B08-RFQ_Atch 6 PWS Maintenance and Services Lifting Equipment.pdf

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PERFORMANCE WORK STATEMENT (PWS)

Maintenance & Services: Lifting Equipment

Part 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The contractor is required to maintain the major systems identified along with all minor components making up the system, that play a direct part in the overall completion of AFSBn Africa mission tasks.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide maintenance and services on a diverse range of equipment used to complete AFSBn- Africa mission requirements.

Provide all labor, personnel, equipment, tools, material, supervision and other items and services necessary to perform inspections, testing, maintenance, evaluation, and certification of battalion owned equipment. All work will be performed in accordance with (IAW) all local government regulatory requirements, permitting specification, base policies, Military Instructions, and the requirements of this Performance Work Statement (PWS).

In order to provide maintenance IAW vendor quality maintenance requirements, vendor certifications will be required for critical lifting equipment. The contractor must have and provide to the COR the required certification (Vendor Specific) authorizing ability to perform maintenance, repair, and certification of this equipment from OMIS Gemi Service, OMCN, HYSTER, Ravaglioli, Zordan, and Alex Sistemi.

1.2 Background:

All overhead cranes are installed within facilities occupied by AFSBn Africa. All other lifting equipment is installed and found in AFSBn Africa occupied facilities. PulseTech drip-charge battery stations are installed in humidity-controlled warehouses while battery charging units are installed at building 5107 and inside battery charging shelters. Equipment has been maintained to fully mission capable under a previous five-year maintenance contract from 2019 through 2024. All equipment will be turned over to the contractor fully mission capable.

1.3 Scope:

Provide all equipment, labor, and preventive maintenance materials such as oils, lubricants, grease, filters service parts etc. to perform recurring maintenance of all equipment making up these critical systems used by AFSBn Africa personnel. Work shall include preventive

Version – May 2022 Page 2 of 66 maintenance, minor remedial repairs, inspection and data collection services of all systems and equipment.

Inspections shall include annual weight capacity test (Critical Load Cranes and Hoists), preventive maintenance, and major/minor repairs of all systems. The contractor will provide annual Load Test Certificates, Crane Inspection and Maintenance Reports, and Non Destructive Test Reports for critical load Cranes/Hoists, hooks and rigging gear. Contractor personnel shall be certified to inspect all hoists, cranes, bridges and monorails IAW Occupational Safety and Health Standards Act (OSHA), the Crane Manufacturers Association of America (CMAA 74), ASME/ANSI B30 Cranes, Hoists and Lifting Devices, ASME/ANSI B30.10 Hooks, and AFI 91-203 Chapter 35. Maintenance will include testing, cleaning, greasing, lubrication, and adjustment of motors, bearings, rollers, switches, etc. Maintenance will also include tightening/replacing nuts, bolts, screws, etc., inspect/repair/replace cables, wire rope, chains, clutches, brakes (discs), and end stops, repair/replace all electrical components to include motors, disconnects, loose wire, strobe lights, horns, lights, fuses, relays and bad connections. Preventive maintenance shall be performed as prescribed by the manufacturer as detailed in the owner's manual. All equipment used for preventive and remedial maintenance shall be supplied by the contractor.

The government reserves the right to add or remove equipment during the life of this contract.

This will be accomplished via a change modification to the contract.

Any equipment of the type listed in Attachment VII of Legislative Decree 81/08 must be verified within the period of the contract IAW art. 71 of the same law; such verifications shall be requested, coordinated and arranged by the contractor, carried out and documented in the equipment logbook (Libretto), by a firm authorized as per Legislative Decree 81/08 article 71 paragraph 13. All lifting equipment, to include elevator platform lifts and catwalks, shall be inspected, maintained, repaired, and certified IAW OSHA, Legislative Decree 81/08, and operational and maintenance manuals for the respective equipment.

1.4 Objectives: To meet the objectives of this contract, the contractor will provide for 100% operational equipment used by AFSBn Africa to perform mission tasks. This will include:

1.4.1 Equipment Maintenance: All cranes/hoists shall be inspected, maintained, repaired, and certified IAW 29 CFR 1910.179, AFI 91-203, NAVFAC P-307, TB 43-43-0142, OSHA, ANSI/ASME and Legislative Decree 81/08, and operational and maintenance manuals for the respective cranes. The contractor will complete an initial inspection for all cranes, hoists, and lifting equipment within the first thirty days after contract award. The Contractor will provide all equipment, labor and preventive maintenance materials such as oils, lubricants and grease, to perform recurring maintenance. Maintenance will include annual weight capacity test, annual Load Test Certificates, Crane Inspection and Maintenance Reports, Hoists and Rigging Gear Inspection and Maintenance Reports, preventive and remedial maintenance, and Non- Destructive Tests Reports for critical load Cranes/Hoist hooks. For all maintenance material and parts, the contractor shall furnish as specified by the manufacturer or of equal or better quality. All maintenance material and parts must be approved by the COR.

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1.4.2 Emergency Repairs: All equipment and systems must remain 100% operational and IAW regulatory safety and environmental requirements. This contract provides for emergency repairs to ensure safety, environmental compliance, and AFSBn Africa mission completion.

Emergency calls are defined as any facility/equipment deficiency that immediately compromises Government property, environment, mission, or affects the life, health, or safety of personnel as defined in Section 5.2.8.2.

1.4.3 Remedial Repairs: When preventive maintenance and inspections are successfully completed respecting O&M requirements, OSHA, ANSI/ASME, local permitting requirements, Industrial Safety requirements, Unified Facility Criteria regulations, and this PWS, 100% operational equipment is achieved. This PWS requires that the contractor always provide for 100% operational equipment. To achieve this, Remedial Maintenance will be completed by the contractor as being part of preventive maintenance procedures and as defined in Section 5.2.8.3.

1.4.3 Unscheduled Maintenance: Unscheduled maintenance is also defined as corrective maintenance and will include repairs outside of normal preventive and remedial maintenance requirements. The contractor must notify the COR of such repairs on the day the repair is identified. For all unscheduled maintenance requirements, a separate task order will be awarded for completion following requirements in Section 5.2.8.4.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within thirty (30) days after date of contract award. The QCP will be Deliverable A001.

The Government (KO, COR, and Quality Assurance Specialist) will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within fifteen (15) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO (through the COR) no later than fifteen (15) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP shall include and answer the following to be acceptable:

a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

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b) How the Contractor will monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

c) How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.10 Key Control).

e) How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

f) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

g) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

h) How will the Contractor manage and maintain Government Property, Common

Access Card (Paragraph 1.9, part 3 & 3.8)

1.5.1.2 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within three (3) hours of identifying those issues. Verbal reports shall be followed up by written reports within one day (Deliverable A002).

1.5.1.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.6.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The contractor is not required to work all U.S. Holidays but, in the event, the local national work force is working on that holiday, the contractor will be able to schedule work and may be called for emergency responses.

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US Holidays:

New Year’s Day January 1st MLK Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Labor Day 1st Monday in September Independence Day July 4th Veteran’s Day November 11th Columbus Day 2nd Monday in October Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

Host Nation Holidays New Year’s Day January 1st Epiphany (Three Kings Day) January 6th Easter Sunday Easter Monday Liberation Day April 25th International Worker’s Day May1st Republic Day June 2nd Assumption Day August 15th All Saints’ Day November 1st Immaculate Conception December 8th Christmas Day December 25th St Stephen’s Day December 26th

1.7 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.7.1 Government Facility Office Hours: The Government facility office hours are from 0700 to 1700 Monday through Friday except U.S. Holidays identified in paragraph 1.6.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.7.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0700 through 1700 Monday through Friday and occasionally through Saturday depending on mission requirements of the battalion.

1.7.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0700 – 1600. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.8 Contractor Work Plan: Estimated schedule, by month, showing dates of required maintenance inspections, preventive maintenance activities, scheduled repairs, and others as required by the COR.

1.9 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled

Version – May 2022 Page 6 of 66 work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.10 Place of Performance: The work to be performed under this contract will be performed Camp Darby Leghorn Army Depot located in Pisa, Italy.

1.11 Security Requirements: The following information is provided on security related matters.

1.11.1 Security Program: The security requirements are IAW with the Department Of Defense Contract Security Classification Specification (DD Form 254), which is currently accessible at the following link: https://www.defense.gov/Resources/Forms-Directives- Instructions/.

1.11.2 Personnel Security Clearance Requirements: Reserved

1.11.3 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

Here is a link to the publications: https://media.defense.gov/2015/Aug/26/2001922060/-1/- 1/0/AER604-1.pdf.

1.11.4 U.S. Citizen: Reserved

1.11.5 Local Nationals and Third Country Nationals: Forwarding correspondence from the Contractors shall identify the associated contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.11.4 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.11.6 Physical Security : The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13)

1.11.7 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to the COR or security personnel.

1.12 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16)

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Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.12.1 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (Deliverable A003). The log must at a minimum contain first name, last name, ID number, personal vehicle information. The log shall be updated as employees are added or removed.

The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.12.2 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within five (5) workdays.

1.12.3 Installation termination: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within fifteen (15) workdays.

1.13 Common Access Cards (CAC): Reserved

1.13.1 CAC Log:. If applicable, the Contractor shall provide a CAC log within the first 30 calendar days after contract award and within five (5) days after changes have been made (Deliverable A005) unless circumstances require otherwise and as directed by the Contracting Officer). The COR will provide format and content for the log during the post award meeting.

Note - CACs are Government property and shall be accounted for.

1.14 Key Control: Reserved

1.15 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The KO, Version – May 2022 Page 8 of 66

COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.15.1 Periodic Progress Meetings: When required by the contracting officer, the Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours. The Contractor shall submit meeting minutes notes to the COR for review within ten (10) workdays after the day of the meeting, (Deliverable A006). The COR will review and either notify the Contractor in writing of acceptance of the meeting minutes or return with their comments to the Contractor within ten (10) workdays. If the Government has provided comments, the Contractor shall have three (3) workdays to submit a Final meeting minutes.

1.16 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.17 Key Personnel: The following personnel are considered key personnel by the Government: Contract manager, safety officer, and quality control. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the KO via the COR no later than five (5) days after contract award (Deliverable A007). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract

Version – May 2022 Page 9 of 66 matters relating to daily operation of this contract. Qualifications for all key personnel are listed below:

a) Contract Manager and Alternate Contract Manager: Selected by the contractor and must be able to communicate in both Italian and English at Level 4 IAW Attachment 2 - Language Fluency Clarification located in Part 7.

b) Quality Control Manager: The Quality Control Manager must demonstrate a minimum of 5 years’ experience, within the past 10, working as a Quality Control Manager. The ability to speak and read English, Level 4, is required, IAW Attachment 2 - Language Fluency Clarification located in Part 7.

c) Safety Manager: The Safety Manager must demonstrate a minimum of 5 years’ experience, within the past 10 years, working as a safety officer, completing all training and certifications as required by the Italian Safety Office. The Safety Manager shall be able to communicate in both Italian and English at Level 4 IAW Attachment 2 - Language Fluency Clarification in Part 7.

1.18 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.18.1 Contractors Workplace: Reserved

1.18.2 Contractor Identification: The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge or company (i.e. uniform, shirt, or hat). If badges are used, they shall include the employee’s name, the contractor’s company name, and the functional area of assignment. When driving within the secure maintenance areas, the contractor must only use company cars with logo on the vehicle. No personal vehicles permitted inside the maintenance areas.

1.19 Contractor Travel: Reserved

1.20 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

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1.21 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.21.1 Non-Disclosure Statements: Reserved

1.22 DoD Commercial Use of Imagery Guidelines: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.23 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.24 Phase In /Phase Out Period: Reserved

1.25 Safety: The following provides information pertaining to Safety and Accident Prevention however, this contract will require a DUVRI prepared by AFSBn Africa safety officer and reviewed with the contractor for their signature. The DUVRI will provide all potential hazards and safety concerns that the contractor must consider when working within AFSBn Africa facilities together with AFSBn Africa personnel.

1.25.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

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The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (Deliverable A008). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

i. Short sleeve shirt.

ii. Long trousers.

iii. Steel-toed safety boots.

iv. Hard hat.

1.25.1.1 Accident Prevention: In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal, State and Local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and

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a) Conditions of construction and operational activities to be considered include but are not limited to:

i. For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

b) The Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required.

The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

i. Maintenance of tools and equipment.

ii. Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

iii. Modifying performance periods for such work, taking into consideration the site conditions.

iv. Organizing cooperation between different employers and Contractors without employees.

v. Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.25.1.2 Safety Notifications: The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, (Deliverable A009) that such notifications were made.

1.25.1.3 Italian Safety Law Decreto Legislativo (DLGS) 528/99: This project falls under the provisions of Italian Safety Law DLGS 528/99. The Contractor shall comply with all requirements enforced by this Safety Law, and in particular, but not limited to, before any work can start, and no later than ten (10) days from Notice of Award, Contractor shall provide the

Version – May 2022 Page 13 of 66 documentation listed in: art. 8 a) and b) and the "Operational Safety Plan" (Piano Operativo di Sicurezza) set forth in art. 2 f-ter) of DLGS 528/99 (Deliverable A010).

1.26 Environmental Compliance: The following provides information on Environmental Compliance.

1.26.1 Environmental Compliance Plan and Program: The contractor will adhere to all federal governing standards regarding Environmental Compliance while performing maintenance within AFSBn Africa facilities. Due to requirements of this contract the contractor will dispose of used hazardous parts by certified/qualified personnel (certification must be provided after disposal). The Contractor must be registered within the Italian “Camara di Commercio” as qualified for “intermediazione dei rifiuti” in accordance with Decreto Legistlativo 03APR2006, n. 152. In addition, the contractor will follow the AFSBn Africa hazardous material management program for storage.

1.27 Required Training: The following provides information on training requirements.

1.27.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days after contract award date or thirty (30) calendar days after employment of new personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve

(12) months. Contractor may be required to attend AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training (Deliverable A011).

1.27.2 OPSEC Training: IAW AR 530-1, All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract after contract award date. Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel shall complete refresher training (IAW AR). Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training (Deliverable A012).

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1.27.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within (30) calendar days after new employees commence contract performance, with the results reported to the COR within five (5) calendar days after the contract is awarded and within five (5) calendar days after new employees commence contract performance. Verification of the training shall be provided to the COR within five (5) calendar days after completion of the training (Deliverable A013). Training slides can be found on the Defense Visual Information Distribution Service website: https://www.dvidshub.net/video/583923/iwatch-2018.

1.27.4 Information Assurance (IA) Training:

1.27.4.1 Cyber Awareness Training: All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the Department of Defense (DoD) IA Cyber Awareness Training. Verification of the training shall be provided to the COR after completion of the training. Training is available https://cs.signal.army.mil/, this is a CAC enable only site. User will be required to sign a user agreement.

1.27.4.2 Information Technology (IT)/IA: Reserved

1.27.4.3 Army Training Certification Tracking System (ATCTS): All Contractor employees, including subcontractors, performing services under this contract with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is https://atc.us.army.mil/iastar/index.php. Verification of registration shall be provided to the COR after registration. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR after completion of the training. ATCTS web site is a CAC enable web site.

1.27.4.4 Network Access Training: The COR will provide the Contractor with the required training for network access. Training certificates will be required for network access.

1.27.5 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion (Deliverable A014). Training is available at https://public.cyber.mil/training/identifying-and-safeguarding-personally-identifiable-information-pii/

1.27.6 Threat Awareness and Reporting Program (TARP): Contractor employees, including subcontractors, performing services under this contract with access to Government installations shall complete TARP training. Contractor personnel shall complete refresher training every twelve (12) months. The Contractor shall provide the COR a copy of the training

Version – May 2022 Page 15 of 66 certificate(s) within five (5) calendar days of contract award (Deliverable A015). CORs will need to contact local military intelligence group to coordinate face to face training (https://usacac.army.mil/organizations/902d-military-intelligence-group/annual-training-requirements), if this is not feasible training (CAC required) is available at:

https://www.lms.army.mil/learnerview/.

1.28 Notice to Proceed: Reserved

1.29 Electromagnetic Compatibility Directive: Reserved

1.30 Government Property and Services: Refer to Part 3 of this PWS for Government property (GP) for this contract. For all issued GP for this contract, the Contractor shall submit a Property Management Plan to the KO and the Industrial Property Management Specialist (also known as a Property Administrator) via the COR within ten (10) business day after date of contract award (Deliverable A015).

1.31 Conventional Forces Europe (CFE) Treaty Verification Inspection: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams. The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) calendar days of completion of the inspection. Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if Contractor personnel are unavailable to provide access.

Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property – means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property – means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished

Version – May 2022 Page 17 of 66 for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property – means all property owned or leased by the Government.

Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Industrial Property Management Specialist (Property Administrator) – means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the

Version – May 2022 Page 18 of 66 outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor –…