B08_RFQ_140M0124Q0059_Combined_Synopsis.pdf

RFQ 140M0124Q0059 – Tribal Engagement for Vineyard NE Wind Project Page 1 of 39

COMBINED SYNOPSIS/SOLICITATION

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE

THAT WILL BE ISSUED. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and quotes are being requested. The solicitation and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2024-06 effective July 30, 2024.

The U.S. Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE) has a requirement titled “Support for Tribal Engagement in Review of Vineyard NE Wind project.” The primary purpose of this study is to provide technical expertise and assistance to Tribal nations in the review of the Vineyard NE Wind project documents, including the Construction and Operations Plan, supporting technical materials, draft Environmental Impact Statement and Section 106 documents.

The estimated period of performance for this requirement is fourteen (14) months from date of award.

The purpose of this combined synopsis/solicitation is to solicit quotes as described in the attached solicitation. The Government anticipates a Time & Materials (T&M) type award as a result of this solicitation. This procurement is being conducted in accordance with FAR Part 13, "Simplified Acquisition Procedures". The North American Industrial Classification Systems (NAICS) code is 541620, Environmental Consulting Services, with a small business size standard of $19 million. This solicitation is being issued as a set-aside for Indian Small Business Economic Enterprises.

All potential Quoters must be registered in the System for Award Management (SAM) (www.sam.gov) at the time an Quoter of quotation is submitted.

The point of contact for this procurement is Caroline Laikin-Credno, Contracting Officer, BSEE, Acquisition Operations Branch, 45600 Woodland Rd., Sterling, VA 20166. Responses to this solicitation must be submitted electronically via email to Caroline.Laikin-Credno@bsee.gov no later than the closing date and time referenced in the solicitation. All email correspondence must reference “Solicitation No. 140M0124Q0059.”

140M0124Q0059

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/12/2024 0040672717

1 39

45600 Woodland Road, VAE-AMD Sterling VA 20166-9216

BOEM-HQ

BOEM OLD ADDRESS

45600 Woodland Road, VAM-OREP

Sterling

VA 20166-9216

703 787-1828Caroline Laikin-Credno

08/29/2024 1200 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Support for Tribal Engagement in review of Vineyard NE Wind Project

00010 SUPPORT FOR TRIBAL ENGAGEMENT IN REVIEW OF

VINEYARD NE WIND PROJECT

Product/Service Code: F110 Product/Service Description: ENVIRON SYS PROTECT-

DEVELOPMENT OF ENVIRON IMPACT STMTS/ASSESSMENTS,

TECH ANALYSIS/ENVIRON AUDITS

Period of Performance: 09/20/2024 to 11/19/2025

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

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SECTION 1

PRICING

1.1 GENERAL INFORMATION

This acquisition is being conducted in accordance with FAR Part 13 – Simplified Acquisition Procedures for Certain Commercial Items and FAR Part 12 – Commercial Items. This acquisition uses the combined synopsis and solicitation procedures of FAR Subpart 12.6. Under this Request for Quote (RFQ), the United States Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE) anticipates awarding a Time & Materials (T&M) Purchase Order as detailed in the Statement of Work (SOW) for the project titled, “Support for Tribal Engagement in Review of Vineyard NE Wind project.” The North American Industry Classification System (NAICS) code for this acquisition is 541620, Environmental Consulting Services.

This solicitation is being issued as a set-aside for Indian Small Business Economic Enterprises.

1.2 ANTICIPATED CONTRACT TYPE

The Government anticipates a Time and Materials (T&M) type contract with reimbursable travel costs.

1.3 CONTRACT LINE ITEMS (CLIN)/PRICING

CLIN DESCRIPTION TOTAL AMOUNT

00010 Support for Tribal Engagement in Review of Vineyard NE Wind Project

NTE: TBD

(T&M)

CLIN 00010 is a Time and Materials (T&M) line item with a period of performance of 8 months from date of award. The effort under line item 00010 shall be priced in accordance with the pricing structure of the contractor’s IDIQ contract, Section 1.2, as applicable, and accomplished pursuant to Section 2, Statement of Work. The T&M Ceiling may not be exceeded; if the ceiling is exceeded, it will be at the Contractor’s own risk.

CLIN DESCRIPTION TOTAL AMOUNT

00020 Travel NTE: $8,000

CLIN 00020 is a Travel line item for long distance travel incurred in completion of this order. Advance written approval must be obtained from the Contracting Officer’s Representative (COR) prior to incurring any costs for travel. The Not-to-Exceed (NTE) amount of each long-distance travel line item, if exceeded by the Contractor, is at the Contractor’s own risk and expense. Travel will be reimbursed in accordance with Federal Travel Regulations (41 Code of Federal Regulations (CFR), Chapters 300 through 304).

The Federal Travel Regulations may be found at the following website:

http://www.gsa.gov/portal/content/104790.

http://www.gsa.gov/portal/content/104790

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1.4 AUTHORIZED BILLING RATES

The following table contains the authorized labor rates that may be billed under the Order for CLIN 00010. All unit prices are fully-loaded (i.e., inclusive of all direct costs, indirect costs, and profit/fee). All other materials shall be billed at cost.

[* = Quoter shall provide these dollar amounts in the business/price quote. The rates contained in table above is for illustrative purposes only and will change based upon the labor categories and supplies proposed in the successful quote.]

Labor Category Unit of Measure

Base Period Unit Prices

Senior Project Manager Hour $TBD* Senior Consultant Hour $TBD* Junior Consultant Hour $TBD* Subject Matter Expert Hour $TBD*

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SECTION 2

STATEMENT OF WORK

SUPPORT FOR TRIBAL ENGAGEMENT IN REVIEW OF VINEYARD NE WIND

PROJECT

2.1 INTRODUCTION

The U.S. Department of the Interior (DOI), Bureau of Ocean Energy Management (BOEM) is currently processing a construction and operations plan (COP) for the Vineyard Northeast project off the coast of Massachusetts with cable routes extending to Massachusetts and Connecticut.

The environmental review consists of the preparation of an environmental impact statement (EIS) under the National Environmental Policy Act (NEPA). Additionally, under the National Historic Preservation Act (NHPA), the project is undergoing a Section 106 review. Federally recognized tribes (Tribes) are already participating in these reviews as they have a unique and important interest due to projects being located in offshore areas previously occupied by the Tribes and offshore the Tribes’ onshore cultural properties. However, many Tribes expressed concern about the limits on personnel and scientific and technical expertise to fully participate in providing comments and input on the project. Therefore, BOEM is issuing this requirement to provide scientific and technical support to the Tribes.

Tribes have expressed an interest in a wide range of scientific and technical topics related to potential impacts of offshore wind development. This requirement will assist Tribes in reviewing the Construction and Operations Plan (COP), preparing comments for on the draft EIS and Section 106 documents. BOEM will not authorize use of contract funds for litigation support. A draft EIS is made available to the public for review to ensure all issues are captured in the EIS and accurately represented with the best available information. The anticipated public comment period for the draft EIS is from May 23, 2025, through July 7, 2025.

2.2 OBJECTIVE

The objective of this requirement is to provide technical expertise and assistance to Tribal nations in the review of the Vineyard Northeast project documents, including the construction and operations plan, supporting technical materials, the draft environmental impact statement, and Section 106 documents.

2.3 SCOPE OF WORK

2.3.1 Task 1: Initial Meetings with Tribes

Within two weeks from introduction by BOEM, the Contractor shall schedule virtual meetings with each Tribe that agrees to participate. Tribes that may be included in the discussions are:

The Delaware Nation Delaware Tribe of Indians Mashantucket (Western) Pequot Tribe Mashpee Wampanoag Tribe

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Mohegan Tribe of Indians of Connecticut The Narragansett Indian Tribe The Shinnecock Indian Nation Stockbridge-Munsee Community Band of Mohican Indians Wampanoag Tribe of Gay Head (Aquinnah)

Topics for discussion at these meetings include:

• Environmental issues or concerns about the project

• Technical concerns such as cable location

• Traditional cultural knowledge that should be included in the EIS

• Potential impacts to Tribal communities

• Cultural resources potentially impacted by the project

• Other concerns or questions about the project

2.3.2 Task 2: Review Construction and Operations Plan and Relevant Appendices

The Contactor shall review the Construction and Operations Plan and relevant appendices (including appendices to support Section 106) with the concerns of the Tribes in mind. The Contractor shall summarize key points from these documents to provide to the Tribes.

Areas for focus of the review include:

• Visual simulations

• Paleo landscapes

• Cultural Heritage

• Cultural resources sections and appendices (Marine Archaeological Resources

Assessment, Terrestrial Archaeological Resources Assessment, Historic Resources Visual Effects Assessment)

• Other areas identified by Tribes

2.3.3 Task 3: Review Draft Outline of Tribal Values and Concerns Appendix of Environmental Impact Statement

Tribal Values and Concerns is a new appendix that BOEM may add to Environmental Impact Statements for offshore wind energy development projects, including the Vineyard Northeast Project. BOEM is considering adding an appendix to Environmental Impact Statements that could serve as the primary location of Tribal information, where Tribal resources made known to BOEM would be summarized and assessed for potential impacts from a project. BOEM is seeking input from Tribes on the purpose, format, and content of the proposed appendix.

The Contractor shall review a draft outline of the Tribal Values and Concerns Appendix of the Environmental Impact Statement to identify where the concerns raised by the Tribes are or are not addressed. The Contractor shall summarize the nature of the concerns and how these concerns are addressed. The Contractor may be required to attend meetings with BOEM and Tribes to discuss the draft outline and its inclusion in the Environmental Impact Statement.

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BOEM anticipates that consultation and review of the outline would occur prior to publication of the Draft Environmental Impact Statement for the Vineyard Northeast.

Within the proposed appendix, relevant history of Tribal consultations, including any concerns expressed by Tribes, would be summarized and considered in the analysis. Tribal resource protection measures (i.e., other NEPA alternatives and avoidance, minimization, mitigation, and monitoring measures) would also be summarized and assessed.

Areas for review include:

• Format and content of outline

• Best practices for addressing Tribal concerns in EIS

• Consultation between BOEM and Tribes on identification of Tribal values and concerns

• Incorporation of Traditional Cultural and Ecological Knowledge

• Confidentiality of information

• Other issues identified by Tribes

2.3.4 Task 4: Review Draft Environmental Impact Statement, Finding of Effect, and Memorandum of Agreement (for Section 106)

The Contractor shall review the draft Environmental Impact Statement (EIS), draft Finding of Effect, and draft Memorandum of Agreement to identify where the concerns raised by the Tribes are or are not addressed. The Contractor shall summarize how these concerns are addressed.

Areas for focus include:

• Visual Impacts

• Paleo landscapes

• Cultural Heritage

• Traditional Cultural and Ecological Knowledge

2.3.5 Task 5: Meet with Tribes to Discuss COP, Draft EIS, Section 106

The Contractor shall meet virtually with each Tribe to present the summaries of the content in the COP, outline of the Tribal values and Concerns appendix, draft EIS, and Section 106 documents and address the concerns raised. The Contractor shall discuss with the Tribes key points to include in a comment letter on the outline of the Tribal Values and Concerns appendix and draft EIS to be submitted to BOEM to ensure that their concerns are included in the Final EIS. The Contractor shall discuss the Findings of Effect and Memorandum of Agreement and avoidance, minimization, and potential mitigations that the Tribes may want to pursue. The contractor would assist or draft a comment letter to reflect tribal concerns related to the Vineyard Northeast project and meeting summaries for what was discussed for tribal endorsement.

2.3.6 Task 6: Prepare Draft Letter and Summary Report

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The contractor shall review and provide comments on behalf of the Tribes for BOEM’s Proposed Vineyard Northeast project for the outline of the Tribal Values and Concerns appendix, draft EIS and Section 106 documents. When reviewing these documents, the Contractor shall pay attention to the accuracy of information, adequacy of the methodology and assumptions used in the analysis, new relevant information that would change the conclusions, different sources of credible research, and where any clarifications might be needed.

• Visual simulations

• Paleolandscapes

• Cultural Heritage

• Potential project layout and cable pathways

• Other areas identified by Tribes

The Contractor shall prepare a summary report for the Tribes about the COP, outline of the Tribal Values and Concerns appendix, draft EIS, and section 106 documents that crosswalks the concerns and issues raised by the Tribes with the sections of the documents that incorporate the concern. The Contractor shall identify any missing information or issue and prepare a draft letter for the Tribes to consider submitting to BOEM and may include potential mitigation under Section 106. The summary report shall be submitted to BOEM.

2.3.7 Task 7: Capture key information from the Tribes and Share with BOEM The Contractor shall work with the Tribes to share information that can be incorporated into the Final Environmental Impact Statement. This may include participatory Geographic Information System (GIS) or other methods to relay specific information and concerns.

• Visual Impacts

• Paleolandscapes

• Cultural Heritage

• Traditional Cultural and Ecological Knowledge

The Contractor shall share information with BOEM in the form of a comment letter, data, maps, or other methods. BOEM will review such submissions to inform potential changes to the Final EIS. The Contractor shall prepare a summary report of the concerns and issues raised by the Tribes and recommendations for methods to interact and share data. No information considered proprietary or confidential by the Tribes shall be included.

2.4 MEETINGS, REPORTS AND OTHER DELIVERABLES

The Contractor is responsible for editing and proofreading all material in order to prepare products as error free as possible prior to their delivery to the BOEM. All reports shall be written as non-proprietary, releasable by BOEM to the public either through posting on the BOEM webpage or by other means unless stipulated elsewhere in the contract.

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The following deliverables shall be submitted, and meetings held in accordance with the schedule specified in Section 2.5.

2.4.1 Tribal Meeting Summary Reports (Deliverable 1)

The Contractor shall meet with BOEM identified Tribes and provide a summary to BOEM of the meeting, including date, time, attendees, and general description of topics covered. No information considered proprietary or confidential by the Tribes should be included in these reports.

2.4.2 Monthly Status Meetings (Deliverable 2)

The Contractor shall host via teleconference Progress Meetings with the Contractor and the COR to discuss the status of the project, any issues that have arisen regarding the specific tasks or other requirements in this SOW, quality control, changes in personnel, budget, invoices, deliverables, or schedule for deliverables. These meetings shall allow for efficient communication of any relevant issues and shall ensure that the project is proceeding according to BOEM’s requirement. The Contractor shall be responsible for documenting the call discussion, including all BOEM decisions and action items for the project team. The call notes should not be a verbatim of the call, but instead capture high-level discussions via bullets. Meeting summaries shall be submitted by email within three (3) calendar days of each meeting.

The first monthly meeting will be held within the first week of the Purchase Order Period of Performance to act as a kick-off meeting for the Purchase Order.

2.4.3 Comment Letters on BOEM’s Outline of Tribal Values and Concerns Appendix (Deliverable 3)

The contractor shall provide individual comment letters to each Tribe for BOEM’s draft outline of Tribal Values and Concerns for the Atlantic Shores North project. The letters shall clearly and concisely capture Tribal concerns and comments on the outline. Each Tribe may deliver the letters to BOEM within an agreed-upon timeframe prior to publication of the Draft Environmental Impact Statement.

2.4.4 Comment Matrices on BOEM’s Draft Environmental Impact Statement (Deliverable 4)

The contractor shall provide a matrix of comments on behalf of each Tribe for BOEM’s EIS site assessment and site characterization activities in the Vineyard Northeast project area. The matrices shall have numbered comments with tabs organized by EIS section, and any additional formatting and information determined necessary in discussions with BOEM. These will be delivered to BOEM at the close of the public comment period.

2.4.5 Comment Letters on BOEM’s Section 106 Memorandum of Agreement and other related consultation documents (Deliverable 5)

The contractor shall provide individual comment letters on behalf of each Tribe for BOEM’s Section 106 MOA and other related documents for the Vineyard Northeast project. The letters

RFQ 140M0124Q0059 – Tribal Engagement for Vineyard NE Wind Project Page 10 of 39 shall clearly and concisely capture Tribal concerns and comments including but not limited to identification of historic properties and sites of cultural and religious significance to Tribes, proposed mitigation measures and funding amounts, and participation of Tribes in mitigation measures. These will be delivered to BOEM at the close of the Section 106 comment periods.

2.4.6 Summary Report (Deliverable 6)

The Contractor shall provide a summary report of discussions and products prepared for each of the participating Tribes during the execution of Tasks 1 through 4. BOEM understands that information provided by the Tribes may be confidential and therefore, the reports will only contain information identified by the Tribes as open for sharing.

2.5 CORRESPONDENCE

All correspondence pertaining to this Contract, prepared by the Contractor, shall have a courtesy copy (with attachments) sent to the COR and CO. Correspondence pertaining to this Contract, received by the Contractor (excluding correspondence to and from the BOEM) shall be copied and sent to the COR and CO. All correspondence shall be clearly marked with the Contract number on the first page and/or in the subject line.

2.6 SCHEDULE AND DISTRIBUTION OF DELIVERABLES AND MEETINGS

The Contractor shall edit and proofread all material in order to prepare error-free products prior to their delivery to BOEM. Deliverable products shall be submitted to the addresses shown in Section 2.7 in accordance with the following schedule. The timing may be adjusted based on the schedule for the publication of the draft EIS.

Item No.

Deliverable Due Date Distribution

Tribal Meeting Summary Reports

Within seven (7) days of meeting(s)

One (1) digital copy to the CO and COR via email

2 Monthly Status Meetings and Summaries

Monthly, within seven (7) days of contract award and monthly, Summaries Three (3) days after monthly meeting thereafter

One (1) digital copy to the CO and COR via email

3 Comment Letters for Outline of Tribal Values and Concerns Appendix

Within an agreed-upon timeframe between BOEM and the Tribes, prior to publication of the Draft Environmental Impact Statement

One (1) digital copy to the CO and COR via email

4 Comment Matrices for Draft Environmental

At the close of the public comment period

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Impact Statement 5 Comment Letters for

Section 106 MOA At the close of the comment periods

One (1) digital copy per Tribal letter to the CO and COR via email

Summary Report Fourteen (14) months after contract award

2.7 ADDRESSES FOR DELIVERABLES

Contracting Officer Caroline Laikin-Credno Contracting Officer U.S. Department of Interior Bureau of Safety and Environmental Enforcement 45600 Woodland Road Sterling, VA 20166 Email: caroline.laikin-credno@bsee.gov Phone: 703-787-1828

Contracting Officer’s Representative

TBD at time of award

2.8 SCIENTIFIC INTEGRITY

Scientific integrity is vital to Department of the Interior (DOI) activities under which scientific research, data, summaries, syntheses, interpretations, presentations, and/or publications are developed and used. Failure to uphold the highest degree of scientific integrity will result not only in potentially flawed scientific results, interpretations, and applications but will damage DOI’s reputation and ability to uphold the public’s trust. All work performed must comply with the DOI Scientific Integrity Policy posted at https://www.doi.gov/scientificintegrity or its equivalent as provided by the contractor’s organization or State law.

2.9 DELIVERABLE GENERAL ACCEPTANCE CRITERIA

Each deliverable under this Statement of Work will meet the following criteria:

• Accuracy: Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity: Work products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements: All work products must satisfy the requirements of this Purchase Order.

• Format: Work products shall be submitted in media mutually agreed upon prior to submission.

• Timeliness: Work products shall be submitted on or before the due date specified herein.

2.10 QUALITY ASSURANCE

The COR will review, for completeness, preliminary documentation that the Contractor submits, mailto:caroline.laikin-credno@bsee.gov https://www.doi.gov/scientificintegrity

RFQ 140M0124Q0059 – Tribal Engagement for Vineyard NE Wind Project Page 12 of 39 and may return it to the Contractor for correction. Absence of any comments by the COR will not relieve the Contractor of the responsibility for complying with the requirements of this work. Final approval and acceptance of deliverables required herein shall be by letter of approval and acceptance by COR. The Contractor shall not construe any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this work. Any approval given during preparation of the documentation, or approval for shipment shall not guarantee the final acceptance.

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SECTION 3

GENERAL TERMS AND CONDITIONS

3.1 PERIOD OF PERFORMANCE

The period of performance of this Purchase Order is anticipated to be fourteen (14) months from the date of award.

3.2 PLACE OF PERFORMANCE

The place of performance is at the Contractor’s facility and at locations determined in agreement with the Tribes for in-person meetings. Approximately ten (10) in person meetings lasting three

(3) days are anticipated. Teleconferences and in-person meetings will be coordinated between the Contractor and the Contracting Officer’s Representative as necessary.

3.3 ADMINISTRATIVE POINTS OF CONTACT

3.3.1 Contracting Officer (CO):

Caroline Laikin-Credno Bureau of Safety and Environmental Enforcement 45600 Woodland Road, Sterling, VA 20166 Phone: 703-787-1756 Email: caroline.laikin-credno@bsee.gov

3.3.2 Contracting Officer’s Representative (COR):

To be announced at time of award U.S. Department of the Interior Bureau of Ocean Energy Management Phone: TBD Email: TBD

3.4 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

mailto:caroline.laikin-credno@bsee.gov

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(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

3.5 INVOICE FREQUENCY AND PAYMENTS

Invoices shall be submitted not more than once a month, after Purchase Order services have been provided and accepted by the Government, in accordance with the Authorized Billing Rates in Section 1.4 above.

Invoices shall be submitted via the Internet Payment Platform (IPP) as delineated in Section

3.5.1 below.

3.5.1 Invoice Submission Instructions

Electronic Invoicing and Payment Requirements - Internet Payment Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the

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Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services included in commercial contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Detailed invoice(s) as an attachment to the IPP showing:

a. Documentation required by FAR 32.905(b)

b. Description of the supplies or services provided and date

c. Certification of time worked for employees billed under the order

d. All travel receipts documenting actual costs incurred (no G&A or fee is authorized)

e. All invoices and receipts for ODCs billed (no G&A or fee is authorized)

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

3.6 NO PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

3.7 KEY PERSONNEL

The following individual(s) is/are considered to be essential to the work being performed under this Purchase Order.

[To be completed at time of award based upon Key Personnel proposed by Quoter.]

• Name and Position

3.8 SUBSTITUTION OF KEY PERSONNEL

(a) The Contractor agrees to assign those persons identified above and who are necessary to fulfill the requirements of the Purchase Order as key personnel. No substitutions shall be made mailto:IPPCustomerSupport@fiscal.treasury.gov

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(b) Personnel considered essential (“key personnel”) to the work performed under the Purchase Order shall be mutually agreed upon by the Contractor and the Government and shall be specified in the Purchase Order. During the first 90 calendar days of the Purchase Order, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. Prior to removing, replacing, or diverting any of the specified individuals, the Contractor shall promptly notify the Contracting Officer (CO) and provide the information required below:

(c) All proposed substitutions shall be submitted to the CO for approval at least 15 calendar days in advance of the proposed effective date (unless substitution is necessitated by sudden illness, death, or termination of employment in which case notice shall be within five (5) calendar days of the effective date) and must provide the information as stated herein.

(d) All requests for substitutions shall be in writing unless otherwise agreed to by the CO and shall include a complete resume for the proposed substitute and any other information required by the CO to permit effective evaluation of the proposed substitutions’ qualifications.

(e) Requests for substitution of “key personnel” above must also provide a detailed explanation of the circumstances necessitating it and sufficient information for the CO to evaluate the impact of the substitution on Purchase Order performance.

3.9 CONTRACTOR PROJECT MANAGER

The Contractor Project Manager shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this order.

The Contractor Project Manager's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein.

3.10 NON-DISCLOSURE AGREEMENT

No Contractor employee or subcontractor employees may start work under this Purchase Order until they have signed the required non-disclosure agreement (See Attachment 1).

3.11 SECTION 508 OF THE REHABILITATION ACT

Section 508 of the Rehabilitation Act of 1973 (found at 29 U.S.C. 794d) requires access to and use of information by individuals with disabilities. A deliverable such as electronic reports (ex:

PDF files) to be placed on the web (either on the agency's web server of the company's), video footage, or other electronic data such as CD-ROMs to be distributed, are subject to Section 508 guidelines. Simplified, this means that PDF files need to be formatted so that they are "readable" by assistive technology devices such as screen readers. Video footage must be closed captioned.

CD-ROMs which contain HTML, PDF, or word processor files must be accessible.

3.12 CONTRACTOR CONFLICT OF INTEREST

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(a) It is the policy of the Department of the Interior to avoid contract awards which could result in or create conflicts of interest, whether actual or apparent. Such a situation could occur in the instance when the Contractor or any subcontractors or teaming arrangement partners have business, financial, real property, mineral rights, or other interests, as well as professional activities that create conflicting roles which could potentially bias a Contractor’s judgment or result in unfair competitive advantage to the Contractor, and thus impede the government’s objective to obtain an impartial, technically sound and objective performance of this contract.

(b) Any quote submitted in response to this request for quotes must identify any actual or potential conflict of interest described in paragraph (a) and include a Conflict of Interest Mitigation Plan if the Contractor believes such persons or entities are indispensable to its quote.

The Government’s approval of any proposed Conflict of Interest Mitigation Plan shall be at the sole discretion of the Contracting Officer.

(c) Absent a written approval of a Conflict of Interest Mitigation Plan from the Contracting Officer, the Contractor, or any of its officers, representatives, employees, subcontractors, or teaming arrangement members, shall not be involved in any situation during the performance of this contract which may result in conflicts as contemplated in paragraph (a) above.

Failure to comply with this provision may be cause for termination for default.

(d) The Contractor shall disclose, upon discovery, any interest which may develop after contract award that may result in a conflict as contemplated in paragraph (a) above. Failure to comply with this provision may be cause for termination of this award for default.

(e) The Contractor shall include this clause, including this paragraph in all subcontracts and consultant agreements; however, subcontractors and consultants shall be directed to send any mitigation plan to the Contractor who shall then inform the Contracting Officer.

(f) The Contractor, its employees, subcontractors and teaming arrangement partners, shall not engage in any communication regarding any aspect of performance of this contract with any person or entity described in paragraph (a) above without express permission from the Contracting Officer. Failure to comply with this provision may be cause for termination of this award for default.

3.13 CLAUSES

3.13.1 In accordance with FAR 52.252-2, this solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The Contractor shall comply with these clauses unless the circumstances do not apply. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at https://www.acquisition.gov/far/.

Clause Title Date 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 https://www.acquisition.gov/far/

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52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services

NOV 2023

52.217-2 Cancellation Under Multi-year Contract OCT 1997 52.232-7 Payments under Time-and-Materials and Labor-Hour Contracts Nov 2021

3.13.2 The following FAR clauses as required by the Federal Acquisition Regulations are attached hereto in full text.

3.13.2.1 FAR 52.212-5 Contract Terms and Conditions Required To Implement

Statutes or Executive Orders—Commercial Products and Commercial Services (May 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

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__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X _ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

X _ (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the Quoter elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (17) [Reserved] _ (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Feb 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__ (21)(i) 52.219-9, Small Business Subcontracting Plan (Sep 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2023) of 52.219-9.

__ (22)(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (Oct 2022) ( 15 U.S.C. 637s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran- Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) ( 15 U.S.C. 657f).

X (26)(i) 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024) ( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) ( 15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-8#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-14#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-16#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-27#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 https://www.acquisition.gov/far/52.219-29#FAR_52_219_29 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-30#FAR_52_219_30

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Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) ( 15 U.S.C. 637(m)).

__ (29) 52.219-32, Orders Issued Directly Under Small Business…