B08 - RFQ - 22Feb2023.pdf

SEE ADDENDUM

(No Collect Calls)

W519TC23Q2149 22-Feb-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 08 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W519TC9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

OWEN G. RIDENOUR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ARMY CONTRACTING COMMAND - ROCK ISLAND

3055 RODMAN AVE

ROCK ISLAND IL 61299

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90BRJ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USA MILITARY ASSISTANCE GROUP

MARCUS WEEMS

USAMAG

UNIT 61308

APO AE 09803-1308

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF44

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W519TC23Q2149

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NARRATIVE

1. Army Contracting Command – Rock Island is issuing this Request for Quote on behalf of the Office of Program Management – Saudi Arabian National Guard (OPM-SANG) for Office furniture supply and installation in accordance with the Statement of Work (SOW) within this Request for Quote.

2. The place of performance is the Kingdom of Saudi Arabia, as specified within this RFQ. The requirement will utilize Foreign Military Sales (FMS) funding. Funds are presently available for this acquisition.

3. The award will consist of a Base Period of ninety (90) days after Notice to Proceed upon award of contract.

4. As outlined in sections ‘Instructions to Offerors’ and ‘ Evaluation of Quotes’ in this solicitation, a lowest-price technically acceptable approach will be used to evaluate quotes submitted. The U.S. Government anticipates receiving adequate price competition under this solicitation; therefore, certified cost or pricing data is not required to be submitted with proposals. However, in the event the Procuring Contracting Officer determines that adequate competition does not exist, the U.S. Government reserves the right to require that certified cost or pricing data be submitted.

5. Offerors shall propose pricing using the Price Matrix (Attachment 0001) as outlined in ‘Instructions to Offerors’ in this solicitation. Prices entered anywhere other than this Price Matrix will not be considered.

6. Offerors must have an active registration in the System for Award Management (SAM) in order to be considered for award. Offerors are required to be registered in SAM at the time of proposal submission. The website for SAM registration is http://www.SAM.gov.

7. This solicitation should not be discussed with any U.S. Government employee except the PCO, Ms. Alissa Rohm, or her representative, Mr. Owen Ridenour. Their contact information is listed below. Failure to adhere to this restriction may be grounds to declare your firm ineligible for consideration of award resulting from this Request for Quote.

8. Any offeror submitting a proposal agrees by submission that their proposal and the prices contained therein will be valid for 90 days after receipt of final proposals.

9. Offeror questions regarding solicitation and work contained in the SOW shall be submitted to the RFQ POCs, Owen Ridenour, owen.g.ridenour.civ@army.mil and Alissa Rohm, alissa.s.rohm.civ@army.mil, no later than 1300 (1:00PM) on February 28, 2023 in order to ensure that all questions can be answered and posted for all Offeror’s knowledge prior to solicitation closing.

10. All comments or questions should be directed by completion of Attachment 0003- Request for Clarification and submitted electronically via email to, owen.g.ridenour.civ@army.mil and alissa.s.rohm.civ@army.mil, providing the RFQ number, W519TC23Q2149 in the subject line.

Ms. Rohm can be contacted at alissa.s.rohm.civ@army.mil.

Mr. Ridenour can be contacted by email at owen.g.ridenour.civ@army.mil

INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS. These instructions are a guide for preparing quotes. These instructions generally describe the type and extent of information the Offeror should provide and emphasize the significant topic areas the Offeror should address in the quote. The Offeror is expected to review the Statement of Work (SOW) contained within this Request for Quote (RFQ) for further insight into the areas that the quote must address.

The Offeror should include sufficient information to enable the evaluators to determine the Offeror’s understanding of the requirements in each of the evaluated areas. Data requested for evaluation has been clearly identified in this solicitation. Offerors should note the provision at FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition”.

The Government intends to award a contract resulting from Request for Quote without discussions with offerors (except clarifications described in FAR 15.306(a)). Therefore, offerors initial quotes should contain the best terms. The Government does however, reserve the right to conduct discussions if determined necessary by the Contracting Officer.

Discussions will not be opened for the sole purpose of allowing an Offeror to submit data. Therefore, quotes lacking information may be considered unacceptable and may be eliminated from any further consideration. The Government reserves the right to not open discussions to allow for the submission of data that should have been submitted with the initial quote.

The Offeror shall provide information by addressing each Factor and Subfactor in the format and sequence identified in this solicitation. The Offeror must provide information in sufficient detail to allow the Government to make an assessment of technical acceptability of the quote.

B. QUOTE FORMAT. The Offeror shall submit a quote for this requirement as outlined in paragraph IV. below. All quote submissions shall be sent electronically to Mr.

Owen Ridenour at owen.g.ridenour.civ@army.mil and Ms. Alissa Rohm at Alissa.s.rohm.civ@army.mil and must be received by 03 March 2023 at 1300 US Central Daylight Time (CDT). The Offeror is responsible for ensuring that a full and complete quote is received by the date and time established for receipt of timely quotes and should take into consideration file size and firewalls when submitting a quote. Any quote, or partial quote, received after the time and date established for receipt of timely quotes will be considered late and will not be considered for award. Absent the opening of discussions, if required, the Government will not accept any changes, additions, or deletions for evaluation purposes.

I. PAGE LIMITATIONS AND LAYOUT. Quotes must be submitted in electronic form as attachments. The Government does not assume the duty to search for data or information to cure problems discovered in quotes. The burden of providing complete and thorough information to address the elements below remains with the Offeror. Each quote shall include clear references to the corresponding paragraphs of the SOW or RFQ that apply, as applicable.

II. VOLUME I - Technical Capability Factor. The volume is limited to no more than 50 pages.

III. VOLUME II – Past Performance Factor. The volume is limited to no more than 10 pages.

IV. VOLUME III - Price Factor. The Offeror shall submit pricing in the form of a .pdf or excel document. There is no limitation on the size of this volume.

V. VOLUME STRUCTURE. Each volume shall have an Introduction and Table of Contents. Each volume must be clearly labeled on a cover page with a cross-reference to each evaluation factor as detailed below.

a. Introductory Volume Introduction Table of Contents Executive Summary Active SAM registration

Executed RFQ and any amendments (signed by an individual authorized to bind the company)

b. Technical Capability Factor Introduction Table of Contents (Outlined in paragraph C.II below.)

c. Past Performance Factor Introduction Table of Contents

d. Price Factor

C. QUOTE PREPARATION. The Offeror's quote shall be prepared and authored by a person or persons regularly employed by the Offeror. The quote should be prepared in a clear, legible, practical manner. In addition, the quote shall be written in English and should be specific and complete as described in these instructions. No samples or descriptive literature are to be specially prepared for submission with your quote. Adherence to the prescribed formats will simplify the review process for the evaluators.

I. Introductory Volume. A cover page containing company’s UEI number and CAGE code, the name of each person contributing to the authorship of the quote, the person's position title, and the position the person will hold in relation to the quote should a contract be awarded. Include an Executive Summary - a concise narrative summary of the entire quote.

The Offeror shall submit executed copies of the RFQ and all amendments.

II. Volume I – Technical Capability.

Subfactor 1 – Saudi Arabian Business License and VAT Certificate.

In order to be considered for award your quote submission shall contain legible copies of your business license and VAT certificate for the Kingdom of Saudi Arabia. (KSA) Failure to provide the copies of the KSA business license and VAT certificate with your quote submission, shall deem your quote non-responsive and ineligible for award.

Subfactor 2 – Technical Plan.

The Technical Plan will include the proposed technical approach and understanding of the requirement. The Technical Plan shall be specific, detailed, and complete enough to clearly and fully demonstrate a sound technical approach, and a thorough understanding of the necessary methods and techniques for meeting performance standards and customer requirements in accordance with (IAW) the statement of work (SOW). The quote shall include a plan to provide all labor personnel, equipment, supplies, transportation, tools, material, supervision, insurance, services, and other items and services necessary to perform the required services, and ensure the established standards, specifications, and regulations referenced in the SOW are met. The Technical Plan shall provide specific milestones to be met starting with the Notice to Proceed being issued and may not exceed 90 calendar days, IAW the SOW. The Quote will mark these milestones referencing the numbering system established in the SOW. The plan shall address SOW-required equipment, materials, and program knowledge/experience IAW applicable Saudi Arabian regulations as well as US Department of Defense (DoD) and Army statutes and regulations, that demonstrate the Offeror’s ability to perform the requirements in accordance with the SOW.

III. Volume II – Past Performance.

Your quote shall include three references from USG organizations that your company has provided the same or similar support to. Reference submission shall include name, title, company, email address, phone number, and supply or services provided.

IV. Volume III – Price Factor

Proposed prices will be used by the Government to calculate the Total Evaluated Price (TEP). For each proposal, the Government will calculate a Total Evaluated Price by adding the total of the Base Period and VAT. The Offeror shall complete the Price Matrix (Attachment 0001) as detailed below.

Offerors shall submit their proposals using the MS Excel Price Matrix (Attachment 0001).

Failure to propose prices for all blue highlighted cells may result in the Offeror’s proposal being considered unacceptable and ineligible for award. The Price Matrix consists of two tabs, the Price Matrix Summary tab and the Detail tab. All proposed firm-fixed prices will be binding.

Gray shaded cells represent totals or Government developed surrogates; no action is required by Offerors in relation to gray shaded cells.

Please note that on CLIN 0005 - Kingdom of Saudi Arabia (KSA) Value Added Tax (VAT), the Government has calculated that at a rate of 15%. Make sure the VAT is not included in your FFP proposed cost.

All prices for this acquisition shall be stated in current U.S. dollars, rounded and displayed to two decimal places. (Current U.S. dollars shall be interpreted to include escalation where appropriate.) It is noted that the terms of FAR 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts shall be considered when proposing rates). The Contractor warrants that the prices in this contract do not include allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

The Price Matrix is locked to prevent inadvertent changes. Offerors shall not alter the Price Matrix in any way. If an Offeror changes the price matrix, its proposal may be considered unacceptable and ineligible for award. The Price Matrix shall be completed as follows:

Offerors shall complete the Price Matrix Summary tab by entering its Offeror Name, Unique Entity ID, Cage Code, and proposal date in the blue highlighted cells.

Offerors shall complete the Detail tab by entering Unit Prices in Column F in the blue highlighted cells.

For all cells on the Price Matrix Summary/Detail tabs that are not highlighted in blue, they are either pre-populated, or they will populate automatically as they include formulas that will sum values of other cells from within the Price Matrix Summary tab.

Price proposals are assumed to represent the Offeror’s best efforts, as final proposal revisions may not be requested. Any additional information considered necessary to explain the proposed pricing shall be submitted at the time of proposal submission.

Price Information: All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

The Government reserves the right to request data other than certified cost or pricing data or certified cost or pricing data when necessary to validate the price reasonableness of an offer.

EVALUATION OF QUOTES

A. EVALUATION OF QUOTES. This acquisition will utilize a Lowest Price Technically Acceptable Selection Approach authorized at FAR 15.101-2. The Offeror shall submit an active SAM registration. If a quote lacks the appropriate SAM registration, the quote will not be further evaluated and the quote will be eliminated from any further consideration. After SAM registration is verified, three factors will be evaluated:

(I) Technical, (II) Past Performance, and (III) Price

Upon completing the evaluation of the two factors, award will be made to the offeror whose quote is the lowest priced technically acceptable. The Government expects to award one Firm-Fixed Price Contract with a 90 Day base period from the issuance of the Notice to Proceed. The Government reserves the right to: limit the Competitive Range for the purposes of efficiency; award without discussions; and make no award should no Offeror prove to submit an acceptable offer based on the criteria set forth in the solicitation.

B. CORRECTION POTENTIAL OF QUOTES. The Government will consider, throughout the evaluation, the "correction potential" of any quote uncertainty or deficiency. Uncertainty is any aspect of a non-cost/price factor quote for which the intent of the Offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the quote indicating that there may have been an error, omission or mistake). Deficiency is “a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.” See FAR 15.001.

The judgment of such "correction potential" is within the sole discretion of the Government. If an aspect of an Offeror's quote not meeting the Government's requirements is not considered correctable, the Offeror may be eliminated from the Competitive Range.

C. NUMBER OF CONTRACT AWARDS. The Government reserves the right to award no contract at all, depending on the quality of the quotes, prices submitted, and the availability of funds. The Government intends to make one award.

D. EVALUATION METHODOLOGY AND AWARD DECISION. Quotes will be rated only on their content. Assumptions, preconceived ideas, and personal knowledge or opinions not supported by material provided in the quote will not be considered or used as a basis for evaluation. Each quote will be evaluated against the solicitation criteria included below. The Government intends to make one award without discussions.

I. Offeror must be registered in SAM and have an active UEI number and CAGE code before quote submission. Registration will be verified via SAM.GOV website of approved contractors. In the event and Offeror fails to provide or possess the appropriate registration documentation/information at the time the quote is submitted, the quote will not be further evaluated. If the Offeror submits an approved SAM registration, the following evaluation factor ratings will be applied to the quotes:

II. Technical Capability Factor. The Technical Quote will be evaluated and an

Acceptable or Unacceptable rating will be assigned to all Subfactors. An Unacceptable rating for any Subfactor will result in an overall Unacceptable rating for the Technical Capability Factor. The evaluation of the Technical Capability Factor Quote will consist of an evaluation of the following Subfactors:

a. Saudi Arabian Business License and VAT Certificate:

• Quote submission contains legible copies of the Offeror’s business license and VAT certificate for the Kingdom of Saudi Arabia. (KSA)

b. Technical Plan. When evaluating the Offeror’s Technical Plan, the Government will determine if:

• The Technical Plan demonstrates a sound technical approach and a thorough understanding of the necessary methods and techniques required to meet performance standards and customer requirements in accordance with the SOW.

• The plan is detailed and comprehensive making clear references to requirements outlined in the SOW.

• The quote demonstrates an ability to provide all the resources (personnel, equipment, supplies, transportation, tools, material, supervision, insurance and other items and services) necessary to perform the SOW.

• The plan addresses how established standards, specifications, and regulations referenced in the SOW will be met.

• The plan shall display a thorough understanding of applicable (if any) Saudi Arabian regulations as well as US Department of Defense (DoD) and Army statutes and regulations, that demonstrates the Offeror’s ability to perform the requirements in accordance with the SOW.

• The plan conveys an understanding of how to perform the mission within the environment for which these operations will occur.

• The plan describes an effective approach for ensuring clear communication between the contractor and Government, measures customer satisfaction, and includes a customer feedback program.

• The Technical Plan describes appropriate and defined timelines and milestones for sequence of work, assumptions, and constraints that demonstrate a clear understanding of the SOW.

Table 1. The following ratings and associated definitions will be used to rate the Saudi Arabian Business License and VAT Certificate and Technical Plan

Rating Definition Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

III. Past Performance Factor. The Government will ensure that at least three references were included with the Offeror’s quote submission. Past Performance information will be evaluated, and an Acceptable or Unacceptable rating will be assigned. Sources of Past Performance information for Evaluation are as follows:

i. Past Performance information may be provided by the Offeror, as solicited.

ii. Past Performance information may be obtained from any other sources available to the Government to include, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; the Defense Contract Management Agency, etc.

Table 2. The following ratings and associated definitions will be used to rate the Past Performance of Offerors

Rating Definition Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror having insufficient references from a USG organization, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

IV. Price Factor. The Total Evaluated Price (TEP) will be evaluated and ranked but will not be assigned an adjectival rating. Quotes will be evaluated based on price reasonableness IAW FAR 15.404-1(b), Proposal Analysis Techniques, relative to total evaluated price.

The Government will evaluate and assess the Contractor’s price proposal to determine the fairness and reasonableness of the offer, in accordance with FAR 15.404-1, Proposal Analysis Techniques; the Government may use any one or a combination of the techniques listed at FAR 15.404-1. The Contracting Officer may determine it necessary to utilize additional analysis techniques.

These methods of evaluation may include but are not limited to information and input from sources such as other Government agencies and personnel and/or requiring contractor to submit data other than cost or pricing data if competition is inadequate for that purpose.

Unbalanced Pricing – As part of the cost evaluation, proposals may be reviewed to identify any Unbalanced Pricing. In accordance with FAR 15.404-1(g), Unbalanced Pricing, a proposal may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk.

STATEMENT OF WORK

STATEMENT OF WORK

Office Furniture for Warehouses - Riyadh

1. GENERAL:

The Contractor shall provide all materials, equipment, labor, supervision and resources required supply & install all movable office furniture as described in this Statement of Work (SOW) for various LogBase General and Weapons warehouses in Riyadh (known as TO12 or 3-435 and TO13 or 3-436).

2. PERIOD OF PERFORMANCE:

All work must be complete and ready for occupancy no later than ninety (90) calendar days after Notice to Proceed.

3. REQUIREMENTS:

3.1 Site Access: The warehouses mentioned in Section 1 are located on Ministry of National Guard (MNG) military bases with controlled access at main gates and at sub-compound gates. Employees and vehicles require authorization to enter various sites. Prior to commencing any mobilization or installation activity, the Contractor shall coordinate access to the various warehouse locations through the MNG at minimum Thirty (30) calendar days in advance of access. Assistance with access requests can be provided by request through the Contracting Officer (KO) or Contracting Officer Representative (COR). A template of the access letter is provided in Attachment 0005 Access Letter.

3.2 Project Key Personnel: Upon contract award, the Contractor shall submit a list of key project personnel with their position, phone number and email address to the KO. At minimum the list should include a Project Manager (PM). The PM will serve as the main point of contact (POC) for the KO and/or COR throughout the duration of the project. The PM shall have signatory authority and shall have authority to direct Contractor employees. The PM shall be able to speak and write in English fluently. The contractor shall also provide a Saudi National representative responsible for coordination and communications with MNG representatives. All key personnel shall be available and accessible for the duration of the project.

3.3 Worker Control: The Contractor shall be responsible for the conduct of workers on this project.

Workers shall not wander from the job sites. Contractor shall designate appropriate break area and toilet facilities; these areas shall be maintained in a clean and hygienic condition. Contractor shall be responsible for the safety of its personnel in accordance with Saudi Arabian regulations. The United States Government (USG) is not responsible for employee conduct nor liable for the safety of

Contractor’s personnel. Work is subject to stoppage by USG for failure to comply with base regulations and requirements of this contract.

3.4 Protection and Security of Contractor Furnished Materials (CFM): The Contractor is responsible for the security and protection of all CFM. All CFM supplied and installed under this contract is required to be free of dust, damage or defect at the time of final inspection. Any damaged or defective items discovered during final inspection shall be replaced within the period of performance at no additional cost to the USG. Additionally, the USG will not be held responsible for compensation of materials if the contractor fails to properly store and secure materials after delivery to work sites.

3.3 Storing & Protection of Government Personnel and Facilities: The Contractor shall conduct installation activities in such a manner to avoid damage to existing MNG facilities or risk to MNG personnel. Any damage caused by the Contractor to facilities (i.e. wall, ceiling, floor, door, window, tile, concrete, asphalt, electrical outlets, paint, etc.) shall be restored to original condition by repair or replacement. Restoration method statement shall be submitted to the KO for approval prior to commencing work. Final Acceptance Letter of Work will not be issued until worksite is restored to the original condition, free from debris, CFM, etc. all terms of the contract, including but not limited to warranty receipt, spare parts correspondence.

3.4 Installation: The Contractor shall supply and install all required items identified in Section 4 of this SOW. Refer to Request for Quote (RFQ) and contract clauses for specific installation instructions.

3.5 Submittals: All material or information requiring Government approval shall be submitted to the KO and the COR for review and approval using Attachment 0003 Transmittal Form. USG may take up to fourteen (14) calendar days to review submittal for approval or disapproval. Disapproval of submittal shall not be the base for any delay claims.

3.6 Request for Clarification: The Contractor shall submit all questions, clarification or information requests in writing to the KO and the COR using Attachment 0004 Request for Clarification Form.

USG may take up to fourteen (14) calendar days to respond. Any response from the Government, interpreted by the Contractor, as a change from contract requirements impacting cost or time shall be immediately identified to the KO and the COR in writing through letter. Government will not provide any equitable adjust to the Contractor, if a change impacting cost or time was executed by the Contractor without formal contract modification. No one other than the KO is authorized to direct change.

3.7 Quality Control and Quality Assurance: The Contractor shall be responsible for Quality Control to ensure compliance with contract requirements. During period of performance, the USG may perform periodic Quality Assurance activities to ensure Contractor’s compliance with contract requirements. Once the Contractor has supplied and installed all items, the Contractor shall submit a request for a final inspection to the KO and the COR. Final inspection will be conducted by the USG along with the Contractor to verify all activities have been completed according to the contract requirements and proper installation practice. Attendance at the final at the final inspection is mandatory for the Contractor’s Project Manager. Upon satisfactory completion of the final inspection and completion of punch-list items, the USG will accept all work and issue a Final Acceptance letter.

3.8 Safety: The Contractor is responsible for the safety of all employees and work sites. All employees shall wear the appropriate personal protective equipment related to the task. At a minimum, when assembling furniture units, employees shall wear close-toed shoes (no sandals).

Work platforms and ladders will be required for work over 2.5 meters in height. Any power tools and equipment, including powered drills and screwdrivers, shall be subject to inspection by USG.

Non-conforming tools, power cords and equipment will be removed and replaced. USG has the right to issue a work stoppage for gross negligence of safety. Contractor is not permitted use of government property owned by MNG including but not limited to electrical outlets, bathroom facilities, water, etc.

3.9 Warranty: The Contractor shall warranty all items, provided under this contract, for a period of two (2) years from the BOD. The contractor shall submit a warranty letter to the KO and the COR for approval containing the following information: list of all items provided under contract along with associated part/catalog numbers, warranty start date, warranty end date and contact information of Contractor’s representative for the duration of the warranty period.

3.10 Spare Parts: For the items identified in Section 4, manufacturer typically provides additional spare parts (such replaceable parts, screws, joints, wheels, etc.). Contractor shall provide all spare parts provided by the manufacturer, approximately 5% of the total order. These spare parts shall be delivered, stored and labeled properly to minimize damage and easy retrieval. Location to store the spare parts shall be identified to the Contractor during the period of performance.

3.11 Drawings and Specifications: The contractor will be provided with a set of drawings depicting type of furniture required for each facility, at the time of award. The contractor will also be provided with furniture and contract specifications and regulations.

3.12 Changes and Modifications: The Contracting Officer (KO) is the only person authorized to make changes to this contract. If the requirements specified in this contract, such as; type of furniture, quantities, floor plan locations or any other change which is within the scope of this contract may require a modification as per US Federal Acquisition Regulations. If the contractor is requested to change the requirements of this contract by anyone other than the KO, the contractor shall immediately report the incident to the KO and COR.

4. FURNITURE QUANTITIES:

The Contractor shall supply and install the following quantities of items at locations identified in Attachment 0006 – Drawings.

4.1 Movable Office Furniture:

Refer to Attachment 0006 – Drawings for item code reference. For item DA13 and WT01 provide material submittal for approval.

Dammam Al-Hasa

1 C-CH1 DESK CHAIR, HIGH BACK 150 69 74 8 301

2 C-CH2 DESK CHAIR, MID-BACK 0 0 0 10 10

3 C-VC GUEST CHAIR 204 74 122 4 404

4 C-CR CREDENZA, METAL 44 3 32 2 81

5 C-D1

SINGLE PEDESTAL METAL DESK,

1400X800X720

100 60 40 4 204

6 C-D2

METAL DESK W/RETURN,

1800X900X720

44 7 32 2 85

7 C-SC

STEEL STORAGE

CABINET,1069X457X2060

618 48 733 4 1403

8 C-LF

FOUR DRAWER LATERAL FILE

CABINET, 914X457X1288

175 32 76 2 285

9 C-S01 SINGLE SEAT SOFA 900x800x700 3 3 2 2 10

10 C-S02 TWO SEAT SOFA 1500x800x700 3 3 2 2 10

11 C-CT

CENTER TABLE, RECTANGULAR,

1200X600X450

3 3 2 2 10

12 C-ST SIDE TABLE, SQUARE, 600X600X450 75 10 32 2 119

13 CH-CS1

COUNTER STOOL TYPE 1, 660X750X450-

10 0 0 0 10

14 GC2 TWO-SEATER WAITING CHAIR 6 6 4 0 16

15 ST-01

STEEL STORAGE SHELVING,

1000X500X2250

15 15 10 0 40

16 M-WB WASTE BIN 141 73 32 19 265

17 DA13

CHROME 4 TIER WIRE SHELVING

1060X600X1880

15 0 15 0 30

18 WT01 VENETIAN BLINDS 82 32 48 2 164

ITEM

CODE

S/N TOTAL

LOCATION

TO14 (3-437)

TO12 (3-435) TO13 (3-436)

ITEM NAME

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

TO12 (3-435)

FFP

Supply and Installation of all office furniture, including delivery in Riyadh FOB: Destination

PSC CD: N071

NET AMT

0002 1 Each

TO13 (3-436)

FFP

Supply and Installation of all office furniture, including delivery in Riyadh

0003 1 Each

TO14 (3-437)

FFP

Supply and Installation of all office furniture, including delivery in Dammam

0004 1 Each

TO14 (3-4357)

FFP

Supply and Installation of all office furniture, including delivery in Al-Hasa

0005 1 Each

VAT 15%

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Origin Contractor Destination Government 0002 Origin Contractor Destination Government 0003 Origin Contractor Destination Government 0004 Origin Contractor Destination Government 0005 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 90 dys. ADC 1 USA MILITARY ASSISTANCE GROUP

MARCUS WEEMS

USAMAG

UNIT 61308

APO AE 09803-1308

W90BRJ

0002 90 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 90 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 90 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0005 N/A N/A N/A N/A

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability; (ii) Past Performance; (iii) Price

Technical and past performance, when combined, are . (Contracting Officer state, in accordance with FAR 15.304, the relative importance of all other evaluation factors, when combined, when compared to price.)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on…