice from the HES Principal or his/her designee as needed to fulfill the job requirements and tasks.

• Be evaluated through general observations, in-person conferences, and through direct work with the HES Principal or his/her designee.

6.0 SPECIAL CONSIDERATIONS AND REQUIREMENTS

6.1 LODGING OPTIONS

The remote location of the HES within the Grand Canyon, makes this contract unique, and special considerations for the Contractor is noted to meet the requirements and tasks. There are limited housing options within the Grand Canyon in Supai, Arizona. To fulfill the requirements of the contract, there are three potential lodging options that the government has the right to exercise, dependent upon availability of lodging. The option will be finalized with the contractor after award and may be different for each contracted teaching position.

Option 1: The government will provide lodging for one to four contract teaching personnel by authorized use of government quarters by the contractor, subject to availability and government approval. The Contract Teaching Personnel will be required to enter into a rental agreement directly with the BIE to secure lodging quarters. This will be paid directly from the individual contracting teaching personnel to BIE. The Contractor will then reimburse the Contract Teaching Personnel for rental costs. The BIE will fly the contract personnel in on the BIE contracted helicopter services for the initial trip into Supai, to move the individual(s) into government quarters. The BIE will fly the Contract Teaching Personnel out on the BIE contracted helicopter services for the final trip out of Supai, after the end of the school year or the end of the period of performance, to move the individual(s) out of Supai. The contractor shall be responsible for all other food, travel and personal expenses including the costs for contract personnel to fly in and out of Supai on personal travel on the weekends during the school year.

a. Under Option 1, the Contract Teaching Personnel must plan to stay within the Canyon during the school week as travel in and out of Supai, AZ, occurs either by Helicopter or by Donkey/Horse.

It is not realistic for Contract Teaching Personnel to travel in and out of the canyon every day.

Travel by helicopter is dependent upon local travel conditions and weather permitting. All travel and travel costs shall be the responsibility of the Contractor and Contract Teaching Personnel.

Option 2: If there is no availability of government lodging or the Government does not approve it, it is the responsibility of the contractor for lodging of their personnel at the Tribal Lodge or other housing in Supai. The Contractor will need to work with the Havasupai Tribe or Tribal members to reserve rooms at the Lodge or to rent a home within the Canyon to accommodate Contract Teaching Personnel or other lodging accommodations. The Contractor may need to sign a Tribal Lodging Agreement to secure rooms at the Tribal Lodge. This will be a reimbursable actual cost under the contract.

a. Under Option 2, the BIE will fly the contract personnel in on the BIE contracted helicopter services for the initial trip into Supai, to move the individual(s) in for the start of the school year.

The BIE will fly the contract personnel out on the BIE contracted helicopter services for the final trip out of Supai, after the end of the school year or the end of the period of performance, to move

14 | HES Staffing Solutions the individual(s) out of Supai. The contractor shall be responsible for all other food, travel and personal expenses including the costs for contract personnel to fly in and out of Supai on personal travel on the weekends during the school year.

b. Under Options 2, the Contract Teaching Personnel must plan to stay within the Canyon during the school week as travel in and out of the Canyon to Supai, AZ, occurs either by Helicopter or by Donkey/Horse. It is not realistic for Contract Teaching Personnel to travel in and out of the Canyon every day. Travel by helicopter is dependent upon local travel conditions and weather permitting. All travel and travel costs shall be the responsibility of the Contractor and Contract Teaching personnel.

Option 3: If Option 1 and Option 2 are not available, the contract teaching personnel will utilize the HES contracted helicopter services each day and fly in and out of Supai. Loding/housing will be outside the canyon, at a location that is within driving distance to the BIE’s contracted helicopter services in one of four locations: Tusuyan, AZ, Bar-Four, AZ, Williams, AZ or Hilltop, AZ. The contract personnel will be responsible for driving and travelling to and from his/her home to the BIE’s contract helicopter carrier each day to travel to Supai to be available on-site at the school. The contractor will be responsible for all travel expenses associated with this option, except for the cost of the flight in and out of Supai.

a. Under Option 3, contract personnel may need to either hike out of the canyon or sleep on a cot in the school if the individual is unable to fly out Supai, AZ on the BIE’s contracted helicopter due to unforeseen weather conditions. When local lodging is not available, the BIE HES will provide a cot, sheets, pillows, and blankets for Contractor Personnel to use during their visit and stay.

Contract Personnel are recommended to bring in snacks to the Canyon, if possible.

b. Under this option, travel by helicopter is dependent upon local travel conditions and weather permitting.

6.2 INCENTIVES TO CONTRACT TEACHING PERSONNEL

Given the uniqueness of the HES and its location, the Contractor is authorized to offer cash incentives to Contract Teaching Personnel or at the discretion of the Contractor to recruit and retain personnel at HES, for the duration of the Contract.

7.0 SECURITY REQUIREMENTS

7.1 BACKGROUND INVESTIGATION

All BIE positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment.

Accordingly, all such positions require a favorable background screening by the Bureau of Indian Education (BIE), Personnel Security and Suitability Program and a favorable background investigation by the Defense Counterintelligence Service Agency (DCSA). There are additional clearance requirements for Contractors working in school locations. Contractor personnel under this contract, are required to submit to suitability clearance procedures, and shall not commence work under the contract until the COR and/or Government Contract Officer have cleared them to be on site. All contract employees must be United States citizens. The information collected during this effort is considered unclassified, sensitive;

therefore, Moderate Risk Public Trust, is the sensitivity level.

The Contractor will be provided access to BIE computers and information. The Contractor shall report suspected computer security breaches as soon as the breach is received, heard of, or found to the Indian Affairs Information Technology (IAIT) help desk. The Contractor shall adhere to government requirements on IT usage and access to service IA users, equipment, and software; under no circumstance

15 | HES Staffing Solutions is the Contractor permitted to make use of Government computer systems, information, equipment, software, supplies, or accounts for purposes other than the performance of this contract. Personal or Contractor-owned computers are not permitted on any of the government networks. The Contractor shall abide by United States Federal policies and procedures, the DOI policies and procedures, IA policies and procedures, and court orders.

7.2 SECURITY OF DATA

The Contractor shall provide security to protect the confidentiality, integrity, and availability of data in accordance with all applicable Federal Laws, regulations, policies, and industry standards in accordance with, appropriate access control, comprehensive intrusion detection, comprehensive virus protection, formal incident response procedures, vulnerability monitoring and mitigation, and periodic third-party security assessments to ensure ongoing effectiveness.

8.0 DATA RIGHTS & DOCUMENT OWNERSHIP

The Government requires unlimited rights in any material first produced in the performance of this SOW, in accordance with the FAR clause at 52.217-14. The BIE shall have unlimited rights to, and ownership of all deliverables provided under this SOW. The Contractor, agrees, that any HES student, personnel, or parent data, collected in support of this agreement, will not be used, or shared. The implementation and outcome data collected, analyzed, and used in support of the Contract Requirements, Tasks and Deliverables are explicitly for the benefit of the BIE, HES. Upon the expiry or termination of the service contract, the Service Provider will return to BIE any property, documentation, records, or confidential information which is the property of BIE.

9.0 CONFIDENTIALITY

All materials furnished or produced because of the contract, including but not limited to; documents, research, data, reports, and correspondence are the property of the Bureau of Indian Education and shall remain confidential in accordance with BIE policies and applicable privacy laws including the Privacy Act of 1974 (5 U.S.C. § 552a) and the Family Education Rights and Privacy Act (20 U.S.C. § 1232g).

The Contractor and employees shall not release information to any person, group, business, or organization other than the Bureau of Indian Education, the school listed in the statement of work, and individuals directly related to the performance of services provided to the students. A breach of confidentiality will be deemed a substantial breach of the contract.

10.0 DELIVERABLES

Table 1 Item No.

Sections

Deliverable Due Date Delivery Method

1 Monthly Invoice The 5th Day of Each Month

IPP and email to COR, Principal or his/her designee

2 Monthly Progress Report on services rendered and key activities performed.

Data points will be established with COR and Principal or his/her

The 5th Day of Each Month

Email to COR, Principal or his/her designee

16 | HES Staffing Solutions designee.

3 Monthly Status Call with

COR, ADD-BOS SPED,

and Principal or his/her designee.

TBD

4 Final Report Within 30-days from end of POP

Via Email to COR and Principal or his/her designee

Monthly Invoice The staffing firm will invoice the BIE for Contractor Services monthly.

Invoices shall be accompanied by timesheets for each billed Contract Teaching Personnel with the respective billing rate for each Contract Teaching Personnel.

It will be important for the Contract to…